2409.15,0 Code
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FOREST SERVICE HANDBOOK
MISSOULA, MONTANA
FSH 2409.15 - TIMBER SALE ADMINISTRATION HANDBOOK
R1 Supplement No. 2409.15-92-2
Effective March 17, 1992
POSTING NOTICE. Supplements are numbered consecutively by handbook number and calendar year.
Post by document name. Remove entire document and replace with this supplement. Retain this
transmittal as the first page of this document. The last supplement to this handbook was Supplement
2409.15-92-1, Chapter 10.
Document Names
2409.15,0 Code
Digest:
04-04.2 - Responsibilities for all personnel working on timber sales.
DAVID F. JOLLY
Regional Forester
Superseded New
(Number of Pages)
-
30
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2409.15,0 Code
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FSH 2409.15 - TIMBER SALE ADMINISTRATION HANDBOOK
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 03/17/92
ZERO CODE
04 - RESPONSIBILITY. All personnel working on timber sale contracts will have a written delegation
of authority stating specific approval and authorization responsibilities. The authority assigned by
Contracting Officer (CO), FSM 2404.12, must be exercised by the individual to whom it is assigned.
The assignment of authority and the responsibility of performance go hand in hand. All decisions made
by these individuals, within their respective assigned authority and not contrary to existing laws and
regulations, are final and binding on Forest Service, and shall not be overturned, except by actions under
provision B(T)9.2, Disputes. Those individuals assigned authority under the contract are to represent
Forest Service to: 1) receive notices in regard to performance under the contract, 2) take action as
required in relation to the contract, and 3) be readily available to the area of operations.
Individuals assigned sale administration duties must be qualified by training and experience to effectively
execute the delegated responsibilities. All agreements, waivers of contract provisions, and substitutions
must be in writing and signed by individuals from both parties who hold the authority to make the
agreement. Any contract change must not be to the disadvantage of the Government in either monetary
and/or resource protection consideration.
Individuals assigned specific responsibility, even though responsible for a decision, may need to consult
with specialists in order to fulfill that responsibility and satisfactorily protect the resources, meet the
objectives of the sale, the intent of the contract, and land management considerations.
District Rangers shall provide delegations of authority for District Ranger timber sales in the same
manner as shown in this chapter.
Contract provision B(T)6.1 provides that District Ranger is Forest Service Representative, unless
Purchaser is notified in writing otherwise. The automatic nature of this provision shall be used from the
date of award until a Plan of Operation is provided to Forest Service by Purchaser. When a Plan of
Operation is received and approved by District Ranger, District Ranger shall notify Contracting Officer.
District Ranger will recommend named qualified individuals to be designated as Forest Service
Representative (FSR) and Engineering Representative (ER).
The recommendation will also include alternative names of two individuals for each position who would
serve as acting Forest Service Representative or Engineering Representative during periods of absence of
the designated individual. Based on the recommendation, Contracting Officer will designate Forest
Service Representative, Engineering Representative and Sale Administrator (SA). Sale Administrator
may designate Harvest Inspectors (HI) and Engineering Representative may designate Construction
Inspectors (CI), as needed. These individuals shall be assigned in writing their respective authority and
responsibility, both contractually and administratively. The designated team provides the necessary
Forest Service representation to administer the contract (FSM 2451).
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04.1 - Contracting Officer. Contracting Officer must insure that the team to represent Forest Service is
established and coordinated, both contractually and administratively, and that Purchaser is properly
informed. A copy of this delegated authority shall be given to Purchaser.
Contracting Officers are delegated their authority through FSM 2404.26.
04.2 - Timber Sale Administration Team. The ability to function as a team depends on every individual
understanding their respective authorities, responsibilities, and limitations of each member and the nature
of satisfactory performance under their delegated authority.
The team shall be structured so that Forest Service will fully meet its commitment to receive notices in
regard to performance under the contract, take action as required in relation to the contract, and be readily
available to the area of operations.
The team should also be structured to effectively keep Contracting Officer informed of sale progress and
problems as they develop or are developing and to: 1) assure the performance of Forest Service as
required in the contract, 2) make inspections of Purchaser's operations for compliance with the contract
provisions, and 3) take appropriate action using remedies provided by the contract to correct items of
noncompliance.
The team structure should provide clear lines of administrative and contractual authorities and
responsibilities. The following structure is suggested to meet this objective:
CONTRACTING OFFICER (CO)
|
|
|
Specified
|
Harvest
|-----Roads----------- |---------Activities--|
ER
FSR
|
|
CI
SA
|
HI
Contracting Officers may select other structures, as needed, to meet specific situations where the normal
Forest Service organization or the above structure is not deemed adequate or desirable. However, other
structures of the team should clearly provide a means of meeting the above objectives. Not all positions
need to be filled, depending on the needs of the operation.
