1200-1998-1-Transmittal
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FOREST SERVICE MANUAL
CORONADO NATIONAL FOREST
TUCSON, AZ
FSM – 1200 - ORGANIZATION
CHAPTER 1230– DELEGATIONS OF AUTHORITY AND RESPONSIBILITY
Supplement No.: 1200-98-1.
Effective Date: January 12, 1998
Duration: This supplement is effective until superseded or removed.
Approved: JOHN M. MCGEE
Forest Supervisor
Date Approved: 01/12/1998
Posting Instructions: Supplements are numbered consecutively by title and calendar year. Post
by document; remove the entire document and replace it with this supplement. Retain this
transmittal as the first page(s) of this document. The last supplement to this title was CNF
Supplement 1200-95-1 to FSM 1230.
New Document
1236 thru 1238.3
8 Pages
Superseded Document(s)
1200-95-1
Effective Date 11/01/1995
1236 thru 1238.2
1200-95-1
November 1, 1995
8 Pages
Digest: Revises General Delegation and Signing Authorities. Supersedes CNF Supplement
1200-05-1 dated November 1995.
CNF SUPPLEMENT
EFFECTIVE DATE: January 12, 1998
DURATION: This supplement is effective until superseded or removed.
1200-98-1
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FSM 1200 - ORGANIZATION
CHAPTER 1230 – DELEGATIONS OF AUTHORITY AND RESPONSIBILITY
TITLE 1200 ORGANIZATION
CORONADO SUPPLEMENT 1200-98-1
EFFECTIVE 01/12/98
CHAPTER 1230 DELEGATION OF AUTHORITY AND RESPONSIBILITY
1236 - Delegations of Authority to Field Positions
1236.41 - Forest Supervisors. At the beginning of each calendar year the Forest Supervisor will
update an annual schedule assigning Acting Forest Supervisor responsibility to Staff Officers on
a rotating monthly basis. The assigned Staff Officer will serve as Acting Forest Supervisor
during the absence of both Forest Supervisor and the Deputy Forest Supervisor. The Forest
Supervisor/Deputy Forest Supervisor will keep the Acting informed of travel plans and critical
action items that may be anticipated during such absences. The Administrative Officer will
serve as the primary backup when the designated Staff Officer is not available. District Rangers
will be assigned Acting Forest Supervisor responsibilities on a negotiated basis relative to
availability and scheduling needs. The designated District Ranger will replace the designated
Staff Officer for the particular time period and will carry out the Acting responsibilities from the
Supervisor's Office.
In the absence of the Forest Supervisor and Deputy Forest Supervisor, the Acting Forest
Supervisor will be available in the Supervisor's Office during regular office hours (7:30 a.m. to
4:30 p.m.) and be available for contact during non-work hours including weekends. The Acting
Forest Supervisor may appoint another staff person acting if it is necessary to be away from the
office.
The Support Services Supervisor will handle all routine mail and telephone calls for the Forest
Supervisor and his Acting, when he/she is present. However, specific requests to speak to the
Forest Supervisor, mail, or visitors of an important nature may be referred directly to the Forest
Supervisor/Deputy Forest Supervisor, or Acting, if he/she is present.
The Acting Forest Supervisor will determine the need for a Monday morning Staff meeting
following their week of duty. They will establish the agenda and schedule the meeting.
In the absence of the Forest Supervisor or Deputy Forest Supervisor, the Acting Forest
Supervisor will determine when Administrative Leave is appropriate due to adverse weather
conditions or other similar emergency situations. The Acting will consult with other local
agencies and the Forest Safety Officer before granting leave. Should the office be closed, the
Regional Office and Ranger District Offices will be notified.
1236.42 - Delegations of Authority of Field Positions. The Forest Supervisor is responsible and
accountable to the Regional Forester for the management, protection, development and
CNF SUPPLEMENT
EFFECTIVE DATE: January 12, 1998
DURATION: This supplement is effective until superseded or removed.
1200-98-1
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FSM 1200 - ORGANIZATION
CHAPTER 1230 – DELEGATIONS OF AUTHORITY AND RESPONSIBILITY
administration of the Coronado National Forest. Forest Service policy FSM 1230.3 requires
delegation of responsibility for work, authority for specific actions and decision making to the
lowest practical level.
