METROPOLITANCOMMUNITYCOLLEGE
3200BROADWAY–KANSASCITY,MISSOURI64111
(816)604‐1100/purchasing.info@mcckc.edu
BID NUMBER
Purchase of Supplies and Services
INQUIRY FOR PRICE – NOT AN ORDER
16-7122-C3R2
March 14, 2016
DATE
TABLE OF CONTENTS
PART I – BID INFORMATION, INSTRUCTIONS, FORMS
BID CERTIFICATE
BID REQUEST SPECIFICATIONS
BIDDER QUALIFICATIONS
SCOPE OF SERVICES
INSTRUCTIONS TO BIDDERS
BID FORM – PROPOSAL FEE SHEET
PART II – CONTRACT DOCUMENTS, REQUIRED AFFIDAVITS,
STANDARD CONTRACT (sample)
GENERAL TERMS AND CONDITIONS
FORM: M/WBE PARTICIPATION FORM
FORM: FEDERAL WORK AUTHORIZATION PROGRAM (E-VERIFY) ADDENDUM
FORM: FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT
FORM: NON-COLLUSION AFFIDAVIT
STANDARD CONTRACT (sample)
PART III – ACKNOWLEDGEMENT OF RECEIPT
ACKNOWLEDGEMENT OF RECEIPT FORM (Return Completed Form to MCC
immediately)
METROPOLITAN COMMUNITY COLLEGE
3200 BROADWAY – KANSAS CITY, MISSOURI 64111
(816) 604-1100 / purchasing.info@mcckc.edu
BID REQUEST NUMBER
BID CERTIFICATE
Purchase of Supplies and Services
INQUIRY FOR PRICE – NOT AN ORDER
16-7122-C3R2
An Equal Opportunity Employer
March 14, 2016
DATE
Metropolitan Community College (MCC), a public community college district and political subdivision of the
State of Missouri, extends an invitation to qualified providers with the necessary resources and experience to
submit proposals. The purpose of this Bid Request is to identify and contract with companies who can provide
armored car courier services. Quotations are requested on the following services for delivery to the College or
Department designated, subject to the conditions of the inquiry.
Closing Time of Bids: 11:00am. on March 28, 2016
Diane Pacheco
Purchasing Manager
Bid Request per attached specifications for:
Sealed Bid No. 16-7122-C3R2: Armored Car Services
And submitted in a sealed envelope delivered to:
Purchasing Manager
Metropolitan Community College
3200 Broadway
Kansas City, MO 64111
Attach an electronic copy of the response (including pricing sheet in excel).
Prices are to be quoted F.O.B College or Department designated.
Delivery to destination specified within inquiry, to be completed within
Note: Delivery time may be a factor in determining award.
days from receipt of order.
THIS CERTIFICATE MUST BE EXECUTED BY BIDDER
In compliance with the above invitation for bids, and subject to all of the conditions thereof, the undersigned agrees, if this Bid be
accepted within sixty (60) days, to furnish any or all of the items upon which prices are quoted in accordance with the price for each
item.
Printed Name of Company
Signature
Company Mailing Address
Printed Name
City/State/Zip
Title
/
Email Address
Phone Number/Fax Number
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Bid Request Specifications
Metropolitan Community College (MCC), a public community college district and political subdivision of
the State of Missouri located in Kansas City, Missouri, extends an invitation to qualified providers with
the necessary resources and experience to submit proposals from Secure Courier contractors for
professional armored car services for consideration by MCC.
MCC expects to award a contract to one vendor for this service. The successful bidder will transport for
and on behalf of MCC monies, checks, coin, currency, negotiable instruments and other articles of
unusual value, in accordance with the schedule in the Official Bid Sheet section of this document, or in
accordance with any changes to that schedule that may occur over the life of a subsequent contract.
Bidder Qualifications
To insure absolute integrity and safety of the valuables, the successful bidder and MCC shall adhere to
standard operating procedures of the industry. Submit a copy of the procedures your organization
follows as your standard.
Scope of Services
Armored car courier services, by means of industry standard certified armored vehicles and guards, for
the transport of MCC monies, checks, coin, currency, negotiable instruments and other articles of
unusual value, in accordance with the schedule in the Official Bid Sheet section of this document, or in
accordance with any changes to that schedule that may occur over the life of a subsequent contract.
The awarded bidder will coordinate with the supervisor or manager of
there will be a pick-up to confirm an MCC contact and a scheduled time.
that schedule and deliver the deposits to the UMB (United Missouri
Grand, Kansas City, MO utilizing the procedures as outlined by the
response.
each of the offices from which
The courier will then pick up on
Bank) Depository site at 2401
awarded company in their bid
MCC reserves the right to add or eliminate delivery and pick-up locations during the life of the awarded
contract. Price adjustments for additional pick-ups or reduced service will be based on the rates quoted
by bidder. These rates must be negotiated and agreed to by MCC and the successful bidder, who will
indicate the minimum advance notice required for additional service requests in days or hours.
Instructions to Bidder
Quotations are requested on the following list of materials, articles or services for delivery to the College
or Department designated, subject to the conditions of the inquiry.
1. Submit one copy of proposal in a sealed envelope marked "Quotation on Bid Request Number 167122-C3R2 along with an electronic copy.
2. Proposals, to receive consideration, must be received prior to time designated in this inquiry.
3. Prices must be stated in units of quantity specified and extended in total column.
4. The Board of Trustees reserves the right to waive defects and informalities in proposals, to reject
any or all proposals, to cancel this request, to accept any bids as may be deemed to its interests,
to make multiple awards to establish a pool of armored car providers, hire other agencies/persons
to perform a specific project(s) and makes no commitment to a single Contractor being the “sole
proprietor” of this service. The awards shall be made based on the bids that serve the best
interest of MCC. MCC may award a contract, based on initial bids received, without discussion of
such bids. Accordingly, each bid should be submitted based on the most favorable terms, from a
price and services standpoint, which the contractor can submit to MCC. No contract award shall
exist until executed in writing.
