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FOREST SERVICE HANDBOOK
DENVER, CO
FSH 2409.15 - TIMBER SALE ADMINISTRATION HANDBOOK
R2 Supplement No. 2409.15-93-10
Effective August 15, 1993
POSTING NOTICE. Supplements to this title are numbered consecutively. Post by
document name. Remove entire document and replace with this supplement.
Retain this transmittal as the first page of this document. The last supplement to
this Handbook was Supplement 2409.15-93-9 to Ch. 50.
Document Name
Superseded New
(Number of Pages)
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Digest:
04.1 - Corrects and clarifies the intent of the exhibits.
ELIZABETH ESTILL
Regional Forester
7
7
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FSH 2409.15 - TIMBER SALE ADMINISTRATION HANDBOOK
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04 - RESPONSIBILITY.
ORGANIZATION
WITH TURNBACK ROADS
CO_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ CO
/
\
/
\
FSR (COR)_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ER (COR)
SA (INSPECTOR)_ _ _ _ _ _ _ _ _ _ _ _ CI (INSPECTOR)
RECOMMENDED ORGANIZATION
WITH PURCHASER ROADS
CO
|
/
\
/
\
FSR (COR)_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ER (COR)
SA (INSPECTOR)_ _ _ _ _ _ _ _ _ _ _ _ CI (INSPECTOR)
For any timber sale having road construction, the CO should designate an assigned
engineer (AE) to provide technical advice to the ER and the CO. The AE has no
contractual authority but may be used as a specialist. The CO may assign other
specialists to team (scalers, soil specialist, wildlife specialist, logging engineer, etc.)
but such specialists have no contractual authority and should not work directly with
the purchaser or the purchaser's employees.
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ALTERNATE ORGANIZATION
WITH PURCHASER ROADS
CO
FSR
(COR)
/
\
/
\
/
ER (INSPECTOR)_ _ _ _ _ _ _ _ _ _
CI (SUBINSPECTOR)_ _ _ _ _ _ _ _ _
\
SA (INSPECTOR)
HI (SUBINSPECTOR)
This alternate organization should be used only when all of the following conditions
exist:
Forest Service Representative exceeds basic qualifications and has experience
administering road construction projects.
Sale administrator exceeds basic qualifications with at least one year's
experience in supervision.
FSR, ER and CO are so located logistically that this organization provides
adequate communication.
Assignment of subinspectors is optional, but is not recommended.
ORGANIZATION WITHOUT ROADS FS 2400-6(T)
CO
FSR
SA
ORGANIZATION FOR PERMITS & CONTRACT 2400-3(T))
FOREST SERVICE (CO)
Contracting Officer's Representative (COR) optional
04.1 - Contracting Officer. The Contracting Officer is designated by the Forest
Supervisor (FSM 2450.44). The Contracting Officer is responsible for delegation of
the sale administration team.
The Contracting Officer must assure that all delegated authority is in writing
(Exhibits 1A & 1B), that the Purchaser has a copy of the delegated authority of each
team member, that delegation is clear, and that only one person is assigned to each
position on the organizational chart at any one time. Exhibit 1A and 1B indicate
items that the Contracting Officer shall retain authority for and shall not
redelegate. The Contracting Officer may further retain authorities at his/her
option.
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Contracting Officers should provide the Purchaser with an organization chart with
the name of each team member shown for each position. The chart shows names
while the letter of delegation of authority may be by position, thereby permitting
the CO to change team members by mailing the purchaser a new organizational
chart, without a need for new letters of delegation.
The 2400-3(T) contract and permits do not provide for a team. The person signing
the contract or permit is the Forest Service as far as the purchaser is concerned. On
these agreements, it is permissible for the Contracting Officers to assign an
individual to act in their behalf. The Contracting Officer should give this person a
wide range of authority reserving only such items as modifications, extensions, and
sale closure.
The Forest Service Representative(s) are always delegated by the Contracting
Officer (CO). The CO may use the automatic nature of the contract until operations
begin or a Plan of Operation is approved.
Note, that with the exception of the "alternate organization", the Engineering
Representative (ER) functions as a Forest Service Representative on a contract with
specified roads and is therefore designated by the CO.
04.4 - Sale Administrator (SA). The organization chart, shown at the beginning of
this section, in conjunction with a letter delegating authority (Use Exhibit 2 as an
example) is recommended for designation of the Sale Administrator (SA). Do not
use an SA on 2400-3(T) contracts or permits.
04.5 - Harvest Inspector (HI).
1. Designation. The Forest Service representative designates the HI in
writing. This designation shall describe the scope of the HI's responsibility and
authority in administration of the Timber Sale Contract. The HI should report to
the SA. The purchaser shall receive a copy of the designation.
The use of a Harvest Inspector (HI) is generally discouraged in Region 2 due to lack
of an adequate work load to develop and maintain expertise.
04.6 - Engineering Representative (ER). Same as Forest Service Representative
except when the alternate organization is used. When the alternate organization is
used, the ER is designated by the Forest Service Representative and functions on a
level with the sale administrator. The organization chart with a letter delegating
authority is recommended for designation of the Engineering Representative.
Purchaser must be given copies of all designations and delegations of authority.
04.7 - Construction Inspector (CI).
1. Designation. The Forest Service representative or the ER (COR) designates
the CI in writing. This designation shall describe the scope of the CI's
responsibility and authority in the administration of the timber sale contract. The
purchaser shall receive a copy of the designation and delegated authority.