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The responsible Forest Officer shall notify Purchaser, in writing, of the specific area of responsibility of
each individual and the nature of any limitation of their authority when the team is assigned.
The 04.2 - Exhibits 01, 02, and 03 reference contract provisions which authorize or require specific action
by the Forest Service. The lowest level to which authority for a specific action to be delegated is
indicated. Authority may be held at a higher level at the discretion of the individual making the
delegation or redelegated to a lower level in accordance with 04.2 - Exhibits 01, 02, and 03. The person
redelegating must be sure that the recipient of the delegation is capable of effectively executing that
responsibility.
Depending on the type of contract, a copy of 04.2 - Exhibits 01, 02, or 03 will be sent to Purchaser with a
letter naming the responsible people on the contract team. Should the person delegating authority desire
to hold specific authority at a higher level, pen and ink or "white out" changes may be made to exhibits to
indicate the specific authority withheld.
Samples of letters to name the responsible individuals are shown as part of this chapter.
04.4 - Sale Administrator. Contracting Officer (CO) shall designate, in writing, a certified "Sale
Administrator" (SA) to assist CO in meeting the day-to-day responsibilities in administering the timber
sale contract provisions.
Following is a sample letter designating a qualified Sale Administrator:
Date _____________
To Purchaser:
I hereby designate
as Sale
Administrator for the __________________________ Timber Sale Contract # __________ to assist me
in meeting my responsibilities as Contracting Officer (CO) in the day-to-day, on-the-ground operations
under the sale. SA shall be readily available to such areas of operation and has the authority and
responsibility to:
1. Receive and accept notices directed to me in regard to performance under the contract in the
area of operations.
2. Take action for me in relation to provisions of the contract as delegated.
The enclosed form indicates the delegations of authority for Forest Service personnel assigned to act on
behalf of the Government. The lowest level to which authority for a specific action is delegated is
indicated with an "X".
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In the absence of this delegated Sale Administrator,__________ and/or __________ is authorized to act
in their behalf.
Sincerely,
Contracting Officer
Enclosure
cc: Named Sale Administrator
Engineering Representative
Forest Service Representative
Contracting Officer
Following is a sample letter designating individuals as part of the Contract Administration Team:
Dear _____________
The enclosed form indicates the delegations of authority for Forest Service personnel assigned to act on
behalf of the Government on the __________ Timber Sale Contract # __________. The lowest level to
which authority for a specific action is delegated is indicated with an "X".
______________________ is Forest Service Representative, ____________________ is Engineering
Representative, and ______________________ is Sale Administrator. These individuals may designate
a Harvest Inspector and Construction Inspector, as necessary, prior to beginning operations.
Sincerely,
_________________________
Contracting Officer
Enclosure
cc:
Named Sale Administrator
Named Engineering Representative
Named Forest Service Representative
Contracting Officer
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Following is a sample letter designating a Sale Administrator for FS-2400-3 contracts:
Dear ________________
The enclosed form indicates the delegation of authority for Forest Service personnel assigned to act on
behalf of Government on the __________ Timber Sale Contract # _________. The lowest level of
which authority for a specific action is delegated is indicated with an "X".
_________________ is Sale Administrator. SA will designate a Harvest Inspector, as necessary, prior to
beginning operations.
Sincerely,
__________________________
Contracting Officer
Enclosure
cc: Named Sale Administrator
Contracting Officer
04.6 - Engineering Representative. Following is a sample letter designating a qualified Engineering
Representative (ER):
Date _____________
To Purchaser:
In accordance with B(T)6.1, I am hereby designating
as
Engineering Representative (ER) for the ______________________ Timber Sale Contract # _________
with the delegated authority to administer the specified road construction provisions of the timber sale
contract. ER is authorized to: (1) receive notices in regard to specified road construction and (2) take
action to ensure that specified roads are constructed in accordance with drawings, specifications, and
other terms of the timber sale contract. Such action may include: (a) making minor design changes, as
needed; (b) necessary adjustments, such as changes in grading elevation or alignment to obtain
compliance with drawings and specifications; and (c) in the event of physical changes, design changes,
and construction adjustments, ER will prepare drawings, specifications, and cost estimates for the
changed work as prescribed by the contract for Contracting Officer approval.
In the absence of this delegated Engineering Representative, _________ and/or___________ is
authorized to act in their behalf.