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5. Any bid may be withdrawn at any time prior to that specified herein for the opening of bids, but no
bid may be withdrawn for a period of sixty (60) days thereafter.
6. Instructions, manufacturer's catalog numbers, etc., where shown herein, are for descriptive
purposes to guide the bidder in interpreting the standard of quality, design and performance
required, and shall not be construed to exclude proposals based on furnishing other types of
materials or service. However, any substitution or departure proposed by bidder must be clearly
noted and described and must meet the prescribed specifications as to standard of quality, general
design and performance required.
7. Prices quoted, unless otherwise stated by bidder, are to include any packing, containers, etc.,
necessary to complete delivery as designated herein.
8. A 5% preference shall be granted to all firms, corporations, or individuals doing business as a
Missouri firm, corporation or individual on all orders or contracts other than new construction,
provided the additional cost to the District does not exceed $500.
9. The terms bidder(s), vendor(s), and contractor(s) shall have the same meaning herein.
10. If an award will exceed $5,000, bidder shall execute and submit an affidavit prescribed by MCC
affirming it does not knowingly employ any person who does not have legal authorization to work in
the United States.
11. Check our website for award information: www.mcckc.edu/purchasing/bids.
Award
Selection may be made based on trip rates, hours to respond, and references.
Metropolitan Community College reserves the right to select a company within a 50-mile radius of the
Administrative Center located at 3200 Broadway.
Term and Pricing
This Bid Request is to establish a pricing commitment for a three-year term (Term) from June 1, 2016,
through May 31, 2019 with the option for two extensions of one year each. The College will issue a
purchase order for each MCC Fiscal Year (July – June) for use during the contract period.
Successful bidder's contract will NOT have provisions for automatic price increases. Potential suppliers
warrant that pricing will be reviewed and agreed to on an annual basis. Prices quoted must be all
inclusive.
Invoices
The vendor shall submit invoices by email to: purchasing.info@mcckc.edu for items delivered. Invoices
must be accurate and reflect current Bid Award pricing and specific P.O. number. (Inaccurate invoices
may not be paid until corrected invoices or credit memos are received.) Payments by MCC to the
vendor for items delivered shall be made in accordance with MCC's regular payment terms of net 30
days. Please provide any early payment discount available.
Bidder Response
Each bidder shall complete and include the following documents: 1) Bid Certificate, 2) Bid Form –
Proposal Fee Sheet, 3) M/WBE Participation Form, 4) Federal Work Authorization Program (E-Verify)
Addendum, 5) Federal Work Authorization Program Affidavit, 6) Non-Collusion Affidavit, and any other
included forms. Deliver/send all documents to: Purchasing Manager, MCC – Administrative Center,
3200 Broadway Blvd., Kansas City, MO 64111 along with an electronic copy in a sealed envelope
marked on the outside with the Bid Request Number and date and time of opening (Monday, March 28,
2016 at 11:00 A.M.)
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Questions
No communication will take place between vendors and MCC during the Bid process, except in
writing. Questions regarding the Bid Request should be emailed to the Purchasing Department at
Purchasing.Info@mcckc.edu, and must be received by Noon, Tuesday, March 22, 2016 Responses to
questions will be sent to all bidders who have submitted the “Acknowledgement of Receipt” to be found
on the last page of this document.
Work Locations
MCC-Penn Valley
3201 Southwest Trafficway
Kansas City, MO 64111
MCC-Blue River
20301 E 78 Highway
Independence, MO 64057
MCC-Maple Woods
2601 NE Barry Rd
Kansas City, MO 64156
MCC-Business Technology
1775 Universal Ave.
Kansas City, MO 64120
MCC-Longview
500 SW Longview Rd
Lee's Summit, MO 64081
MCC-Longview Rec Center
3801 SW Longview Rd
Lee's Summit, MO 64081
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Bid Form
PROPOSAL FEE SHEET
Location Serviced:
Service Frequency
Per Trip
Per Week
Annual Total
(51 weeks)
1
Maple Woods (1 stop)
Business Office
Tues, Thurs
$___________
$___________
$_____________
2
Penn Valley (1 stop)
Business Office
Tues, Thurs
$__________
$___________
$_____________
Longview (2 stops)
Business Office
Recreation Center
Tues, Thurs
Tues, Thurs
$__________
$___________
$_____________
Blue River (1 stop)
Business Office
Thursday
$__________
$___________
$_____________
Thursday
$__________
$___________
$_____________
3
4
5
Business Technology
(1 stop)
Business Office
Metropolitan Community College is closed for the week from Christmas Eve to New Year’s day.
Pick-ups will not occur during that week. Plan and price for only 51 weeks.
Additional pickups may be arranged during particularly busy times of the year by any of the campus
locations.
Additional Information to be Included
1. State your policy regarding the cancellation of a single pick-up, such as for a holiday that
falls on a delivery day, or for unforeseen events, such as blizzards (snow days).
2. Identify and provide a brief description of the office that will be responsible for serving
Metropolitan Community College.
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3. Identify other colleges and universities that your firm serves through your local office
and nationally.
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PART II
CONTRACT DOCUMENTS, REQUIRED AFFIDAVITS,
STANDARD CONTRACT (sample)
GENERAL TERMS AND CONDITIONS
1.
Contract Documents. This Bid Request and any subsequent addenda and/or written
modifications, these General Terms and Conditions, the terms of the Standard Contract (sample),
Contractor’s Bid Response, any completed forms and certifications required by Contractor under this Bid
Request, and MCC’s Notice of Pool Selection letter shall form a binding agreement and shall be made a
part of any contract executed between MCC and a selected Contractor (the Agreement) regarding the
subject matter herein.
2.
Governing Law. Any Contract issued as a result of this Bid Request shall be
constructed in accordance with the laws of the state of Missouri.
3.
Sovereign Immunity. MCC, due to its status as a political subdivision of the state of
Missouri and its entitlement to sovereign immunity, is unable to accept contract provisions that require
the indemnification of others. Any indemnity language in proposed terms and conditions will be modified
to conform to language acceptable to MCC.
4.