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EXHIBIT 1A
(Engineering Representative)
Contract No.
DESIGNATION OF
CONTRACTING OFFICER'S REPRESENTATIVE (COR)
(Ref. FSH 2409.15)
To
Project
Unit
Purchaser
This is your designation as Contracting Officer's Representative (COR). You will be
referred to as COR, ER, and FSR. Your duties will be confined to those that pertain to the
construction, reconstruction, and maintenance of specified roads and/or system roads. You
are also responsible to administer the protection of other resource values in the course of
your job. Within these limitations you are granted full authority under the contract except
for the following actions which are reserved for the Contracting Officer:
1.
2.
3.
4
5.
6.
7.
8.
9.
10.
11
12.
13.
14.
15.
16.
17.
18.
19.
20
21.
B3.41
B4.225
B4.23
B5.12
B5.2
B5.22
B5.23
B5.24
B5.26
B5.5
B7.2
B8.2
B8.222
B8.23
B8.3
B8.32
B8.4
B9.3
B9.4
C5.10#
C5.12
22.
23.
24.
25.
26.
27.
C5.121#
C5.221#
C5.254
C5.42#
C6.0
Agree to deposits for road maintenance.
Sign agreement for cooperative deposits.
Refund excess cash.
Agree to reconstruction.
Agree to terminus (Revise A10).
Amend agreement for material.
Permit use of a partially constructed road.
Adjust estimated cost of a road.
Agree to alternate facilities.
Authorize use by others.
Change dates of fire precautionary period by written advance notice.
Give written permission to delay performance.
Terminate contract.
Extend contract.
Modify contract.
Waive work.
Approve performance by other than purchaser.
Make review to determine if suspension should be continued or lifted.
Bill purchaser for damages.
Agree to modify completion date.
Otherwise agree to use of road having Purchaser's use prohibited or
restricted.
Agree to log hauling prior to completion.
Make adjustment in costs of new rock source or make agreements.
Order or approve design changes.
Approve adjustment of surface material or deposit.
Approve Purchaser's plan of operation or modification thereof.
(Contracting Officer may further restrict the COR).
You are responsible for coordinating all activities with the COR for timber harvesting on
this contract which includes providing copies of all inspections and letters.
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Date
EXHIBIT 1B
(Forest Service Representative, Other than ER)
Contract No.
DESIGNATION OF
CONTRACTING OFFICER'S REPRESENTATIVE (COR)
(Ref. FSH 2409.15)
To
Project
Unit
Purchaser
This is your designation as Contracting officer's Representative (COR). You will be
referred to as COR and FSR. You are responsible for all phases of timber
harvesting except construction, reconstruction, and maintenance of specified roads
and/or system roads. You are also responsible to administer the protection of other
resource values in the course of your job. Within these limitations you are granted
full authority under the contract except for the following actions which are reserved
for the Contracting Officer:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27
28.
29.
B1.1
B3.21
B3.31 & C3.311
B3.41,B4.225,B6.81,C2.11,C2.11
#,C5.12,C6.42# & C6.813
B3.42 & B3.45
B4.23 & B4.24, C4.23 & C4.231
B5.23
B5.5
B6.21
B6.6
B7.2
Revision of sudivisions or adding subdivisions.
Replace index.
Redetermine rates
Make Agreements.
Establish rates.
Approve refunds.
Permit use of a partially constructed road.
Authorize use by others.
Dispose of or assume title to improvements
Assume purchaser responsibility.
Change dates of fire precautionary period by written advance
notice
B8.2
Give written permission to delay performance.
B8.222,B8.23,B8.3,B9.6,C6.0,C8. Modify, extend, close or terminate contract.
3 & C9.3
B8.32
Waive work.
B8.4
Approve performance by other then purchaser.
B8.5
Authorize sale of other materials from the sale area.
B9.3
Make review to determine if suspension should be continued
or lifted.
B9.4,C9.2 & C9.4
Make a claim against the purchaser or make waiver.
C4.211#
Transfer purchaser credit.
C4.220
Request electronic fund transfer.
C4.3 & C9.1
Approve letter of credit.
C6.0
Approve operating plan, or modification thereof.
C6.82
Make waiver.
C6.841
Approve route of haul.
C6.842
Specify paint color and sale brand; revoke waiver.
C6.843
Approve scaling outside zone.
C7.2
Designate quanities and types of tools.
C8.21
Authorize contract term adjustment.
(Contracting Officer may further restrict the COR).
You are responsible for coordinating all activities with the COR for road construction,
reconstruction, and road maintenance for this contract.
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Date
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EXHIBIT 2
2450
Contract #
Date
Gentlemen:
The Sale Administrator shown on the enclosed chart is responsible to me for the
administration of all harvesting activities. This includes checking and documenting
fire requirements and precautions, approving the location of landings, temporary
roads, skid trails, and other facets of logging engineering, inspection, falling,
bucking, limbing, lopping, utilization, skidding, slash disposal, erosion control,
ensuring that improvements are protected, and informing you and me of your
performance.
1/
The Sale Administrator is authorized to accept specific requirements on subdivision
of sale area or all contract requirements on a subdivision of sale area when such
requirements are clearly fulfilled within the terms of the timber sale contract. This
authorization does not include the authority to accept any portion of the items
included under "Specified Roads", to waive any contract requirements, or to enter
the Forest Service into any agreements not specifically authorized.
This designation of the Sale Administrator completes our administrative team for
this sale (organizational chart enclosed).
Contracting Officer
Enclosure
1/ May be included at CO's option.