Sincerely,
Contracting Officer
cc:
Named Engineering Representative
Forest Service Representative
Forest Engineer
Sale Administrator
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04.2 - Exhibit 01
2400-6 Contract
Sale Name *
Purchaser *
Contract # *
Award Date *
Provision
B1.1
C1.2
C2.11
B2.131
B2.132
B2.134
B2.14
B2.16
B2.2
C2.301
C2.303
C2.304
C2.32
C2.320
C2.321
C2.323
B2.35
C2.352
Agreement or Action
Add subdivision
Agree to add subdivision
to logging sequence
following removal of
restriction on cutting
Agree to include other
timber identified in A2
Agree to leave damaged
trees
Agree to include
damaged timber
Agree to include timber
damaged by natural cause
10 MBF and less
Over 10 MBF
Agree to include timber
unintentionally cut
10 MBF and less
Over 10 MBF
Approve other material
not listed in A2
Require or authorize
timber to be left
Agree to fell live or
dead trees for safety &
designate replacements
Notify purchaser to
remove right-of-way
timber
Designate dead trees
outside clearing limits
Approve revision of
specified road construction cost estimate
Notify Purchaser to
remove R-O-W timber
Give notice to leave
dead trees
Agree to method of designating dead larch
Responsibility
CO
FSR
X
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
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B2.37
Provision
C2.38
B2.41
B2.42
B3.21
B3.3
C3.3
B3.31
C3.311
C3.312
B3.41
B3.41
B3.42
B3.45
B3.46
C4.211
C4.221
C4.222
B4.225
2409.15,0 Code
Page 8 of 30
and/or agree to include
timber on slopes greater
than that designated
Agree to minor changes
10 MBF and less
Over 10 MBF
X
04.2 - Exhibit 01 (continued)
Agreement or Action
Agree to fell dead trees
for safety and designate
replacements
Make adjustment for
volume deficit
Make adjustment for
excess volume
Establish a substitute
index
Approve rate redetermination
Same as B3.3
Approve rates in scheduled rate redetermination
Approve emergency rate
redetermination after
contract term extension
Decision to rate
redetermination for environmental modification
Agree to remove timber
not meeting utilization
standards listed in A2
Agree to remove timber
not listed in A2
Establishes rates for
timber
Establishes rates for
timber negligently or
willfully cut or damaged
Bill Purchaser for
for liquidated damages
Approve transfer of
unused effective
purchaser credit
Request advance deposits
Agree to temporary
reduction of downpayment
amount
Enter into co-op
X
X
Responsibility
CO
FSR
SA
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
HI
ER
CI
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B4.227
C4.23
C4.231
B4.24
B4.3
C4.3
B4.31
2409.15,0 Code
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agreements
Allocate blanket cash
deposits
Approve refunds
Refund excess extension
deposits
Approve refunds
Approve payment bonds
Approve letters of
credit for payment bond
Approve payment bonds
X
X
X
X
X
X
X
X
04.2 - Exhibit 01 (continued)
Provision
C4.4
B5.1
C5.101
B5.12
C5.12
C5.121
B5.2
B5.21
C5.211
Agreement or Action
Suspend operations via
provision B9.3
Agree to location and
clearing width of
temporary roads
Authorize purchaser to
cut and use construction
timber without charge
Agree to act on items
concerning road
completion date upon
recommendation of FSR
Approve road use not
listed in A9
Agree to reconstruction
needed prior to hauling
but only to extent that
it is not an alternate
facility under B5.26
Agree to use roads
listed as prohibited or
restricted in C5.12
Agree to use roads
prior to completion of
reconstruction other
than those listed
Agree to construct temporary road on location
of specified road
Agree to terminus of
specified road
Agree to purchaser's
design and approve
revision of A10
Approval or rejection
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
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B5.212
B5.22
of shop drawings
Agree to purchaser
assuming staking responsibility. Approve
revision of A9 and A10
Agree to adjustment in
timing of staking
Agree to change in
material delivery
schedule and revised
delivery area
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X
X
X
X
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04.2 - Exhibit 01 (continued)
Provision
C5.221
B5.23
C5.23
B5.24
C5.24
B5.25
to
B5.254
C5.251
C5.253
C5.254
B5.26
B5.3
B5.4
Agreement or Action
Make adjustments in
accordance with C5.254,
agree and authorize
other material sources,
agree to use of
materials on other
National Forests sales,
approve storage sites.
Agree to other than
restoration of temporary
roads
Agree to waive substantial completion requirements for new construction and reconstruction
Agree to greater length
or to allowing temporary
road construction outside normal operating
season
Approve revision of A10
Same as B5.24
Approve revisions of A10
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
Adjust costs in schedule
of items
Adjust purchaser credit
for physical change
Agree on design change
and approve revision
of A10
Approve alternate
facility
Approve interim
Purchaser Credit
Reports for Road
Construction.
