51.2
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FOREST SERVICE HANDBOOK
MT. HOOD NATIONAL FOREST
SANDY, OREGON
FSH 2409.15 – TIMBER SALE ADMINISTRATION
CHAPTER 50– SPECIFIED TRANSPORTATION FACILITIES
Mt.Hood Supplement No. 2409.15-2002-1
Effective Date: The Directive Manager completes this field.
Duration: This supplement is effective until superseded or removed.
Approved: GARY L. LARSEN
Forest Supervisor
Date Approved: mm/dd/yyyy
Posting Instructions: Supplements are numbered consecutively by Handbook number and
calendar year. Post by document; remove the entire document and replace it with this
supplement. Retain this transmittal as the first page(s) of this document. The last supplement to
this Handbook was FSH 2409.15-2000-2 to 27.12, 28.3
New Document
Superseded Document(s)
(R6 FSH Supplement ##09.##-YY-## and Effective
Date)
51.2
(EXHIBITS I,II & III)
xx Pages
xx Pages
Digest: To update format used for submittal of design changes and contract
modifications.
MH SUPPLEMENT
EFFECTIVE DATE:
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION
CHAPTER 50- SPECIFIED TRANSPORTATION FACILITIES
51.2 – CONSTRUCTION COST ADJUSTMENT (B/BT5.25) THIS SUPPLEMENT
PROVIDES INSTRUCTIONS FOR PREPARATION OF DOCUMENTS, EXECUTION AND
DISTRIBUTION OF CHANGES TO THE SCHEDULE OF ITEMS IN THE 2400-6 TIMBER SALE
CONTRACT.
All changes with the exception of the MH 2400-14B will be sent in to the Forest Development
Engineer prior to signing by the Purchaser. The Timber Resource Department will request
signatures from the Purchaser.
The MH 2400-14(4/82)form, Construction Cost Adjustment for Specified Roads has been
adopted for use for all changes as identified by “C” provision number. In addition, the MH
2400-14B Proposed Construction Cost Adjustment for Specified Roads is approved for use. Use
of this form serves the same purpose as the 7700-42a in allowing field work to proceed after
proper execution and prior to formal contract change. The formal Adjustment to the contract
must be completed before the purchaser credit limits may be changed in the TSA system and any
payment is made to the Purchaser. This should be completed within three weeks of signing the
MH 2400-14B.
No work on the change in the field can proceed until a minimum of a MH 2400-14B is approved.
Emergency situations can be accommodated by a phone call to the Forest Development
Engineer.
1. Need for the change is discussed with the Contractors Representative. A preliminary
rough cost estimate should be done at this time. A work plan will be made as to how and
where the work can proceed until the change is approved. The work plan will be
documented if it restricts the contractors work in any way.
2. The Engineering Representative and Systems Manager will discuss the change and
determine what specialists input is needed in determining the change. The Forest Plan
and E.A. will be reviewed at this time to insure the change is consistent with direction.
3. The Contracting Officer and Forest Development Engineer will be notified about the
design change. (Short description along with rough estimated cost.) The Engineering
Representative should contract the Sale Forest service Representative as to the
availability of funds. A short e-mail message to each would be appropriate.
4. The Engineering Representative will prepare the final change which includes:
A. Revised plans when necessary.
B. Revised final cost estimate. The estimate needs to only show the costs that have
changed and reference how the costs were determined. (example: Zone 5 Cost
Guide.
MH SUPPLEMENT
EFFECTIVE DATE:
DURATION: This supplement is effective until superseded or removed.
51.2
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FSH 2409.15 – TIMBER SALE ADMINISTRATION
CHAPTER 50- SPECIFIED TRANSPORTATION FACILITIES
C. The change is prepared along with a justification statement which includes;
reason for the change, any alternatives looked at to correct the problem, why we
picked the action we did, and what would happen if we did not do the change.
D. The A-9, and A-10 will not be needed unless the change involves deleting or
adding segments of road.
E. Check list dated and signed. ( See Exhibit II)
5. The Engineering Representative submits the change with justification statement to the
Tech Center Operations Engineer, who will check the change to ensure that it is
mathematically correct, the supplemental specifications and revised plans are technically
correct and appropriate for this change. The Tech Center Operations engineer will then
submit to the Tech Center Director for signature recommending approval of the change.
6. The Tech Center Director will then submit the signed change to the Forest Development
Engineer for review and necessary signatures recommending approval of the change
before forwarding to Timber Resource.
Format for submission of Formal Modification to HQ.
For contract Modifications refer to FSM 2453.2
FS 2400-9 prepared for Contracting Officer’s signature.
Revised A9 (2400-6, page 105a) if required by change.
Revised A10 (2400-6, page 105b)
Copy of proposed Construction Cost Adjustment for Specified Road for each road involved with
the change. (Form 2400-14B)
A Justification Statement will be prepared which includes; reason for the change, any
alternatives looked at to correct the problem, why we chose the action we did and what would
happen if we did not do the modification.
MH 2400-14, Construction Cost adjustment for Specified Roads
Revised Plans, Specification list, Materials List if required by change.
Checklist, dated and signed. (See Exhibit II)
If you have any concerns or questions about the change process, please don’t hesitate to call the
Forest Development Engineer for clarification.
MH SUPPLEMENT
EFFECTIVE DATE:
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION
CHAPTER 50- SPECIFIED TRANSPORTATION FACILITIES
EXHIBIT II
CHECK LIST FOR
SPECIFIED ROAD CHANGE DOCUMENT PROCESSING
Date of Action
I.
Signature
ROAD CHANGE PACKET
A-9
A-10
PROPOSED CONSTURCTION COST
ADJUSTMENT FOR SPECIFIED ROADS
MH-2400-14
REVISED ROAD PLANS
SPECIFICTION LIST
MATERIALS LIST
CHECK LIST
SUBMITTED TO HEADQUARTERS’ OFFICE
II.
FOREST DEVELOPMENT ENGINEER
RECEIVED
SUBMITTED TO RESOURCE
III.
RESOURCE
RECEIVED
DOCUMENT SUBMITTED TO PURCHASER
FOR SIGNATURE
SIGNED DOCUMENTS RECEIVED FROM
PURCHASER
TSA INPUT COMPLETED
DISTRIBUTION OF DOCUMENTS MADE
IV.
TECH CENTER
POSTED TO PCR
MH 2400 –14A (