6534.2 Page 1 of 2 FOREST SERVICE MANUAL MT. HOOD NATIONAL FOREST HQ SANDY, OREGON FSM 6500 – FINANCE AND ACCOUNTING CHAPTER 6530 – COLLECTIONS Mt. Hood Supplement No. 6500-2002-1 Effective Date: October 29, 2002 Duration: This supplement is effective until superseded or removed. Approved: GARY L LARSEN Forest Supervisor Date Approved: 10/29/2002 Posting Instructions: Supplements are numbered consecutively by title and calendar year. Post by document; remove the entire document and replace it with this supplement. Retain this transmittal as the first page(s) of this document. The last supplement to this title was MH Supplement No. 62 September 1998 to 6503 thru 6553.1. New Document 6534.2 2 Pages Superseded Document(s) (MH Supplement No. 61 July 1996) 6534.2 1 Page Digest: Delineates Forest procedure and responsibilities to be followed by Forest Service Officers to ensure appropriate follow-up action is taken on overdue billings and documentation is provided in writing. Contents have not changed. Reissuing Mt. Hood Supplement No.61 July 1996 as 6500-2002-1. MH SUPPLEMENT FSM-6500-2002-1 EFFECTIVE DATE:10/29/02 DURATION: This supplement is effective until superseded or removed. 6534.2 Page 2 of 2 FSM 6500 – FINANCE AND ACCOUNTING CHAPTER 6530 - COLLECTIONS 6534 – DELINQUENT DEBTS. 6534.2 – Follow-Up Billings. MT. HOOD NF PROCEDURE FOR FOLLOW-UP BILLINGS. In adherence to Region 6 policy, the Forest will take prompt follow-up action for all delinquent debts. (See R6 Supplement 6500-97-2; 6534.2 Follow-up Billings) Monitoring and follow up billings issued under permits or collection agreements will be the responsibility of the permit administrator or the project manager of the collection agreement. For all other billings, such as quarters, accountable officer shortages or refunds of duplicate payments, the districts will issue the initial billing for all debts that accrue within their jurisdiction. Districts will then send the complete billing file to Financial Management in the Headquarters’ Office. Financial Management will perform the monitoring of all billings and will initiate follow-up action to seek resolution for indebtedness.