Approve final Purchaser
Credit Reports for Road
Construction
Approve purchaser
deposits in lieu of
maintenance
Agree to purchaser
assuming maintenance
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
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obligations in lieu of
deposits
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X
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EFFECTIVE 3/17/92
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Page 13 of 30
04.2 - Exhibit 01 (continued)
Provision
C5.4
B5.41
C5.42
C5.431
C5.46
B5.5
C5.51
C6.0
B6.1
B6.2
C6.2
B6.21
C6.21
C6.220
C6.221
B6.23
C6.24
C6.25
C6.251
C6.3
C6.31
C6.310
Agreement or Action
Adjust road maintenance
specifications
Agree to adjust road
maintenance deposit
rates or establish rates
for roads not listed in
C5.41
Designate removal of
down timber
Approve other sources
Approve use of dozers
for snow removal
Approve use by others
Agree to change closure
details
Recommend contract
termination to Chief
Delegate authority to
FSR and ER
Authorize construction
of improvements
Permit use of
improvements
Approve continued use of
improvements
Issue written instructions on burning sawmill
refuse
Agree to alter
restrictions
Agree to treatment of
material which falls
outside clearing limits
Designate known survey
monuments
Cancel or modify
contract for protection
of cultural resources
Cancel or modify
contract to provide
protection of habitat
of endangered species
Approve plan of
operations
Adjust cumulative
removal schedule
Waive salvage unit
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
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C6.311
cutting schedule
Agree on proposed method
of construction
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X
X
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04.2 - Exhibit 01 (continued)
Provision
C6.313
C6.315
C6.316
C6.33
C6.331
C6.331
B6.34
C6.34
B6.35
B6.35
B6.35
C6.4
C6.401
C6.401
C6.402
C6.408
C6.409
B6.41
C6.41
C6.411
Agreement or Action
Agree on sequence of
logging
Agree to waive
requirement
Agree in writing to
change
Agree in writing to
traffic control plan
Authorize traffic
passage intervals other
than that specified
Specify sign location
Agree on burial location
Responsibility
CO
FSR
SA
ER
X
X
X
X
X
X
X
X
Accept roads or portions
of roads listed in A10
Accept specific work on
sale area subdivision
Accept all contractual
requirements on a subdivision and eliminate
subdivision
Agree to other requirements and procedures but
not to different yarding
methods
Agree to other yarding
methods per C6.4 & B6.42
Waive in writing or
restrict activity in
recreation areas
Designate safety zones,
etc. in recreation areas
Agree to more than one
cedar product deck per
landing
Agree to other methods
and/or to enter into
cooperative agreement
Agree to different
specifications
Agree to alternate
method of felling
Agree to other special
felling requirements
Agree upon and designate
stockpiling area
HI
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
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B6.412
Agree to alternate
disposal method for
severed stump portions
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X
X
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04.2 - Exhibit 01 (continued)
Provision
C6.414
B6.422
C6.422
B6.423
B6.424
B6.5
C6.50
C6.53
B6.6
B6.6
C6.6
C6.601
B6.61
B6.62
C6.62
C6.622
C6.623
B6.63
B6.64
Agreement or Action
Agree to road mtc. costs
Agree to location of
landings and skid trails
Approve helicopter
landing location
Agree to skid on
permanent roads
Agree to use of arches
and dozer blades when
damage to residual stand
can be controlled
Designate stream crossings, diversions or
alternate measures
Agree in writing to
change requirements
Agree to delivery points
and time for toxic
material
Make decisions when soil
damage will occur and
determine methods of
erosion control
Make decisions to assume
erosion control work
using unencumbered
deposits
Agree in writing to
other than current
erosion control
Approve application outside specified period
Agree to alternate
meadow protection
measures
Designate location of
waterbars
Same as B6.62
Waive temporary road and
landing scarification
Agree to alternate
erosion measures on
landings
Stake or otherwise
designate waterbars
Agree to other erosion
control measures
Responsibility
CO
FSR
X
SA
HI
ER
CI
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
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EFFECTIVE 3/17/92
B6.65
Agree to not remove
temporary installation
at end of season
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X
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04.2 - Exhibit 01 (continued)
Provision
B6.65
C6.651
B6.66
C6.71
C6.711
C6.752
C6.753
C6.77
B6.81
C6.81
C6.811
C6.811
B6.82
C6.82
C6.820
C6.821
Agreement or Action
Agree to not construct
control structures
Waive in writing
requirement to remove
slash and debris from
system roads prior to
end of normal operating
season
Agree to perform maintenance under a