Non-Discrimination. MCC is an equal opportunity/affirmative action employer. If
applicable, Contractor, in performing the work required by the Agreement, agrees to comply with the
applicable provision of Executive Order 11246 issued by the President of the United States, September
24, 1965, and the applicable provisions of the Vietnam Era Veterans Readjustment Assistance Act of
1974 and the Rehabilitation Act of 1974, all as amended, and to comply with the Rules and Regulations
issued thereunder, as set forth at 41 CFR § 10.1-4(a), and 41 CFR § 60-250. Contractor agrees not to
discriminate against any employee or applicant for employment because of race, color, religion, age,
sex, sexual orientation, gender identity, disability, national origin, veteran status or any other status
protected by applicable law. This Contractor and subcontractor shall also abide by the
requirements of 41 CFR § 60-300.5(a), and 41 CFR § 60-741.5(a). These regulations prohibit
discrimination against qualified protected veterans and qualified individuals on the basis of
disability and require affirmative action by covered prime contractors and subcontractors to
employ and advance in employment qualified protected veterans and individuals with
disabilities.
5.
Rules and Regulations. Contractor covenants and agrees that Contractor shall observe
all MCC policies and procedures, as well as all rules, regulations, and security requirements concerning
the safety of persons and property.
6.
Compliance with Laws. Contractor represents and warrants that Contractor shall
observe, perform, and comply with all federal, state, and local laws, ordinances, rules, regulations, and
all amendments thereto applicable to the performance of services under the Agreement and which in
any manner may affect the operations and activities undertaken by Contractor pursuant to the
Agreement.
7.
Employee Eligibility Verification. If a contract will exceed $5,000, Bidder shall execute
and submit an affidavit, in a form prescribed by MCC and included in this Bid Request, affirming that
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Bidder does not knowingly employ any person in connection with the contracted services who does not
have the legal right or authorization under federal law to work in the United States as defined in 8 U.S.C.
§1324a(h)(3). Bidder shall attach to the affidavit documentation sufficient to establish Bidder’s
enrollment and participation in an electronic verification of work program operated by the United States
Department of Homeland Security to verify information of newly hired employees, under the Immigration
and Reform and Control Act of 1986. Bidder may obtain additional information about E-Verify and enroll
at https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES.
8.
Immigration Law Compliance. Contractor certifies and agrees that:
a) Contractor does not knowingly or intentionally employ individuals who are ineligible to work in
the United States in violation of any federal or applicable state or local laws;
b) Any Contractor employee assigned to perform services under this Agreement has satisfied
federal I-9 requirements and, to the best of Contractor's knowledge is lawfully present in the
United States;
c) Contractor does not have any knowledge that any Contractor employee assigned to perform
services under this Agreement is ineligible to work in the United States;
d) Contractor is enrolled in and participates in a federal work authorization program as required
by Missouri law, RSMo 295.525 and .530;
e) Contractor will immediately notify Owner of any investigation or legal proceeding involving the
federal or state government or of any requests by the U.S. Immigration and Customs
Enforcement to inspect Contractor's I-9 or other employment records;
f) Contractor agrees to indemnify Owner for any fines, legal fees, or other costs incurred
because of investigations into the status of Contractor's employees or whether Contractor's
employees are authorized to work in the United States; and
g) Contractor agrees to complete and return with Contractors Bid Response a Federal Work
Authorization Program (E-Verify), and Affidavit.
9.
Appropriations. MCC is a political subdivision of the state of Missouri and as such
cannot create indebtedness in any one year above what it can pay out of the annual income of said
year. Should MCC determine it has not received adequate appropriations budget allocations income to
enable it to meet the terms of this Contract, MCC reserves the right to cancel this Contract with a 30
days’ notice. Multi-year term and supply contracts and leases and the exercise of options to renew are
subject to annual appropriations.
10.
Disclosure of Proprietary / Confidential Information. A contractor may restrict the
disclosure of software codes, records relating to the configuration of computer components and/or the
operation thereof, and intellectual property in which it has a proprietary interest but only if such
information is defined as a "closed" record under Missouri law, including, but not limited to, one or more
subsections of Section 610-021, RSMo. In order for any such information or record to be closed, each
page of each such document must include in at least sixteen (16) point bold font the words “Proprietary
Information.” After either a contract is executed pursuant to the BID or all proposals are rejected, if
access to documents so marked is requested under the Missouri Sunshine Law, MCC will notify the
Contractor(s) of the request, and it shall be the burden of each Contractor to establish that the
Contractor's documents are exempt from disclosure by law as aforesaid. If the Contractor shall not
cooperate with MCC after notice as provided herein, MCC may, in its sole discretion, disclose the
Contractor's documents/records/information to the requester without liability to the Contractor for any
such disclosure under any theory of common or statutory law. Notwithstanding the foregoing, in
response to a formal request for information, MCC reserves the right to release any documents, records
and/or information which MCC determines is a public record subject to disclosure pursuant to the
Missouri Sunshine Law.
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11.
Warranty. Contractor represents and warrants that Contractor shall provide services
based on a manner consistent with the highest degree of care, diligence, and skill. Contractor further
warrants that services shall be provided by means of industry standard certified armored vehicles and
guards and consistent with all applicable laws and regulations.
12.
Background Check. Criminal background checks will be mandatory for all Contractor
personnel performing services under the Agreement at MCC locations. Contractor and Contractor’s
subcontractors, vendors, and consultants are required to take all reasonable steps to assure that their
employees do not represent a threat to the campus community. Failure to comply with this requirement
may result in the immediate termination of any award or contract.
13.
No Debarment. Contractor represents that it is not debarred or suspended from doing
business with the federal government and/or any state government, and shall notify MCC if it becomes
debarred or suspended during the Term of the Agreement.
14.
Liability Requirements.
