1309.14_20 Page 1 of 20 FOREST SERVICE HANDBOOK DENVER, CO FSH 1309.14 - INFORMATION REQUIREMENTS HANDBOOK R2 Supplement No. 1309.14-94-1 Effective February 28, 1994 POSTING NOTICE: Supplements to this title are numbered consecutively. Post by document name. Remove entire document and replace with this supplement. Retain this transmittal as the first page of this document. The last supplement to this Handbook was Supplement 1309.14-93-1 to Chapter 10. Supplements Covered R2 Supplement 1309.14-92-2, 8/92 Document Name 1309.14,40 + exhibit 1309.14,20 + exhibit Superseded New (Number of Pages) 2 2 Digest: Updates Region 2 reports and data bases available in both hard copy and electronic format. Removes outdated material. Places in Ch. 20 to conform with parent text changes. Eliminates 27 reports which were deemed to be unnecessary to request from field units. ELIZABETH ESTILL R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 Regional Forester 1309.14_20 Page 2 of 20 R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 1309.14_20 Page 3 of 20 FSH 1309.14 - INFORMATION REQUIREMENTS HANDBOOK R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 CHAPTER 20 - REPORTS 26 - REPORTS LIST. The following list contains information on recurring Region 2 and Service-wide Forest Service reports which require feeder information from Forest Supervisor's Offices. Occasionally, the reporting date, instructions, and report frequency are changed by actions outside the Region. When this occurs, new information will be provided by the concerned Regional Office Staff. Also, staff units may send reminder letters when reports are late or special conditions warrant. Due to the nature of Forest Service business, several information report requests will be necessary during the fiscal year which are unknown for inclusion on the Reports schedule. Staff Directors will request these special or unique reports after careful consideration of alternative means of obtaining the necessary information. R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 1309.14_20 Page 4 of 20 FSH 1309.14 - INFORMATION REQUIREMENTS HANDBOOK R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 26.1 - Exhibit 01 REPORT REPORT TITLE NUMBER Form Number, if (FS) any PREPARED BY SUBMITTED TO FREQUENCY (due date) AUTHORITY REMARKS 1300-W Evaluation of Technology Transfer Activities Dir. RF A FSM 1320,PL See FSM 1323. 69-480 1500-D Request for Advance or Reimbursement 1/ RO or Sta. AO 2/ FSM 3083,FSH 1/ Grant Recipients. 2/ Submitted at least 1509.11, Sec. annually, but could be as frequent as 12, Item 13 monthly. 1600-L Commercial Printing Rpt. JCP-2 NF RO S,4/10 10/10 FSM 1632.1, USC Title 44 Submit to RPST 1700-E CR Affirmative Action Plan NF WO A, 8/1 FSM 1713 EEOC Mgt. Directive 702, Submit to CR 1800-A Civilian Conservation Center Manning Table (MA-5-151) NF RO Q, 12/31,3/29 FSH 1809.12, Black Hills & Nebraska NF only 6/28, 9/27 sec.070 & 121, Submit to PM Item 3,20 CFR 684.133(g) (4) 26.1 - Exhibit 01--Continued R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 1309.14_20 Page 5 of 20 REPORT REPORT TITLE NUMBER Form Number, if FREQUENCY (FS) any PREPARED BY SUBMITTED TO (due date) AUTHORITY REMARKS 1800-B Environmental Health & Safety Inspection Report (MA-6-36, MA-6-37, MA-6-38, MA-6-39) NF RO Q, 1/5, 4/5, 7/5, 10/5 FSH 1809.12, Black Hills & Nebraska NF only sec. 070, JCH Submit to PM 330, TS-M,20 CFR 684.133(c)(1-4) 1800-C Semiannual Vocational Skills Training (CST) accomplishment Report (FS1800-1) NF RO S, 1/15, 7/15 FSH 1809.12, Black Hills & Nebraska NF only sec. 531, 20 Submit to PM CFR 684.133 (g)(2) 1800-G Senior Community Service NF RO Q, 1/10, 4/10, 20 CFR 89.60 Submit to PM 7/10, 10/10 1800-I Vocational Skills (VST) Project Proposal NF RO A, 4/1 FSH 1809.12, Black Hills and Nebraska NF only sec. 511-512, Submit to PM 20 CFR 684.102 1800-J Annual Fiscal Plan, Capitol Outlay Budget (MA-2-222, JC78) NF RO A, 4/15 FSH 1809.12, Black Hills & Nebraska NF only sec. 070, Submit to PM 411,412,416 20 CFR 684.131 26.1 - Exhibit 01--Continued R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 REPORT REPORT TITLE NUMBER Form Number, if (FS) any 1309.14_20 Page 6 of 20 FREQUENCY PREPARED BY SUBMITTED TO (due date) AUTHORITY REMARKS 2100-A Pesticide Use Report (FS-2100-1 NF RO A, 10/1 FSH 2109.11, Submit to RR R2 Supp. 2100-B Pesticide Use Proposal Report (FS-2100-2) NF RO A, 2/1 FSH 2109.11, Submit to RR R2 Supp. 2100-D Pesticide Accident and Incident Report NF RO R 2390 FSM Interp Assoc. Fin. Reports NF RO A, 5/15 2400-A Report of Timber Sales (FS-2400-17 and FS 2400-19) NF 1/ RO 2/ 2400-AC Bid Monitoring Report NF RO 2400-B Quarterly Report of Timber Cut & Sold NF RO FSH 2109.11, Submit as needed to RR R2 Supp. Submit to RR R or Q, 1/10, FSM 2493.1a, 1/ Resp. for obtaining SBA & EEOC clear. 4/10, 7/10, 10/10R2 Supp. FSM 2/ FS-2400-17 data keypunched at RO as 2494.2, R2 input to Timber Sale Reporting System, Supp. computer-based Timber Management Information System (TMIS) A, 10/30 FSH 2409.18 Q, 1/25, 4/25, FSM 2492.1 7/25, 10/25 26.1 - Exhibit 01--Continued Due within 10 days after bid opening or quarterly for bids each quarter. Generated from automated TSA system. R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 REPORT REPORT TITLE NUMBER Form Number, if (FS) any 1309.14_20 Page 7 of 20 FREQUENCY PREPARED BY SUBMITTED TO (due date) AUTHORITY FSM 2495.2 REMARKS 2400-C Annual Free-Use Report (FS-2400-47) NF RO A, 10/15 Submit to RR, Timber 2400-D Silvicultural Accomplishment Report NF RO S, 8/5, 10/5 2400-F Periodic Timber Sale Accomplishment Report NF RO A, M 1/ 2400-G Nursery & Seed Extractory Report 1/ RO A 2400-H Program Sale Statement NF RO Q, 11/1 FSH 2409.14 2400-I Timber Inventory Adjustments Report NF RO A, 10/5 FSH 2409.14, Generated from R2RIS data base SILVA 99 sec. 32.2 2400-K Annual Reforestation & Timber Stand Improvement Needs Report NF RO A, 10/5 FSH 2409.14, Manual Report FY87 and previous. NFMA Generated from R2RIS data base SILVA 99 FSH 2409.14, Generated from R2RIS data base Silva 99 sec. 45, 45.3 NFMA FSH 2409.14 3 qtrs, then monthly last quarter. FSH 2409.14, 1/ Each nursery and seed extractory only. NFMA 26.1 - Exhibit 01--Continued Generated from STARS R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 REPORT REPORT TITLE NUMBER Form Number, if (FS) any 1309.14_20 Page 8 of 20 FREQUENCY PREPARED BY SUBMITTED TO (due date) AUTHORITY S, 4/15, 10/15 FSM 2436.4 REMARKS 2400-L Timber Sale Set-Aside Program (FS-2400-31 & R2-2430-16) NF RO 2400-M Plantation Survival Report NF RO 2400-03 Five Year Action Plan NF RO 2400-09 Request for Seed Collection Funds (R22470-8) NF RO A, 7/15 FSM 2474.4, R2 Supp. 2400-10 Sowing Request (R22470-12) NF RO A, 9/15 FSM 2473.22 2400-17 Timber Sale Inspection report NF RO A, 11/30 FSH 2409.15, Submit only for Regional Forester's Sales ch. 10 2400-23 Periodic Sale Program Announcement NF RO 2500-02 Water Use, Water Rights Filing and Acquisition (R2-25005) NF RO A, 10/5 FSH 2409.14 S, 10/15, 4/15 FSM 2430.9 S, 10/15, 4/15 FSM 2430.8 A FY 88 on. Generated from R2RIS data base SILVA 99 Generated from STARS Use is optional by forests. Generated from STARS FSM 2541.32, DG UUIS Program R2 Supp. Submit