cooperative agreement
Agree to changes in
slash treatment
Permit refuse or slash
burning
Agree on operation of
high intensity burning
Agree on method of temporary road slash
disposal
Specify location of
cedar products operation
Agree to alternate
scaling service and/or
acceptance of third
party scale
Agree to procedure for
intermittent scaling
services
Agree to alternate
scaling services
Terminate agreement for
third party scaling
Release brand upon
recommendation of FSR
Agree to means for distinguishing mixed timber
Agree to waive or adjust
requirements for
branding and agree to
method of accountability
for remanufactured
products and waive payment for surveillance
Waive product accountability requirements
Waive or modify account-
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
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ability requirements
2409.15,0 Code
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X
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04.2 - Exhibit 01 (continued)
Provision
B6.83
B6.84
C6.841
B7.2
C7.2
C7.201
B7.21
C7.21
B7.22
B7.31
B7.41
B7.42
B8.2
Agreement or Action
Agree to alternate
converting factors
Agree to alternate
accounting requirements
Agree to alternate haul
route, location for
accountability check and
check scale location
Change dates of fire
precautionary period
Designate additional
precautionary period
Designate location of
fire equipment, approve
fire spark arresters,
approve use of blasting
equipment and other fire
precautionary measures
Agree on location of
bucket and water system
(helicopter fire precautions)
Waive specific requirements and authorize
substitute measures
Agree on location of
pump and trailer
Suspend operations,
agree on rates
Require further action
by purchaser
Make determination that
fire is operations fire
and approve amount of
billing or reimbursement
Make determination that
fire is negligent and
approve amount of
billing
Make adjustments to
contract period under
section B8.2 and its
subsections B8.21
through B8.23, and/or
permission to delay performance other than log
removal
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
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C8.2
C8.201
Recommend contract
termination to Chief
Same as C8.2
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X
X
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04.2 - Exhibit 01 (continued)
Provision
C8.21
C8.223
C8.23
C8.232
B8.3
C8.3
B8.33
B8.4 &
C8.4
B8.5
C8.641
C8.642
B9.1 and
B9.11
C9.1
C9.2
C9.2
C9.21
B9.3
B9.3
C9.3
C9.4
Agreement or Action
Authorize contract term
adjustment due to delay
in reconstruction of
processing facilities
Terminate contract due
to damage to helicopter
Extend contract
Execute collection
agreement for extension
costs
Make contract modification under section B8.3
and its subsection B8.31
through B8.33
Authorize contract
modifications
Agree to modify contract
for catastrophic damage
Agree to performance
other than purchaser
Authorize the sale of
other materials
Agree to alternate
processing facilities
Terminate contract for
breach
Agree to alternate
processing facilities
All items dealing with
performance bonds
Approve letters of
credit
Make decisions on
questions of fact
Make decisions on claims
Receives claims
Make oral suspension
Placed purchaser in
breach by written notice
and suspend operations
Make initial decision
to lift or continue
suspension
Terminate contract for
failure to remedy breach
Terminate contract
Determine if sale will
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
be reoffered, assess
damages, bill Purchaser
2409.15,0 Code
Page 24 of 30
X
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 25 of 30
04.2 - Exhibit 01 (continued)
Provision
C9.41
B9.5
C9.5
B9.6
Agreement or Action
Retain bid guarantee as
liquidated damages for
failure to execute
contract
Make decisions to retain
deposits
Determine settlement
amount
Close contract
CO - Contracting Officer
FSR - Forest Service Representative
SA - Sale Administrator
HI - Harvest Inspector
ER - Engineering Representative
CI - Construction Inspector
Responsibility
CO
FSR
X
X
X
X
SA
HI
ER
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 26 of 30
04.2 - Exhibit 02
2400-6T Contract
Sale Name *
Purchaser *
Contract # *
Award Date *
Provision
BT1.1
CT2.11
BT2.131
BT2.132
BT2.134
BT2.14
BT2.16
BT2.2
CT2.301
CT2.303
CT2.304
CT2.32
CT2.320
CT2.321
CT2.323
BT2.35
BT2.37
CT2.38
Agreement or Action
Revise, add, or subdivide payment units
Agree to include other
timber identified in AT2
Responsibility
CO
FSR
SA
HI
ER
X
X
Agree to leave damaged
trees
Agree to include
damaged timber
Agree to include timber
damaged by natural cause
10 MBF and less
Over 10 MBF
Agree to include unintentionally cut timber
10 MBF and less
Over 10 MBF
Approve other material
not listed in AT2
Require or authorize
timber to be left
Agree to fell live or
dead trees for safety &
designate replacements
Notify purchaser to
remove right-of-way
timber
Designate dead trees
outside clearing limits