The Coronado Staff Officers are responsible for furnishing guidance, assistance and training in
their functional fields. They are expected to provide or obtain technical, procedural or
interpretive advice, assistance, recommendations and alternatives that assist Line Officer
decision making.
1236.42a - Delegations Applicable to All Staff Officers. Some activities are part of each
functional job. Although coordinating responsibilities are delegated, each staff officer will
consider and apply standards and procedures in the following activities:
1. 1340
Management Improvements
2. 1380
Reports Management
3. 1410
Management Reviews
4. 1500
External Relations
5. 1600
Information Services
6. 1920
Land and Resource Management Planning
7. 1930
Program Development and Budgeting
8. 1950
Forest Service National Environmental Policy Act (NEPA)
9. 1960
Policy Analysis
10. 5330
Law Violations
11. 6100
Personnel
12. 6610
Computer Technology Management
13. 6700
Safety and Health Program
1236.42b - Specific Delegations to Staff Officers. Staff Officers are delegated the authority and
responsibility to guide and assist Line Officers within their assigned areas. In addition, they will
develop and recommend needed policies and procedures.
CNF SUPPLEMENT
EFFECTIVE DATE: January 12, 1998
DURATION: This supplement is effective until superseded or removed.
1200-98-1
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FSM 1200 - ORGANIZATION
CHAPTER 1230 – DELEGATIONS OF AUTHORITY AND RESPONSIBILITY
Incumbents will sign over their name and title any routine correspondence and reports within
their jurisdiction. Routine correspondence is defined as that dealing with interpretation of
programs within the framework of existing policy, enforcement, interpretation of technical
operating procedures, and disseminating or seeking information. An Acting Staff Officer should
be designated in writing, to serve in the absence of the Staff Officer. The Acting Staff Officer
signs "for" over the name and title of the Staff Officer. Staff Officers are personally responsible
for ensuring all documents are prepared to the quality standards outlined in the Government
Style Manual, Correspondence Handbook, and Directives Preparation Handbook. They will
ensure timely responses to all incoming correspondence and obtaining required concurrences of
other Staff Officers prior to signature. Correspondence involving two or more functional
activities will carry dual file designations.
In addition, certain approval and signing authorities are delegated to Staff Officers. Staff
Officer's area of responsibility corresponds to FSM titles as follows:
1.Administrative Officer
1000
1100
1200
1300
1400
1580
1700
1800
1930
6100
6200
6300
6400
6500
6600
2.Aviation, Fire, & Safety Staff Officer
3100
5300
Law Enforcement
Coordinator
4400
5100
5700
6700
Safety Coordinator
3700
3900
4000
6270
6610
Research Coordinator
FOIA
GIS
3.Ecosystem Management Staff Officer
1330
1570
1900
3000
3600
Ecosystem Mgmt
Admin Appeals
CNF SUPPLEMENT
EFFECTIVE DATE: January 12, 1998
DURATION: This supplement is effective until superseded or removed.
1200-98-1
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FSM 1200 - ORGANIZATION
CHAPTER 1230 – DELEGATIONS OF AUTHORITY AND RESPONSIBILITY
4.Engineering & Minerals Staff Officer
2130
2160
2170
2450
2800
(Roads)
7000
7400
7500
7600
7700
5.Natural Resources Staff Officer
2000
2100
2150
2200
3300
3400
3500
4000
4100
2400
2500
2600
3200
4200
4300
4500
4700
4800
6.Public Affairs Officer
1500
1600
7.Recreation and Lands Staff Officer
2300
2700
4900
5400
5500
1236.43 -National Forest Signing Authorities. In general, correspondence originating in the
Supervisor's Office will be signed by the responsible Staff Officer. Correspondence and specific
items requiring the attention of the Forest Supervisor will be referred to him or the Deputy Forest
Supervisor for signature. Other exceptions are official titles conferred with specific delegations
such as: Contract Officer, Contracting Officer's Representative, Collection Officer, Certifying
Officer, Employment Officer, Engineering Representative, etc.
1238.1 - Forest Supervisor. The following are the specific items requiring the attention and
signature of the Forest Supervisor.
1. Documents involving new policy or program direction and changes in established
policy. (This would include Annual Allocation).
CNF SUPPLEMENT
EFFECTIVE DATE: January 12, 1998
DURATION: This supplement is effective until superseded or removed.