to PR R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 1309.14_20 Page 9 of 20 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if FREQUENCY (FS) any PREPARED BY SUBMITTED TO (due date) AUTHORITY REMARKS 2700-B Short Term Land Uses Report (FS-27002) NF RO A, 11/1 FSM 2791.13 Submit to RPST 2800-3 Req. for Mineral Exam (FS-2800-4) Report (FS-3400-5) NF RO A, 11/1 FSM 2818.31 Submit to PR sec. 26 3000-C Forest Insect and Disease Management Accomplishment Report (FS-3400-5) NF & States RO A, 10/1 FSM 3454.2, Item 1, R2 Supp. FSH 3090.11, sec. 26 3000-D Cooperative Forestry Accomplishment Report Parts I-VII, (FS-3200-6) States RO A, 10/10 FSM 3090.11, Submit to SPF sec 21 3000-F Resource Conservation and Development Accomplishment Rpt States 1/ RO A, 10/10 FSM 3090.11, 1/ State Forester or Equivalent FSM 3623.5, Submit to SPF PL 97-98 3000-G Cooperative Fire Protection Accomplishment Rpt States 1/ RO A, 2/1 FSM 3182.1, item 10 Submit to RR, Timber 1/ State Forester or Equivalent Submit to SPF R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 1309.14_20 Page 10 of 20 (FS-3100-8) 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if (FS) any PREPARED BY SUBMITTED TO FREQUENCY (due date) AUTHORITY REMARKS 3000-03 State Watershed Program PL-566 Budget Request (Narrative) States RO A, 2/1 FSM 3517 Submit to SPF 5-Year program Budget 3000-04 Resource Conservation and Development (RC&D) Budget Request (Narrative States RO A, 2/1 FSM 3623.4 Annual program Budget Submit to PR 3000-05 Resource Conservation and Development Forestry Plan of Work (Narrative) States RO A, 7/1 FSM 3624.4 Plan signed by Sponsor, State Conservationist, State Forester and Regional Forester, Submit to PR 3400-A Detection Report Forest Insect & Disease Damage (FS3400-1) NF RO A, 5/15 3400-E Forest Pest Management Project Proposal (FS-3400-2) NF RO A, 9/15 Submit to RR FSM 3452.41 Submit to RR, FHM R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 1309.14_20 Page 11 of 20 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if (FS) any 3400-AA Forest Insect and Disease Management Accomplishment Report (FS-3400-5) 5100-A FREQUENCY PREPARED BY SUBMITTED TO (due date) AUTHORITY REMARKS NF & States RO A, 10/1 FSM 3454.2, Submit to RR, FHM Item 1, R2 Supp. & FSH 3090.11, sec.26 Incident Status Summary (ICS-209) Automated Report NF RO Daily, 0900 5100-D Annual Regional Fire Report (FS-5700-8 & FS-5700-9) RO WO A, 1/5 5100-K Reg.For. Fire Daily Situation Report NF, RO RO, NICC Daily, 1130 FSM 5121.2-1, Forests submit automated report to SPF FSM 5181.1 & R2 Supp. 5100-M Individual Fire Report DR/NF RO M, by 10th FSM 5182.1, FSH 5109.14 Form 5100-29 automated report to NCII via DG 5100-05 Forest Mobilization Plan (Revisions) NF RO A, 4/1 FSM 5123.2, R2 Supp. Submit to SPF 5100-10 Fire Job Qualifications Experience & Trng NF RO A, 3/1 FSH 5109.17 Update Training and Transfers Deletions can be submitted monthly. FSM 5182.2 R2 Report daily all Class D and larger fires, Supp. unless primarily grass. FSM 5183.1 Report to SPF R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 1309.14_20 Page 12 of 20 Record 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if (FS) any FREQUENCY PREPARED BY SUBMITTED TO (due date) AUTHORITY REMARKS 5100-12 Application for Open Burning permits (Colorado) (APC-23) CO's NF State Air Pol. Cont. Div of CO A, 3/15 FSM 5150.3, R2 Supp. 5100-13 Annual Forest Fire Report (FS-5100-8, FS5100-9) NF RO A, 1/5 FSM 5183.2 5400-A Annual Accomplishment Report Road Right-ofWay Construction & Use (FS-5400-26) NF RO A, 10/1 FSM 5409.17, MAR Target in FY 94 sec. 71 5400-B