August 19, 2015
NOTICE TO RESIDENTS OF THE MILWAUKEE AREA
TECHNICAL COLLEGE DISTRICT, WISCONSIN
A regular open meeting* of the MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD, WISCONSIN,
FINANCE, PERSONNEL, AND OPERATIONS COMMITTEE will be held in the BOARD ROOM, ROOM M210,
of MILWAUKEE AREA TECHNICAL COLLEGE, 700 WEST STATE STREET, MILWAUKEE, WISCONSIN, on
Thursday, August 20, 2015, beginning at 5:00 P.M. The agenda** for said meeting is presented as follows:
The agenda for said meeting is presented as follows:
A.
Roll Call
B.
Compliance with the Open Meetings Law
C.
Approval of Minutes, June 18, 2015 – Attachment 1
D.
Comments from the Public
E.
Approval of Consent Agenda Items
1.
Board Bills List —June 2015 — Attachment 2
a. Check Number
b. Payee
c. Checks Exceeding $2,500
d. Channels 10/36
e. Voided Checks
2.
Board Bills List —July 2015 — Attachment 3
a. Check Number
b. Payee
c. Checks Exceeding $2,500
d. Channels 10/36
e. Voided Checks
3.
Financial Report—June 2015 — Attachment 4
4.
Financial Report—July 2015 — Attachment 5
5.
Human Resources Report — Attachment 6
6.
Procurement Report – Attachment 7
I.
II.
External Contracts
None
Procurements
1.
BUS SERVICES FOR MATC SPORTS TEAMS
Badger Coaches, Inc.
Madison, WI
$449,440 ($89,888 annually – additional dates to be added pending playoff status)
2.
LOW VOLTAGE CABLING (TWO VENDORS, PRIMARY & SECONDARY CHOSEN)
Primary – Allcon, LLC
Butler, WI
$120,000 ($40,000 annually)
Secondary – Northwest Technologies
West Allis, WI
$60,000 ($20,000 annually)
3.
BANKING SERVICES
U.S. Bank
City, State
$1,010,000.00 ($202,000 annually)
4.
AUDITORIUM LIGHTING
Mainstage Theatrical Supply, Inc.
Milwaukee, WI
$136,893.50
5.
BLAST CHILLER
Fein Bros.
Milwaukee, WI
$51,692.88
6.
FIRE ALARMS, FIRE SUPPRESSION SYSTEM MONITORING, DOOR SECURITY,
CONTROLS SOFTWARE, AND HARDWARE UPGRADES
Honeywell Building Systems
Oak Creek, WI
$149,107.00
7.
MATC DEPARTMENT OF LABOR YOUTHBUILD COHORT 2 PROJECT
Journey House
Milwaukee, WI
$95,000.00 overall (vendor will supply $23,750.00 of in-kind contributions so MATC’s
out of pocket expense will be $71,250.00)
III.
Contracts for Services
None
IV.
Construction Contracts
1.
RENOVATION AND REMODELING
Mequon Campus Horticulture Greenhouse Improvements
MATC Bid Reference # 2015-013R
Creative Constructors LLC
Menomonee Falls, WI
$1,326,900.00
2.
RENOVATION AND REMODELING
Remodeling Specified Areas: Downtown Main Campus
MATC Bid reference NO. 2015-015
Absolute Construction
Racine, WI
$630,000.00
3.
RENOVATION AND REMODELING
Downtown Main Campus T222 Building Envelope Improvements
Bid Reference 2015-016 – Project 2015501
Abel Building Restoration, Inc.
Caledonia, WI
$190,000.00
4.
RENOVATION AND REMODELING
Oak Creek Campus EVOC Track Lighting- #2015540
MATC Bid Reference - # 2015-017
Wil-Surge Electric
Butler, WI
$188,576.00
5.
RENOVATION AND REMODELING
MPTV Townsend Hardscape Improvements - Project # 2014413.09
MATC Bid Reference # 2015-018
KPH Construction Corporation
Milwaukee, WI
$185,440.00
V. Lease Agreements
F.
7.
Annual Affirmative Action Report of Milwaukee Area Technical College, July 2014 – June 2015 –
Attachment 8
8.
Quarterly Affirmative Action Report – Attachment 9
Action Items
1. Resolution (F0001-08-15) Authorizing the Sale of $22,500,000 General Obligation Promissory
Notes, Series 2015-2016C of Milwaukee Area Technical College District, Wisconsin – Attachment 10
2. Resolution (F0002-08-15) Authorizing the Issuance of $1,500,000 General Obligation
Promissory Notes, Series 2015-2016D of Milwaukee Area Technical College District, Wisconsin –
Attachment 11
3. Tentative FY2015-2016 Finance, Personnel, and Operations Committee Meeting Schedule –
Attachment 12
4. Resolution (F0003-08-15) to Approve Three-Year Facilities Plan – Attachment 13
5. Resolution (F0004-08-15) to Revise Fiscal Year 2014–2015 Renovation/Remodeling (Capital)
Projects - Attachment – 14
6. Resolution (F0005-08-15) to Revise Fiscal Year 2015-2016 Renovation/Remodeling (Capital)
Projects – Attachment - 15
G.
Discussion Items
None
H.
Information Items
1. Quarterly Consultant Contracts Report – Attachment 16
2. Annual Office of Workforce and Economic Development Report – Attachment 17
3. Milwaukee Area Technical College District Other Post-Employment Benefits (OPEB) Trust Annual
Report– Attachment 18
4. Quarterly Grants Report – Attachment 19
5. Quarterly Sustainability Initiatives Report – Attachment 20
I.
J.
Miscellaneous Items
1.
Communications and Petitions
2.
Information Items
Old Business/New Business
1.
Date of Next Meeting: Thursday, September 17, 2015, 5:00 P.M., M210
Committee Members: Ali, Dull and Maizonet
*
Other members of the MATC Board may be present, although they will not be
participating as members of this committee. This meeting may be conducted in part by
telephone. Telephone speakers will be available to allow the public to hear those parts
of the proceedings that are open to the public.
**
Action may be taken on any agenda item, whether designated as an action item or not.
Agenda items may be moved into Closed Session for discussion when it becomes
apparent that a Closed Session is appropriate under Section 19.85 of the Wisconsin
Statutes. The board may return into Open Session to take action on any item discussed
in Closed Session.
Reasonable accommodations are available through the ADA Office for individuals who need assistance. Please call
414-297-6610 to schedule services at least 48 hours prior to the meeting.
Attachment FPO - 1
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT BOARD
FINANCE, PERSONNEL AND OPERATIONS
June 18, 2015
CALL TO ORDER
The regular monthly meeting of the Finance, Personnel, and Operations Committee of
the Milwaukee Area Technical College District Board was held in open session on
Thursday, June 18, 2015, and called to order by Chairperson, David Dull at 5:01p.m. in
the Board Room, Room M210, at the Downtown Milwaukee Campus of Milwaukee
Area Technical College.
ITEM A.
ROLL CALL
Present: David Dull and Kurt Wachholz
Excused: Abdulhamid Ali
ITEM B.
COMPLIANCE WITH THE OPEN MEETINGS LAW
Erika Crosby indicated that proper notice of the meeting had been given in
compliance with the Wisconsin Open Meetings Law.
ITEM C.
APPROVAL OF MINUTES, May 19, 2015 – Attachment 1
The minutes were approved without objection.
ITEM D.
COMMENTS FROM THE PUBLIC
None
ITEM E.
APPROVAL OF CONSENT AGENDA ITEMS
E-1 Board Bills List– Attachment 2
In Order by Check Number
In Order by Payee
Checks Exceeding $2,500
Channels 10/36
Voided Checks
E-2 Financial Report – Attachment 3
E-3 Human Resources Report – Attachment 4
E-4 Procurement Report – Attachment 5
Motion:
It was moved by Mr. Wachholz , seconded by Mr. Dull, to approve the consent
agenda.
Finance, Personnel, and Operations
Minutes of June 18, 2015
Page 2
Action :
Motion approved.
ITEM F.
ACTION ITEMS
F-1 Resolution (F0035-06-15) Authorizing the Sale of $1,500,000.00 General
Obligation Promissory Notes, Series 2015-2016A of Milwaukee Area Technical
College District, Wisconsin – Attachment 6
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz, to approve resolution (F003506-15) Authorizing the Sale of $1,500,000.00 General Obligation Promissory Notes,
Series 2015-2016A of Milwaukee Area Technical College District, Wisconsin
Action:
Motion approved.
F-2 Resolution (F0036-06-15) Authorizing the Issuance of $1,500,000.00
General Obligation Promissory Notes, Series 2015-2016B of Milwaukee Area
Technical College District, Wisconsin– Attachment 7
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz, to approve resolution (F003606-15) Authorizing the Issuance of $1,500,000.00 General Obligation Promissory
Notes, Series 2015-2016B of Milwaukee Area Technical College District, Wisconsin
Action:
Motion approved.
F-3 Resolution (F0037-06-15) Authorizing The Issuance of $22,500,000.00
General Obligation Promissory Notes, Series 2015-2016C of Milwaukee Area
Technical College District, Wisconsin– Attachment 8
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz, to approve resolution (F003706-15) Authorizing The Issuance of $22,500,000.00 General Obligation Promissory
Notes, Series 2015-2016C of Milwaukee Area Technical College District, Wisconsin
Action:
Motion approved.
F-4 Resolution (F0038-06-15) to Adopt Fiscal Year 2015-2016 Activity Plan
and Budget – Attachment 9
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz, to approve resolution (F003806-15) to Adopt Fiscal Year 2015-2016 Activity Plan and Budget
Discussion:
Mr. Jeff Hollow, Controller, discussed the components that make up the balanced
budget.
Motion:
Mr. Wachholz moved to table this item to discuss the resolutions below that impact
the budget presented.
Action:
Motion approved.
Finance, Personnel, and Operations
Minutes of June 18, 2015
Page 3
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz, to approve resolution (F003806-15) to Adopt Fiscal Year 2015-2016 Activity Plan and Budget.
Action:
Motion approved.
F-5 Resolution(F0039-06-15) to Establish Reserves for Fiscal Year 2015-2016
– Attachment 10
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz, to approve resolution(F003906-15) to Establish Reserves for Fiscal Year 2015-2016 – Attachment 10
Action:
Motion approved.
F-6 Resolution (F0040-06-15) to Approve FY 2015-16 Retiree Benefit
Recommendation - Attachment 11
Motion:
It was moved by Mr. Dull , seconded by Mr. Wachholz , to approve resolution
(F0040-06-15) to Approve FY 2015-16 Retiree Benefit Recommendation Attachment 11
Discussion:
Ms. Elizabeth Drew, Assistant General Counsel, provided a handout that represented
where the college is currently with the OPEB liability and where the liability will be if
the recommendation is approved.
Action:
Motion approved.
F-7 Resolution (F0041-06-15) to Approve Compensation Recommendation for
Administrators and Staff Personnel - Attachment 12
Motion:
It was moved by Mr. Dull, seconded by Mr. Wacchholz, to approve resolution (F004106-15) to Approve Compensation Recommendation for Administrators and Staff
Personnel
Action:
Motion approved.
F-8 Resolution (F0042-06-15) to Approve Compensation Recommendation for
Employees Covered by Collective Bargaining Agreements - Attachment 13
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz, to approve resolution (F004206-15) to Approve Compensation Recommendation for Employees Covered by
Collective Bargaining Agreements
Action:
Motion approved.
F-9 Resolution (F0043-06-15) Authorizing Contingency Payment of Bills and
Awarding of Contracts – Attachment 14
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz, to approve resolution (F004306-15) Authorizing Contingency Payment of Bills and Awarding of Contracts
Finance, Personnel, and Operations
Minutes of June 18, 2015
Page 4
Action:
Motion approved.
F-10 Resolution (F0044-06-15) to Approve Renewal of Insurance Coverages
through Districts Mutual Insurance and the Wisconsin Technical College
Insurance Trust – Attachment 15
Motion:
It was moved by Mr. , seconded by Mr. , to approve resolution (F0044-06-15) to
approve Renewal of Insurance Coverages through Districts Mutual Insurance and the
Wisconsin Technical College Insurance Trust
Action:
Motion approved.
F-11 Resolution (F0045-06-15) to Approve Fiscal Year 2015-2016 Renovation /
Remodeling (Capital) Projects– Attachment 16
Motion:
It was moved by Mr. Dull , seconded by Mr. Wachholz , to approve resolution (F004506-15) Fiscal Year 2015-2016 Renovation / Remodeling (Capital) Projects–
Attachment 16
Action:
Motion approved.
F-12 Approval of FY15-16 Administrative Personnel Annual Contracts –
Attachment 17
Motion:
It was moved by Mr. Dull , seconded by Mr. Wachholz , to approve the FY15-16
Administrative Personnel Annual Contracts – Attachment 17
Action:
Motion approved.
ITEM G.
DISCUSSION ITEMS
G-1 Employee Handbook - Faculty Appendix – Attachment 18
Discussion:
Dr. Mahammad Dakwar, Provost, discussed how the appendix came together using
the same process as the development of the Employee handbook.
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz to move this item to the full
board for review.
Action:
Motion approved.
G-2 Policy Review – C0509 – Discipline, Discharge and Workplace Safety
Appeal Process – Attachment 19
Discussion:
Ms. Veronica Rodriquez, Interim Associate Vice President, Human Resources,
reviewed the changes/additions in each of the following policies with the committee.
Finance, Personnel, and Operations
Minutes of June 18, 2015
Page 5
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz to move this item to the full
board for review.
Action:
Motion approved.
G-3 Policy Review - Layoff and Recall – Attachment 20
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz to move this item to the full
board for review.
Action:
Motion approved.
G-4 Policy Review – Probationary Period – Attachment 21
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz to move this item to the full
board for review.
Action:
Motion approved.
G-5 Policy Review - Hiring, Transfer and Promotion – Attachment 22
Motion:
It was moved by Mr. Dull, seconded by Mr. Wachholz to move this item to the full
board for review.
Action:
Motion approved.
ITEM H.
INFORMATION ITEMS
H-1 Annual Report on Remission of Out-of-State Tuition, 2014-2015 School
Year – Attachment 23
Discussion:
None.
H-2 MATC Promise Scholarship Presentation
Discussion:
Dr. Trevor Kubatzke, Vice President, Student Services gave a presentation on what
the MATC Promise is and how important and beneficial it will be at helping more
students access higher education.
ITEM I.
MISCELLANEOUS ITEMS
ITEM J.
OLD BUSINESS/NEW BUSINESS
Date of Next Meeting: TBD
ADJOURNMENT
The meeting adjourned at 6:43 p.m.
Respectfully submitted,
Erika N. Crosby
Administrative Specialist, Finance
Attachment FPO - 3
Attachment FPO - 4
Financials
Attachment FPO - 5
Attachment FPO - 6
Salary Schedule - Adminstrators
Effective July 1, 2015
Exempt
Salary Grade Title
Minimum
Mid-Point
Maximum
917
916
915
914
913
912
911
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Vice President
Associate Vice President, Dean
Associate Dean, Director
Assistant Dean, Manager
Coordinator
Senior Specialist, Supervisor
Specialist
133,432
92,830
82,232
66,069
58,109
48,002
42,950
172,057
125,535
111,508
89,591
78,795
65,092
58,238
210,682
158,239
140,780
113,112
99,480
82,178
73,526
Non-Exempt
Salary Grade Title
Minimum
Mid-Point
Maximum
904
903
902
901
$
$
$
$
$
$
$
$
$
$
$
$
Senior Technician
Administrative Specialist
Assistant
Aide
45,637
39,685
34,507
24,989
61,886
53,811
46,792
33,884
78,132
67,935
59,076
42,780
Attachment FPO – 7
PROCUREMENT REPORT
AUGUST 2015
The Procurement report consists of:
 Part I External Contracts
 Part II Procurements
 Part III Contracts for Services
 Part IV Construction Contracts
 Part V Lease Agreements
Each month the board approves contracts, procurements and services related to the operation of the
College. The current items for board approval are:
I.
External Contracts
None
II.
Procurements
1. BUS SERVICES FOR MATC SPORTS TEAMS
Badger Coaches, Inc.
Madison, WI
$449,440 ($89,888 annually – additional dates to be added pending playoff status)
2. LOW VOLTAGE CABLING (TWO VENDORS, PRIMARY & SECONDARY CHOSEN)
Primary – Allcon, LLC
Butler, WI
$120,000 ($40,000 annually)
Secondary – Northwest Technologies
West Allis, WI
$60,000 ($20,000 annually)
3. BANKING SERVICES
U.S. Bank
City, State
$1,010,000.00 ($202,000 annually)
4. AUDITORIUM LIGHTING
Mainstage Theatrical Supply, Inc.
Milwaukee, WI
$136,893.50
1
5. BLAST CHILLER
Fein Bros.
Milwaukee, WI
$51,692.88
6.
FIRE ALARMS, FIRE SUPPRESSION SYSTEM MONITORING, DOOR SECURITY, CONTROLS
SOFTWARE, AND HARDWARE UPGRADES
Honeywell Building Systems
Oak Creek, WI
$149,107.00
7. MATC DEPARTMENT OF LABOR YOUTHBUILD COHORT 2 PROJECT
Journey House
Milwaukee, WI
$95,000.00 overall (vendor will supply $23,750.00 of in-kind contributions so MATC’s out of
pocket expense will be $71,250.00)
III.
Contracts for Services
IV.
Construction Contracts
1. RENOVATION AND REMODELING
Mequon Campus Horticulture Greenhouse Improvements
MATC Bid Reference # 2015-013R
Creative Constructors LLC
Menomonee Falls, WI
$ 1,326,900.00
2. RENOVATION AND REMODELING
Remodeling Specified Areas: Downtown Main Campus
MATC Bid reference NO. 2015-015
Absolute Construction
Racine, WI
$630,000.00
3. RENOVATION AND REMODELING
Downtown Main Campus T222 Building Envelope Improvements
Bid Reference 2015-016 – Project 2015501
Abel Building Restoration, Inc.
Caledonia, WI
$190,000.00
4. RENOVATION AND REMODELING
Oak Creek Campus EVOC Track Lighting- #2015540
MATC Bid Reference - # 2015-017
Wil-Surge Electric
Butler, WI
2
$188,576.00
5. RENOVATION AND REMODELING
MPTV Townsend Hardscape Improvements - Project # 2014413.09
MATC Bid Reference # 2015-018
KPH Construction Corporation
Milwaukee, WI
$185,440.00
V.
Lease Agreements
None
3
Part II: PROCUREMENTS
Item 1: BUS SERVICES FOR MATC SPORTS TEAMS
Background
MATC sports teams travel throughout Wisconsin and the country to compete in games. Bid 15-22 was
issued to solicit requests for bus transportation for the team’s use when traveling to off-campus locations.
The sports teams that will utilize the bus service(s) are:







Women’s Volleyball
Men’s Soccer
Women’s Soccer
Men’s Basketball
Women’s Basketball
Women’s Softball
Men’s Baseball
This purchase will be made under the guidelines of MATC Bid 15-22, which meets all state of Wisconsin
Procurement requirements.
Four (4) vendors were directly solicited and the bid was posted on DemandStar. Ads were placed in three
publications.
Four (4) vendors responded:
Badger Coaches Inc.
Coach USA
Riteway Bus Service Inc.
Lamers Bus Lines
Positive action by the MATC Board will result in a purchase from Badger Coaches Inc. of Madison, WI at the
cost of approximately $89,888 annually for a minimum of three (3) years, with the option to extend the
agreement two (2) additional years.
4
Part II: PROCUREMENTS
Item 2: LOW VOLTAGE CABLING
Background
MATC has a large, highly standardized cabling infrastructure that supports a network of computers,
printers, IP phones, security cameras, wireless access points, and a wide array of other networked devices.
In being responsive to our end users needs, MATC’s Information Technology has the need to install
additional network cabling and associated jacks to various locations throughout our facilities. This occurs
on a regular basis.
Work performed by the contractor under this bid, is generally for the purpose of installing new Cat6A
network drops to end user locations, on an as-needed basis. The work includes everything that is typically
associated with such installations:








Pulling cable from communication closets to end user locations.
Installation of additional J-hooks, basket tray, and sleeved wall penetrations where necessary.
Fishing cable inside wall cavities.
Installation of surface mount boxes, faceplates, and Wiremold type raceways.
Cable/jack termination
Jack and cable labeling
Performance testing of installation
Occasional installation of wall mount phone brackets, ceiling mount access point enclosures, and
ceiling mount security cameras.
This purchase will be made under the guidelines of MATC Bid 15-21, which meets all state of Wisconsin
Procurement requirements.
Nine (9) vendors were directly solicited and the bid was posted on DemandStar. Ads were placed in three
publications.
Seven (7) vendors responded:
Northwest Technologies Group
Staff Electric Co, Inc.
Allcon, LLC
Roman Electric
Pulse Communications
Clearpath Connections
MOST
Positive action by the MATC Board will result in a purchase from Allcon Inc. of Butler, WI at the cost of
approximately $40,000 annually and Northwest Technologies of West Allis, WI at the cost of approximately
$20,000 for a minimum of two (2) years, with the option to extend the agreement one additional year.
Note - Two vendors were awarded from this Bid with Allcon designated as the primary supplier and
Northwest Technologies the secondary. This decision was based on the needs of MATC and the critical
nature of those needs being met immediately by our vendors.
5
Part II: PROCUREMENTS
Item 3: Banking and Credit Card Services
Background
The administration of Milwaukee Area Technical College requested proposals for Banking and Credit Card
Services. The requirements for these services included: allowing the college to pay bills, investment of
funds, payroll processing, receive and segregate funds by maintenance of separate accounts as well as
others, and were defined in RFP 15-19. Please see below the specific functions that were requested in the
RFP.
BANKING SERVICES
Designated Depository (State Statue 34.05)
Depository Locations:
(1) Central
(2) North
(3) South
(4) West
Please give addresses of qualifying locations for each campus
Safekeeping/Collateral Pledge
Properly Completed, Executed, and Timely Delivered Proposal Forms
Guaranteed Unit Pricing Proposed for the Three Year Contract Term
Acceptance of Terms and Conditions
Cancellation/Termination of Contract Terms
CASH OPERATIONS AND ACCOUNTS/REQUIRED SERVICES/COMPENSATION/INTEREST EARNINGS
Structure and Relationships of Cash Balance and Zero Balance Accounts
Payroll Direct Deposit Services
Funds Availability Schedule
Assigned and Identified Resource Personnel
Availability of Secure Depository Bags
Interest Bearing Accounts and Calculation Methodology
Cash and Depository Services
Wire Transfer Services
Lockbox Services
Monthly Account Analysis Statement Structure and Content
Free Checking Accounts to MATC Employees with Direct Payroll Deposit
Daily Reporting Services
Calendar Month Bank Statement Requirements
Monthly Bank Reconciliation Services
CREDIT CARD SERVICES
Visa, MasterCard, and Discover Transaction Processing via needed separation by Merchant Number
Monthly Fees via separate Statements by Merchant Number Bid Form
This purchase will be made under the guidelines of MATC RFP 15-19, which meets all state of Wisconsin
Procurement requirements.
6
Seven (7) vendors were directly solicited and the bid was posted on DemandStar. Ads were placed in three
publications. Four (4) vendors responded:
Associated Bank
US Bank
JP Morgan Chase
Wells Fargo
The vendors were evaluated on the following criteria:
BANKING SERVICES
40% Total Financial value of proposal to MATC
40% Bank's ability to provide and maintain requested services including the following:
a)Ability to meet technology needs of MATC
b)Ability to provide and maintain requested account relationships and structure
c) Commitment to provide requested collateral level on all demand and time deposits
d)Commitment to provide dedicated resource personnel to services requested by MATC
e) Commitment to provide services requested within the RFP with only fees listed n Bid Form
(Exhibit A) during the term of the contract
f) Branch locations suitable for the needs of MATC students and employees
5% Efforts to utilize M/W/DBE, including, but not limited, to percentage and level/significance of
participation
10% Financial Strength and Stability
5% Previous service relationship within the college and its related entities
CREDIT CARD SERVICES
40% Total Financial value of proposal to MATC
45% Merchant services provider’s ability to provide and maintain requested services including the following:
Customer support relating to transaction retrieval reports, dispute resolutions, collections, training and
settlement services
Ability to provide, by merchant number, separate monthly statements of fees with the same level of
detail required on Credit Card Services Proposal Fee Form
Providing a list of serviceable Visa, MasterCard, and Discover
Consumer and Commercial rate risk categories not specified in Credit Card Services Proposal Fee Form
and all related fees
Identifying interchange, franchise and processing fees related to “On Us” transactions
Commitment to provide services specified within Credit Card Proposal Fee Form with fees only listed in
Credit Card Proposal Form during the term of the contract
5% Efforts to utilize M/W/DBE, including, but not limited, to percentage and level/significance of
participation
5% Financial Strength and Stability
5% Previous service relationship within the college and its related entities
Positive action by the MATC Board will result in a purchase from US Bank for Credit Card Services at the
cost of approximately $202,000 annually for a minimum of three (3) years, with the option to extend the
agreement two (2) additional years.
Note: RFP 15-19 Banking Services was awarded to JP Morgan Chase. There is no cost to the college for this
service as historically the interest earned from MATC’s accounts is in excess of any fees the bank would
charge.
7
Part II: PROCUREMENTS
Item 4: AUDITORIUM LIGHTING
Background
The MATC College Events Department will be upgrading the lighting and dimming systems in the C and T
Auditoriums, which are spaces managed by the College Events Department and utilized by students for
classes, testing, orientations, etc. as well as by external clients who rent MATC facilities to host events. The
lighting and dimming systems are original installations from when the building was built and are in varying
stages of disrepair, and replacement parts are no longer manufactured. In order to keep the equipment full
functioning, the outdated systems need to be upgraded and replaced. Upgraded systems in these spaces
will provide students with the best possible learning experiences when using these spaces for courses and
other events. Up-to-date systems will also be a draw for external clients who rent out our facilities for their
events, and is a revenue stream for the College. The upgraded systems will also be more energy efficient,
thus saving the College in energy costs. The systems will also be more user friendly, allowing individuals to
adjust the lighting in the auditoriums with just a touch of a present button. A similar lighting system has
been installed in the Cooley Auditorium and works very well.
This purchase will be made under the guidelines of MATC Bid 15-23, which meets all state of Wisconsin
Procurement requirements.
Three (3) vendors were directly solicited and the bid was posted on DemandStar. Ads were placed in three
publications.
Two (2) vendors responded:
Mainstage Theatrical Supply
Coates Electric
Positive action by the MATC Board will result in a purchase from, Mainstage Theatrical Supply, Inc. of
Milwaukee, WI at the cost of $136,893.50.
8
Part II: PROCUREMENTS
Item 5: BLAST CHILLER
Background
MATC’s Downtown Campus prepares and ships out cold: soups, chili, and entrees to the regional campuses.
These items are mass produced up to boiling temperatures and then require a rapid cool down. The current
rapid chiller “Blast Chiller” has been under continuous repair for the past three (3) years; the cost of parts
and labor are exceeding the cost of the unit and the unit is un-operational more than it is operational.
State/Federal Health code require all food establishments properly chill food to avoid the danger zone of
bacterial growth. This unit rapidly chills the food according to the State/Federal guidelines. We risk
possible food poisoning to our customers when the unit is not operational. The safety manager for the
college has reviewed the current state of the blast chiller and is recommending replacement.
This purchase will be made under the guidelines of MATC Bid 16-02, which meets all state of Wisconsin
Procurement requirements.
Three (3) vendors were directly solicited and the bid was posted on DemandStar. Ads were placed in three
publications.
Two (2) vendors responded:
Boelter
Fein Bros.
Positive action by the MATC Board will result in a purchase Fein Bros. of Milwaukee, WI at the cost
$51,692.88.
9
Part II: PROCUREMENTS
Item 6: FIRE ALARMS, FIRE SUPPRESSION SYSTEM MONITORING, DOOR SECURITY, CONTROLS
SOFTWARE AND HARDWARE UPGRADES
Background
The Operations Department requires an EBI 430 Software Upgrade to accommodate new UL Listed Servers
and Workstations. This upgrade affects the communication of our fire alarms, fire suppression system
monitoring, and door security and controls to the main system of MATC. MATC has recently suffered
communication breakdown between the alarms and MATC’s system due to the age of the existing
software. The upgraded systems were installed at the MEC location and have worked extremely well.
When this upgrade is complete all campuses will be functioning on the same software, this request will
cover the upgrade at the four main campuses: Downtown Milwaukee, Oak Creek, West Allis and Mequon.
This purchase will be made under the guidelines of GSA Purchasing Cooperative Contract Number GS-07F0063H, which meets all state of Wisconsin Procurement requirements.
Positive action by the MATC Board will result in a purchase from Honeywell Building Systems of Oak Creek,
WI at the cost of $149,107.00
10
Part II: PROCUREMENTS
Item7: MATC DEPARTMENT OF LABOR YOUTHBUILD COHORT 2 PROJECT
Background
YouthBuild PaCT is an MATC Department of Labor (DOL) grant that needs to secure a construction work
experience that meets the specifications outlined in the grant’s Statement of Work (SOW).
MATC is seeking an organization to provide each student from YouthBuild PaCT Cohort 1 a community
service work experience in home renovation. This experience will consist of 80 hours in framing, insulating,
dry wall instillation/finishing, painting and additional construction work that is needed and students are
able to complete. In the project’s Statement of Work, the organization must have selected an owner for
the property who qualifies as low income (low income qualifies as 30 – 80 percent of the median income
level for Milwaukee County) and the students must have the opportunity to work with the prospective
homeowner. The SOW also states that the property be in the Clarke Square Neighborhood
This purchase will be made under the guidelines of MATC Bid 15-25, which meets all state of Wisconsin
Procurement requirements.
Four (4) vendors were directly solicited and the bid was posted on DemandStar. Ads were placed in three
publications.
One (1) vendor responded:
Journey House
Positive action by the MATC Board will result in a purchase from Habitat for Humanity of Milwaukee, WI at
an overall cost of $95,000. Please note Habitat will provide an in-kind contribution of $23,750.00 (includes
materials and labor) which brings MATC’s cost to $71,250.
11
Part IV: CONSTRUCTION
Item 1: RENOVATION AND REMODELING
Mequon Campus Horticulture Greenhouse Improvements
MATC Bid Reference # 2015-013R
Background Information
Previously, the Board approved lists of renovation and remodeling capital projects for various budget
years. The projects and funding plans have also been approved as part of the respective fiscal year budget
approvals. The subject projects deal with the Horticulture expansion & addition at the MATC Mequon
Campus. This Bid package # 2015-013R includes 4 remodeling/improvement projects as outlined below to
include:
Mequon Campus Horticulture Greenhouse Improvements - #2015550
Mequon Campus Infrastructure Improvements - #2015516.03
Mequon Campus Horticulture Sustainability Improvements - #2015549.01
Mequon Campus Horticulture Greenhouse Improvements (Part B) - #2015564
The contract recommended for approval below is for a single prime contract that pertains to the general
construction for the previously mentioned areas.
Bid documents for the aforementioned work were prepared in accordance with Board policies and State
regulations, and advertisements were placed in the Daily Reporter, the Milwaukee Courier and the
Spanish Journal. The bids were opened on August 6th, 2015 with the following results of the Base Bid &
Add Alternates 1, 2 & 3:
REMODELING SPECIFIED AREAS & RELATED WORK (Comprehensive Single Prime)
Creative Constructors LLC .......................................................... $ 1,326,900.00*
KPH Construction Corp. ................................................................. $ 1,361,190.00
Proposals were evaluated, and the low qualified bid, as indicated by the asterisk, has met specifications. There
were no challenges to the bid document or the manner in which the successful bidder was selected.
Positive action by the Board on this item will authorize the issuance of a contract in the amount shown to the
firm indicated by the asterisk.
12
Part IV: CONSTRUCTION
Item 2: RENOVATION AND REMODELING
Remodeling Specified Areas: Downtown Main Campus
MATC Bid reference NO. 2015-015
Background Information
Previously, the Board approved lists of renovation and remodeling capital projects for various budget
years. The projects and funding plans have also been approved as part of the respective fiscal year budget
approvals. The subject projects deal with Remodeling of Specified Areas at the MATC Downtown Main
Campus Facility. This Bid package # 2015-015 includes 4 minor remodeling/improvement projects as
outlined below to include:
DMC Ward Yard Improvements - #2014413.12
Foundation Hall 6th floor –Grants Department - #2014413.13
S-Building Improvements for Student Services -S316 & MATC Foundation-S322- #2014413.14
Material Segregation & Disposition Center Interior-T222 - #2015501
The contract recommended for approval below is for a single prime contract that pertains to the general
construction for the previously mentioned areas.
Bid documents for the aforementioned work were prepared in accordance with Board policies and State
regulations, and advertisements were placed in the Daily Reporter, the Milwaukee Courier and the
Spanish Journal. The bids were opened on August 7th, 2015 with the following results of the Base Bid:
REMODELING SPECIFIED AREAS & RELATED WORK (Comprehensive Single Prime)
Absolute Construction Enterprises, Inc. .................. $ 630,000.00*
Creative Constructors LLC ............................................ $ 663,700.00
Dahlman Construction ...................................................$ 678,500.00
KPH Construction Corp. ............................................ $ 676,716.00
Platt Construction, Inc. .............................................. $ 723,264.00
Proposals were evaluated, and the low qualified bid, as indicated by the asterisk, has met specifications. There
were no challenges to the bid document or the manner in which the successful bidder was selected.
Positive action by the Board on this item will authorize the issuance of a contract in the amount shown to the
firm indicated by the asterisk.
13
Part IV: CONSTRUCTION
Item 3: RENOVATION AND REMODELING
Downtown Main Campus T222 Building Envelope Improvements
Bid Reference 2015-016 – Project 2015501
Background Information
The contract recommended for approval below is for a single prime contract that pertains to the general
construction for the previously mentioned project at the Downtown Campus.
Bid documents for the aforementioned work were prepared in accordance with Board policies and State
regulations, and advertisements were placed in the Daily Reporter, the Milwaukee Courier / Star and the
Spanish Journal. The bids were opened on August 10th, 2015 with the following results which include the
Base Bid & Add Alternate #1:
GENERAL CONSTRUCTION WORK (Comprehensive Single Prime)
Abel Building Restoration Inc. …………………………..$ 190,000.00*
Creative Constructors LLC.………………………………… . $ 254,800.00
Proposals were evaluated and the low qualified bid, as indicated by the asterisk, has met specifications. There
were no challenges to the bid document or the manner in which the successful bidder was selected.
Positive action by the Board on this item will authorize the issuance of a contract in the amount shown to the
firm indicated by the asterisk.
14
Part IV: CONSTRUCTION
Item 4: RENOVATION AND REMODELING
Oak Creek Campus EVOC Track Lighting- #2015540
MATC Bid Reference - # 2015-017
Background Information
Previously, the Board approved lists of renovation and remodeling capital projects for various budget years.
The projects and funding plans have also been approved as part of the respective fiscal year budget
approvals. The subject project addresses infrastructure and add site lighting at the Oak Creek Campus
Driving Track.
The contract recommended for approval below is for a single prime contract that pertains to the general
construction for the previously mentioned areas.
Bid documents for the aforementioned work were prepared in accordance with Board policies and State
regulations, and advertisements were placed in the Daily Reporter, the Milwaukee Courier and the Spanish
Journal. The bids were opened on August 5th, 2015 with the following results of the Base Bid:
REMODELING SPECIFIED AREAS & RELATED WORK (Comprehensive Single Prime)
Allcon LLC. ..................................................................... $ 217,000.00
Creative Constructors LLC ............................................. $ 229,500.00
KPH Construction .......................................................... $ 217,699.00
Wil-Surge Electric Inc. .............................................. $ 188,576.00*
Proposals were evaluated, and the low qualified bid, as indicated by the asterisk, has met specifications. There
were no challenges to the bid document or the manner in which the successful bidder was selected.
Positive action by the Board on this item will authorize the issuance of a contract in the amount shown to the
firm indicated by the asterisk.
15
Part IV: CONSTRUCTION
Item 5: RENOVATION AND REMODELING
MPTV Townsend Hardscape Improvements - Project # 2014413.09
MATC Bid Reference # 2015-018
Background Information
Previously, the Board approved lists of renovation and remodeling capital projects for various budget years.
The projects and funding plans have also been approved as part of the respective fiscal year budget
approvals. The subject project deals with paving & other hardscape improvements at the MPTV Townsend
Building - Project # 2014413.09
The contract recommended for approval below is for a single prime contract that pertains to the general
construction & paving work for the previously mentioned areas at the Townsend Location.
Bid documents for the aforementioned work were prepared in accordance with Board policies and State
regulations, and advertisements were placed in the Daily Reporter, the Milwaukee Courier and the Spanish
Journal. The bids were opened on August 4th, 2015 with the following results of the Base Bid only:
REMODELING SPECIFIED AREAS & RELATED WORK (Comprehensive Single Prime)
Creative Constructors LLC. ............................................ $ 214,700.00
Black Diamond Group, Inc. ............................................ $ 205,000.00
KPH Construction Corporation. ............................ . $ 185,440.00*
Poblocki Paving Co. ................................................... $ 196,517.00
Proposals were evaluated and the low qualified bid, as indicated by the asterisk, has met specifications. There
were no challenges to the bid document or the manner in which the successful bidder was selected.
Positive action by the Board on this item will authorize the issuance of a contract in the amount shown to the
firm indicated by the asterisk.
16
Attachment FPO – 8
MILWAUKEE AREA TECHNICAL
COLLEGE
2015 ANNUAL AFFIRMATIVE ACTION
REPORT
Submitted by:
Dr. Vicki Martin
Prepared by:
Veronica Lewis
Nina P. Powell
INTRODUCTION
This report provides a comparative analysis of June 2014 to June 2015 with
regards to Affirmative Action employment statistics for the Milwaukee Area
Technical College. The report includes a general summary page, which highlights
statistical data on district population, district workforce, MATC workforce,
ethnic/racial minority workforce, and female employees.
The Equal Employment Opportunity (EEO) job categories are used in this report
to show both current employment data and comparisons with the previous year.
A summary of complaints of discrimination and harassment filed internally with
the Office of Human Resources and externally with the State of Wisconsin - Equal
Rights Division, and the Equal Employment Opportunity Commission is included.
Cases filed with State and Federal Courts are also included.
includes date, nature of complaint and agency.
Affirmative Action Report
2
The summary
STATISTICAL HIGHLIGHTS
June 2014 –June 2015
PROFILE OF FULL-TIME EMPLOYEES
DISTRICT STATISTICS
District Population
1,050,133
District Labor Force
270,789
Average Length of Service (Years)
As of 06/30/15
14.63
As of 06/30/14
14.58
MATC EMPLOYMENT
Percent Minority
As of 06/30/15
As of 06/30/14
37.02
36.93
Full-Time Regular and Funded Employees
As of 06/30/15
1,240
As of 06/30/14
1,213
Percent Female
As of 06/30/15
As of 06/30/14
60.32
59.52
As of 06/30/15
As of 06/30/14
Four hundred fifty nine of our 1240 full-time employees are
ethnic minorities. During this quarter, minorities decreased by
eleven, males decreased by seventeen and females
decreased by twelve.
Four Hundred fifty four (37.43%) of our 1213 full-time employees
are ethnic minorities. During this quarter, minorities decreased
by four, males decreased by twenty one and females decreased
by twenty seven.

