2409.19 Page 1 of 1 FOREST SERVICE HANDBOOK CHIPPEWA NF (REGION 9) CASS LAKE, MN FSH 2409.19 – RENEWABLE RESOURCE USES FOR KNUTSON-VANDENBERG (K-V) FUND CHAPTER 20 – COSTS, COLLECTIONS AND ACCOUNTING Supplement No.: R9 Chippewa 2409.19-2003-2 Effective Date: October 31, 2003 Duration: This supplement is effective until superseded or removed. Approved: NORMAN L. WAGONER Forest Supervisor Date Approved: 10/28/2003 Posting Instructions: Supplements are numbered consecutively by Handbook number and calendar year. Post by document; remove the entire document and replace it with this supplement. The last supplement to this Handbook was R9 Chippewa 2409.19-2003-1, a zero (0) page supplement. New Document R9 Chippewa 2409.19-2003-2 4 Pages Superseded Document(s) (Supplement Number and Effective Date) R9 Chippewa 2409.19-98-1, dtd 5-98 5 Pages Digest: In order by code, summarize the main additions, revisions, or removal of direction incorporated in this supplement. 20 – Revises CNF supplement 98-1 in MS word. 21.2 – Removes most frequently used activity codes reference. K-V Activities & District Unit Costs Table – - Removes CDS Codes column - Updates Direct Cost Dollar Amounts - Consolidates Activity Descriptions - Removes Timber Stand Improvement Section R9 CHIPPEWA SUPPLEMENT 2003-2 EFFECTIVE DATE: October 31, 2003 DURATION: Effective until superseded or removed 2409.19 Page 2 of 4 FSH 2409.19 – RENEWABLE RESOURCE USES FOR KNUTSON-VANDENBERG (K-V) FUND CHAPTER 20 – COSTS, COLLECTIONS, AND ACCOUNTING 21 – COLLECTION OF FUNDS 21.2 – Documenting Sale Area Improvement and K-V Collection Plan Districts shall prepare an R9 Sale Area Improvement (SAI) and K-V Collection Plan on form FS 2400-50 (including a map and narrative attachment) for all timber sales that require post sale treatment. For new contracts, the original SAI Plan is the plan revised at the date of sale award to reflect total bid value, but prior to contract approval. Revisions are necessary when the amount of work, type of work, costs, overhead rates, etc., have changed since the existing plan was created. Instructions for use of KV funds are located in the WO parent text and the R9 supplements of FSH 2409.19. The following instructions are for use of for FS-2400-50. KV plans originated through the District Automation Process (DAP) module, prior to the Timber Information Manager (TIM) can be updated through the DAP. The KV plan form is available in TIM for new sales. Use the following activity costs as a guide. These costs represent forest wide averages. If the IDT developing or updating a KV Plan feels that an adjustment (up or down) is appropriate, simply document the rationale and the adjusted costs in the KV Plan Narrative. Current costs were utilized. Inflate project costs using the inflation factors at the end of this supplement estimating the number of years between approval of the SAI plan and the time work is expected to be completed. Most activities are completed about six years after sale award. K-V Activities and District Unit Costs ACTIVITY DESCRIPTON DIRECT COST REFORESTATION Residual Stem Felling $ 35.00/Acre Site Preparation – Mechanical $220.00/Acre Site Preparation – Prescribed Fire $600.00/Acre Direct Seeding $110.00/Acre Tree Planting Full Partial $400.00/Acre $300.00/Acre Reforestation Surveys $ 7.00/Acre R9 CHIPPEWA SUPPLEMENT 2003-2 EFFECTIVE DATE: October 31, 2003 DURATION: Effective until superseded or removed 2409.19 Page 3 of 4 FSH 2409.19 – RENEWABLE RESOURCE USES FOR KNUTSON-VANDENBERG (K-V) FUND CHAPTER 20 – COSTS, COLLECTIONS, AND ACCOUNTING Release Light/Easy Heavy/Difficult $125.00/Acre $200.00/Acre WILDLIFE & FISHERIES Permanent Openings Maintenance $200/Acre Nest Box (Construct and Install) Song Birds Waterfowl Other $ 35/each $ 80/each $50/each Wild Rice Seeding $180/Acre Beaver Management Dam Removal Trapping $200/each $ 75/each Fish Habitat Improvement Tree Drops Spawning Riffle $75/each $5,000/each Stream Bank Stabilization Vegetative Mechanical $50/foot $100/foot * TEMPORARY ROADS Gates (purchase & install) $2,500/each Re-Open Temporary Road for KV Treatments Easy (less than 2 culverts/mile) Moderate (2-3 culverts/mile) Difficult (4 or more culverts/mile) $1,700/mile $2,800/mile $3,900/mile Close Temporary Roads (pull pipes/waterbar/tank trap/slash) Easy Moderate Difficult $1,100/mile $2,200/mile $3,300/mile Seeding Temporary Roads/Landings $500/acre R9 CHIPPEWA SUPPLEMENT 2003-2 EFFECTIVE DATE: October 31, 2003 DURATION: Effective until superseded or removed 2409.19 Page 4 of 4 FSH 2409.19 – RENEWABLE RESOURCE USES FOR KNUTSON-VANDENBERG (K-V) FUND CHAPTER 20 – COSTS, COLLECTIONS, AND ACCOUNTING All projects include a records management cost of $1.50 per acre for data base management to keep accurate activity records for upward reporting of accomplishments and fiscal accountability of KV funds at the project level. * Temporary roads constructed as part of the timber sale area are the purchaser’s responsibility to close. However, if a temporary road is needed for access for post-sale KV activities, KV deposits may be collected and used to pay for road closure after the post-sale activities have been completed. Since access management is a sensitive issue and it is more cost effective to have timber sale purchasers close temporary roads, decisions to defer road closure and handle with KV funds must be documented in the environmental analysis and should have a clear economic benefit. Guidelines for road closure decisions are as follows: - If a temporary road is not needed for access for post-sale KV activities, the timber sale purchaser shall be required to close the road. If post-sale KV activities can be completed within 1-2 years after purchasers use is completed, defer road closure and collect KV deposits to close the road. If post-sale KV activities cannot be completed within 1-2 years following purchaser’s use or if the environmental/access management trade-offs are unacceptable, the purchaser shall close the road and KV deposits can be collected to re-open and close the road. Projects and cost deviations from those listed in the previous table must be fully documented in the SAI Plan Narrative. These direct costs will be adjusted by the assessment rate for indirect expenses as states in FSM 2435.04 (C). An inflation factor of 3 percent shall be applied to the direct project costs for each year between approval of the SAI plan and the time work is expected to be completed, according to the following table. Years Inflation factor 3 percent 1 2 3 4 5 6 7 8 1.03 1.06 1.09 1.13 1.16 1.19 1.23 1.27