Annual Accomplishment Report Road Right-ofWay NF RO A, 10/1 FSM 5409.17, MAR Target FY 94 ch. 70 5700-02 Listing of Aircraft & Pilots to be Inspected NF RO A, 3/1 FSM 5712.51, Submit to SPF R2 Supp. 6100-02 Annual Reg. Training Plan NF RO A, 8/15 FSM 6141.3 Submit to SPF Report to PM R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 6100-03 Special Regional Forester Achievement Awards 1309.14_20 Page 13 of 20 NF & RO RO A, 2/1 FSM 6145.11a, Report to PM R2 Supp 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if (FS) any 6200-E Activities Under Freedom of Information Act 6200-F PREPARED BY SUBMITTED TO FREQUENCY (due date) AUTHORITY REMARKS NF & RO RO A, 12/31 FSH 6209.13, Report to MSA sec. 16, PL-93502 Privacy Act Annual Report NF RO 12/31 Even Years FSH 6209.13, Report to MSA sec. 27.3 6300-C Semiannual Labor Enforcement Report (Units w/CO's only) NF w/CO's RO S, 4/15, 10/15 Sec 5.7(b) 29 Report to MSA CFR, Subtitle A, Part 5, FSH 6309.32 and FSAR 4G 22.6 6300-L FPDS-Quarterly Summary of Acquisition Actions of $10,000 or less & Subcontract Data on Selected Prime Contracts NF RO Q, 1/15, 4/15, MSA Letter Submit to MSA, (Use Form SF-281) 7/15, 10/15 1/5/79, AS-7 Supp. 3, AS, Procurement Div. 6300-01 Contract program of Work NF RO Q, 9/1, 12/15, FSPR 4G-1, 3/15, 6/15 302-1 R2 Supp, FSM R2 R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 1309.14_20 Page 14 of 20 Supp. 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if (FS) any PREPARED BY SUBMITTED TO FREQUENCY (due date) AUTHORITY 6400-A Quarterly Report of Real property Owned by or Leased to United States (GSA1166, 1209 NF RO A, 10/13 6400-T Physical Inventory of Non-Expendable property (PMIS/PROP-350) NF 1/ RO 12/31, Every Other Year 6400-U Government Quarters Inventory NF 1/ RO R 2/ 6500-AS Report of Ski Area Receipts NF RO A 11/1 REMARKS FSH 6509.11k, Submit to MSA sec 94.23, FSH 6409.31, FPMR101-3, 200, 101-3, 4901-1166(1), 101-3 49011209(1) AGMR, 104-3, 206, FSPMR 104G-3, 206 FSH 6409.31, 1/ Black Hills and Nebraska NF only (FSPMR 104 Submit to MSA G-51,208) AGPMR 10451.208 FSM 6445, 1/ NF's which have rental housing OMB Cir A-45 2/ Due every 5 years, Submit to P&PM FSH 6509.11k, Submit to MSA ch. 30 R2 Supp. R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 6500-AD Statement of Commitments and Contingencies 1309.14_20 Page 15 of 20 NF RO A, 10/31 FSH 6509.11k, Submit to MSA sec. 94.25 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if FREQUENCY (FS) any PREPARED BY SUBMITTED TO (due date) AUTHORITY 6500-CU Fleet Equipment and Aircraft Use NF/RO NCC/KC Q, M 6500-CX WCF Physical Inventory-Diesel Oil and Gas (FS-6500-31) NF/RO RO S, 3/20, 9/20 FSH 6509.11f, Report to MSA sec 72 6500-CZ WCF - Photographic Supplies Report (Physical Inventory) RO/ENG RO S, 3/20, 9/20 FSH 6509.11f, Report to MSA sec. 72 6500-DS Forest Financial Plan, WCF Financial Estimate (FS-6500-30) for Fleet and Nursery NF RO A, 9/15 FSH 6509.11f, Report to MSA sec. 38.11 6500-DU Regional Financial Plan WCF SPF MSA A, 8/15 FSH 6509.11f, Report to MSA sec. 38.11 Aircraft Financial Estimate (FS-6500-30) WCF Finanacial RO RO A, 8/15 REMARKS FSH Report via DG quarterly 1st three qtrs. then 6509.11kf, sec monthly last quarter. 