President’s Area Fiscal Year 2007 Accomplishments Fiscal Year 2008 Plans President’s Office Internal Auditing Al Goldfarb Rita Moore Margaritta Fields Planning, Budget and IR Norma Markert Joe Rives Paula Statler Julie DeWees Kerry Yadgar Bonnie Elder Affirmative Action Jo Kim Cathy Couza Rhonda Kline Andrea Henderson Kevin Lloyd Ellyn Bartges Tere North Jannell McGruder Rachel Smith Governmental Relations Orlando Winkfield David Steelman Martha Youngmeyer Our Accomplishments and Plans Focus On: 1. Advancing the University’s vision, mission, values, goals, and priorities 2. Providing leadership and service to the campus community 3. Engaging in objective accountability and mandatory compliance reporting Affirmative Action/ ADA Compliance Fiscal Year 2007 Accomplishments Fiscal Year 2008 Plans Accomplishments 1. Provided leadership and service to the campus community – – – Provided support and coordination for 155 faculty and administrative searches Conducted 25 workshops and presentations to students and employees Coordinated the Affirmative Action and Equity Council, Anti-Harassment Education Committee, Affirmative Action Internship Selection Committee, and the University Committee on Sexual Orientation Accomplishments 2. Helped diversify the Western Illinois University Workforce – – Participated in four job fairs Increased the trainee/learner register to 319 applicants • – Placed 10 trainees and 3 learners, and completed three pre-screenings with 78 applicants In cooperation with Academic Affairs • • Successfully negotiated two dual career hires (4 employees) Offered faculty positions for six new African-American and four new Asian faculty for fall 2007 Accomplishments 3. Continued to promote the inclusiveness of Western Illinois University – – – – Received approval from the President’s Cabinet to change the Office name to the Office of Equal Opportunity and Access Supported computer training opportunities for current employees in trainee and learners positions Worked with 23 employees on workplace accommodation issues Formed an ADA Advisory subcommittee to develop emergency evacuation procedures for individuals with disabilities Accomplishments 4. Enhanced Technology to Support Office and University Goals – Co-Chaired the Web Accessibility Committee • • • – – Evaluated the accessibility of Western Web pages Identified the top 50 sites visited Developed a best practices document Initiated a redesign of the Office’s home page Centrally located Hiring Guidelines and provided links to all necessary forms Plans 1. Implement name change to Office of Equal Opportunity and Access 2. Increase campus diversity and awareness programming 3. Provide monthly programming at Western Illinois University-Quad Cities 4. Develop a Respectful Workplace training program to be implemented in Fiscal Year 2009 Plans 5. 6. 7. Continue to work on Emergency Evacuation Procedures for individuals with disabilities Complete the revision of the Office Web site Work with the Deans to enhance the visiting scholars program Internal Auditing Fiscal Year 2007 Accomplishments Fiscal Year 2008 Plans Accomplishments 1. Provided leadership and service to the campus community – – – Hired a new Internal Auditor Responses for external audits findings were coordinated and shared with all operational areas Introductory meetings: • – – President’s Cabinet, 11 managers/directors, the colleges, governance groups and the Western Illinois University Board of Trustees Completed a peer-review to bring the Office in Compliance with Standards of Internal Auditing Coordinating Western Illinois University’s and the Foundation’s Fiscal Control and Internal Auditing Act compliance Accomplishments 2. Engagement with the Campus Community and Professional Development – Service on: • • • – Campus Technology Security Committee Extensions to the University Identification Card Task Force President’s Technology Advisory Users Group Completion of: • State Internal Audit Accounting Board’s on-line peer review training Plans 1. 2. 3. 4. 