R2 SUPPLEMENT 5100-92-1
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FOREST SERVICE MANUAL
DENVER, CO
TITLE 5100 - FIRE MANAGEMENT
R2 Supplement No. 5100-94-1
Effective March 1, 1994
POSTING NOTICE. Supplements to this title are numbered consecutively. Post by
document name. Remove entire document and replace with this supplement.
Retain this transmittal as the first page of this document. The last supplement to
this Title was Supplement 5100-93-3 to 5140.
Document Name
5190
Superseded New
(Number of Pages)
4
6
Digest:
5190 - 5191.04b - Establishes validation process and minimum requirements for a
new analysis every three years.
5190 - 5191.04c - Establishes procedure for NFMAS analysis, validation procedure,
fire program budget submission dates, and natural fuels program budget direction.
5190 - 5191.04d - Establishes NFMAS analysis documentation requirements.
5190 - 5191.04e - Minimum requirements for the narrative are listed according to
subject area.
5190 - 5191.04f - Lists supporting documentation requirements for the NFMAS
analysis.
5190 - 5191.04 - Lists data storage requirements.
5190 - 5192.1 - Specifies sources where of direction for specific uses of fire funds can
be found.
5190 - 5192.2 - Instructions to Forest for requesting severity funds. Exhibits 1-3
are in separate documents.
ELIZABETH ESTILL
Regional Forester
R2 SUPPLEMENT 5100-92-1
EFFECTIVE 6/15/92
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5191.02 - Objectives. To assure a quality analysis is performed on each forest which
meets national and regional direction by establishing a uniform set of minimum
criteria.
To provide forests concise, uniform means of: updating annually their Fire
Management Action Plan (FMAP); requesting economic efficiency (EFFS) funds for
the annual budget process; and requesting severity (EFFS) funds when needed.
5191.04 - Responsibilities.
5191.04b - Regional Foresters. The Regional Forester will validate National Fire
Management Analysis System (NFMAS) data from each Forest a minimum of once
every three years. Validation may occur more often if significant changes occur in
the fire program on a Forest.
The intent of the validation process is to assure that Forests in the Region are
meeting all NFMAS requirements in a consistent manner throughout the Region.
The validated NFMAS data becomes an integral part of the normal PD&B and
severity request process. Annual updates of the NFMAS data is a key factor in the
fire program budget process.
5191.04c - Forest Supervisors. Each Forest Supervisor is required to complete a
NFMAS analysis and have it validated by a Regional NFMAS Validation Team. If
changes are planned in the fire program, a new analysis will be completed and
validated. The approved validation Most Efficient Level (MEL) budget is used for
the Program Development and Planning (PDB) and Forest Plan budget. Any
budget changes will be implemented into next PDB and Forest Plan Budget cycle.
Forest Supervisors will have an approved Fire Management Action Plan (FMAP). If
the FMAP is changed or updated the Regional Office will be sent only the revised
documentation. A 5100-2 must be updated and submitted each year. The 5100-2 is
considered a part of the FMAP.
Fire budget requests are made two years in advance using the validated NFMAS
data. Indirect and support program dollars may be changed without NFMAS
analysis but must be approved by the Forest Supervisor. Direct program dollars
may not be changed without a new validated analysis that has the approval of the
Forest Supervisor. NFMAS update requests are due December 1 each year.
Natural Fuels Management program submission is done in conjunction with the fire
budget request. The fuels program will be in compliance with the Forest Plan.
Increases or decreases in program dollars and target requests must be approved by
the Forest Supervisor, and submitted to the Regional Office through the normal
PD&B process for changes.
5191.04d - Documentation Requirements. Documentation for NFMAS will be
comprised of: A narrative; supporting documents; IAA (Initial Attack Assessment
Model) printouts; and R2NFMAS Tables 1, 2, 3, and 4. The tables are shown as
exhibits 01, 02, and 03. The Data and Report Technology System (Darts) 5100-2
and Darts Results Summary will replace the R2NFMAS tables in the future.