14.1. Insurance. Contractor agrees to maintain the following insurance throughout the
term of this Agreement: a) workers’ compensation and employer’s liability for its employees in
amounts as required by Missouri law; b) automobile insurance, to include uninsured and
underinsured motorists, in the minimum amounts of $1,000,000 per occurrence and $2,000,000
in the aggregate; c) general liability in the amounts of $1,000,000 per occurrence and $2,000,000
in the aggregate, which shall include students, participants, volunteers, property damage, and
contractually assumed liability; and d) asset protection insurance as approved by MCC, and
name MCC as an additional insured. Upon the execution of this Agreement, Contractor agrees
to provide MCC proof of insurance which shall include the stipulations hereunder and state that
such coverage will not be cancelled without thirty (30) days written notice. Failure to so provide
or maintain any insurance as requested hereunder will not relieve it of any contractual obligation
or responsibility herein.
14.2. Liability for Lost Shipments. Contractor responsibility will begin at the time
Contractor’s courier signs a receipt for the deposit of each location, and will continue until the
courier obtains a receipt for the deposit from MCC’s financial institution (UMB). Contractor will
be liable for (i) the loss of any shipment up to the amount of $3.0 million dollars ($3,000,000.00),
(ii) the cost to reconstruct the records necessary to determine the maker, bank, and amount of
any and all lost checks, include any stop payment fees or other fees necessitated by any lost
checks, and (iii) the face value of any checks which cannot be reconstructed.
14.3. Indemnification. Contractor shall indemnify, defend, and hold MCC, MCC’s
trustees, officers, employees, agents, and representatives harmless against any and all claims,
demands, suits, costs, judgments, or other forms of liability, actual or claimed, including
reasonable attorneys’ fees, for injury or damage to persons or loss or damage to property
occurring or allegedly occurring in connection with any action, inaction, or conduct committed by
Contractor or by Contractor’s officers, directors, employees, students, volunteers, agents, or
representatives during the term of this Agreement.
14.4. No Waiver. The foregoing provisions shall not be deemed a relinquishment or
waiver of any kind of applicable limitations of liability provided or available to MCC under
applicable Missouri governmental immunities law.
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15.
Tobacco-Free Policy. Contractor agrees to strictly abide by MCC’s tobacco-free policy,
meaning all types of smoking and smokeless tobacco products are prohibited. At all times, MCC shall
have the right to enforce such policy pursuant to the terms of the Agreement and under law.
16.
Assignment of Services. It is understood the Contractor shall not assign or subcontract
the services in the Agreement without the written consent of MCC, and subject to MCC’s approval of
said subcontractor’s expertise to complete the assigned portion of the services. Contractor agrees to
indemnify MCC for any costs and/or expenses, in whole or in part, that are due any subcontractors or
suppliers for services provided under the Agreement.
17.
Minority and Women Business Enterprise Participation. It is the practice of MCC to
ensure full and equitable economic opportunities to persons and businesses that compete for business
with the College, including Minority and Women Business Enterprises (M/WBEs).
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M/WBE PARTICIPATION
MCC encourages M/WBE participation in contracts for goods and services by firms that are
certified. MCC accepts certifications provided by those entities identified on the page in this document
titled “Certifying M/WBE Agencies”. This may either be by the primary supplier/contractor being a
certified M/WBE or by the utilization of qualified subcontractors, suppliers, joint ventures or other
arrangements that afford meaningful opportunities for M/WBE participation. Work performed by
M/WBEs must provide a commercially useful function related to the delivery of the service/product
required herein. Second tier participation where suppliers generally provide supplies to a corporation
but that are not directly related to this contract does not qualify as meaningful participation. MCC will
consider certifications from agencies not located in Missouri for M/WBEs not located in Missouri with the
approval of the Purchasing Manager.
M/WBE means a business that is a sole proprietorship, partnership, joint venture or corporation in which
at least fifty-one percent (51%) of the ownership interest is held by minorities or women and the
management and daily business operations of which are controlled by one or more minorities or women
who own it. Minority is defined as belonging to one of the following racial minority groups: African
Americans, Native Americans, Hispanic Americans, Asian Americans, American Indians, Eskimos,
Aleuts and other groups that may be recognized by the Office of Advocacy, United States Small
Business Administration.
Bidders must indicate their MBE and WBE participation levels committed to this project on the “M/WBE
Participation Form” included in this document. The names and percent participation of each MBE and
WBE should also be provided on this form.
The contractor/supplier shall provide annual reports (or more frequently if requested) of the financial
participation of M/WBEs. The report shall include the name(s) and address(es) of the certified M/WBEs,
products or services provided and the total dollar amount or percentage of utilization. The annual report
shall also include, separately, all second tier participation the contractor/supplier may have.
MCC will monitor the contractor/supplier’s compliance in meeting the M/WBE participation levels
committed to in the awarded proposal. If the contractor/supplier's payments to participating M/WBEs are
less than the amount committed to in the contract, MCC may cancel the contract or suspend or debar
the contractor/supplier from participating in future contracts.
If a participating M/WBE fails to retain their certification or is unable to satisfactorily perform, the
contractor/supplier must obtain other certified M/WBEs to fulfill the M/WBE participation requirements
committed to in the awarded proposal. The contractor/supplier must obtain the written approval of the
Purchasing Manager for any new M/WBE participants.
This approval shall not be arbitrarily withheld. If the contractor/supplier cannot obtain an M/WBE
replacement, the contractor/supplier must submit documentation to the Purchasing Manager detailing all
efforts made to secure an M/WBE replacement. The Purchasing Manager shall have sole discretion in
determining if the actions taken by the contractor/supplier constitute a good faith effort to secure the
participation of M/WBEs and whether the contract will be amended to change the M/WBE participation
commitment.
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M/WBE PARTICIPATION FORM
If proposing MBE/WBE participation, the contractor/supplier must indicate below the percentage of
qualified MBE and WBE participation committed to in relation to the total dollar value of the contract
regardless of whether the contractor/supplier is awarded one, some or all of the categories being
proposed. Overall, the MBE and WBE participation must not be contingent upon award of a specific
category and the contractor/supplier, if awarded a contract, must be able to achieve the stated
participation for the resulting contract regardless of the categories awarded or not awarded. The
contractor/supplier must be able to achieve participation stated below for the total value of the
awarded contract(s). If the contractor/supplier is a qualified MBE and/or WBE, the
contractor/supplier may indicate 100% participation.