In the Executive/Managerial/Administrative
employment category, minorities remain
unchanged, males increased by one and females
increased by three.

In the Executive/Managerial/Administrative
employment category, minorities decreased by one,
males decreased by three and females remain
unchanged.

In the Faculty employment category, minorities
decreased by nine, males decreased by twelve
and females decreased by nineteen.

In the Faculty employment category, minorities
decreased by eighteen, males decreased by
nineteen and females decreased by twenty eight.

In the Professional/Non Instructional category,
minorities decreased by one, males and females
remain unchanged.

In the Professional/Non Instructional category,
minorities increased by five, males increased by two
and females increased by three.

In the Secretarial/Clerical category, all
categories remain unchanged.

In the Secretarial/Clerical category, minorities
increased by three, males remain unchanged and
females decreased by one.

In the Service Maintenance category, minorities
and females remain unchanged while males
decreased by one.

In the Service Maintenance category, minorities
and females remain unchanged, males decreased
by one.

In the Skilled Craft category, all categories
decreased by one.

In the Skilled Craft category, all categories remain
unchanged.

In the Technical/Paraprofessional category,
minorities and males remain unchanged while
females increased by five.

In the Technical/Paraprofessional category,
minorities decreased by two, males remain
unchanged and females decreased by one.
Affirmative Action Report
3
COMPARISON OF
INTERNAL CASES &EEOC/ERD CASES/COURT CASES
INTERNAL CASES
As of 06/30/15
Nature of Cases
As of 06/30/14
1
Sexual Harassment
0
Sexual Harassment
0
Age/Gender Discrimination/Disability
0
Age/Gender Discrimination
4
Discrimination/Harassment/Hostile Work
Environment
4
Discrimination/Harassment/Hostile
Work Environment
Total = 5
Total = 4




Nature of Cases
18 cases were Filed between July 1, 2014 and June 30,
2015
13 cases were Dismissed between July 1, 2014 and
June 30, 2015
0 Cases Required Further Action between July 1,
2014 and June 30, 2015


21 Cases were Filed between July 1, 2013 and June 30,
2014
22 Cases were Dismissed between July 1, 2013 and
June 30, 2014
0 Cases Required Further Action between July 1,
2013 and June 30, 2014
EEOC/ERD/OCR AGENCY COMPLAINTS
As of 06/30/15
0
5
Nature of Cases
As of 06/30/14
Disability Discrimination
3
Age/Race/Sex/Retaliation/Discrimination
10
Total = 5



Nature of Cases
Disability Discrimination
Age/Race/Sex Discrimination
Total = 13

6 Cases were Filed between July 1 , 2014 and June 30,
2015
10 Cases were Dismissed between July 1 , 2014 and
June 30, 2015
1 Case was Resolved between July 1 , 2014 and June
30, 2015


11 Cases were Filed between July 1 , 2013 and June 30,
2014
3 Cases were Dismissed between July 1, 2013 and June
30, 2014
2 Cases were Resolved between July 1, 2013 and June
30, 2014
COURT CASES
As of 06/30/15
2
Nature of Cases
As of 06/30/14
Personal Injury
1
1
Total = 2
 2 Cases were Filed between July 1 , 2014 and June 30,
2015
 1 Case was Dismissed between July 1 , 2014 and June
30, 2015
 1 Case was Resolved between July 1 , 2014 and June
30, 2015
Affirmative Action Report
Nature of Cases
Small Claim
Declaratory Judgment – Act 10
Violation
Total = 2
 1 Case was Filed between July 1, 2013 and June 30,
2014

0 Cases were Dismissed between July 1, 2013 and June
30, 2014

2 Cases were Resolved between July 1, 2013 and June
30, 2014
4
GLOSSARY OF TERMS
ADVERSE IMPACT: An employment policy, practice, or procedure has
adverse impact if it results in the disqualification of affirmative action group
members at a significantly greater rate than members of other groups. The
enforcement agencies will generally regard a selection rate for any group which
is less than four-fifths (4/5) or 80% of the rate for other groups as constituting
evidence of adverse impact.
HANDICAPPED/DISABLED: groups mean individuals who:
a)
Have a physical or mental impairment which makes
achievement unusually difficult or limits the capacity to work;
AFFIRMATIVE ACTION: means specific actions in employment which are
designed and taken for the purposes of all of the following:
a)
Ensuring equal opportunity.
b)
c)
Have a record of such an impairment, or;
c)
Are perceived as having such an impairment.
HARASSMENT: Any statement, remark or action which affects an
individual' s or groups employment, or creates an offensive, hostile, or
intimidating work environment.
Eliminating a substantial disparity between the proportions of
members of racial and ethnic, gender or handicap groups either in job
groups within the classified civil service, or in similar functional
groups in the unclassified service, and the proportion of members of
racial and ethnic, gender or handicap groups in relevant labor pool.
JOB GROUP: means a set of classifications combined by the department
on the basis of similarity in required training or skills, responsibility, pay
range and nature of work.
LABOR FORCE: Includes all persons, 16 years or older who are
employed or unemployed but looking for work.
Eliminating present effects of past discrimination.
AA is a
Commitment to achieving the intent of equal opportunity legislation
through a detailed set of objectives and plans designed to achieve
prompt and full utilization of minorities, women and persons with
disabilities at all levels and in all areas of the work force.
RACIAL/ETHNIC MINORITY: means American Indians or Alaskan
Natives, Asians or Pacific Islanders, Blacks, and Hispanics as defined as
follows:
AFFIRMATIVE ACTION GROUPS: means one or more of the following:
a)
b)
c)
b)
a)
American Indians or Alaskan Natives means persons descended
from any of the original peoples of North America who possess
1/4 degree of documented tribal descendants, or are enrolled
with a federally or state recognized tribe, or are recognized by a
federally or state recognized tribe as American Indians for state
affirmative action purposes.
b)
Asians or Pacific Islanders mean persons descended from any of
the original peoples of the Far East, Southeast Asia, the Indian
Subcontinent, or the Pacific Islands.
c)
Blacks means persons descended from any of the Black racial
groups of Africa.
d)
Hispanics mean persons of Chicano, Mexican, Puerto Rican,
Cuban, Central American or South American culture or origin,
regardless of race.
Racial or ethnic groups.
Gender groups.
Handicapped groups.
AFFIRMATIVE ACTION PROGRAM: means specific results oriented
standards, procedures and initiatives designed to ensure equal employment
opportunity and to eliminate effects of past discrimination.
APPLICANT POOL: All people who have applied for a particular job or jobs
during a particular period of time.
AVAILABILITY: The percentage of minorities and women who have the
requisite skills in the labor pool on a statewide or regional basis (See
Underutilization).
DISCRIMINATION: means unlawful actions or practices which constitute
unequal or different treatment of, or create an unequal or different effect on an
individual or group of people, on the basis of age, race, creed or religion, color,
handicap, sex, marital status, national origin or ancestry, political affiliation,
arrest or conviction record, sexual orientation, or other bases specified under
Wis. Stats. § 111 (II).
SEXUAL HARASSMENT: Deliberate or repeated, unsolicited verbal
comments, gestures or physical contact of a sexual nature which are
unwelcome.
UNDERUTILIZATION: Having fewer minorities or women in a
particular job group than would reasonably be expected by their availability
in the relevant labor force.
EQUAL EMPLOYMENT OPPORTUNITY: All personnel actions including
hire, tenure or term, and condition or privilege of employment are based on the
ability to perform the duties and
responsibilities assigned to the particular position without regard to age, race,
creed or religion, color, disability, marital status, sex, arrest or conviction
record, national origin, ancestry, sexual orientation, political affiliation or
membership in the National Guard.
Affirmative Action Report
EEO JOB CATEGORIES:
Executives/Managerial/Administrative (EEO1): Occupations in which
employees set broad policies, exercises overall responsibility for execution
of these policies, or direct individual departments or special phases of the
agencies' operations, or provide specialized consultation on a region,
district or area basis. Includes: department heads, bureau chiefs, divisions
chiefs, directors, deputy directors, controllers, examiners, wardens,
superintendents, unit supervisors, sheriffs, police and fire chiefs and
inspectors and kindred workers.
5
GLOSSARY OF TERMS
Faculty
(EEO2)/Professional
Non-instructional
(EEO3):
Occupations which require specialized and theoretical knowledge
which is usually acquired through college training or through work
experience or other training which provides comparable knowledge.
Includes: personnel and labor relations workers, social workers,
doctors, psychologists, registered nurses, economists, dietitians,
lawyers, system analysts, accountants, engineers, employment and
vocational rehabilitation counselors, teachers or instructors, police
and fire captains and lieutenants and kindred workers.
Secretarial/Clerical(EEO4): Occupations in which workers are
responsible for internal and external communication, recording and
retrieval of data and/or information and other paperwork required in
an office. Includes: bookkeeper, messengers, office machine
operators, clerk-typists, stenographers, court transcribers, hearing
reporters, statistical clerks, dispatchers, license distributors, payroll
clerks and kindred workers.
Technicians/Paraprofessionals (EEO5): Occupations which require
a combination of basic scientific and technical knowledge and manual
skill which can be obtained through specialized post-secondary school
education or through equivalent on-the-job training.
Includes:
computer programmers and operators, draftsmen, surveyors, licensed
practical nurses, photographers, radio operators, technical illustrators,
technicians (medical, dental, electronic, physical sciences), assessors,
inspectors, police and fire sergeants and kindred workers.
Occupations in which workers perform some of the duties of a
professional or technician in a support role which usually require less
formal training and/or experience normally required for professional
or technical status. Such positions may fall within an identified
pattern of staff development and promotion under a "New Careers"
concept. Includes: library assistants, research assistants, medical
aides, child support workers, policy auxiliary, welfare service aides,
and kindred workers.
Skilled Trades (EEO6): Occupations in which workers perform jobs
which require special manual skill and a thorough and comprehensive
knowledge of the processes involved in the work which is required
through on-the-job training and experience or through apprenticeship
or other formal training programs.
Includes:
mechanics or
repairmen, electrician, heavy equipment operators, stationary
engines, skilled machining occupations, carpenters, compositors and
typesetters and kindred workers.
Service/Maintenance (EEO7): Occupations in which workers
perform duties which result in or contribute to the comfort,
convenience, hygiene or safety of the general public or which
contribute to the upkeep and care of buildings, facilities or grounds of
public property. Workers in this group may operate machinery.
Includes: chauffeurs, laundry and dry cleaning operatives, truck
drivers, bus drivers, garage laborers, custodial personnel, gardeners
and groundskeepers, refuse collectors, construction laborers.
Affirmative Action Report
6
ANNUAL AFFIRMATIVE ACTION REPORT 2014 - 2015
CATEGORY
TOTAL
FEMALES
RACIAL / ETHNIC GROUPS
Black
White
Hispanic
Am. Indian
Asian
Males
Hawaiian
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
Total
Minorities
%
No.
%
44.34
48.98
-4.64
46
44
2
43.40
44.90
-1.50
Exec, Admin, Mgr
30-Jun-15
30-Jun-14
106
98
8
59
50
9
55.66
51.02
4.64
30
28
2
28.30
28.57
-0.27
60
54
6
56.60
55.10
1.50
12
11
1
11.32
11.22
0.10
0
0
0
0.00
0.00
0.00
4
5
-1
3.77
5.10
-1.33
0
0
0
30-Jun-15
30-Jun-14
509
504
5
269 52.85
261 51.79
8
1.06
82
78
4
16.11 359
15.48 391
0.63 -32
70.53
77.58
-7.05
37
37
0
7.27
7.34
-0.07
7
8
-1
1.38
1.59
-0.21
23
23
0
4.52
4.56
-0.04
0
0
0
0.00
0.00
0.00
240
241
-1
47.15
47.82
-0.67
149
143
6
29.27
28.37
0.90
30-Jun-15
30-Jun-14
154
152
2
96
91
5
62.34
59.87
2.47
34
31
3
22.08
20.39
1.68
91
92
-1
59.09
60.53
-1.44
13
13
0
8.44
8.55
-0.11
4
6
-2
2.60
3.95
-1.35
12
11
1
7.79
7.24
0.56
0
0
0
0.00
0.00
0.00
56
58
-2
36.36
38.16
-1.79
63
61
2
40.91
40.13
0.78
30-Jun-15
30-Jun-14
193
194
-1
185 95.85
191 98.45
-6 -2.60
62
68
-6
32.12 105
35.05 104
-2.93 1
54.40
53.61
0.80
16
16
0
4.69
8.25
-3.56
5
4
1
2.59
2.06
0.53
4
2
2
2.07
1.03
1.04
0
0
0
0.00
0.00
0.00
5
2
3
2.59
1.03
1.56
87
90
-3
45.08
46.39
-1.31
30-Jun-15
30-Jun-14
116
108
8
53
51
2
45.69
47.22
-1.53
62
56
6
53.45
51.85
1.60
49
46
3
42.24
42.59
-0.35
6
6
0
5.17
5.56
-0.38
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
63
57
6
54.31
52.78
1.53
68
62
6
58.62
57.41
1.21
30-Jun-15
30-Jun-14
8
10
-2
0
1
-1
0.00
10.00
-10.00
0
1
-1
0.00
10.00
10.00
8
9
-1
100.00
90.00
-10.00
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
8
9
-1
100.00
90.00
10.00
0
1
-1
0.00
10.00
-10.00
Change
0.00 47
0.00 48
0.00 -1
Faculty
Change
Prof, Non Instructional
Change
Secretarial, Clerical
Change
Service, Maintenance
Change
Skilled Craft
Change
As of 8/13/2015 N. Powell, Coordinator- Labor Relations
ANNUAL AFFIRMATIVE ACTION REPORT 2014 - 2015
CATEGORY
TOTAL
FEMALES
RACIAL / ETHNIC GROUPS
Black
No.
%
No.
Change
154
147
7
86
77
9
55.84
52.98
2.86
22
22
0
Totals
Current
Previous
Change
1240
1213
27
%
White
No.
Hispanic
Am. Indian
Asian
Hawaiian
Males
Total
Minorities
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
14.29 104
14.97 102
-0.68 2
67.53
69.39
-1.86
12
12
0
7.79
8.16
-0.37
2
2
0
1.30
1.36
-0.06
9
8
1
5.84
5.44
0.40
0
0
0
0.00
0.00
0.00
68
70
-2
44.16
47.62
-3.46
45
44
1
29.22
29.93
-0.71
748 60.32 292 23.55 776
722 59.52 290 23.91 798
26 0.80
2 -0.36 -22
62.58
65.79
-3.21
96
95
1
7.74
7.83
-0.09
18
20
-2
1.45
1.65
-0.20
52
49
3
4.19
4.04
0.15
1
0
0.08
0.00
1
0.08
487
485
2
39.27
39.98
-0.71
459
454
5
37.02
37.43
-0.41
Exec, Admin, Mgr
Technical
30-Jun-15
30-Jun-14
As of 8/13/2015 N. Powell, Coordinator- Labor Relations
Attachment FPO – 9
AFFIRMATIVE ACTION REPORT
OF
MILWAUKEE AREA TECHNICAL
COLLEGE
For the Period
April 1, 2015 – June 30, 2015
Submitted by:
Dr. Vicki Martin
Prepared by:
Veronica Lewis
Nina P. Powell
INTRODUCTION
This report provides a comparative analysis regarding Affirmative Action
employment statistics for the Milwaukee Area Technical College for the
period April 1, 2015 through June 30, 2015. The report includes a general
summary page, which highlights statistical data on district population,
district workforce, MATC workforce, ethnic/racial minority workforce, and
female employees.
The Equal Employment Opportunity (EEO) job categories are used in this
report to show both current employment data and comparisons with the
previous quarter (January 1, 2015 to March 30, 2015).
A summary of complaints of discrimination and harassment filed internally
with MATC Human Resources and externally with the State of Wisconsin Equal Rights Division, and the Equal Employment Opportunity Commission
is included. Cases filed with State and Federal Courts are also included.
The summary includes date, nature of complaint and agency.
STATISTICAL HIGHLIGHTS
April 1, 2015 – June 30, 2015
PROFILE OF FULL-TIME
EMPLOYEES
DISTRICT STATISTICS
District Population
District Labor Force
1,050,133
270,789
MATC EMPLOYMENT
Full-Time Regular and
Funded Employees
New Full-Time Employees
1240
Average Length
of Service (Years)
14.63
Percent Minority
37.02
Percent Female
60.32
07
MAJOR FINDINGS
Four hundred fifty nine of our 1240 full-time employees are ethnic minorities. During this quarter,
minorities decreased by eleven, males decreased by seventeen and females decreased by twelve.

