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CHAPTER 1640 - AUDIOVISUAL INFORMATION
1640.3 POLICY
PHILOSOPHY: The audio-visual equipment is here to be used in the
accomplishment of the Area mission. Much of it is expensive and some is
complicated, so some controls are needed to assure that the equipment is
available and working when needed and that it lasts as long as it should.
BACKGROUND: The various projectors and accessories present little problem in
operation, as long as they are working properly. The main purpose of the Area
policy for this equipment is accountability for damage or replacement of
worn-out parts, such as lamps.
Video equipment is under increasing demand and at the same time is more
complicated to use and more expensive than projectors. There are two types of
video equipment with different purposes and requirements. Playback equipment
is not terribly complicated to operate, but it is very limited in quantity,
fairly easily damaged, and expensive. The recording equipment is complicated
to use, very easily damaged, expensive, and limited in quantity. Video
production is also time-consuming and costly and needs planning to assure
success.
Another important consideration in audio-visual equipment use is the fact that
repairs are generally not available locally. So if equipment is damaged,
sending it out for repair can take it out of service for an extended time,
inconveniencing other users, especially when there is only one such piece.
POLICY: This policy applies only to the equipment in the Supervisor's Office
for general use (not project or library equipment). Districts are free to
establish their own policies dealing with their equipment.
In light of the differing types of equipment and use, the Stikine Area
audio-visual policy is divided into three parts: projection equipment and
accessories, video playback equipment, and video recording equipment.
GENERAL: All equipment will be checked out on a reservation system firstcome, first-served. Anyone wishing to guarantee availability of desired
equipment should reserve it in the A/V Appointment Book in PAO as early as
possible. If a person wants equipment that is already reserved, it is that
person's responsibility to negotiate for its use with whoever has it reserved.
All equipment must be checked out and checked back in on an A/V Sign-Out sheet
after reading the attached statement explaining the borrower's responsibility
(Exhibit 1).
PROJECTION EQUIPMENT: The general provisions apply. There are no
specified restrictions on the use of this equipment, beyond a requirement that
reasonable care be taken to assure that the equipment is available for the
next user. The borrower should make sure, in advance, that he or she knows
how to use the desired equipment.
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CHAPTER 1640 - AUDIOVISUAL INFORMATION
VIDEO PLAYBACK EQUIPMENT: This includes VCRs and monitors. Removal of
playback equipment from the SO building is discouraged. This equipment is
available for use in the conference room any time it hasn't been spoken for
elsewhere. While a reservation is not required to play a tape, a reservation
takes precedent over a "walk-in."
Because the SO has only one 3/4" U-Matic format VCR, one Super VHS format VCR,
and one color monitor, all of which, along with their connecting cords, can be
easily damaged, the general policy is that those pieces will not leave the
building. Any exceptions will be made on a case-by-case basis considering
availability of equipment from other sources, need, and safety of transport to
the proposed use site.
Use of SO playback equipment elsewhere than in its "home" location (in most
cases, the Conference Room) requires a signout, as does use of the equipment
to record, edit, or duplicate tapes. PAO keeps a supply of blank tapes which
must be "bought," with a management code, when used.
VIDEO RECORDING EQUIPMENT: The video cameras and recorders are very
expensive, easily breakable, and somewhat complex to use successfully.
Because of these facts and because video production requires more than
"pointing and shooting," requirements for camera use are correspondingly more
stringent. Advance planning is essential for good video production. A
preproduction checklist (Exhibit 2) is needed at the beginning of each video
project. A camera may not be checked out without one.
The purpose of the checklist is to focus on what the producer wants the
finished program to do and to make sure the videographer gets the footage
needed for the final production as efficiently as possible.
Only qualified camera operators may check out video cameras. Operator
qualifications vary by camera. A list of qualified operators will be kept in
PAO.
Qualifications for use of 8 mm or S-VHS camcorder: two days training in video
production and use of the specific camera, or equivalent experience (to the
satisfaction of the qualifying officer).
Qualifications for use of 3/4" U-Matic camera/recorder: one week training in
video production and camera use, including use of the specific camera; or
equivalent experience to the satisfaction of the qualifying officer. (This
requirement could be met by an apprenticeship with a qualified operator.)
As with other equipment, the borrower must demonstrate that the equipment
works properly when returned. A "demo" tape for each camera will be kept in
PAO and the borrower will be required to record a short segment and play it
back when returning the camera. The borrower is also responsible for
recharging any batteries he or she used.
Any requests for camera and operator will need to be made at least a week in
advance. A preproduction checklist is needed in this case, too.
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EXHIBIT 1
AN SIGN-OUT
Shop
From
Item Borrowed
Borrower's Name
Date Out
Date Back
PAO
Initials
IT IS UP TO THE BORROWER TO RETURN ALL EQUIPMENT IN GOOD WORKING ORDER! THE BORROWER HAS
THE RESPONSIBIUTY OF EQUIPMENT, IF ANYTHING GETS BROKEN, IT IS UP TO THE BORROWER TO HAVE
IT REPAIRED.
IT IS ALSO UP TO THE BORROWER TO RETURN EQUIPMENT AS SOON AS THEY ARE FINISHED WITH IT AND
TO NOTIFY PAO WHEN EQUIPMENT IS RETURNED.
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CHAPTER 1640 - AUDIOVISUAL INFORMATION
EXHIBIT 2
PLANNING
YOUR
VIDEO PROGRAM
The purpose of this preproduction checklist is to provide some
basic information concerning the nature of your program. This
information is necessary to facilitate the planning, scripting,
and production of your program to meet your needs and designs.
The objective is to create a program of the best quality in the
least amount of time, and at a reasonable cost. The accuracy and
amount of information you provide in this form will be most
important in meeting your objectives.
Keep a copy of this completed form for your reference and send a
copy to PAO. This form must be completed before you can borrow a
video camera.
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Exhibit 2
PREPRODUCTION QUESTIONNAIRE
Requester:
Phone:
Title:
Mgmt. Code:
1. What is the subject of your program?
2. Who is the audience?
Local public
Visiting public
State or other Federal agencies
Forest Service management
Local employees
Regional employees
Out-of-Region employees
Other (please specify)
3. What are the objectives of the program?
Provide new information
Revise/Update information
Teach techniques or skills
Modify attitudes or behavior
Motivate or stimulate
Other (please specify)
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Exhibit 2--continued
4. How will the program be used?
By individual viewers without other support material
By individual viewers with other support material
Group viewing, without other support material
Group viewing, as part of a guided presentation or training session
Other (please specify)
5. Will other support material be required?
None
Brochure
Leader's guide
Training text
Quiz
Other
6. What is your target date for completion?
7. What is the cost limitation for this production?
8. Simply state your program goal:
9. Briefly summarize the information content of the program:
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Exhibit 2 -- continued
10. What do you want the program to accomplish?
After viewing this program, the viewer will be able to:
1.
2.
3.
4.
Other comments:
11. Contacts (Sources of information, people who will be working on the
project):
Name/phone
Name/phone
Name/phone
Name/phone
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