The contractor/supplier is committed to the following MBE and WBE participation on this bid:
Total MBE Participation _______%
Total WBE Participation _______%
Complete the following table indicating the firms used to meet the participation levels indicated.
MBE Firm Name
MBE % of
Contract
WBE Firm Name
WBE % of
Contract
THIS FORM MUST BE SUBMITTED WITH THE BID
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FEDERAL WORK AUTHORIZATION PROGRAM (E-VERIFY) ADDENDUM
For Contracts with The Junior College District of Metropolitan Kansas City, Missouri aka Metropolitan
Community College, a public community college district and political subdivision of the State of Missouri
(MCC).
Pursuant to Missouri Revised Statute 285.530, all business entities awarded any contract in excess of
five thousand dollars ($5,000) with a Missouri political subdivision must, as a condition to the award of
any such contract, be enrolled and participate in a federal work authorization program with respect to the
employees working in connection with the contracted services being provided, or to be provided, to MCC
(to the extent allowed by E-Verify). In addition, the business entity must affirm the same through sworn
affidavit and provision of documentation. In addition, the business entity must sign an affidavit that it
does not knowingly employ any person who is an unauthorized alien in in connection with the services
being provided, or to be provided, to MCC.
Accordingly, your company:
(a)
Agrees to have an authorized person execute the attached “Federal Work Authorization Program
Affidavit” and deliver the same to MCC prior to or contemporaneously with the execution of its contract
with MCC;
(b)
Affirms it is enrolled in the “E-Verify” work authorization program in the United States, and is
participating in E-Verify with respect to your employees working in connection with the services being
provided (to the extent allowed by E-Verify), or to be provided;
(c)
Affirms that it is not knowingly employing any person who is an unauthorized alien in connection
with the services being provided, or to be provided, by your company to the district.
(d)
Affirms you will notify MCC if you cease participation in E-Verify, or if there is any action, claim or
complaint made against you alleging any violation of Missouri Revised Statue 285.530, or any
regulations issued thereto;
(e)
Agrees to provide documentation of your participation in E-Verify to MCC prior to or
contemporaneously with the execution of its contract with MCC (or at any time thereafter upon request
by MCC), by providing to MCC an E-Verify screen print out (or equivalent documentation) confirming
your participation in E-Verify;
(f)
Agrees to comply with any state or federal regulations or rules that may be issued subsequent to
this addendum that relate to Missouri Revised Statute 285.530; and
(g)
Agrees that any failure by your company to abide by the requirements a) through f) above will be
considered a material breach of your contract with MCC.
By:
(Signature)
Name and Title:
For and on behalf of:
(Company)
THIS FORM MUST BE SUBMITTED WITH THE BID
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FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT
I, ___________________, being of legal age and having been duly sworn upon my oath, state
the following facts are true:
1.
I am more than twenty-one years of age; and have first-hand knowledge of the
matters setforth herein.
2.
I am employed by _______________________________ (Company) and have
authority to issue this affidavit on its behalf.
3.
Company is enrolled in and participating in the United States E-Verify federal work
authorization program with respect to Company’s employees working in connection with the
services Company is providing to, or will provide to MCC, to the extent allowed by E-Verify.
4.
Company does not knowingly employ any person who is an unauthorized alien in
connection with the services that Company is providing to, or will provide to, MCC.
By:
Name:
Title:
Company:
STATE OF
COUNTY OF
)
) ss.
)
On this day _____ of _____________, 20___, before me, a Notary Public, personally appeared
the above-named person who acknowledged signing the above instrument as a free act and deed.
Notary Public
My commission expires:
THIS FORM MUST BE SUBMITTED WITH THE BID
BidRequestNo.16‐7122‐C3R2
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NON-COLLUSION AFFIDAVIT
The undersigned, being duly sworn on oath says, that he/she is the contracting party, or that he/she is
the representative, agent, member, or officer of the contracting party, that he/she has not, nor has any
other member, employee, representative, agent or officer of the firm, company, corporation or
partnership represented by him/her, directly or indirectly, entered into or offered to enter into any
combination, collusion or agreement to receive or pay, and that he/she has not received or paid, any
sum of money or other consideration for the execution of the annexed contract other than that which
appears upon the face of the contract.
Signature:
Name:
Title:
Company:
Date:
STATE OF
COUNTY OF
)
) ss.
)
On this day _____ of _____________, 20___, before me, a Notary Public, personally appeared
the above-named person who acknowledged signing the above instrument as a free act and deed.
Notary Public
My commission expires:
THIS FORM MUST BE SUBMITTED WITH THE BID
BidRequestNo.16‐7122‐C3R2
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STANDARD CONTRACT (sample)
Armored Car Services Agreement
This Armored Car Services Agreement (Agreement) is made by and between the Junior College
District of Metropolitan Kansas City, Missouri aka Metropolitan Community College (MCC), a public
community college district and political subdivision of the State of Missouri, whose principal office is
located at 3200 Broadway, Kansas City, Missouri 64111, and _____________ (Contractor), whose
principal office is located at __________________________.
MCC desires to engage Contractor to provide armored car courier services (Services), and
Contractor represents and warrants to MCC that Contractor has demonstrated a high degree of
experience, training, and proficiency in Contractor’s conduct of various prior and similar works, has the
requisite expertise and resources, and is technically and professionally capable of performing the
obligations under this Agreement. In consideration of the foregoing and the mutual agreements
contained in this Agreement, the parties agree as follows:
1.
Scope of Services. Contractor agrees to provide armored car courier services to
transport MCC monies, checks, coin, currency, negotiable instruments and other articles of unusual
value as outlined in MCC’s Bid Request #16-7122-C3R2 Armored Car Services (BID), and Contractor’s
Response to MCC’s BID (Response), collectively incorporated herein by referenced, and as further
detailed herein. Services shall include, without limitation:
1.1.