R2 SUPPLEMENT 5100-92-1
EFFECTIVE 6/15/92
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5191.04e - Narrative.
The narrative is a synopsis of the analysis and planning process consisting of:
-
A historical overview;
Development and description of the Fire Management Zone(s);
Suppression cost and Net Value Change Tables;
Tactics and strategies used in the Initial Attack Assessment model; - An
overview of the organization; A description of the forest aviation,
prevention, detection, and fuels programs;
Description and results of intangible, non-dollar value analysis;
Description of any adjustments made to data input for problems
encountered during the analysis;
Any recommended planning changes that might be made in the future.
The following subject areas are considered the minimum requirements for the
narrative. A forest exempted from completing the IAA process is not required to
furnish the information from the areas marked with the double astericks (**):
-
Introduction
-
Goals, objectives and assumptions
-
Historical analysis review
-
Forest historical fire data summary
Fire management analysis zone (FMAZ) will have as a minimum:
-
-
Calibration process
-
-
Historical fire data
Define fire season either by FMAZ or by forest.
Physical description of the zone (include fuel types, slopes, and
access problems)
Brief description of observed fire behavior and weather factors
Fire Management Direction Summary (link to Forest Plan)
Brief description of each representative fire location (RFL).
Description or matrix of resources by fire intensity level (FIL)
for each RFL.
Fire prevention analysis
Detection analysis
Fuels analysis
Summary of how it was developed and inputs used.
Summary of outputs
Initial attack assessment tables
-
Factors and assumptions that were considered in the development of
the following tables:
R2 SUPPLEMENT 5100-92-1
EFFECTIVE 6/15/92
-
Net Value Change (NVC) Table
-
-
-
-
-
-
How units were reduced during budget reductions
Non-Dollar Values to be considered
-
-
How they were developed.
How and when were they used.
Option Selector (OST) Table
-
-
Production Rates chosen
Types of units and differences in response and production
How air tankers, Cat I crew, helicopters were used
Changes in response times
Unit mission costs
-
**
Size, numbers and time periods used
Was it developed from the Historical fire table.
Master Resource (MRT) Table
-
**
What years were used
Adjustments or abnormalities in the data
Escaped Fire (EFT) Table
-
**
Calculations and references of values used
Adjustments
Acre Suppression Cost (AAC) Table
-
**
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Political, economic and other concerns
Alternatives and/or mixes that were explored.
-
Brief description of alternatives
Effects of the alternatives
The preferred alternative description should have depth and include
the following:
-
A brief description of how each option analyzed deviates from
MEL direct costs
A brief description of the tangible indirect costs included in
those categories in the 5100-2.
R2 SUPPLEMENT 5100-92-1
EFFECTIVE 6/15/92
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Page 5 of 9
-
A brief description of the Prevention, Detection and Aviation
programs
-
Describe the Prescribed Fire Program on the forest relative to
vegetation, wildlife, wilderness management for the analysis
period. Include anticipated annual number of acres to be
treated by each resource area. Include whether forest has
sufficient expertise, requires outside assistance or plans to build
a qualified cadre, etc.
Describe the Fuels Treatment Program for the five-year period
including:
-
-
Acres of "natural" fuels (PF24) to be treated annually
Acres of "activity" fuels (BD) to be treated annually
Planned costs per acre for each
Expertise available or needed on the forest
Fuels analysis completed or required on the forest
A summary table and graphic presentation of the results of the
preferred alternative.
Problems encountered performing the analysis and steps taken
to mitigate.
Document changes to take place when conducting the next
analysis.
Intent of the Narrative is to be concise, brief and stand on its own without further
reference material. More detailed information is included in the supporting
documentation.