In the Executive/Managerial/Administrative employment category, minorities remain
unchanged, males increased by one and females increased by three.

In the Faculty employment category, minorities decreased by nine, males decreased by
twelve and females decreased by nineteen.

In the Professional/Non Instructional category, minorities decreased by one, males and
females remain unchanged.

In the Secretarial/Clerical category, all categories remain unchanged.

In the Service Maintenance category, minorities and females remain unchanged while
males decreased by one.

In the Skilled Craft category, all categories decreased by one.

In the Technical/Paraprofessional category, minorities and males remain unchanged
while females increased by five.
SUMMARY
OF
INTERNAL & EEOC/ERD/OCR AGENCY COMPLAINTS/COURT CASES
April 1, 2015 – June 30, 2015
INTERNAL COMPLAINTS
Pending Cases
1
4
TOTAL = 5



NATURE OF CASE

Sexual Harassment
Discrimination/Harassment/Hostile Work Environment
9 Cases were Processed between April 1, 2015 and June 30, 2015
5 Cases were Dismissed between April 1, 2015 and June 30, 2015
0 Cases Required Further Action between April 1, 2015 and June 30, 2015
EEOC/ERD/OCR AGENCY COMPLAINTS
Number of Complaints
5
NATURE OF COMPLAINT
Age/Race/Sex/Retaliation/Discrimination
TOTAL = 5



1 Case was Filed between April 1, 2015 and June 30, 2015
7 Cases were Dismissed between April 1, 2015 and June 30, 2015
0 Cases were Resolved between April 1, 2015 and June 30, 2015
COURT CASES
Pending Cases
2
TOTAL = 2