5. Develop and implement a risk-based audit planning process. Update departmental charter, polices, and procedures Implement a quality assurance process, receiving feedback from clients; implement a professional development plan; and update the Office’s Web site Coordinate the University’s and Foundation’s Fiscal Control and Internal Auditing Act Compliance Coordinate internal and external audits Planning, Budget and Institutional Research Fiscal Year 2007 Accomplishments Fiscal Year 2008 Plans Accomplishments 1. Provide leadership and Coordination for Western Illinois University’s planning processes. – – Chair or Co-Chair 15 committees, task forces, and work groups Serve on 45 committees, task forces, and work groups (13 for technology,15 for facilities, and 17 for strategic planning, budgeting, and reporting) Accomplishments 1A) This year’s focus has been on university (Macomb and Quad Cities) facilities planning – Campus Master Plans – Campus Sustainability Committee – Dr. C.T. Vivian Way 1B) Other university planning – Athletics Funding, E-Mail Selection and Implementation, Dark Fiber between Macomb and the Quad Cities, Extensions of the Gilbert Cost Guarantee, President’s Technology Users Group and Infrastructure Group, Quad Cities Advisory Group, Workgroups on frequently asked technology questions and publishing information about the status of the network Western Illinois UniversityMacomb Campus Master Plan Performing Arts Center and Quad Cities Riverfront Campus z Western Illinois University Board of Trustees Approval z Illinois Board of Higher Education recommendation z Governor’s Budget Recommendation z Illinois General Assembly Action z We have planning and design and await construction funding Campus Sustainability Committee: Accomplishments z Joined – American Association of Sustainability in Higher Education – Illinois Sustainable University Compact z Actions – Convert Fleet Sedans to E-85 – Participated in Recycle Mania – Established Thompson Prairie – Studying Viability of Wind Generation – Installing Energy Efficient lighting z Actions (continued) – Developing Green Purchasing Guidelines for Western Illinois Univ. – Participated in the Environmental Summit – Developed an Energy Management Plan for the University z Recognitions – Illinois Board of Higher Education Best Practice Recognition – Named as one of only 25 institutions nationally to serve on the American Council on Renewable Energy Campus Sustainability Committee: Plans z Plans – Meet LEED criteria in new construction – Implement Energy Management Strategies – Promote sustainable transportation options – Increase recycling by 15 percent – Promote Green Purchasing Guidelines – Implement sustainable storm water management projects z Plans (continued) – Participate in Environmental Summits – Purchase green cleaning products for campus – Support Illinois native plants, xeriscapes, and prairie restorations – Support integrated pest management practices – Document different opportunities to study and participate in sustainability at Western Illinois University Dr. C.T. Vivian Way Implementation Team z z z z z z z z z z z Tara Beal Earl Bracey Bill Brewer Tom Bridge Bob Fitzgerald Al Harris Mary Margaret Harris Ken Hawkinson Ted Renner Joe Rives D.K. Wells Accomplishments z We are involved in 26 actions, including: – Quad Cities Self Study – Quad Cities Advisory Group – Extensions to the Gilbert Cost Guarantee – Quad Cities Fall Enrollment at Western Illinois University-Quad Cities 1,500 Up 9.4% 1,450 1,400 1,350 1,300 1,250 1,200 1,150 1,100 1,050 1,000 2002 2003 2004 2005 2006 Advance Priorities in Areas of Administrative Responsibility z Participated in the University’s Market Equity Adjustment Program for NonNegotiated Staff z Participating in the current University Professionals of Illinois-Western Illinois University Negotiating Team Advance Priorities in Areas of Administrative Responsibility z Seek endorsement of university plans and provide accountability reports to all our governance groups z Support comprehensive “Cradle to Grave” assessment processes (BCSSE, NSSE, FSSE, Alumni Surveys) Accomplishments z Accountability Reporting: Campus Community and Board of Trustees – Monthly • Strategic Plan Updates – Quarterly • Strategic Plan Updates • Revenue and Expenditure Reports – Annually • • • • • • • Strategic Plan Update Performance Report Net Price Update All-Funds Budget All-Costs Increases Internal Budgets Master Plan Update Accomplishments z Accountability Reporting: Board of Trustees, Illinois Board of Higher Education, General Assembly, and the Governor – Western Illinois University Fiscal Year Budget Recommendations (Operating and Capital) – Illinois State Legislature Budget Request – Resource Allocation Management Plan Accomplishments z Accountability Reporting: Internal and External Audiences – College and University Personnel