Approve revision of
specified road construction cost estimate
Notify purchaser to
remove R-O-W timber
Give notice to leave
dead trees
Agree to minor changes:
10 MBF and less
Over 10 MBF
Agree to fell dead trees
for safety and designate
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
replacements
2409.15,0 Code
Page 27 of 30
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 28 of 30
04.2 - Exhibit 02 (continued)
Provision
BT2.41
BT2.42
BT3.21
BT3.3
CT3.3
BT3.31
CT3.311
CT3.312
BT3.41
BT3.41
BT3.42
BT3.44
BT3.45
CT4.12
CT4.211
CT4.221
CT4.222
CT4.224
BT4.225
BT4.227
CT4.23
CT4.231
Agreement or Action
Make adjustment for
volume deficit
Make adjustment for
excess volume
Establish a substitute
index
Approve rate
redetermination
Same as BT3.3
Approve rates in scheduled rate redetermination
Approve emergency rate
redetermination after
contract term extension
Decision to rate
redetermination for environmental modification
Agree to remove timber
not meeting utilization
standards listed in AT2
Agree to remove timber
not listed in AT2
Establishes rate for
timber
Establishes rates for
timber negligently or
willfully cut or damaged
Bill purchaser for
liquidated damages
Revise volume estimate
Approve transfer of
unused effective
purchaser credit
Request advance deposits
Agree to temporary
reduction of downpayment
amount
Waive required advance
deposits when payment
guaranteed by bond
Enter into co-op
agreements
Allocate blanket cash
deposits
Approve refunds
Refund excess extension
deposits
Responsibility
CO
FSR
SA
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
HI
ER
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
BT4.24
BT4.3
Approve refunds
Approve payment bonds
2409.15,0 Code
Page 29 of 30
X
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 30 of 30
04.2 - Exhibit 02 (continued)
Provision
CT4.3
BT4.31
CT4.4
BT5.1
BT5.1
CT5.101
BT5.12
CT5.12
CT5.121
BT5.2
BT5.21
CT5.211
BT5.212
BT5.212
BT5.22
Agreement or Action
Approve letters of
credit payment guarantee
Approve payment bonds
Suspend operations via
provision BT9.3
Agree to location and
clearing width of
temporary roads
Authorize purchaser to
cut and use construction
timber without charge
Agree to act on items
concerning road
completion date
Approve road use not
listed in AT9
Agree to reconstruction
needed prior to hauling
but only to extent that
it is not an alternate
facility under BT5.26
Agree to use roads
listed as prohibited or
restricted in CT5.12
Agree to use roads prior
to completion of
reconstruction other
than those listed
Agree to construct temporary road on location
of specified road
Agree to terminus of
specified road
Agree to Purchaser's
design and approve
revision of AT10
Approval or rejection
of shop drawings
Agree to purchaser
assuming staking responsibility. Approve
revision of AT9 and AT10
Agree to adjustment in
timing of staking
Agree to change in
material delivery
schedule and revised
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
delivery area
2409.15,0 Code
Page 31 of 30
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 32 of 30
04.2 - Exhibit 02 (continued)
Provision
CT5.221
BT5.23
CT5.23
BT5.24
CT5.24
BT5.25
to
BT5.254
CT5.251
CT5.253
CT5.254
BT5.26
B5.3
BT5.4
BT5.4
Agreement or Action
Make adjustments in
accordance with CT5.254,
agree and authorize
other material sources,
agree to use of
materials on other
National Forests sales,
approve storage sites.
Agree to other than
restoration of
temporary roads
Agree to waive substantial completion requirements for new construction and reconstruction
Agree to greater length
or to allowing temporary
road construction outside of normal operating
season
Approve revision of AT10
Same as BT5.24
Approve revisions of
AT10
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
Adjust costs in schedule
of items
Adjust purchaser credit
for physical change
Agree on design change
and approve revision
of AT10
Approve alternate
facility
Approve interim
Purchaser Credit Reports
for Road Construction
Approve final Purchaser
Credit Reports for Road
Construction
Approve purchaser
deposits in lieu of
maintenance
Agree to purchaser
assuming maintenance
obligation in lieu of
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
CT5.4
deposits
Adjust road maintenance
specifications
2409.15,0 Code
Page 33 of 30
X
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 34 of 30
04.2 - Exhibit 02 (continued)
Provision
BT5.41
CT5.42
CT5.431
CT5.46
BT5.5
CT5.51
CT6.0
BT6.1
BT6.2
CT6.2
BT6.21
CT6.21
CT6.220
CT6.221
BT6.23
CT6.24
CT6.25
CT6.251
BT6.3
CT6.3
CT6.31
CT6.310
Agreement or Action
Agree to adjust road
maintenance deposit
rates or establish rates
for roads not listed in
CT5.41
Designate removal of
down timber
Approve other sources
Approve use of dozers
for snow removal
Approve use by others
Agree to change closure
details
Recommend contract
termination to Chief
Delegate authority to
FSR and ER
Authorize construction
of improvements
Permit use of
improvements
Approve continued use
of improvements
Issue written instructions on burning sawmill