NATURE OF CASE
Personal Injury
0 Cases were Filed between April 1, 2015 and June 30, 2015
1 Case was Dismissed between April 1, 2015 and June 30, 2015
0 Cases were Resolved between April 1, 2015 and June 30, 2015
Affirmative Action Report
-3-
April 1, 2015 – June 30, 2015
GLOSSARY OF TERMS
ADVERSE IMPACT: An employment policy, practice, or procedure has adverse
impact if it results in the disqualification of affirmative action group members at a
significantly greater rate than members of other groups. The enforcement agencies
will generally regard a selection rate for any group which is less than four-fifths
(4/5) or 80% of the rate for other groups as constituting evidence of adverse
impact.
AFFIRMATIVE ACTION: means specific actions in employment which are
designed and taken for the purposes of all of the following:
a)
Ensuring equal opportunity.
b)
c)
Eliminating a substantial disparity between the proportions of members
of racial and ethnic, gender or Disabled groups either in job groups
within the classified civil service, or in similar functional groups in the
unclassified service, and the proportion of members of racial and
ethnic, gender or Disabled groups in relevant labor pool.
Eliminating present effects of past discrimination.
AA is a
Commitment to achieving the intent of equal opportunity legislation
through a detailed set of objectives and plans designed to achieve
prompt and full utilization of minorities, women and persons with
disabilities at all levels and in all areas of the work force.
AFFIRMATIVE ACTION GROUPS: means one or more of the following:
a)
b)
c)
HANDICAPPED/DISABLED: groups mean individuals who:
a)
Have a physical or mental impairment which makes achievement
unusually difficult or limits the capacity to work;
b)
Have a record of such an impairment, or;
c)
Are perceived as having such an impairment.
HARASSMENT: Any statement, remark or action which affects an
individual's or groups employment, or creates an offensive, hostile, or
intimidating work environment.
JOB GROUP: means a set of classifications combined by the department
on the basis of similarity in required training or skills, responsibility, pay
range and nature of work.
LABOR FORCE: Includes all persons, 16 years or older who are employed
or unemployed but looking for work.
RACIAL/ETHNIC MINORITY: means American Indians or Alaskan
Natives, Asians or Pacific Islanders, Blacks, and Hispanics as defined as
follows:
a)
American Indians or Alaskan Natives means persons descended
from any of the original peoples of North America who possess
1/4 degree of documented tribal descendants, or are enrolled with
a federally or state recognized tribe, or are recognized by a
federally or state recognized tribe as American Indians for state
affirmative action purposes.
b)
Asians or Pacific Islanders mean persons descended from any of
the original peoples of the Far East, Southeast Asia, the Indian
Subcontinent, or the Pacific Islands.
c)
Blacks means persons descended from any of the Black racial
groups of Africa.
Racial or ethnic groups.
Gender groups.
Disabled groups.
AFFIRMATIVE ACTION PROGRAM: means specific results oriented
standards, procedures and initiatives designed to ensure equal employment
opportunity and to eliminate effects of past discrimination.
APPLICANT POOL: All people who have applied for a particular job or jobs
during a particular period of time.
AVAILABILITY: The percentage of minorities and women who have the
requisite skills in the labor pool on a statewide or regional basis (See
Underutilization).
DISCRIMINATION: means unlawful actions or practices which constitute
unequal or different treatment of, or create an unequal or different effect on an
individual or group of people, on the basis of age, race, creed or religion, color,
Disabled, sex, marital status, national origin or ancestry, political affiliation, arrest
or conviction record, sexual orientation, or other bases specified under Wis. Stats.
§ 111 (II).
EQUAL EMPLOYMENT OPPORTUNITY: All personnel actions including
hire, tenure or term, and condition or privilege of employment are based on the
ability to perform the duties and
responsibilities assigned to the particular position without regard to age, race,
creed or religion, color, disability, marital status, sex, arrest or conviction record,
national origin, ancestry, sexual orientation, political affiliation or membership in
the National Guard.
Affirmative Action Report
-4-
d)
Hispanics mean persons of Chicano, Mexican, Puerto Rican,
Cuban, Central American or South American culture or origin,
regardless of race.
SEXUAL HARASSMENT: Deliberate or repeated, unsolicited verbal
comments, gestures or physical contact of a sexual nature which are
unwelcome.
UNDERUTILIZATION: Having fewer minorities or women in a
particular job group than would reasonably be expected by their availability
in the relevant labor force.
EEO JOB CATEGORIES:
Executives/Managerial/Administrative (EEO1): Occupations in which
employees set broad policies, exercises overall responsibility for execution of
these policies, or direct individual departments or special phases of the
agencies' operations, or provide specialized consultation on a region, district
or area basis. Includes: department heads, bureau chiefs, divisions chiefs,
directors, deputy directors, controllers, examiners, wardens, superintendents,
unit supervisors, sheriffs, police and fire chiefs and inspectors and kindred
workers.
April 1, 2015 – June 30, 2015
Faculty (EEO2): Occupations which require specialized and theoretical
knowledge which is usually acquired through college training or through work
experience or other training which provides comparable knowledge. Includes:
teachers or instructors, police and fire captains and lieutenants and kindred
workers.
Professional Non-instructional (EEO3): Occupations which require specialized
and theoretical knowledge which is usually acquired through college training or
through work experience or other training which provides comparable knowledge.
Includes: personnel and labor relations workers,
social workers, doctors,
psychologists, registered nurses, economists, dietitians, lawyers, system analysts,
accountants, engineers, employment and vocational rehabilitation counselors,
teachers or instructors, police and fire captains and lieutenants and kindred
workers.
Secretarial/Clerical(EEO4): Occupations in which workers are responsible for
internal and external communication, recording and retrieval of data and/or
information and other paperwork required in an office. Includes: bookkeeper,
messengers, office machine operators, clerk-typists, stenographers, court
transcribers, hearing reporters, statistical clerks, dispatchers, license distributors,
payroll clerks and kindred workers.
Technicians/Paraprofessionals (EEO5):
Occupations which require a
combination of basic scientific and technical knowledge and manual skill which
can be obtained through specialized post-secondary school education or through
equivalent on-the-job training. Includes: computer programmers and operators,
draftsmen, surveyors, licensed practical nurses, photographers, radio operators,
technical illustrators, technicians (medical, dental, electronic, physical sciences),
assessors, inspectors, police and fire sergeants and kindred workers.
Occupations in which workers perform some of the duties of a professional or
technician in a support role which usually require less formal training and/or
experience normally required for professional or technical status. Such positions
may fall within an identified pattern of staff development and promotion under a
"New Careers" concept. Includes: library assistants, research assistants, medical
aides, child support workers, policy auxiliary, welfare service aides, and kindred
workers.
Skilled Trades (EEO6): Occupations in which workers perform jobs which
require special manual skill and a thorough and comprehensive knowledge of the
processes involved in the work which is required through on-the-job training and
experience or through apprenticeship or other formal training programs. Includes:
mechanics or repairmen, electrician, heavy equipment operators, stationary
engines, skilled machining occupations, carpenters, compositors and typesetters
and kindred workers.
Service/Maintenance (EEO7): Occupations in which workers perform duties
which result in or contribute to the comfort, convenience, hygiene or safety of the
general public or which contribute to the upkeep and care of buildings, facilities or
grounds of public property. Workers in this group may operate machinery.
Includes: chauffeurs, laundry and dry cleaning operatives, truck drivers, bus
drivers, garage laborers, custodial personnel, gardeners and groundskeepers, refuse
collectors, construction laborers.
Affirmative Action Report
-5-
April 1, 2015 – June 30, 2015
AFFIRMATIVE ACTION REPORT 2 QTR 2015
CATEGORY
TOTAL
RACIAL / ETHNIC GROUPS
FEMALES
Black
White
Hispanic
Males
Am. Indian
Asian
Hawaiian
Total
Minorities
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
106
59
55.66
30
28.30
60
56.60
12
11.32
0
0.00
4
3.77
0
0.00
47
44.34
46
43.40
106
56
52.83
31
29.25
60
56.60
11
10.38
0
0.00
4
3.77
0
0.00
50
47.17
46
43.40
0
3
2.83
-1
-0.94
0
0.00
1
0.94
0
0.00
0
0.00
0
0.00
1
-2.83
0
0.00
509
269
52.85
82
16.11
359
70.53
37
7.27
7
1.38
23
4.52
0
0.00
240
47.15
149
29.27
540
288
53.33
88
16.30
381
70.56
39
7.22
8
1.48
23
4.26
0
0.00
252
46.67
158
29.26
-31
-19
-0.48
-6
-0.19
-22
-0.03
-2
0.05
-1
-0.11
0
0.26
0
0.00
-12
0.48
-9
0.01
154
96
62.34
34
22.08
91
59.09
13
8.44
4
2.60
12
7.79
0
0.00
56
36.36
63
40.91
155
96
61.94
33
21.29
91
58.71
14
9.03
5
3.23
12
7.74
0
0.00
56
36.13
64
41.29
-1
0
0.40
1
0.79
0
0.38
-1
-0.59
-1
-0.63
0
0.05
0
0.00
0
0.23
-1
-0.38
193
194
-1
185
185
0
95.85
95.36
0.49
62
62
0
32.12
31.96
0.17
105
106
-1
54.40
54.64
-0.24
16
16
0
8.29
8.25
0.04
5
5
0
2.59
2.58
0.01
4
4
0
2.07
2.06
0.01
1
1
0
0.52
0.52
0.00
5
5
0
2.59
2.58
0.01
88
88
0
45.60
45.36
0.24
Exec, Admin, Mgr
Current
Previous
Change
Faculty
Current
Previous
Change
Prof, Non Instructional
Current
Previous
Change
Secretarial, Clerical
Current
Previous
Change
As of 8/13/2015 N. Powell, Coordinator- Labor Relations
AFFIRMATIVE ACTION REPORT 2 QTR 2015
CATEGORY
TOTAL
RACIAL / ETHNIC GROUPS
FEMALES
Black
White
Hispanic
Males
Am. Indian
Asian
Hawaiian
Total
Minorities
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
No.
%
116
117
-1
53
53
0
45.69
45.30
0.39
62
62
0
53.45
52.99
0.46
49
49
0
42.24
41.88
0.36
6
6
0
5.17
5.13
0.04
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
63
64
-1
54.31
54.70
-0.39
68
68
0
58.62
58.12
0.50
8
10
-2
0
1
-1
0.00
10.00
-10.00
0
1
-1
0.00
10.00
-10.00
8
9
-1
100.00
90.00
10.00
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
0
0
0
0.00
0.00
0.00
8
9
-1
100.00
90.00
10.00
0
1
-1
0.00
10.00
-10.00
154
149
5
86
81
5
55.84
54.36
1.48
22
22
0
14.29
14.77
-0.48
104
104
0
67.53
69.80
-2.27
12
12
0
7.79
8.05
-0.26
2
2
0
12.00
1.34
10.66
9
9
0
5.84
6.04
-0.20
0
0
0
1.00
0.00
1.00
68
68
0
44.16
45.64
-1.48
45
45
0
29.22
30.20
-0.98
1240
1271
-31
748
760
-12
60.32
59.80
0.53
292
299
-7
23.55
23.52
0.02
776
800
-24
62.58
62.94
-0.36
96
98
-2
7.74
7.71
0.03
18
20
-2
1.45
1.57
-0.12
52
52
0
4.19
4.09
0.10
1
1
0
0.08
0.08
0.00
487
504
-17
39.27
39.65
-0.38
459
470
-11
37.02
36.98
0.04
Exec, Admin, Mgr
Service, Maintenance
Current
Previous
Change
Skilled Craft
Current
Previous
Change
Technical
Current
Previous
Change
TOTAL
Current
Previous
Change
As of 8/13/2015 N. Powell, Coordinator- Labor Relations
Attachment FPO - 10
$22,500,000.00
Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2015-16C
RESOLUTION AUTHORIZING THE SALE OF $22,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2015-16C
Resolution F0001-08-15
WHEREAS, pursuant to Section 67.12(12) of the Wisconsin Statutes, as amended
(the “Act”), the Milwaukee Area Technical College District, Wisconsin (the “District”), is
authorized to issue notes of the District in the aggregate amount of $22,500,000.00 for
the public purposes of (1) financing $21,000,000.00 of purchases of movable equipment,
consisting of projects for future capital equipment needs, that are anticipated to occur in
2015-2016, and (2) financing $1,500,000.00 of building remodeling and improvement
projects, consisting of projects included in the District's 2015-2016 building remodeling
and improvement program (the public purpose projects described above are hereafter
referred to as the “Public Purposes”); and
WHEREAS, on July 13, 2015, the District authorized the issuance of
$22,500,000.00 General Obligation Promissory Notes, Series 2015-16C (the “Notes”) for
the Public Purposes; and
WHEREAS, the District has prepared and distributed a Preliminary Official
Statement, dated __________, 2015 (the “Preliminary Official Statement”), describing the
Notes and the security therefor; and
WHEREAS, the District has examined proposed documentation for the Notes
(collectively, the “Note Documents”), as follows:
(a)
an Official Notice of Sale issued by the District and a Parity Bid Form
(the “Note Purchase Agreement”) to be entered into between the District and the
Underwriter, providing for the sale of the Notes; and
(b)
the Preliminary Official Statement.
WHEREAS, it is now expedient and necessary for the District to issue its general
obligation promissory notes in the amount of $22,500,000.00 for the Public Purposes;
NOW, THEREFORE, the District hereby resolves as follows:
Section 1. Definitions. The following terms shall have the following meanings in
this Resolution unless the text expressly or by implication requires otherwise:
“Act” shall mean Section 67.12(12) of the Wisconsin Statutes;
“Code” shall mean the Internal Revenue Code of 1986, as amended;
“Continuing Disclosure Agreement” shall mean the Continuing Disclosure
Agreement, dated September 15, 2015 (the “Continuing Disclosure Agreement”),
executed and delivered by the District for the purpose of complying with the requirements
of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the
Securities Exchange Act of 1934, as amended;
“Dated Date” shall mean September 15, 2015;
“Debt Service Fund” shall mean the Debt Service Fund of the District, which shall
be the “special redemption fund” as such term is defined in the Act;
“District” shall mean the Milwaukee Area Technical College District, Wisconsin;
“Fiscal Agent” shall mean the Treasurer of the District;
“Governing Body” shall mean the Board of the District, or such other body as may
hereafter be the chief legislative body of the District;
“Initial Resolution” shall mean the “Resolution Authorizing the Issuance of
$22,500,000.00 General Obligation Promissory Notes, Series 2015-16C of Milwaukee
Area Technical College District, Wisconsin”, adopted by the Governing Body on July 13,
2015;
“Note Registrar” means the Secretary of the District;
“Notes” shall mean the $22,500,000.00 General Obligation Promissory Notes,
Series 2015-16C, of the District;
“Public Purposes” shall mean the public purposes of (1) financing $21,000,000.00
of purchases of movable equipment, consisting of projects for future capital equipment
needs, that are anticipated to occur in 2015-2016, and (2) financing $1,500,000.00 of
building remodeling and improvement projects, consisting of projects included in the
District's 2015-2016 building remodeling and improvement program;
“Purchase Price” shall mean $_________________ ($22,500,000.00 par amount
of Notes, plus premium of $_____________, less underwriter's discount of
$___________);
“Record Date” shall mean the close of business on the fifteenth day of the
calendar month next preceding any principal or interest payment date;
2
“Securities Depository” means The Depository Trust Company, New York, New
York, or its nominee; and
“Underwriter” means _____________________.
Section 2. Authorization of the Notes. For the purpose of financing the Public
Purposes, there shall be borrowed on the full faith and credit of the District the sum of
$22,500,000.00; and fully registered general obligation promissory notes of the District
are authorized to be issued in evidence thereof.
Section 3. Sale of the Notes. To evidence such indebtedness, (i) the Chairperson
or the Vice Chairperson and (ii) the Secretary of the District are hereby authorized,
empowered and directed to make, execute, issue and sell to the Underwriter for, on
behalf of and in the name of the District, general obligation promissory notes in the
aggregate principal amount of Twenty-Two Million Five Hundred Thousand Dollars
($22,500,000.00) for the Purchase Price, plus accrued interest to the date of delivery.
Section 4. Terms of the Notes. The Notes shall be designated “General
Obligation Promissory Notes, Series 2015-16C”; shall be dated the Dated Date; shall be
numbered one and upward; shall bear interest as shown on the Maturity Schedule below;
shall be issued in denominations of $5,000 or any integral multiple thereof; and shall
mature on the dates and in the amounts as set forth below. Interest on the Notes shall
accrue from the Interest Accrual Date and shall be payable semi-annually on June 1 and
December 1 of each year, commencing on December 1, 2015.
MATURITY SCHEDULE
Maturity
Date
Principal
Amount
December 1, 2015
June 1, 2016
June 1, 2017
June 1, 2018
June 1, 2019
June 1, 2020
$5,400,000
$3,150,000
$3,280,000
$3,415,000
$3,555,000
$3,700,000
Interest
Rate
The Notes of this issue shall not be subject to call and payment prior to maturity.
Section 5. Form, Execution, Registration and Payment of the Notes. The Notes
shall be issued as registered obligations in substantially the form attached hereto as
Exhibit A and incorporated herein by this reference.
The Notes shall be executed in the name of the District by the manual signatures
of (i) the Chairperson or the Vice Chairperson and (ii) the Secretary, and may be sealed
with its official or corporate seal, if any.
3
The principal of, premium, if any, and interest on the Notes shall be paid by the
Fiscal Agent.
Both the principal of and interest on the Notes shall be payable in lawful money of
the United States of America by the Fiscal Agent. Payment of principal of the final
maturity on the Notes will be payable upon presentation and surrender of the Notes to the
Fiscal Agent. Payment of principal on the Notes (except the final maturity) and each
installment of interest shall be made to the registered owner of each Note who shall
appear on the registration books of the District, maintained by the Note Registrar, on the
Record Date and shall be paid by check or draft of the Fiscal Agent and mailed to such
registered owner at the address appearing on such registration books or at such other
address may be furnished in writing to such registered owner to the Note Registrar.
Section 6. Note Proceeds. The sale proceeds of the Notes (exclusive of accrued
interest, printing distribution and filing fees, and any premium received) shall, forthwith
upon receipt, be placed in and kept by the District Treasurer as a separate fund to be
known as the Promissory Notes, Series 2015-16C, Borrowed Money Fund (hereinafter
referred to as the “Borrowed Money Fund”). Moneys in the Borrowed Money Fund shall
be used solely for the purposes for which borrowed or for transfer to the Debt Service
Fund as provided by law.
Section 7. Tax Levy. In order to provide for the collection of a direct annual tax
sufficient in amount to pay and for the express purpose of paying the interest on the
Notes as it falls due and also to pay and discharge the principal thereof at maturity, there
is hereby levied upon all of the taxable property in the District, in addition to all other
taxes, a nonrepealable, direct, annual tax in an amount sufficient for that purpose. This
tax shall be from year to year carried into the tax roll of the District and collected in
addition to all other taxes and in the same manner and at the same time. Said tax is to
be for the following years and in the following minimum amounts:
Year of Levy
2015
2015
2016
2017
2018
2019
2020
Amount of Tax
$________
$________
$________
$________
$________
$________
$________
The District shall be and continue without power to repeal such levy or obstruct the
collection of said tax until all such payments have been made or provided for. After the
issuance of the Notes, said tax shall be carried into the tax rolls of the District and
collected as other taxes are collected, provided that the amount of tax carried into said tax
rolls with respect to the Notes may be reduced by the amount of any surplus money in the
Debt Service Fund created pursuant to Section 8 below.
4
If there shall be insufficient funds from the tax levy to pay the principal of or interest
on the Notes when due, the said principal or interest shall be paid from other funds of the
District on hand, said amounts to be returned when said taxes have been collected.
There be and there hereby is appropriated from taxes levied by the District in
anticipation of the issuance of the Notes and other funds of the District on hand a sum
sufficient to be deposited in the Debt Service Fund to meet payments with respect to debt
service due for the year 2015.
Section 8. Debt Service Fund. Within the debt service fund previously established
within the treasury of the District, there be and there hereby is established a separate and
distinct fund designated as the “Debt Service Fund for $22,500,000.00 General Obligation
Promissory Notes, Series 2015-16C, dated September 15, 2015” (the “Debt Service
Fund”), and such fund shall be maintained until the indebtedness evidenced by the Notes
is fully paid or otherwise extinguished. The District Treasurer shall deposit in such Debt
Service Fund (i) all accrued interest received by the District at the time of delivery of and
payment for the Notes; (ii) the taxes herein levied for the specific purpose of meeting
principal of and interest on the Notes when due; (iii) such other sums as may be
necessary at any time to pay principal of and interest on the Notes when due; (iv) any
premium which may be received by the District above the par value of the Notes and
accrued interest thereon; (v) surplus moneys in the Borrowed Money Fund for the Notes;
and (vi) such further deposits as may be required by Section 67.11 of the Wisconsin
Statutes.
No money shall be withdrawn from the Debt Service Fund and appropriated for
any purpose other than the payment of principal of and interest on the Notes until all such
principal and interest has been paid in full and canceled; provided (i) the funds to provide
for each payment of principal of and interest on the Notes prior to the scheduled receipt of
taxes from the next succeeding tax collection may be invested in direct obligations of the
United States of America maturing in time to make such payments when they are due or
in other investments permitted by law; and (ii) any funds over and above the amount of
such principal and interest payments on the Notes may be used to reduce the next
succeeding tax levy, or may, at the option of the District, be invested by purchasing the
Notes as permitted by and subject to Section 67.11(2)(a) of the Wisconsin Statutes in
interest-bearing obligations of the United States of America, in other obligations of the
District or in other investments permitted by law, which investments shall continue as a
part of the Debt Service Fund.
When all of the Notes have been paid in full and canceled, and all permitted
investments disposed of, any money remaining in the Debt Service Fund shall be
deposited in the general fund of the District, unless the District Board directs otherwise.
Section 9. Deposits and Investments. The Debt Service Fund shall be kept apart
from moneys in the other funds and accounts of the District and the same shall be used
for no purpose other than the prompt payment of principal of and interest on the Notes as
the same becomes due and payable. All moneys therein shall be deposited in special
5
and segregated accounts in a public depository selected under Chapter 34 of the
Wisconsin Statutes and may be temporarily invested until needed in legal investments
subject to the provisions of Sections 66.0603(1m) and 67.10(3) of the Wisconsin
Statutes. All income derived from such investments shall be regarded as revenues of the
District. No such investment shall be in such a manner as would cause the Notes to be
“arbitrage bonds” within the meaning of Section 148 of the Code or the Regulations of the
Commissioner of Internal Revenue thereunder.
The District Treasurer shall, on the basis of the facts, estimates and circumstances
in existence on the date of closing, make such certifications as are necessary to permit
the conclusion that the Notes are not “arbitrage bonds” under Section 148 of the Code or
the Regulations of the Commissioner of Internal Revenue thereunder.
Section 10. Sale of Notes. The terms, conditions and provisions of the Notes and
the Note Documents are, in all respects, authorized and approved. The form of the Note
Purchase Agreement is hereby approved. The Notes shall be sold and delivered in the
manner, at the Purchase Price, plus interest accrued from the Interest Accrual Date to the
closing date, pursuant to the terms and conditions set forth in the Note Purchase
Agreement.
The preparation of the Preliminary Official Statement and the Final Official
Statement dated August 25, 2015, and their use as contemplated in the Note Purchase
Agreement, are hereby approved. The Preliminary Official Statement is “deemed final” as
of its date, except for omissions or subsequent modifications permitted under Rule
15c2-12 of the Securities and Exchange Commission. The Chairperson, the Vice
Chairperson and Secretary of the District are authorized and directed to do any and all
acts necessary to conclude delivery of the Notes to the Underwriter, as soon after
adoption of this Resolution as is convenient.
Section 11. Book-Entry Only Notes. The Notes shall be transferable as follows:
(a)
Each maturity of Notes will be issued as a single Note in the name of the
Securities Depository, or its nominee, which will act as depository for the Notes. During
the term of the Notes, ownership and subsequent transfers of ownership will be reflected
by book entry on the records of the Securities Depository and those financial institutions
for whom the Securities Depository effects book entry transfers (collectively, the
“Participants”). No person for whom a Participant has an interest in Notes (a “Beneficial