UMB Bank Deposits. Contractor will coordinate the weekly scheduled pick-up
times of MCC’s United Missouri Bank (UMB) deposits with the MCC office managers at the
locations as detailed in the Pick-Up & Delivery Schedule. Contractor shall deliver the deposits to
the UMB Depository located at 2401 Grand, Kansas City, Missouri.
Pick-Up & Delivery Schedule
Location
Days
MCC-Penn Valley Campus
Business Office
Tuesdays & Thursdays
3201 Southwest Trafficway
Kansas City, MO 64111
MCC-Maple Woods Campus
Tuesdays & Thursdays
Business Office
2601 NE Barry Road
Kansas City, MO 64156
MCC-Blue River Campus
Thursdays
Business Office
20301 E 78 Highway
Independence, MO 64057
MCC-Business Technology Campus
Business Office
Thursdays
1775 Universal Avenue
Kansas City, MO 64120
MCC-Longview Campus
Business Office
Tuesdays & Thursdays
500 SW Longview Road
Lee's Summit, MO 64081
MCC-Longview Campus
BidRequestNo.16‐7122‐C3R2
ArmoredCarServices
MetropolitanCommunityCollege
Recreation Center
3801 SW Longview Road
Lee's Summit, MO 64081
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Tuesdays & Thursdays
1.2.
Additional Services and Changes. MCC reserves the right to add or eliminate
delivery and pick-up locations during the Term of this Agreement. MCC shall give Contractor a
minimum advance notice for additional service requests or pick-up cancellations
_______________ days/hours in advance. Contractor’s request for changes in service,
including without limitation, a change in the pick-up time for a location, shall be submitted in
writing to the MCC manager at the applicable location and agreed to in writing by said manager,
email being sufficient.
2.
Contractor Identification and Qualifications. Contractor shall:
a) appoint a dedicated staff member who shall be ________________, and a qualified
designee to represent Contractor for the Term of this Agreement;
b) submit a copy of any required licenses or certifications;
c) maintain sufficient supervision, staff, equipment and materials necessary to fulfill the
services;
d) provide photographs with a signature list of each employee who will be servicing
MCC campus locations; and
e) require that Contractor’s personnel shall:
i.
arrive at MCC’s scheduled campus locations with Contractor’s name and logo
clearly identifiable on the armored vehicle;
ii.
be in Contractor’s standard uniform while servicing MCC campus locations;
and
iii.
provide identification that corresponds with the signature list during each
pickup.
3.
Term and Termination.
3.1.
Term. The term of this Agreement shall be from June 1, 2016, through May 31,
2019, with an option to renew for two (2) additional one-year periods based upon the mutual
written agreement of the parties.
3.2.
Termination for Convenience. MCC reserves the right to terminate the
Agreement without cause by giving Contractor written notice of the intent to terminate at least
thirty (30) days before the termination date set out in the notice. In the event of such termination,
MCC shall only be liable for payment of services delivered prior to the termination date.
3.3.
Termination for Cause. Either party reserves the right to terminate the
Agreement immediately if the other party fails to comply with any terms or conditions of the
Agreement and such failure continues for twenty (20) days following receipt of written notice from
the objecting party.
4.
Compensation.
4.1.
Fee. Upon receipt of properly itemized invoices from the Contractor, MCC agrees
to issue payment to the Contractor consistent with the compensation provisions of Contractor’s
Response, attached hereto and incorporated herein as Exhibit A – Schedule of Fees (Exhibit A).
Price adjustments for additional pick-ups or reduced service will be based on Contractor’s
“per trip” rates in Exhibit A, or as negotiated and agreed to in writing for additional MCC
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locations. Contractor shall submit invoices and MCC agrees to pay all undisputed amounts within
thirty (30) days of receipt of a properly itemized invoice.
4.2.
Subcontractors. Contractor agrees to indemnify MCC for any costs and/or
expenses, in whole or in part, that are due any subcontractors or suppliers for services provided
under this Agreement.
4.3.
Performance. No payment made under this Agreement shall be proof of
satisfactory performance of this Agreement, either in whole or in part, and no payment shall be
construed as acceptance of deficient or unsatisfactory service.
4.4.
Verification of Services and Audits. The Contractor will maintain complete and
accurate books and records in accordance with recognized accounting practices and standards;
such books and records will include, but not be limited to, records reflecting billing, payments,
hours worked, and payroll and upon receipt of written notice by MCC, the Contractor shall allow
MCC access, during ordinary business hours, to the books and records relating to the services
hereunder as may be reasonably required to verify services provided under this Agreement. In
addition, MCC shall have the right to conduct an audit, at its expense, of the relevant books and
records during ordinary business hours to inspect, audit, and copy the books and records. MCC
shall also have the right of recovery of any amount found to be inconsistent with any overage
paid.
5.
Notices. All communications relating to this Agreement shall be in writing and may be
hand delivered, sent by overnight courier, or shall be deemed received within five (5) business days
after mailing if sent by registered or certified mail, return receipt requested to the parties at the
addresses first written above. If to MCC regarding legal matters, notice shall be sent to the attention of
Kathy Walter-Mack, Chief of Staff to the Chancellor.
6.
Contractor’s Representations and Warranties.
6.1.
Standard of Care. Contractor represents and warrants that Contractor shall
provide services based on a manner consistent with the highest degree of care, diligence, and
skill. Contractor further warrants that services shall be provided by means of industry standard
certified armored vehicles and guards and consistent with all applicable laws and regulations.
6.2.
Rules and Regulations. Contractor covenants and agrees that Contractor shall
observe all MCC policies and procedures, as well as all rules, regulations, and security
requirements concerning the safety of persons and property.
6.3.
Non-Discrimination. MCC is an equal opportunity/affirmative action employer. If
applicable, Contractor, in performing the work required by this Agreement, agrees to comply with
the applicable provision of Executive Order 11246 issued by the President of the United States,
September 24, 1965, and the applicable provisions of the Vietnam Era Veterans Readjustment
Assistance Act of 1974 and the Rehabilitation Act of 1974, all as amended, and to comply with
the Rules and Regulations issued thereunder, as set forth at 41 CFR § 10.1-4(a), and 41 CFR §
60-250.