refuse
Agree to alter
restrictions
Agree to treatment of
material which falls
outside clearing limits
Designate known survey
monument
Cancel or modify
contract for protection
of cultural resources
Cancel or modify
contract to provide
protection of habitat of
endangered species
Release payment units
for cutting
Approve plan of
operations
Adjust cumulative
removal schedule
Waive salvage unit
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
CT6.311
cutting schedule
Agree on proposed method
of construction
2409.15,0 Code
Page 35 of 30
X
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 36 of 30
04.2 - Exhibit 02 (continued)
Provision
CT6.313
CT6.315
CT6.316
CT6.33
CT6.331
CT6.331
BT6.34
CT6.34
BT6.35
BT6.35
BT6.35
CT6.4
CT6.401
CT6.401
CT6.402
CT6.404
CT6.408
CT6.409
BT6.41
Agreement or Action
Agree on sequence of
logging
Agree to waive requirement
Agree in writing to
change
Agree to traffic control
plan
Authorize traffic
passage intervals other
than that specified
Specify sign location
Agree on burial location
Accept roads or portions
or roads listed in AT10
Accept specific work on
sale area payment unit
Accept all contractual
requirements on a
payment unit
Eliminate payment unit
after acceptance of work
Agree to other requirements and procedures but
not to different yarding
methods
Agree to other yarding
methods per BT6.42
Waive in writing or
restrict activity in
recreation areas
Designate safety zones,
etc., in recreation
areas
Agree to more than one
cedar product deck per
landing
Approve refund of road
maintenance deposits
Agree to other methods
and/or to enter into
cooperative agreement
Agree to different
specifications
Agree to alternate
methods of felling
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
CT6.41
Agree to other special
felling requirements
2409.15,0 Code
Page 37 of 30
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 38 of 30
04.2 - Exhibit 02 (continued)
Provision
CT6.411
BT6.412
CT6.414
BT6.422
CT6.422
BT6.423
BT6.424
BT6.5
CT6.50
CT6.53
BT6.6
BT6.6
CT6.6
CT6.601
BT6.61
BT6.62
CT6.62
CT6.622
CT6.623
BT6.63
BT6.64
Agreement or Action
Agree upon and designate
stockpiling area
Agree to alternate
disposal method for
severed stump portions
Agree to road mtc. costs
Agree to location of
landings and skid trails
Approve helicopter
landing location
Agree to skid on
permanent roads
Agree to use of arches
and dozer blades
Designate stream crossings, diversions or
alternate measures
Agree in writing to
change requirements
Agree to time and
delivery points for
toxic material
Make decisions when soil
damage will occur and
determine methods of
erosion control
Make decisions to assume
erosion control work
using unencumbered
deposits
Agree in writing to
other than current
erosion control
Approve application outside specified period
Agree to alternate
meadow protection
measures
Designate location of
waterbars
Same as BT6.62
Waive temporary road
& landing scarification
Agree to alternate
erosion measures on
landings
Stake or otherwise
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
CI
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
designate waterbars
2409.15,0 Code
Page 39 of 30
X
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 40 of 30
04.2 - Exhibit 02 (continued)
Provision
BT6.64
BT6.65
BT6.65
CT6.651
BT6.66
CT6.71
CT6.711
CT6.752
CT6.753
CT6.77
CT6.82
CT6.820
BT7.2
CT7.2
Agreement or Action
Agree to other erosion
control measures
Agree to not remove
temporary installation
at end of season
Agree to not construct
control structures
Waive in writing requirement to remove
slash and debris from
system roads prior to
end of normal operating
season
Agree to perform maintenance under a
cooperative agreement
Agree to changes in
slash treatment
Permit refuse or slash
burning
Agree on operation of
high intensity burning
Agree on method of temporary road slash
disposal
Specify location of
cedar products operation
Agree to waive or adjust
requirements for branding and agree to method
of accountability for
remanufactured products
and waive payment for
surveillance
Waive product accountability requirements
Change dates of fire
precautionary period
Designate additional
precautionary period
Designate location of
fire equipment, approve
fire spark arrestors,
approve use of blasting
equipment and other fire
precautionary measures
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
CT7.201
Agree on location of
bucket and water system
for helicopter operation
2409.15,0 Code
Page 41 of 30
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 42 of 30
04.2 - Exhibit 02 (continued)
Provision
BT7.21
CT7.21
BT7.22
BT7.31
BT7.41
BT7.42
BT8.2
CT8.2
CT8.201
CT8.21
CT8.223
CT8.23
CT8.232
BT8.3
CT8.3
Agreement or Action
Waive specific requirements and authorize
substitute measures
Agree on location of
pump and trailer
Suspend operations,
agree on rates
Require further action
by purchaser
Make determination that
fire is operations fire
and approve amount of
billing or reimbursement
Make determination that