Association – Princeton Review – Common Data Set and Integrated PostSecondary Education Data Systems – Fast Facts – Fact Book – University Assessment Office Web site Plans z Work with the campus community to update Higher Values in Higher Education z Continue coordination of the Western Illinois University-Macomb and Quad Cities Master Plans – Dr. C.T. Vivian Way – Participate in the Facilities Condition Assessment – Utility Infrastructure Planning – Campus Sustainability Committee – Build a space inventory database Plans z Work with the campus community to update the Fact Book (hard copy and Web) z Continue with initiatives in progress and current accountability reporting z Continue building “the culture of evidence” President’s Area Fiscal Year 2008 Budget Requests Âf{Éã Åx à{x ÅÉÇxçÊ z Affirmative Action/ADA Compliance – $8,200 one-time funds for operating – $12,950 base funds for operating z Internal Auditing – $50,000 new staff member – $9,400 operations z Planning, Budget and IR – $100,000 for Higher Values in Higher Education Coordination – $250,000 Phase III Master Plan Implementation – $200,000 Base technology classroom upgrades University Technology Fiscal Year 2007 Accomplishments Fiscal Year 2008 Plans University Technology z Developed an Institutional Strategic Plan for Technology at Western Illinois University – – – – – – – President’s Technology Advisory Group President’s Technology Infrastructure Group Technology Units College Meetings Multiple Task Forces Consultant’s Recommendations External Audit Findings and Recommendations – Meetings with Governance Groups Institutional Strategic Plan for Technology at Western Illinois University Vision – To provide state-of-the-art technology and service to support the academic mission and service operations of the University Mission – To support and service the academic mission and service operations of the University to the best of our abilities Institutional Strategic Plan for Technology at Western Illinois University Values – Responsiveness – Innovation – Engagement Guiding Principles – To develop centralized funding/matching – To implement a computer rotation program – To implement change with respect to the academic calendar – To continue and enhance semester dialogue sessions with each of the colleges, library, and the Quad Cities campus University Technology: Accomplishments and Plans z Accountability – Developed the strategic plan and process – Report back to governance groups and continue to hold open technology dialogue sessions z Classrooms – – – – – Technology Inventory Develop standards Demonstration rooms Investigating podcasting and clickers Begin central funding models, upgrades of classrooms, and implement podcasting and clickers University Technology: Accomplishments and Plans z Communication – Implemented President’s Technology Committees and open technology meetings – Created a University Technology Web site – Implement New Communications Strategies • Ambassadors Program • Departmental Network Program • Network status and FAQ’s to the Web University Technology: Accomplishments and Plans z Distance Learning – – – – Completed CODEC Upgrades Distance Learning Course Database Degree Wizard Tested Create and implement Distance Learning plan for Western Illinois University University Technology: Accomplishments and Plans z Infrastructure – – – – – – Macomb campus fiber loop Both campuses will be wireless Dark fiber Digital Commons Inventory faculty and staff hardware and software Develop a computer standard and rotation plan for Western Illinois University – Open the Digital Commons and continue work on dark fiber z Organization – Completed a consultant’s review – Implement agreed upon recommendations University Technology: Accomplishments and Plans z Security – – – – – – – – – – – Enhanced firewalls New intrusion detection equipment Investigating encryption options Completed a hub replacement plan Working to centrally locate servers Campus Technology Security Committee Extensions to the current University identification card Task Force Appointed an interim Chief Technology Security Officer Continue with existing initiatives still in progress Create/Implement Technology Security Plan for Western Illinois University Respond to technology audit findings University Technology: Accomplishments and Plans z Support – Streamline DL Platform – Streamline E-Mail, Calendaring, and Groupware – Implement Zimbra g{tàËá tÄÄ yÉÄ~á4