5191.04f - Supporting Documentation. The supporting documentation is the
information that expands upon the information contained in the narrative. The
following supporting documentation is required:
-
NFMAS Worksheets (May use computer prints to supplement actual form)
1,7,8,9,11, 14c or R2NFMAS TABLE 2
-
** -
Average Per Acre Suppression Cost Tables or R2NFMAS TABLE 3
Historical Fire Table and Escaped Fire Table developed when using
MNIAAPC calibration process or the methods used to develop the escape
fire table if that process was not used.
-
A detailed 5100-2 (spreadsheet, DARTS output, or NFMAS Data Entry
Report) and R2NFMAS TABLE 1.
-
List any other documentation ( except IAA printouts) that may be needed
to support the Narrative.
R2 SUPPLEMENT 5100-92-1
EFFECTIVE 6/15/92
** ** -
** -
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AA printouts will be for all FMAZ'S and options of the preferred
alternative shall have a minimum of Tables 1-5.
Reports using the Print Option "ALL" for each option of preferred
alternative will be stored on 3.5" data diskette. Printing is optional, but
maybe required for validation or review.
Other alternatives reports should be stored on 3.5" diskettes.
The Master Resource and Option Selector Tables used will be stored on
the Diskette and be available upon request.
5191.04g - Data Storage Requirements. All data used in the analysis will be
included. Data included with the package shall be stored on 3.5 " floppy disk. Each
disk shall include a printout of the file directories with the disk. All data should be
backed-up on diskette and/or tape. Make copies of all diskettes and sendone copy to
the Regional office. This is to help insure against accidental loss of the data and
expedite assistance when needed.
Standardized file naming conventions shall be used as noted in the NFMAS
reference manuals and the Darts Program.
5192.1 - Financial Planning, Accounts, and Accountabilit. Direction on specific uses
of fire funds are provided in FSH 6509.11g Chapter 50. The following activity fund
codes will be used for direct (PF114) and indirect (PF112) expenditures. Direction
for determination of direct and indirect costs can be found in the interim directive
for FSH 5109.19 to Chapter 10.
5192.2 - Forest Fire Severity Authorization. Requests for severity authorization
must be submitted to the Regional Office Fire Management Group two weeks prior
to the expected need (e.g. if severity funds are needed for the period June 1 to June
30, the request must be in the Regional Office by May 15). Follow the directions
outlined in 5192.22 a, b, d, and f, use form R2-5100-41 for information requested in
f.
R2 SUPPLEMENT 5100-92-1
EFFECTIVE 6/15/92
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Page 7 of 9
5191.04d - Exhibit 01
R2NFMAS TABLE 1
NATIONAL FIRE MANAGEMENT ANALYSIS SYSTEM
REGIONAL OFFICE VALIDATION OF FOREST FIRE MANAGEMENT ANALYSIS
(All costs to nearest tenths of thousands of dollars)
FOREST
Date Forest NFMAS Analysis Completed Date Approved by Regional Office -
FINANCIAL DATA IN FY
by:
by:
DOLLARS
Analysis Updates RO/WO FY
Data Bases
(Review Team members)
Direct
Average Number Dates Planned
Days
Total
Dispatch Single Unit Planned Date
Date Available Days
%
Resource Production
Begin End
Per PP Planned Level
Type
Rate Ch/Hr
-
Direct costs
%
MEL
Level
+
%
Level
THIS IS A CEO WORD DOCUMENT--INSERT AS MANY LINES OF DATA AS NECESSARY TO COMPLETE THIS PORTION
Salary
$$$$Training/Travel