fire is negligent and
approve amount of
billing
Make adjustments to
contract period under
section BT8.2 and its
subsections BT8.21
through BT8.23, and/or
permission to delay performance other than log
removal
Recommend contract
termination for environmental reasons
Recommend contract
termination for
convenience
Authorize contract term
adjustment due to delay
in reconstruction of
processing facilities
Terminate contract due
to damage to helicopter
Extend contract
Execute collection
agreement for
extension costs
Make contract modification under section BT8.3
and its subsection
BT8.31 through BT8.33
Authorize contract
modifications
Responsibility
CO
FSR
SA
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
HI
ER
X
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
BT8.33
Agree to modify contract
for catastrophic damage
2409.15,0 Code
Page 43 of 30
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 44 of 30
04.2 - Exhibit 02 (continued)
Provision
BT8.4 &
CT8.4
BT8.5
CT8.641
CT8.642
BT9.1 &
BT9.11
CT9.1
CT9.2
CT9.2
CT9.21
BT9.3
BT9.3
CT9.3
CT9.4
CT9.41
BT9.5
CT9.5
BT9.6
Agreement or Action
Agree to performance
other than purchaser
Authorize the sale of
other materials
Agree to alternate
processing facilities
Recommends termination
for breach
Agree to alternate
processing facilities
All items dealing with
performance bonds
Approve letters of
credit
Make decisions on
questions of fact
Make decisions on claims
Receives claims
Make oral suspension
Place purchaser in
breach by written notice
and suspend operations
Make initial decision to
lift or continue
suspension
Recommend contract
termination for failure
to remedy breach
Terminate contract
Determine if sale will
be reoffered, assess
damages, bill Purchaser
Retain bid guarantee as
liquidated damages for
failure to execute
contract
Make decisions to
retain deposits
Determine settlement
amount
Close contract
CO - Contracting Officer
FSR - Forest Service Representative
SA - Sale Administrator
Responsibility
CO
FSR
SA
HI
ER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
CI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
HI - Harvest Inspector
ER - Engineering Representative
CI - Construction Inspector
2409.15,0 Code
Page 45 of 30
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 46 of 30
04.2 - Exhibit 03
2400-3 Contract
Sale Name *
Purchaser *
Contract # *
Award Date *
Provision
1
2
2.1
2.2
2.4
3
5
5
6
6.1
7.1
8.3
8.4
9
Agreement or Action
Revise subdivisions
Designate damaged trees
and timber in authorized
clearings
Agree to alternate
product accountability
requirements
Agree to include other
timber
Waive branding & painting, approve sorting,
agree to surveillance,
waive surveillance pmts
Extend contract
termination date
Agree to deposits for
road maintenance and
use
Release payment units
for cutting
Agree otherwise on
muffler systems and
spark arrestors
Designate additional
precautionary period
Designate location of
fire equipment, approve
fire spark arrestors,
approve use of blasting
equipment and other fire
precautionary measures
Agree to changes in
Purchaser Hazard Reduction and Site Preparation
Plan
Agree to use roads
listed as prohibited or
restricted
Agree to changes in road
maintenance specifications
Agree on disposal method
Responsibility
CO
X
SA
X
X
X
X
X
X
X
X
X
X
X
X
X
HI
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
for recut high stumps
2409.15,0 Code
Page 47 of 30
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 48 of 30
04.2 - Exhibit 03 (continued)
Provision
9.1
9.2
10
10
10.1
11
12
13
14
15
15.1
15.2
15.3
15.4
15.6
15.8
16
Agreement or Action
Agree to other than
specified logging
requirements, and
procedures
Agree to traffic control
plan
Stake or mark erosion
control work
Make decision to assume
erosion control work
using unencumbered
deposits
Stake or mark erosion
seeding areas
Agree to alternate
stream course protection
measures
Agree to landings, roads
and skid trails
Cancel or modify contract
for protection of
cultural resources
Make written suspensions
for immediate and irrepairable resource
damage or immediate
threat to human life
Issue other written
suspensions notices of
breach and notices of
remedy to breach
Terminate contract
Modify contract
Agree to alternate
processing facilities,
terminate for breach
Make decisions on claims
Receives claims
Request records
Retain bid guarantee as
liquidated damages fo
failure to execute
contract
Request records, waive
requirement for SBA Form
723
Bill purchaser for
Responsibility
CO
FSR
SA
HI
ER
CI
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
16.1
damages
Bill purchaser for
damages
2409.15,0 Code
Page 49 of 30
X
X
R1 SUPPLEMENT 2409.15-92-2
EFFECTIVE 3/17/92
2409.15,0 Code
Page 50 of 30
04.2 - Exhibit 03 (continued)
Provision
17
18
18.1
CO - Contracting Officer
SA - Sale Administrator
HI - Harvest Inspector
Agreement or Action
Make decisions under
settlement
Issue demand for
satisfactory performance
bond
Approve letters of
credit for performance
bond purposes
Responsibility
CO
FSR
X
X
X
SA
HI
ER
CI