Owner”) shall receive bond certificates representing their respective interest in the Notes
except in the event that the Securities Depository or the District shall determine, at its
option, to terminate the book-entry system described in this Section. Payment of principal
of, and interest on, the Notes will be made by the Fiscal Agent to the Securities
Depository which will in turn remit such payment of principal and interest to its
Participants which will in turn remit such principal and interest to the Beneficial Owners of
the Notes until and unless the Securities Depository or the District elect to terminate the
book entry system, whereupon the District shall deliver bond certificates to the Beneficial
6
Owners of the Notes or their nominees. Note certificates issued under this Section may
not be transferred or exchanged except as provided in this Section.
(b)
Upon the reduction of the principal amount of any maturity of Notes, the
Registered Noteowner may make a notation of such redemption on the panel of the Note,
stating the amount so redeemed, or may return the Note to the District for exchange for a
new Note in a proper principal amount. Such notation, if made by the Noteowner, may be
made for reference only, and may not be relied upon by any other person as being in any
way determinative of the principal amount of such Note Outstanding, unless the Note
Registrar initialed the notation on the panel.
(c)
Immediately upon delivery of the Notes to the purchasers thereof on the
delivery date, such purchasers shall deposit the bond certificates representing all of the
Notes with the Securities Depository. The Securities Depository, or its nominee, will be
the sole Noteowner of the Notes, and no investor or other party purchasing, selling or
otherwise transferring ownership of any Notes will receive, hold or deliver any bond
certificates as long as the Securities Depository holds the Notes immobilized from
circulation.
(d)
The Notes may not be transferred or exchanged except:
(1)
To any successor of the Securities Depository (or its nominee) or
any substitute depository (“Substitute Depository”) designated pursuant to (ii)
below, provided that any successor of the Securities Depository or any Substitute
Depository must be a qualified and registered “clearing agency” as provided in
Section 17A of the Securities Exchange Act of 1934, as amended;
(2)
To a Substitute Depository designated by or acceptable to the
District upon (a) the determination by the Securities Depository that the Notes shall
no longer be eligible for depository services or (b) a determination by the District
that the Securities Depository is no longer able to carry out its functions, provided
that any such Substitute Depository must be qualified to act as such, as provided
in subparagraph (1) above; or
(3)
To those persons to whom transfer is requested in written transfer
instructions in the event that:
(i)
The Securities Depository shall resign or discontinue its
services for the Notes and, only if the District is unable to locate a qualified
successor within two months following the resignation or determination of
noneligibility, or
(ii)
Upon a determination by the District that the continuation of
the book entry system described herein, which precludes the issuance of
certificates to any Noteowner other than the Securities Depository (or its
nominee) is no longer in the best interest of the Beneficial Owners of the
7
Notes.
(e)
The Depository Trust Company, New York, New York, is hereby appointed
the Securities Depository for the Notes.
Section 12. Undertaking to Provide Continuing Disclosure. The (i) Chairperson or
the Vice Chairperson and (ii) Secretary of the District are hereby authorized and directed
to execute on behalf of the District, the Continuing Disclosure Agreement in connection
with the Notes for the purpose of complying with the requirements of Rule 15c2-12
promulgated by the Securities and Exchange Commission under the Securities Exchange
Act of 1934, as amended.
Section 13. Compliance with Federal Tax Laws.
(a)
The District represents and covenants that the project financed by the
Notes and their ownership, management and use will not cause the Notes to be “private
activity bonds” within the meaning of Section 141 of the Code, and the District shall
comply with the provisions of the Code to the extent necessary to maintain the taxexempt status of the interest on the Notes.
(b)
The District also covenants to use its best efforts to meet the requirements
and restrictions of any different or additional federal legislation which may be made
applicable to the Notes, provided that in meeting such requirements the District will do so
only to the extent consistent with the proceedings authorizing the Notes and the laws of
Wisconsin, and to the extent there is a reasonable period of time in which to comply.
Section 14. Rebate Fund. If necessary, the District shall establish and maintain,
so long as the Notes are outstanding, a separate account to be known as the “Rebate
Fund” for the purpose of complying with the rebate requirements of Section 148(f) of the
Code. The Rebate Fund is for the sole purpose of paying rebate to the United States of
America, if any, on amounts of bond proceeds held by the District. The District hereby
covenants and agrees that it shall pay from the Rebate Fund the rebate amounts as
determined herein to the United States of America.
The District may engage the services of accountants, attorneys, or other
consultants necessary to assist it in determining rebate amounts. Amounts held in the
Rebate Fund and the investment income therefrom are not pledged as security for the
Notes and may only be used to pay amounts to the United States. The District shall
maintain or cause to be maintained records of such determinations until six (6) years after
payment in full of the Notes and shall make such records available upon reasonable
request therefor.
Section 15. Defeasance. When all Notes have been discharged, all pledges,
covenants and other rights granted to the owners thereof by this Resolution shall cease.
The District may discharge all Notes due on any date by irrevocably depositing in escrow
with a suitable bank or trust company a sum of cash and/or bonds or securities issued or
8
guaranteed as to principal and interest of the U.S. Government, or of a commission,
board or other instrumentality of the U.S. Government (“Government Obligations”), or of
securities wholly and irrevocably secured as to principal and interest by Government
Obligations and rated in the highest rating category of a nationally recognized rating
service, maturing on the dates and bearing interest at the rates required to provide funds
sufficient to pay when due the interest to accrue on each of said Note to its maturity or, at
the District's option, if said Note is prepayable to any prior date upon which it may be
called for redemption, and to pay and redeem the principal amount of each such Note at
maturity, or at the District's option, if said Note is prepayable, at its earliest redemption
date, with the premium required for such redemption, if any, provided that notice of the
redemption of all prepayable Notes on such date has been duly given or provided for.
Section 16. Resolution a Contract. The provisions of this Resolution shall
constitute a contract between the District and the owner or owners of the Notes, and after
issuance of any of the Notes no change or alteration of any kind in the provisions of this
Resolution may be made, except as provided in Section 18, until all of the Notes have
been paid in full as to both principal and interest. The owner or owners of any of the
Notes shall have the right in addition to all other rights, by mandamus or other suit or
action in any court of competent jurisdiction, to enforce such owner's or owners' rights
against the District, the Governing Body thereof, and any and all officers and agents
thereof including, but without limitation, the right to require the District, its Governing Body
and any other authorized body, to fix and collect rates and charges fully adequate to carry
out all of the provisions and agreements contained in this Resolution.
Section 17. General Authorizations. The Chairperson, the Vice Chairperson and
the Secretary of the District and the appropriate deputies and officials of the District in
accordance with their assigned responsibilities are hereby each authorized to execute,
deliver, publish, file and record such other documents, instruments, notices and records
and to take such other actions as shall be necessary or desirable to accomplish the
purposes of this Resolution and to comply with and perform the obligations of the District
under the Notes. The execution or written approval of any document by the Chairperson,
the Vice Chairperson or Secretary of the District herein authorized shall be conclusive
evidence of the approval by the District of such document in accordance with the terms
hereof.
In the event that said officers shall be unable by reason of death, disability,
absence or vacancy of office to perform in timely fashion any of the duties specified
herein (such as the execution of Notes), such duties shall be performed by the officer or
official succeeding to such duties in accordance with law and the rules of the District.
Any actions taken by the Chairperson, the Vice Chairperson and Secretary
consistent with this Resolution are hereby ratified and confirmed.
Section 18. Amendment to Resolution. After the issuance of any of the Notes, no
change or alteration of any kind in the provisions of this Resolution may be made until all
of the Notes have been paid in full as to both principal and interest, or discharged as
9
herein provided, except: (a) the District may, from to time, amend this Resolution without
the consent of any of the owners of the Notes, but only to cure any ambiguity,
administrative conflict, formal defect, or omission or procedural inconsistency of this
Resolution; and (b) this Resolution may be amended, in any respect, with a written
consent of the owners of not less than two-thirds (2/3) of the principal amount of the
Notes then outstanding; provided, however, that no amendment shall permit any change
in the pledge of tax revenues of the District or the maturity of any Note issued hereunder,
or a reduction in the rate of interest on any Note, or in the amount of the principal
obligation thereof, or in the amount of the redemption premium payable in the case of
redemption thereof, or change the terms upon which the Notes may be redeemed or
make any other modification in the terms of the payment of such principal or interest
without the written consent of the owner of each such Note to which the change is
applicable.
Section 19. Illegal or Invalid Provisions. In case any one or more of the provisions
of this Resolution or any of the Notes shall for any reason be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provision of this Resolution or of the
Notes.
Section 20. Conflicting Resolutions. All ordinances, resolutions, or orders, or parts
thereof heretofore enacted, adopted or entered, in conflict with the provisions of this
Resolution, are hereby repealed and this Resolution shall be in effect from and after its
passage.
[SIGNATURE PAGE TO FOLLOW]
10
Adopted: August 25, 2015.
Kurt D. Wachholz
Chairperson of the District
Attest:
José Pérez
Secretary of the District
Recorded on August 25, 2015.
José Pérez
Secretary of the District
[Signature Page of Sale Resolution]
$22,500,000.00 Milwaukee Area Technical College District, Wisconsin
General Obligation Promissory Notes, Series 2015-16C
EXHIBIT A
UNITED STATES OF AMERICA
STATE OF WISCONSIN
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2015-16C
Number
Interest
Rate
Maturity Date
Dated Date
Principal
Amount
R-___
____%
June 1, 20__
September 15, 2015
$_____
CUSIP
FOR VALUE RECEIVED, Milwaukee Area Technical College District, Wisconsin,
promises to pay to CEDE & CO., or registered assigns, the principal sum of
___________________ ($_________) on the maturity date specified above, together
with interest thereon from September 15, 2015 or the most recent payment date to which
interest has been paid, unless the date of registration of this Note is after the 15th day of
the calendar month immediately preceding an interest payment date, in which case
interest will be paid from such interest payment date, at the rate per annum specified
above, such interest being payable on June 1 and December 1 of each year, with the first
interest on this issue being payable on December 1, 2015.
The Notes of this issue shall not be subject to call and payment prior to maturity.
Both principal hereof and interest hereon are hereby made payable to the
registered owner in lawful money of the United States of America, and for the prompt
payment of this Note with interest thereon as aforesaid, and the levying and collection of
taxes sufficient for that purpose, the full faith, credit and resources of the District are
hereby irrevocably pledged. The principal of this Note shall be payable only upon
presentation and surrender of this Note to the District Treasurer at the principal office of
the District. Interest hereon shall be payable by check or draft dated as of the applicable
interest payment date and mailed from the office of the District Treasurer to the person in
whose name this Note is registered at the close of business on the fifteenth day of the
calendar month next preceding each interest payment date.
This Note is transferable only upon the books of the District kept for that purpose
by the District Secretary at the principal office of the District, by the registered owner in
person or his duly authorized attorney, upon surrender of this Note together with a written
instrument of transfer (which may be endorsed hereon) satisfactory to the District
Secretary duly executed by the registered owner or his duly authorized attorney.
Thereupon a new Note or Notes of the same aggregate principal amount, series and
A-1
maturity shall be issued to the transferee in exchange therefor. The District may deem
and treat the person in whose name this Note is registered as the absolute owner hereof
for the purpose of receiving payment of or on account of the principal or interest hereof
and for all other purposes. The Notes are issuable solely as negotiable, fully registered
Notes without coupons in authorized denominations of $5,000 or any whole multiple
thereof.
This Note is one of an issue aggregating $22,500,000.00 issued pursuant to the
provisions of Section 67.12(12) of the Wisconsin Statutes, for the public purposes of (1)
financing $21,000,000.00 of purchases of movable equipment, consisting of projects for
future capital equipment needs, that are anticipated to occur in 2015-2016, and (2)
financing $1,500,000.00 of building remodeling and improvement projects, consisting of
projects included in the District's 2015-2016 building remodeling and improvement
program (the public purpose projects described above are hereafter referred to as the
“Public Purposes”) and is authorized by a resolution of the District Board of the District,
duly adopted by said District Board at its meeting duly convened on August 25, 2015,
which resolution is recorded in the official book of its minutes for said date.
It is hereby certified and recited that all conditions, things and acts required by law
to exist or to be done prior to and in connection with the issuance of this Note have been
done, have existed and have been performed in due form and time; that the aggregate
indebtedness of the District, including this Note and others authorized simultaneously
herewith, does not exceed any limitations imposed by law or the Constitution of the State
of Wisconsin; and that the District has levied a direct, annual irrepealable tax sufficient to
pay this Note, together with interest thereon when and as payable.
No delay or omission on the part of the owner hereof to exercise any right
hereunder shall impair such right or be considered as a waiver thereof or as a waiver of or
acquiescence in any default hereunder.
A-2
IN WITNESS WHEREOF, the District Board of Milwaukee Area Technical College
District, Wisconsin, has caused this Note to be signed on behalf of said District by its duly
qualified and acting Vice Chairperson and Secretary, and its corporate seal to be
impressed hereon, all as of the date of original issue specified above.
MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN
By:
Kurt D. Wachholz
Chairperson of the District
Attest:
José Pérez
Secretary of the District
A-3
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
(Please print or typewrite name and address,
including zip code, of Assignee)
(Please print or typewrite Social Security or
other identifying number of Assignee)
the within Note and all rights thereunder, hereby irrevocably constituting and appointing
(Please print or type name of Attorney)
Attorney to transfer said Note on the books kept for the registration thereof with full power of
substitution in the premises.
Dated:
NOTICE: The signature to this assignment must
correspond with the name as it appears upon the
face of the within Note in every particular without
alteration or enlargement or any change whatever.
Signature(s) guaranteed by:
A-4
Attachment FPO - 11
RESOLUTION AUTHORIZING THE ISSUANCE OF $1,500,000.00
GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2015-16D
OF MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT, WISCONSIN
Resolution F0002-08-15
WHEREAS, Milwaukee Area Technical College District (the "District") is presently
in need of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of projects included in the District's 2015-2016 building
remodeling and improvement program; and
WHEREAS, it is in the best interest of the District that the monies needed for such
purpose be borrowed through the issuance of general obligation promissory notes
pursuant to Section 67.12(12), Wis. Stats.; now therefore be it
RESOLVED, that the District shall issue general obligation promissory notes in the
amount of $1,500,000.00 for the public purpose of financing building remodeling and
improvement projects, consisting of the projects included in the District's 2015-2016
building remodeling and improvement program; and be it
FURTHER RESOLVED, that the District Secretary shall, within 10 (ten) days
hereafter, cause public notice of the adoption of this resolution to be given to the electors
of the District by publishing a notice thereof in the Milwaukee Journal Sentinel, a
newspaper published and having general circulation in the District, which newspaper is
found and determined to be likely to give notice to the electors, such notice to be in
substantially the form set forth in Attachment A to this resolution.
Adopted: August 25, 2015.
Kurt D. Wachholz, Chairperson
Attest:
________________________________
José Pérez, District Secretary
Recorded on August 25, 2015.
________________________________
José Pérez, District Secretary
Attachment A
NOTICE
TO THE ELECTORS OF:
Milwaukee Area Technical
College District, Wisconsin
NOTICE IS HEREBY GIVEN that the District Board of the above-named District, at
a meeting duly called and held on August 25, 2015, adopted, pursuant to the provisions of
Section 67.12(12) of the Wisconsin Statutes, a resolution entitled, "RESOLUTION
AUTHORIZING THE ISSUANCE OF $1,500,000.00 GENERAL OBLIGATION
PROMISSORY NOTES, SERIES 2015-16D, OF MILWAUKEE AREA TECHNICAL
COLLEGE DISTRICT, WISCONSIN," which provides that the sum of $1,500,000.00 be
borrowed through the issuance of the District's general obligation promissory notes for the
public purpose of financing building remodeling and improvement projects, consisting of
projects included in the District's 2015-2016 building remodeling and improvement
program.
A copy of said resolution is on file in the District Office, 700 West State Street,
Milwaukee, Wisconsin, and is available for public inspection weekdays, except holidays,
between the hours of 8:00 A.M. and 4:00 P.M.
The District Board need not submit the resolution authorizing this borrowing to the
electors for approval unless within 30 days after the publication of this Notice there is filed
with the Secretary of the District Board a petition meeting the standards set forth in Sec.
67.12(12), Wis. Stats., requesting a referendum thereon at a special election.
Dated: August 25, 2015.
BY ORDER OF THE DISTRICT BOARD:
José Pérez, District Secretary
Attachment FPO – 12
FY2015-16 Finance, Personnel, and Operations Committee
Meeting Schedule
Meeting Time: 5:00 P.M.
FPO Meeting Schedule
Board Meeting Schedule
Thursday, August 20, 2015
Tuesday, August 25, 2015
Thursday, September 17, 2015
Tuesday, September 22, 2015
Thursday, October 22, 2015
Tuesday, October 27, 2015
Thursday, November 19, 2015
Tuesday, November 24, 2015
Thursday, December 10, 2015
Tuesday, December 15, 2015
Thursday, January 21, 2016
Tuesday, January 26, 2016
Thursday, February 18, 2016
Tuesday, February 23, 2016
Thursday, March 17, 2016
Tuesday, March 22, 2016
Thursday, April 21, 2016
Tuesday, April 26, 2016
Thursday, May 19, 2016
Tuesday, May 24, 2016
Thursday, June 23, 2016
Tuesday, June 28, 2016
Attachment FPO – 13
RESOLUTION TO APPROVE THREE YEAR FACILITIES PLAN
Resolution F0003-08-15
BACKGROUND
In accordance with Wisconsin Technical College System (WTCS) Administrative Bulletin AB 04-01,
the District is required to annually prepare a Three-Year Facilities Plan. The plan serves as a guide
foe effective renovation, improvement and maintenance programs based upon academic and
operating priorities declared by the appropriate sectors of the administration, faculty and staff. It is
essentially a forecast document.
The document format requires information organized in the following three sections:
 Executive Summary
 3 Year Mapping to 10-Year Master Plan
 Existing Facilities
 Three- Year Project Summary
The WTCS Administrative Bulletin requires adoption of the Three-Year Plan by the District Board.
Accordingly, adoption of the current document (dated July, 2015) is requested at this time with the
understanding that subsequent issues will update and supersede this most current issue.
RESOLUTION
BE IT RESOLVED, that the Milwaukee Area Technical College District Board adopt the current
issue of the District Three-Year Facilities Plan (dated July, 2015) in accordance with WTCS
directives and AB 04-01; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board direct the
administration to officially convey the document to the Wisconsin Technical College System Board
for its use and reference in accordance with AB 04-01.
Milwaukee Area Technical College
CAPITAL IMPROVEMENTS AND MAINTENANCE OF FACILITIES
Three - Year Plan
July, 2015
MATC is an Affirmative Action/Equal Opportunity Institution
and complies will all requirements of the Americans With Disabilities Act
CAPITAL IMPROVEMENTS AND MAINTENANCE OF FACILITIES
THREE-YEAR PLAN: 2015 / 2016 TO 2017 / 2018
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
700 West State Street
Milwaukee, Wisconsin 53233-1443
Members of the Board
Kurt D. Wachholz
David A. Dull
José Pérez
Abdulhamid Ali
Mark Foley
Mary Isbister
Graciela Maizonet
Mary Scheibel
Ann Wilson
Chairperson
Vice-Chairperson
Secretary
Treasurer
Chief Executive Officer
Dr. Vicki J. Martin, President
Assisted by:
Mohammad Dakwar, Provost
Al G. Shoreibah, CPA, MBA - Vice President-Finance
James Weishan – Acting Senior Director - District Facilities
Jaime D. Vega, Director - Construction Services
2
MILWAUKEE AREA TECHNICAL COLLEGE
CAPITAL IMPROVEMENTS AND MAINTENANCE
OF FACILITIES
Three - Year Plan
July, 2015
Table of Contents
PAGE NO.
ITEM / SECTION DESCRIPTION
1
Cover
2
Board / Administration Lists
3
Table of Contents
4
Introduction
5
SECTION 1: Executive Summary
6-9
SECTION 2: 3-Year Mapping to 10-year Master Plan
10-11
SECTION 3: Existing Facilities
12-20
SECTION 4: Three-Year Project Summary
3
INTRODUCTION
Annually, each Wisconsin Technical College District shall prepare and submit a ThreeYear Facilities Plan to the Wisconsin Technical College System Board (WTCSB). The
Plan must be approved by the District Board and submitted to the WTCSB each year.
The reporting shall be on a fiscal year basis.
Facility development projects that have not been included in a Plan will not be considered for WTCSB review and approval. However, recognizing the need for districts to be
responsive, an exception may be granted to this policy provided the subject Technical
College can demonstrate extenuating circumstances.
The current Milwaukee Area Technical District Plan follows in the three following
sections as prescribed by WTCSB Administrative Bulletin AB 04-01.
4
SECTION 1
EXECUTIVE SUMMARY
As part of the FY 16 -18 capital project programs, the Milwaukee Area Technical
College District anticipates making capital expenditures of $23,260,000 for remodeling
of existing buildings and $ 23,960,000 for capital improvements. Distributed within the 3
year budgeting plan is an additional $6,780,000 reservation (about an additional 15% of
the combined total of the previous categories) for scope development / cost volatility
contingencies, yet-to-be-identified minor projects and developmental studies. This
amount (and percentage) is typically reduced and allocated to specific projects on an
annual basis as planning proceeds to more refined levels.
Of major significance during FY16 -18 is the Automotive Lab expansion/addition project
at the Mequon Campus. This represents MATC’s commitment to business community
with respect to this discipline. Also of significance are the continued projects and
improvements at the Walker’s Square facility as it is being transformed to a hybrid
business incubator / educational center with increased emphasis on educational
occupancies.
Milwaukee Area Technical College has used a Strategic Planning process to select its
projects for many years. That process not only considers immediate concerns, but
seeks to address long-range trends, challenges, opportunities and direct alignment with
MATC’s 10-Year Facilities Master Plan. Please see pages 6 – 9 for the mapping of this
progress.
The Sustainability & Facilities Committee (originally named the Sustainability Committee) convened for the first time at the outset of FY 06 - 07. It absorbed many of the key
functions of its predecessor Facilities Planning Committee. The committee, by design,