$$$$Supplies/Equip
$$$$Rents, Utilities
$$$$Dispatch
$$$$Vehicles
$$$$Sub Total - Direct Program Costs: (PF114)- - - - - - - - - - - - - - $$$$$Indirect costs
Other
$$$$Salary
$$$$Training/Travel
$$$$Suplies/Equip
$$$$Rents, Utilities
$$$$Computer support
$$$$Dispatch
$$$$Vehicles
$$$$Sub Total - Indirect Program Costs (PF112)- - - - - - - - - - - - - $$$$$Sub Total - Support Program costs: (ML,ET113,PL132, other) $$$$$Sub Total - Fuels Program Costs (PF24) - - - - - - - - - - - - - - $$$$$Fuels program Acres (PF24) - - - - - - - - - - - - - AcresTOTAL FOREST FIRE PROGRAM COSTS - - - - - - - - - - - $$$$$$$-
R2 SUPPLEMENT 5100-92-1
EFFECTIVE 6/15/92
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Page 8 of 9
5191.04d - Exhibit 02
R2NFMAS TABLE 2
NATIONAL FIRE MANAGEMENT ANALYSIS SYSTEM
NET VALUE CHANGE RESOURCE VALUES USED FOR FOREST FIRE
MANAGEMENT ANALYSIS
(All values to nearest dollar)
FOREST
Date Forest NFMAS Analysis Completed Date Approved by Regional Office Net Value Change Values in FY
by:
by:
Analysis Updates RO/WO FY
Data Bases
(Review Team members)
Dollars
Values Based On : RPA
ID TEAM
Duplicate Table as necessary for value changes by FMAZ/RFL: FMAZ
Net Value Change
Category
Total timber
Forage
Water Use
Water Storage
Total Fish Habitat
Total Wildlife Habitat
Total Recreation
Improvements
Acres on
Forest
Output
Unit
MMBF
AUM
AC-FT
AC-FT
RVDS
RVDS
RVDS
$$
RFL
Value per RESOURCE VALUE CHANGE BY FIL
Unit
1
2
3
4
5
6
R2NFMAS TABLE 3
NATIONAL FIRE MANAGEMENT ANALYSIS SYSTEM
AVERAGE PER ACRE SUPPRESSION COSTS
(All costs to nearest dollar)
FOREST
Date Forest NFMAS Analysis Completed Date Approved by Regional Office Values are in FY
Dollars
by:
by:
Analysis Updates RO/WO FY
Data Bases
(Review Team members)
Method of derivation:
Fire Size Class
(Nearest .1 Acre)
From
To
.
.
.
.
.
.
Suppression
Cost/Acre
R2 SUPPLEMENT 5100-92-1
EFFECTIVE 6/15/92
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Page 9 of 9
5191.04d - Exhibit 03
R2NFMAS TABLE 4
NATIONAL FIRE MANAGEMENT ANALYSIS SYSTEM
ANNUAL FINANCIAL COST STATEMENT
AND REQUEST FOR PRESUPPRESSION EMERGENCY FIREFIGHTING/SEVERITY FUNDS
(All costs to nearest tenths of thousands of dollars)
Forest
Fiscal year
Costs are for: Planned Allocated
Supplemental
Severity
Level
PRESUPPRESSION EMERGENCY FIREFIGHTING
FUNDS REQUEST
Dispatch
Resource
Type
ALLOCTED PLANNED DIRECT COSTS (MAR 16.0)
Number Dates Planned
Days
Total
Direct
Planned
Date
Date Available
Days
Costs
Begin
End
Per PP Planned
SUPPLEMENTAL OR SEVERITY COSTS
Dates Needed
Days
Addiitonal
Additional
Date
Date
Needed Total Days Direct Costs
Begin
End
Per PP
Needed
THIS IS A CEO WRD DOCUMENT -- INSERT AS MANY LINES AS NECESSARY TO ACCOMODATE ALL RESOURCES
Salary / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /
Training/Travel / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /
Supplies/Equip / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /
Rents/Utilities / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /
Dispatch / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /
Vehicles / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /
Other / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /
Total Direct Program Costs & Days (PF114)
Total Indirect Program Costs (PF112)
$$$$$$$$$$$$$$$Tot Support Prog Costs (ML,ET113,PL132)
$$$$$Total Fuels Program costs (PF24)
AcresFuels Program Acres (PF24)
Total FOREST FIRE PROGRAM COSTS
THIS PROGRAM REPRESENTS
% OF MEL
$$$$$$-
$$$$$$$$$$$$$$$$$$$$$$$$$$$$-