Contractor agrees not to discriminate against any employee or applicant for
employment because of race, color, religion, age, sex, sexual orientation, gender identity,
disability, national origin, veteran status or any other status protected by applicable law. This
Contractor and subcontractor shall also abide by the requirements of 41 CFR § 60300.5(a), and 41 CFR § 60-741.5(a). These regulations prohibit discrimination against
qualified protected veterans and qualified individuals on the basis of disability and
require affirmative action by covered prime contractors and subcontractors to employ
and advance in employment qualified protected veterans and individuals with disabilities.
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6.4.
Compliance with Laws. Contractor represents and warrants that Contractor shall
observe, perform, and comply with all federal, state, and local laws, ordinances, rules,
regulations, and all amendments thereto which in any manner may affect the operations and
activities undertaken by Contractor pursuant to this Agreement.
6.5.
Background Check. Contractor acknowledges and agrees that (i) criminal
background checks will be mandatory for all Contractor personnel performing services under the
Agreement, (ii) Contractor and Contractor’s subcontractors, vendors, and consultants
(Contractor’s agents) are required to take all reasonable steps to assure that their employees do
not represent a threat to the campus community, (iii) and that failure to comply with this
requirement may result in the immediate termination of this Agreement. Therefore, Contractor
warrants that it and its subcontractors have no current, pending or outstanding criminal, civil, or
enforcement actions that restrict Contractor’s delivery of services under this Agreement. Prior to
the Contractor’s delivery of services, Contractor warrants that it and its subcontractors shall
obtain and maintain all required criminal history and background checks.
6.6.
No Debarment. Contractor represents that it is not debarred or suspended from
doing business with the federal government and/or any state government, and shall notify MCC if
it becomes debarred or suspended during the Term of this Agreement.
7.
Non-Solicitation and Non-Hire. Both parties agree that during the time that Contractor
is rendering Services under the terms of this Agreement and for one (1) year following the cessation of
such Services, neither party will directly or indirectly solicit, offer employment or hire any current or
former employee or Contractor employed by or hired by the other party involved in the performance of
this Agreement. This provision does not restrict the right of either party to solicit or recruit generally in
the media and does not prohibit either party from hiring an employee of the other who answers any
advertisement or who otherwise voluntarily applies for hire without having been initially personally
solicited or recruited by the hiring party.
8.
Confidential Information. As used herein, "Confidential Information" will mean any
ideas, strategies, plans, purposes, and/or agendas that MCC may seek to advance, any reports and
information generated by Contractor, and educational and/or other confidential information related to
students (Information). Both during the term of this Agreement and thereafter, Contractor covenants and
agrees (i) to hold such information in trust and confidence and to exercise diligence in protecting and
safeguarding such information, as well as any other information protected from public disclosure by
federal or state law or by the policies or procedures of MCC, (ii) that Contractor will not knowingly use
the Information, directly or indirectly, for Contractor’s own benefit, or for the benefit of another, but
instead will use such information only for the purposes contemplated hereunder, (iii) that Contractor will
not disclose any confidential information to any third party, except as may be required in the course of
performing services for MCC hereunder or by law, (iv) that access to the education records of any
student shall be in compliance with the Family Educational Rights and Privacy Act, and (v) that
Contractor not be deemed a spokesperson for MCC in any manner for the purpose of disseminating any
information hereunder, excepting such information that is related to the Purpose and content and format
for dissemination of such information is mutually agreed to by the parties. Notwithstanding the
foregoing, Contractor's obligations of confidentiality will not include information that (i) at the time of
disclosure was in the public domain, (ii) after such disclosure, immediately becomes generally available
to the public other than through any act or omission of Contractor, and (iii) is required to be disclosed by
a court of competent jurisdiction, provided that prior written notice of such disclosure is furnished to
MCC in a timely manner in order to afford MCC the opportunity to seek a protective order against such
disclosure and the disclosure is strictly limited to the information that the court requires. After expiration
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or termination of this Agreement, Contractor must return all confidential information given to or
generated by him hereunder within five (5) days of MCC's written request. Contractor agrees that
Contractor will comply with MCC's instructions regarding the return or disposition of its confidential
information, including any copies or reproductions.
9.
Remedies for Disclosure. Contractor understands and agrees that any unauthorized
disclosure or use of any confidential information as provided under this article may result in MCC
seeking injunctive relief. Contractor agrees to give prompt notice to MCC of any unauthorized
disclosure, use, or misappropriation of any confidential information and take all steps as requested by
MCC to limit, stop, or otherwise remedy the disclosure, use, or misappropriation of any confidential
information. All steps taken by Contractor relating to remedy shall be at its sole expense.
10.
Liability Requirements.
10.1. Insurance. Contractor agrees to maintain the following insurance throughout the
term of this Agreement: a) workers’ compensation and employer’s liability for its employees in
amounts as required by Missouri law; b) automobile insurance, to include uninsured and
underinsured motorists, in the minimum amounts of $1,000,000 per occurrence and $2,000,000
in the aggregate; c) general liability in the amounts of $1,000,000 per occurrence and $2,000,000
in the aggregate, which shall include students, participants, volunteers, property damage, and
contractually assumed liability; and d) asset protection insurance as approved by MCC, and
name MCC as an additional insured. Upon the execution of this Agreement, Contractor agrees
to provide MCC proof of insurance which shall include the stipulations hereunder and state that
such coverage will not be cancelled without thirty (30) days written notice. Failure to so provide
or maintain any insurance as requested hereunder will not relieve it of any contractual obligation
or responsibility herein.
10.2. Liability for Lost Shipments. Contractor responsibility will begin at the time
Contractor’s courier signs a receipt for the deposit of each location, and will continue until the
courier obtains a receipt for the deposit from MCC’s financial institution (UMB). Contractor will
be liable for (i) the loss of any shipment up to the amount of $3.0 million dollars ($3,000,000.00),
(ii) the cost to reconstruct the records necessary to determine the maker, bank, and amount of
any and all lost checks, include any stop payment fees or other fees necessitated by any lost
checks, and (iii) the face value of any checks which cannot be reconstructed.