has a diverse membership of both represented and non-represented employees. Their
activities and guidance were a major factor in the project selections contained within
this document. Facilities planning activities remain a major focus of the new committee
long with a comprehensive approach to sustainability issues throughout the district.
5
6
7
8
9
SECTION 3
EXISTING FACILITIES
Milwaukee Area Technical College properties owned and leased as of June 30, 2015
are summarized in the following tables:
Owned Facilities
General Campus / District Profile
Campus
Downtown
Milwaukee
(Primary
Campus
Cluster)
Milwaukee
Education
Center @
Walker’s
Square
Blue Hole
Downtown
Milwaukee
Summary
Mequon
(fka North)
Oak Creek
(fka South)
West Allis
(fka West)
TOTALS:
Location
(Address)
700 W. State Street
Site Size
(Acres)
9.87
Total Area
(Square Feet)
1,854,144
Replacement
Value
$297,935,904
838 W. National Ave.
1.38
126,932
$13,924,426
4350 N. Humboldt Blvd.
(All three sites above;
sub-totals to right)
32.80
45.61
25,355
2,006,431
$6,484,007
$318,344,337
5555 W. Highland Rd.
Mequon, WI
6665 S. Howell Ave.,
Oak Creek, WI
1200 S. 71st Street,
West Allis, WI
(& MPTV Auction
Facility at 12560 W.
Townsend St.,
Brookfield, WI
District
172.86
208,890
$40,056,034
104.33
353,503
$67,409,894
8.78
223,815
$34,947,590
375.63
2,792,630
$460,757,855
10
Leased Facilities
Location (Address)
W. Highland Ave. Tunnel
(Between N. 6th & 7th Streets)
MPTV Transmitter Facility
(Original Sinclair-Owned
Building on Blue Hole Site)
The Brewery
(Interstate Parking)
(1213 N. 9th Street)
N. Sixth St. Skywalk
(Between W. State St. & W.
Highland Ave.)
W. Highland Ave. Skywalk
(Between N. 6th & 7th Streets)
Airport Taxiway
(422 E. College Ave.)
Funeral Services Facilities
1205 S. 70th St.,
Suites 130 & 160
Health Education Center
1311 N. 6th Street
Milwaukee, WI
Lease Area
Subterranean Space
Rights from City
Lease Expiration
Mandatory Annual Renewal
2,700 Sq. Ft.
2028
500 Parking Spaces
February 2015 with 1-year
renewal options possible
Air Rights from City
Mandatory Annual Renewal
Air Rights from City
Mandatory Annual Renewal
79,500
July, 2018
plus 5-year renewal option
6,929
September, 2018 plus (2)
5-year renewal options
45,000
July 31, 2022
plus 5-year renewal option
Space Inventory Summary of Owned Facilities
Campus
Downtown
Milwaukee
Mequon
(fka North)
Oak Creek
(fka South)
West Allis
(fka West)
TOTALS
Type of Space (Owned); SF by Type
General /
NonInstruction
Office
Support
Assignable
(100 & 200
(300
(400-700 (WWW, XXX
Series)
Series)
Series)
& YYY)
Totals
452,909
247,950
282,189
1,023,383
2,006,431
96,731
11,082
40,873
60,204
208,890
179,484
23,542
46,042
104,435
353,503
83,347
812,471
13,628
296,202
53,011
422,115
73,829
1,261,851
223,815
2,792,639
11
SECTION 4
THREE-YEAR PROJECT SUMMARY
12
A.
FY15 - FY16
1.
A.
Acquisition / Building Construction Projects: $ 600,000
West Allis Campus Maintenance Building: $ 600,000
This project proposes a new maintenance storage facility required for
operational equipment to the West Allis Campus, approximate floor area
involved is 4,300 square feet.
2.
A.
Remodeling Projects: $ 8,520,000
West Allis Campus Chemistry Prep Room Updates - 304A: $40,000
This project is to reconfigure the room to create a more efficient space for
the laboratory technicians to work in. The basic scope is to
remove/reconfigure current casework and sink including installation of a
new fume hood.
B.
OCC B163 / B165 Improvements for Auto Shop Learning Space: $300,000
These classrooms will accommodate the Associate Degree Auto
Mechanic program that is non-manufacturer based and manufacturer
based lecture style areas. This will free space in the actual lab areas to
accommodate non-manufacturer based hands-on training.
C.
Carpentry & Millwork Construction Center @ Walker’s Square: $1,000,000
The Carpentry/Millwork Construction Center is a lab space moving from
the MATC Technical Building to the Walker's Square Center to expand
the development and use of the program space. The program is currently
housed in a temporary space that is not large enough to incorporate the
current needs for carpentry and millwork.
D.
Walkers Sq. Food Sciences Technology Manufacturing Cell: $1,500,000
This project proposes to renovate an open space at the Walker’s Square
Center into the new Food Science program. This is a combination of
science and food manufacturing facility. The project will provide new NSF
finishes, floors, ceiling system, HVAC, digital controls, fire alarm devices,
smoke detectors, occupancy sensors, power, data network and lighting.
E.
ECAM Energy Solutions Lab E115, E117 & B109: $400,000
This Project will create a new Energy Solutions Lab in the ECAM Center
at the MATC Oak Creek Campus. New and emerging technologies in the
energy, power and control industry have substantially increased
employers’ request for skilled technicians. This lab will ensure ECAM
remains a national leader in advanced energy controls.
F.
OCC Upgrades to B169 for Aluminum Technology: $300,000
The project will provide new technology infrastructure for the addition of
automotive aluminum collision repair & finish technology. Auto finish and
collision is part of automotive maintenance. Two manufacturers already
have aluminum vehicles on the market.
13
G.
DMC C129 & C135 Remodeling- Music Division: $300,000
New furniture and layout will be developed to update the new lab. The
project will provide new carpet, finishes, updated ceiling system,
balance HVAC, digital controls, fire alarm devices, smoke detectors, occupancy sensors, additional power, new data network and lighting.
H.
WAC A- Building Welding Lab Improvements (FY16): $650,000
This project is for improvements and reconfiguration of the Welding Lab
space in the A-Building at the West Allis Campus. This will continue
efforts to transform portions of the A-Building into a major community
welding training center. The project will provide new defined storage areas
refinish concrete floors, HVAC & lighting upgrades.
I.
Mequon Campus Entry, Atrium & Lobby updates: $500,000
Areas of this Entry are original from the buildings construction in the mid 1970’s.
The project will provide new wall finishes, ceiling system, updated HVAC,
digital controls, fire alarm devices, smoke detectors, occupancy sensors,
power, and lighting. The level of finish will match newer finishes similar to
the MATC Oak Creek Campus Entry, Atrium and Lobby bringing the
space to the college’s current standard finish.
J.
DMC Biotech Lab - Rooms M476 & M478: $750,000
These rooms were occupied by the Pharmacy Tech program which was recently
relocated to the HEC facility. This remodeling would be done to accommodate
the Biotechnology certificate program that offers hands-on, competency-based
instruction designed to prepare students for entry-level positions in the biomanufacturing industry.
K.
DMC M238 Multicultural Services Renovation: $380,000
Finishes and systems in this office complex are antiquated and are in need of
upgrades. The project will provide new fixtures, wall finishes, ceiling system,
updated HVAC, digital controls, fire alarm devices, smoke detectors, occupancy
sensors, power, and lighting. The level of finish will match newer finishes
bringing the space to the college’s current standard finish while incorporating
current codes and ADA accessibility requirements.
L.
Biology Technology Lab at Walkers Square: $900,000
Provide new Bio Tech labs at the Walkers Square Facility. These labs will
be multifunctional and will be utilized by the general Sciences, Biology, AP
& Chemistry programs, while supporting the new Food Sciences Technology Manufacturing program at Walkers Square.
M.
DMC - M170 Recording Studio: $500,000
This project will renovate room M170 into a stand-alone Recording Studio
Lab for the Music programs. The area will be remodeled and rebuilt into a
professional studio environment.
The project will provide new finishes, floors, ceiling system, HVAC, digital
controls, fire alarm devices, smoke detectors, occupancy sensors, power,
and lighting.
14
N.
DMC Restroom Renovation – M245, C220 & C230: $470,000
The finishes and systems in these restrooms are over 20 years old and are in
need of upgrades. The project will provide new fixtures, wall finishes, ceiling
system, updated HVAC, digital controls, fire alarm devices, smoke detectors,
occupancy sensors, power, and lighting. The level of finish will match newer
finishes bringing the space to the college’s current standard finish while
incorporating current codes and ADA accessibility requirements.
O.
DMC H138 Dental Tech Lab Improvements: $30,000
Minor reconfiguration of the space to include removal of overhead
light fixtures in the lab and capping of related utilities. This should be done
to increase visibility in the dual purpose/lecture room.
P.
DMC M242, M244 & M246 Business Division Offices: $500,000
Finishes and systems in this office complex are antiquated and are in need of
upgrades. The project will provide new wall finishes, ceiling system, updated
HVAC, digital controls, fire alarm devices, smoke detectors, occupancy sensors,
power, and lighting. The level of finish will match newer finishes bringing the
space to the college’s current standard finish while incorporating current codes
and ADA accessibility requirements.
3.
Capital Improvement Projects: $6,620,000
A total of $6,620,000 has been proposed as budget for fiscal year (FY15 - 16)
and includes:
DMC Flooring Improvements-M108, M116 & M118
MQC Telepresence Infrastructure Improvements
Accessibility & Accommodation Improvements FY16 (Part A)
Sustainability Projects FY16 (Part A)
Accessibility & Accommodation Improvements FY16 (Part B)
Sustainability Projects FY16 (Part B)
Walkers Square Freight Elevator conversion to ADA Passenger
Mequon Campus Lecture Hall Lighting Improvements
District Wide Safety Eyewash Station & Showers FY16
DMC C-Building HVAC Improvements FY16
DMC S-Building Roof Replacement
WAC Roof Replacement-Main Bldg. 1975 Addition
DMC Main Building Emergency Egress Lighting
District Wide WI-FI Infrastructure for Facilities Management
DMC Façade Improvements – FY2016
Life & Safety Issues (TBD)
DMC Janitor Closets (previously displaced by the FY15 Electrical Closet Project)
Sustainability Projects FY16 (Part C)
OCC Sewer, Site Drainage & Storm Water Improvements
4.
Rentals: $0
No specific new rentals are anticipated for FY15-16 at this time.
15
B.
FY16 - FY17
1.
Acquisition / Building Construction Projects: $0
No acquisition / building construction projects are anticipated for FY16 -17
at this time.
2.
A.
Remodeling Projects: $7,510,000
OCC Install Auto Body Safety Shower and Drain Renovation: $40,000
This project proposes to modify drainage to accommodate a paint
separator and adjust the site drain for the previously installed safety
shower to be used per OSHA standards.
B.
OCC Cabinet / Millwork Lab Upgrade: $400,000
The project will provide a general update for the lab with replacement of
outdated equipment and mechanical systems. The project will provide
new finishes, floors, ceiling system, digital controls, fire alarm devices,
smoke detectors, occupancy sensors, power, and lighting.
C.
DMC Garde-Manage Cake Decorating Lab; DMC M692: $1,000,000
This project proposes to renovate the existing Apprentice Lab M692
(1,000 square feet) to create a Garde/Manager facility focused on cake
decorating. Generally a Garde-Manager facility refers to a cool, wellventilated area where cold dishes are prepared and other foods are stored
under refrigeration. As such other foods or skills requiring these conditions
may be taught in this facility.
D.
Access/Egress and Accessibility @ Walkers Square: $1,200,000
Many improvements have occurred at the Walkers Square Facility. This
has been in response to existing academic expansion as well as creations
of newer offerings. Common student gathering areas have also been
created. In response to this growth it has been determined that a project
be created to address loading dock improvements, code specific access
and accessibility upgrades.
E.
OCC Burn Building Fire Tower Improvements: $1,500,000
The current facility was built in the 90’s and certain areas are reaching the
end of its useful life. This project would address those inadequacies as
well as provide classroom, a tower and related infrastructure (IE:
Restrooms/power). This facility is approximately ½ mile from the Oak
Creek Campus which has created a challenge due to the separation of the
practical lab use and classroom studies.
F.
OCC B163 / B165 Conversion: $300,000
These classrooms will accommodate the Associate Degree Auto
Mechanic program that is non-manufacturer based and manufacturer
based lecture style areas. This will free space in the actual lab areas to
accommodate non-manufacturer based hands-on training. The project
will provide new technology infrastructure, finishes, floors, ceiling system,
HVAC, digital controls, fire alarm devices, smoke detectors, occupancy
sensors, power, and lighting.
16
G.
Nail Technician Lab at Mequon Campus: $500,000
These improvements would allow expansion of the existing programs offered at
the Downtown Main Campus to the MATC Mequon Campus. Fall Semester 2015
the Aesthetician Lab construction will be completed at the Mequon Campus and
this expansion would provide services that would enhance and compliment that
facility while increasing overall program visibility.
H.
DMC T335 / T337 Robotics Lab Remodel: $750,000
This project proposes to renovate the old Appliance Servicing Lab space
in the Technical Building into the new Robotics Lab. The project will
provide a new environment for robotics training and simulation.
The provision of infrastructure, finishes, floors, ceiling system, exhaust
systems, HVAC, digital controls, fire alarm devices, smoke detectors,
occupancy sensors, power, data network and lighting is included in the
project.
I.
DMC Design / Engineering T309 - T313 Unification: $1,000,000
This project renovates three large drafting labs into a complex of
classrooms, lab spaces and open study collaborative spaces for the
Design / Engineering programs. The old rooms will be gutted and the
space reconfigured with borrowed lites to the corridor and flexible
furnishings that are indicative of the new style of learning environments
that improve retention and simulate the work environments encountered in
workplace.
J.
OCC Exterior Lighting Upgrade: $200,000
This project plans to upgrade and provide new exterior lighting to improve
the image of the campus.
K.
Electrical Trades Lab @ Walker’s Square: $500,000
This project renovates a large open space for the Electrical Trade Training
program. The space will have a classroom area, open lab mock up area
for hands on instruction and storage areas. MATC standard infrastructure,
finishes, floors, ceiling systems, HVAC systems, digital controls, fire alarm
devices, smoke detectors, occupancy sensors, power, data network and
lighting will be provided.
L.
MQC Relocation of Writing Lab to A290 / ITV Lab to A277: $60,000
The project will exchange these spaces and upgrade the rooms to MATC
standard infrastructure, finishes, floors, ceiling systems, HVAC
rebalancing, digital controls, fire alarm devices, smoke detectors,
occupancy sensors, power, data network and lighting will be provided.
M.
MQC Relocation of ITV Room B215 to A279 / A279 move to B215:
$60,000
The project will exchange these spaces and upgrade the rooms to MATC
standard infrastructure, finishes, floors, ceiling systems, HVAC
rebalancing, digital controls, fire alarm devices, smoke detectors,
occupancy sensors, power, data network and lighting will be provided.
17
3.
Capital Improvement Projects: $8,230,000
A total of $ 7,230,000 has been proposed as budget for fiscal year (FY16-17)
and includes:
Accessibility & Accommodation Improvements FY17 (Part A)
Accessibility & Accommodation Improvements FY17 (Part B)
Sustainability Projects FY17 (Part A)
Sustainability Projects FY17 (Part B)
DMC C-Building HVAC Improvements FY17
Life & Safety Issues (TBD)
Sustainability Projects FY17 (Part C)
Walkers Square Pierce Street Parking Lot
Walkers Square Operations Department Improvements
MQC Building Envelope Improvements – FY17
OCC Building Envelope Improvements – FY17
C-Building Window Replacement and Façade Restoration (Entrances 1-5)
District Emergency Egress Lighting & Infrastructure
4.
C.
Rentals
No specific new rentals are anticipated for FY16-17 at this time. However,
various spaces may be considered where displacement or relocation of existing
facilities becomes desirable or otherwise required.
FY17 - FY18
1.
A.
Acquisition / Building Construction Projects : $1,500,000
MQC Auto Lab Expansion: $1,500,000
This is an addition to the Mequon Campus to meet the need of the
Associate Degree Auto Mechanic program that is manufacturer based at
the Mequon Campus that currently shares lab space. It will also provide
the ability to accommodate non-manufacturer based hands-on training.
2.
A.
Remodeling Projects: $5,730,000
Remodeling of T305 / T307 CAD Labs: $600,000
This project will redevelop CAD Lab spaces from the 1980’s into an up-todate learning environment with formal and flexible spaces for CADD
instruction.
MATC standard infrastructure, finishes, floors, ceiling
systems, HVAC systems, digital controls, fire alarm devices, smoke
detectors, occupancy sensors, power, data network and lighting will be
provided.
B.
Remodeling T202; Interior Design Dept.: $600,000
With the relocation of the Electrical program to the Walker’s Square
Center this space will be converted for the Interior Design program. The
project will provide a flexible design concept for the spaces that make up
the program. Classroom / CADD spaces, materials develop area, lighting
demonstration area, open collaborative space and storage.
18
C.
DMC Main Building South Light Court Infill: $1,500,000
Infill 2 floors (to be determined) of the South light courts to add 4,000 square
feet to the Downtown Main Building. These areas could be multipurpose to be
used for Labs, Classrooms or Student Lounge / Gathering Spaces as
indicated in the 10-year plan.
D.
DMC Classroom Remodel, T302 - T306: $500,000
This will update the current classrooms and faculty office that was
originally built in 1953. MATC standard infrastructure, finishes, floors,
ceiling systems, HVAC systems, digital controls, fire alarm devices, smoke
detectors, occupancy sensors, power, data network and lighting will be
provided.
E.
DMC Science and Chemistry Lab Renovations: $730,000
This project reorganizes lab spaces to provide better & safer lab
environments for Science & Chemistry programs. The need for proper
preparation and autoclave spaces is substantial. These rooms have
some newer equipment and casework that can be reused and augmented
but they have not been renovated to current MATC standards.
F.
STEM/Student Project Lab Remodel, T340: $300,000
The project will gut the entire space and provide a new environment for
the new program. MATC standard infrastructure, finishes, floors, ceiling
systems, complete new HVAC system, digital controls, fire alarm devices,
smoke detectors, occupancy sensors, power, data network and lighting
will be provided.
G.
HEC Building Simulation Lab: $500,000
This project will renovate space in the Health Education Center for a Nursing
Simulator Lab Complex. Body Simulators have become the state of training for
Nursing and CNA programs. Approximately 2000 SF is required. MATC
standard infrastructure, finishes, floors, ceiling systems, HVAC systems,
digital controls, fire alarm devices, smoke detectors, occupancy sensors,
power, data network and lighting will be provided.
H.
S-Building Registration Office Remodel S115: $1,000,000
This area is known as the Welcome Center for registration of new and
existing students. This project will update the entire space of 6775 SF.
Some existing furnishings will be reused and the remaining space will be
redeveloped to meet the needs of our customers. Better flow for peak
times is needed and more space for self-serve functions. MATC standard
infrastructure, finishes, floors, ceiling systems, HVAC systems, digital
controls, fire alarm devices, smoke detectors, occupancy sensors, power,
data network and lighting will be provided.
19
3.
Capital Improvement Projects: $8,510,000
A total of $8,510,000 has been proposed as budget for fiscal year (FY1718) and includes:
West Allis Campus Roof Improvements (TBD) - FY18
Accessibility & Accommodation Improvements FY18 (Part A)
Accessibility & Accommodation Improvements FY18 (Part B)
Sustainability Projects FY18 (Part A)
Sustainability Projects FY18 (Part B)
Accessibility & Accommodation Improvements FY18 (Part C)
DMC C-Building HVAC Improvements FY18
Life & Safety Issues (TBD)
Sustainability Projects FY18 (Part C)
Other Admin. Div. Projects TBD (Finance, Legal, etc.)
MQC Building Envelope Improvements– FY18
OCC Building Envelope Improvements – FY18
MQC Hydronic Heating Boiler System Replacement (Sustainability)
Modify Stair Treads & Rehab Stair Towers- Main & C-Building-FY18
4.
Rentals
No specific new rentals are anticipated for FY17-18 at this time. However,
various spaces may be considered where displacement or relocation of
existing facilities becomes desirable or otherwise required.
20
Attachment FPO – 15
Resolution F0005-08-15
RESOLUTION TO REVISE FISCAL YEAR 2015–2016
RENOVATION / REMODELING (CAPITAL) PROJECTS
BACKGROUND
Within the context of the Three-Year Plan, renovation and remodeling projects are identified and
implemented on an annual basis in order to properly maintain District facilities and to reflect
changing instructional and support service needs.
To comply with State regulations governing construction and remodeling, it is necessary for the
MATC Board to submit a list of applicable projects to the Wisconsin Technical College System
Board for approval. The initial approvals for Fiscal Year 2015-2016 (FY 2016) projects were
granted by the MATC District Board at the June, 2015 meeting.
Continued refinement of the original FY16 project selections indicate that a change to the original
project list should be requested at this time. In the previously approved resolution, Phase 7- item #4
had a budget allocation of $200,000.
Advanced planning and administrative dialogue indicates that the amounts can be reduced or
reallocated and are now proposed to be distributed to 1 other project / category as shown on the
attached revised list.
The project with reduced allocation is highlighted in light yellow. The new project receiving allocation
is highlighted in light green. To accomplish the above, the list of projects is proposed to be modified
as shown on the attached.
Authorization is sought from the MATC Board at this time for the above modifications, as well as to
permit the continued development and implementation of the modified projects. Approval is also
sought to seek any WTCSB approval necessary for the same modifications.
RESOLUTION
BE IT RESOLVED, that the Milwaukee Area Technical College District Board revise the list of
previously approved FY 2016 projects as shown in the attached lists, which retains a total estimated
cost of $18.0 million for the respective budgets, with the understanding that the lists may be
modified; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board approve the
aforementioned revision and authorize the Administration to continue development and
implementation of the listed projects; and be it;
RESOLVED further, that the Milwaukee Area Technical College District Board seek any WTCSB
Board approval necessary for this action and revised list of projects.
Attachment FPO - 16
Quarterly Consultant Report
The March 2003, report “An Evaluation: Milwaukee Area Technical College District” by the
Legislative Audit Bureau (LAB) included recommendations related to the finance and operating
activities. Specifically, LAB recommended that MATC review the use of consultants. Subsequent to
release of the report, LAB staff suggested the review focus on legal, public relations, lobbying, and
other consultants used by the president.
MATC agreed with this recommendation and the MATC Board adopted a resolution at its March 25,
2003 meeting requiring “that the MATC administration, on a quarterly basis, submit a report to the
Finance, Personnel, and Operations Committee detailing the number, status, and duration of
consultant contracts.”
In compliance with the LAB recommendation and MATC Board resolution, the following
information is presented for review and consideration.
Legal Services
MATC has engaged through a competitive procurement process the services of Michael Best &
Friedrich to provide legal services for labor, general real estate, general business, public finance
matters, education law, immigration law, litigation, administrative agency complaints, student law,
and board counsel. The contract with Michael Best & Friedrich, which includes a monthly retainer of
$25,000 plus expenses, was approved by the MATC Board at its September 2012 meeting. This
contract is for three (3) years with two additional one (1) year options available to MATC. Also, in
September 2012, an hourly fee arrangement with Emile Banks and Associates, LLC was established
to handle general litigation.
Payments per this contract for this reporting period are:
Michael Best & Friedrich
April 1, 2015 – June 30, 2015:
$
75,263.36
MATC has engaged through a competitive procurement process the services of Gray Miller Persh
LLP (formerly Dow Lohnes & Albertson) to serve as FCC Counsel. Annual expenditures for this
contract are expected to range between $10,000 - $15,000. The contract was approved by the MATC
Board at its June 2013 meeting and expires June 30, 2016. MATC reserves the right to extend the
contract for two (2) additional one (1) year terms.
Payments per this contract for this reporting period are:
April 1, 2015 – June 30, 2015:
$
6,500.00
Lobbying Services
MATC has engaged, through a competitive procurement process, the services of Hubbard, Wilson
and Zelenkova to supplement and support staff on local, state and federal issues requiring extensive,
specialized areas of lobbying expertise. The contract was approved by the MATC Board at its June
2010 meeting. This contract expired June 30, 2013, but is subject to two (2) one-year renewal
periods. MATC chose to renew the contract for the second one-year period. This new contract
expires June 30, 2015.
Payments for this reporting period total:
April 1, 2015 – June 30, 2015:
$15,000.00
Lobbying activities included:







Track and research federal, state and local legislation with possible impacts on
MATC;
Follow up on legislative research as directed by the MATC administration and board;
Response to federal, state and local requests for information pertaining to MATC;
Presenting MATC’s positions on pending state legislation directly to legislators,
legislative aides and other governmental staff;
Schedule and organize on- and off-campus meetings with federal, state, and local
legislators;
Make recommendations as to appropriate responses from the college to pending
legislation;
Advise as to strategies and issues that should be addressed during the current fiscal
year.
Attachment FPO - 17
Annual OWED Report
A detailed report on the current status and future potential of OWED has been completed and submitted to the president. Key
concepts from the report include:




The regular collection and analysis of key data included number of contracts, FTE generation and other ROI
factors.
Clear and measurable goals for the department including $2 million in total sales for FY16 (a doubling of the total
from FY14)
Clear and measurable goals for OWED senior specialists (sales people)
Reorganization of the department to free up more of the sales people’s time to concentrate on sales:
Current MATC model:
Key Competitors model:
Table 1 Estimated total for FY15 (Contract and grants only)
Total Contract Revenue
Total Contract Cost
Margin
Indirects
Percent of Cost
Recovery
Contracts
Invoiced
$869,721.82
$723,086.26
$146,635.56
$73,308.17
Contracts not yet
billed
$113,850.30
$62,872.20
$50,978.10
$4,642.96
120.28%
181.08%
WAT Grants
$21,273.22
$21,325.65
Total Contracts & WAT
Grants
$1,004,845.34
$807,284.11
$197,613.66
$77,951.13
124.47%
Table 2 Estimated enrollments (FTE) for FY 15
Students
Enrolled
1131
Students Completed *
997
Credits
FTE's
198.95
33.60
FY16 Estimated year to date
Carryforward from FY15
$442,483
Since July 1
$360,000
Total
FY 16 Goal
% toward Goal
$802,483
$2,000,000
40%
Other
Grants
$70,385.27
$70,385.27
Total
Contract,
Grants
$1,075,230.61
$877,669.38
122.51%
Attachment FPO - 18
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
Statement of Fiduciary Net Assets
Fiduciary Fund - MATC Post-Employment Benefits Trust
June 30, 2015
DRAFT
`
Assets
Current assets
Cash and cash equivalents
BMO Bank
Seaway Bank & Trust Company
RW Baird Investments
$
Prepaid Expenses
Interest Receivable
Accounts Receivable
Total current assets
Total Assets
Net Assets
Current Liabilities
Accounts Payable
IBNR Payable
Held in trust for
Post employment benefits
Total Net Assets
4,667
561,848
22,394,441
22,960,956
1,000,337
23,961,293
$
23,961,293
$
430,784
23,530,509
$
23,961,293
MILWAUKEE AREA TECHNICAL COLLEGE DISTRICT
Statement of Changes in Fiduciary Net Assets
Fiduciary Fund - MATC Post-Employment Benefits Trust
For the Year Ended June 30, 2015
DRAFT
Additions
Contributions
MATC
Retiree Contributions
Total Contributions
Realized Gain/(Loss) on Investments
Unrealized Gain/(Loss) on Investments
Interest Income
Total additions
Deductions
Adminstration
Benefit payments
Total deductions
Change in net assets
Net assets Held in Trust for Post Employment Benefits- Beginning of the year
Net assets Held in Trust for Post Employment Benefits- End of the year
$
9,995,899
3,350,341
13,346,240
311,177
(581,875)
491,184
13,566,726
325,756
11,961,368
12,287,124
1,279,603
22,250,906
$ 23,530,509
Attachment FPO-19
Grants Funding Summary
Funding Source
2011
Adult Education and Family Literacy Act
$917,470.00
$874,105.00
$878,349.00
$737,683.00
$722,423.00
Carl Perkins
$2,231,793.00
$1,930,493.00
$1,977,554.00
$1,853,623.00
$1,856,499.00
Federal Grants
$2,780,948.52
$3,040,512.46
$2,348,752.84
$2,148,480.28
$3,033,960.66
General Purpose Revenue
$1,659,492.98
$1,595,727.92
$1,548,398.55
$1,498,174.00
$964,614.30
$284,502.65
$138,958.83
$402,388.41
$396,526.68
$883,782.18
$55,898.06
$84,517.46
$35,805.93
$57,693.84
$723,176.38
Miscellaneous
State-Other
Totals:
Monday, August 10, 2015
$7,930,105.21
2012
$7,664,314.67
2013
$7,191,248.73
2014
$6,692,180.80
2015
$8,184,455.52
Attachment FPO - 20
Quarterly Sustainability Initiatives Report
The Sustainability Core Committee did not meet over the summer. A new committee
structure will begin in the fall which will more closely align the Core Committee work
with Goal 3 Economic and Environmental Sustainability.
An analysis of why we aren’t making more progress in reducing our carbon footprint and
reducing the costs was completed which included an analysis of potential energy
savings over time. Estimates ranged as high $1 million or more over time. Conclusion
was to hire a sustainability director reporting to Facilities with the skills to implement
energy saving measures.
The new Sustainability Manager position has been posted, applications have
been screened and interviews are under way.
This year’s sustainability summit is scheduled for April 13 through 15 and will include
three tracks, industry advances, educational innovations and collaborative projects.