34 R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 WCF Financial Estimate - Photo 1309.14_20 Page 16 of 20 RO/ENG RO/MSA A, 8/15 FSH 6509.11f, sec. 58.11 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if (FS) any 6500-ED 6500-EM NF/RO NCC/KC Report on Status of Accounts & Loans Receivable Due From The Public NF/RO RO Q, 1/5, 4/5, 7/5, FSM 6530 10/5 letter, FSH 6509.11k Status of Accounts and Loans Receivable, Due from the public (Schedule 9, FS-220) NF RO Q, 1/5, 4/5, 7/5, FSH 6509.11k, Report to MSA 10/5 sec 53.22A NF RO NCC/KC NF/RO, PM/JCCC Kept at Unit Log of Federal Occupational Injuries M REMARKS Report of accounts Receivable 6500-ASR Report of Monies Received and Estimated Receipts for the Year 6700-N FREQUENCY PREPARED BY SUBMITTED TO (due date) AUTHORITY Q FSH 6509.11k, Data keypunched via DG to NCC/KC sec. 53.11 Report to MSA FSH 6509.11k, Report to MSA sec 92.23 Q, 1/15, 4/15, FSM 6715, ex. OSHA-100F, 102F and 102FF for each JCC 7/15, 10/15 1, FSM 6731, per FSM 6731.266--3. Required by Ex. R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 1309.14_20 Page 17 of 20 and Illnesses 26b, item 1,3 Order 12196, 29 CFR 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if (FS) any FREQUENCY PREPARED BY SUBMITTED TO (due date) AUTHORITY REMARKS 6700-Q Annual Summary Report of Federal Occupational Injuries and Illnesses (OSHA102F) NF/RO Kept at Unit Q, 5/1, 7/1, 11/1,FSM 6715, 2/1 ex.1, FSM 6731.26b, item 3 6700-02 Monthly REport of Special-Use Permits Issued which Permit Use of Explosives NF RO M, on 15th 7100-A Cadastral Engineering Report (FS-7100-50) NF RO A, 10/15 FSM 7151.5 Report to Engineering 7100-01 Fleet Equipment Replacement (R27100-01) NF RO/ENG A FSM 7131.1, R2 Supp. Date to be established 7100-05 Need for Cadastral Survey (FS-7100-54) NF RO/ENG A, 7/1 FSM 7153.2, R2 Supp. FSM 6761.04b, Not required if copies of Special Use Permit R2 Supp., FSMform 2700-4 and/or 2800-1 are submitted as 2713.6, R2 permits are issued. Report to Engineering. Supp. FSM 2821.2 R2 Sup R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 7100-06 Equipment Rental Plan for Field Season (R2-7100-3A) 1309.14_20 Page 18 of 20 NF RO/ENG A, 1/15 FSM 7131.2, R2 Supp. 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if (FS) any FREQUENCY PREPARED BY SUBMITTED TO (due date) AUTHORITY 7100-08 Passenger-Carrying Vehicle NF RO/ENG A, 10/15 FSM 7131.3, R2 Supp 7100-09 Equipment Development Project Proposals NF/RMS RO/ENG A, 11/1 FSM 7125.3 7400-D Public Community Water Systems NF State or EPA M, 1/ Colorado & Nebraska NF States Q, 1/10,4/10, FSM 7420.42, 7/10, 10/10 R2 Supp. FSH 7409.11 South Dakota NF EPA Q, 1/10, 4/10, 7/10, 10/10 All States REMARKS Requested only when unit has a proposal FSM 7420.42, 1/ Due within 10 days following the R2 Supp reporting period All Other Public Water Systems R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 7400-F Potable Water Supply (Inorganic, Organic and Radiological Contaminats) 1309.14_20 Page 19 of 20 NF State or EPA R 1/ FSM 7421.24a 1/ Subsequent testing at 1 or 3 year intervals as specified in cited FSM. 26.1 - Exhibit 01--Continued REPORT REPORT TITLE NUMBER Form Number, if (FS) any FREQUENCY PREPARED BY SUBMITTED TO (due date) AUTHORITY REMARKS 7400-H National Pollutant Discharge Elimination System Report NF RO/ENG & State or EPA 7500-2 Dam Inventory Data Sheet (FS-7500-1, FS7500-1a) NF RO/ENG A, 12/15 FSM 7572.21, R2 Supp. 7500-03 Dam Maintenance Record (FS-7500-5) NF RO/ENG A, 12/15 FSM 75373.23, R2 Supp. 7500-05 Cost Estimate - Forest As designated 1/ Service Dam Maintenance Program RO/ENG R ,1/ FSM 7564.23 1/ Prepared by RO, SO, or District, by end R2 Supp. of calendar year in which inspeciton takes place. 7500-06 Dam Inspeciton Report RO/ENG R, 1/ FSM 7564.23, 1/ Prepared by RO, SO, or District, by end R2 Supp. of calendar year in which inspeciton takes place As Designated 1/ Q, 1/28, 4/28, FSM 7441.23 7/28, 10/28 R2 SUPPLEMENT 1309.14-94-1 EFFECTIVE 2/28/94 1309.14_20 Page 20 of 20