10.3. Indemnification. Contractor shall indemnify, defend, and hold MCC, MCC’s
trustees, officers, employees, agents, and representatives harmless against any and all claims,
demands, suits, costs, judgments, or other forms of liability, actual or claimed, including
reasonable attorneys’ fees, for injury or damage to persons or loss or damage to property
occurring or allegedly occurring in connection with any action, inaction, or conduct committed by
Contractor or by Contractor’s officers, directors, employees, students, volunteers, agents, or
representatives during the term of this Agreement.
10.4. No Waiver. The foregoing provisions shall not be deemed a relinquishment or
waiver of any kind of applicable limitations of liability provided or available to MCC under
applicable Missouri governmental immunities law.
11.
Governing Law. This Agreement is governed by and constructed in accordance with the
laws of the state of Missouri.
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12.
Tobacco-Free Policy. Contractor agrees to strictly abide by MCC’s tobacco-free policy,
meaning all types of smoking and smokeless tobacco products are prohibited. At all times, MCC shall
have the right to enforce such policy pursuant to the terms of this Agreement and under law.
13.
Powers and Authority. Neither party may sign any document, perform any act, or make
any commitment nor undertaking on behalf of the other party without such other party’s express written
consent.
14.
Successors and Assignments. This Agreement shall not be assigned by either party
without the prior written consent of the other party and unless specifically stated to the contrary in any
written consent to an assignment, no assignment will release or discharge the assignor from any duty or
responsibility under this Agreement.
15.
Assignment of Services. It is understood the Contractor shall not assign or subcontract
the services in this Agreement without the written consent of MCC, and subject to MCC’s approval of
said subcontractor’s expertise to complete the assigned portion of the services.
16.
Independent Contractor. The parties agree the terms of this Agreement do not
constitute a formation of a partnership, joint venture, employer-employee, or other relationship and no
form of agency exist between the parties. The Contractor represents and warrants that it is now and
shall remain a separate and independent entity from MCC. Accordingly, no employee, contractor,
subcontractor, supplier, agent, or representative of Contractor shall be deemed to be the employee,
contractor, subcontractor, supplier agent, or representative of MCC. Contractor shall have on file with
MCC prior to services being performed a Request for Taxpayer Identification Number and Certification
form (W-9). Contractor shall be solely responsible for any acts or omissions of its employees, as well as
payment of all invoice tax, FICA, FUTA, and other tax liabilities for said employees, and agrees to
indemnify MCC in accordance with the indemnification provisions under this Agreement.
17.
Force Majeure. Neither party shall be liable for damages or have the right to terminate
this Agreement for any delay or default in performance if the delay or default is due to conditions beyond
their control. Such conditions include, but are not limited to, an act of God, government restriction, or
any other cause beyond the reasonable control of the party obligated to perform and which cannot be
overcome by reasonable diligence and without unusual expense.
18.
Severability. If for any reason, any term, covenant, or condition hereof shall be
determined to be invalid or unenforceable, the remainder of the provisions herein shall remain in full
force and effect and shall not be affected thereby.
19.
Survival. All representations, warranties, and indemnifications made herein shall survive
termination or cancellation of this Agreement.
20.
No Third Party Beneficiary Rights. No third party may enforce or rely upon any
obligation of, or the exercise of or failure to exercise any right of, MCC or Contractor in this Agreement.
Nothing in this Agreement, whether express or implied, is intended to create any rights or remedies on
any third party beneficiary.
21.
Remedies. All rights and remedies of the parties, in law or equity, are cumulative and
may be exercised concurrently or separately. The exercise of one (1) remedy will not be an election of
that remedy to the exclusion of other remedies.
22.
Non-Waivers. No delay or omission by the parties in exercising any right under this
Agreement shall operate as a waiver of that or any other right. A waiver or consent given by a party on
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any one occasion shall be effective only in that instance and shall not be construed as a bar or waiver of
any right on any other occasion.
23.
Entire Agreement. This Agreement constitutes the entire agreement and understanding
between the parties and supersedes all offers, negotiations, discussions, and other agreements,
whether written or oral, that occurred prior to the date of the execution of this written Agreement, and
may not be amended except by the mutual written agreement of the parties.
24.
Execution. This Agreement may be executed in counterparts, which together constitute
one and the same Agreement. If a party sends a signed copy of this Agreement via digital transmission,
such party will, upon request by the other party, provide an originally signed copy of this Agreement. No
member or officer of MCC incurs personal liability by the execution or default of this Agreement. All
such liability is released by Contractor as a condition of and consideration of the execution of this
Agreement.
The parties have caused this Agreement to be executed by their authorized representatives on
the day and year written below.
Junior College District of Metropolitan
Kansas City, Missouri
Contractor
By:
By:
Name: David L. Disney
Name:
Title: President, Board of Trustees
Title:
Date:
Date:
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EXHIBIT A
Schedule of Fees
BidRequestNo.16‐7122‐C3R2
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PART III
ACKNOWLEDGEMENT OF RECEIPT
16-7122-C3R2
Armored Car Services
Please fill in the requested information below and return to the Purchasing Department, as
acknowledgement that you have received the Request for Proposal noted above. This is not required
but by submitting this form, we will be able to provide notification of any addenda to the Bid
Request.
Metropolitan Community College
Purchasing Department
Email: Purchasing.Info@mcckc.edu
Fax: 816-759-1221
Name of Firm:
Address:
City/State/Zip:
Phone:
Fax:
Name (Print):
Title:
Email Address:
Signature:
Date:
☐
Yes, our company does have an interest in responding.
☐
No, our company does NOT have an interest in responding.
Submit this form to MCC prior to Noon, March 22, 2016.
(Proposals can still be submitted even if this form has not been sent to MCC prior to this date. Please check
www.mcckc.edu/purchasing/bids for revisions or addenda that may not have been received.)