1200-98-1
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FSM 1200 - ORGANIZATION
CHAPTER 1230 – DELEGATIONS OF AUTHORITY AND RESPONSIBILITY
2. Critical relations with users, or with other Federal or State Agencies.
3. Replies to RO on all formal reviews.
4. Final approval of personnel actions, favorable and adverse.
5. Forest supplements to the directives system.
6. Sensitive or controversial decision notices.
7. Other activities requiring the emphasis of the Forest Supervisor.
The designated Acting Forest Supervisor will sign "for" over the name and title of the Forest
Supervisor except for the following:
1. Orders which close or restrict the use of an area under 36 CFR 261.50.
2. Documents sent for inclusion in the Federal Register.
These items must be signed over the title Acting Forest Supervisor.
1238.2 - Deputy Forest Supervisor. The Deputy Forest Supervisor will normally sign "for" over
the name and the title of the Forest Supervisor but he/she may also sign over the title of Deputy
Forest Supervisor. The Deputy Forest Supervisor may sign all correspondence reserved for the
Forest Supervisor except those matters of prime importance which require the personal attention
of the Forest Supervisor.
1238.3 - Staff Officers. During the absence of the Forest Supervisor and Deputy Forest
Supervisor, the designated Acting Forest Supervisor will sign all routine correspondence
ordinarily signed by the Forest Supervisor.
Where a delay in signing important correspondence would adversely affect the Forest program,
and when the Forest Supervisor and Deputy Forest Supervisor will be absent from the office for
five days or more, the Acting Forest Supervisor will sign. All correspondence will be signed
"for" over the name and title of the Forest Supervisor.
The Acting Forest Supervisor is designated and delegated authority to sign as employee
supervisor on time and attendance reports for Forest Group Leaders, and in their infrequent
absence, for Sub Staff who report to them.
Staff Officers are also delegated authority to sign "for" the Forest Supervisor in the following
area. These authorities are not redelegable. These are continuing authorities and can be
exercised irrespective of Acting Forest Supervisorn designation. When the Staff Officer is
absent, the items will be signed by the Forest Supervisor or Deputy Forest Supervisor. In the
CNF SUPPLEMENT
EFFECTIVE DATE: January 12, 1998
DURATION: This supplement is effective until superseded or removed.
1200-98-1
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FSM 1200 - ORGANIZATION
CHAPTER 1230 – DELEGATIONS OF AUTHORITY AND RESPONSIBILITY
absence of the Forest Supervisor or Deputy Forest Supervisor, functionally assigned authorities
will be signed by the Acting Forest Supervisor. Any of these items which the staff has particular
concern about will be submitted to the Forest Supervisor for signature.
1. Administrative Officer
a.Travel authorization, advance of funds and reimbursement vouchers
b. Collection Officer Designation and Revocation
c. Public Voucher for Refund
d. Human Resource Reports
e .Time and Attendance reports
2. Aviation, Fire, & Safety Staff Officer
a. Red Cards
3. Ecosystem Management Staff Officer
a. Out year budget proposals and updates
4. Engineering & Minerals Staff Officer
a.Construction change orders on roads and engineering projects
b. Year end accomplishment and revision reports
c. Economic analysis reports
d. Construction Plans & Specifications
e. Requests for contract action (form 6300-4)
f. Reports of Purchaser Credit for Specified Road Construction
(form 2400-21) and Construction Cost Adjustment for
Specified Roads
g. Requests for Mineral Examination
h. Special Use Permits (All Mineral Sales and Development, and
CNF SUPPLEMENT
EFFECTIVE DATE: January 12, 1998
DURATION: This supplement is effective until superseded or removed.
1200-98-1
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FSM 1200 - ORGANIZATION
CHAPTER 1230 – DELEGATIONS OF AUTHORITY AND RESPONSIBILITY
Land Uses, except Recreation and Cultural Resource permits)
5. Natural Resources Staff Officer
a. Allotment Management Plans
b. Annual Grazing and Wildlife Reports
C. Range and Wildlife analysis and production utilization studies
d. Timber sale contracts (to be signed as Contracting Officer)
e. SAB plans
f. Timber Sale Statement of Account
g. Report of Sale 2400-17 and 19
h. Timber Sale Report and Appraisals
i. Pesticide Use Reports
j. Wildlife Reports
6. Public Affairs Officer
a. Public Affairs Plan
b. News Releases
7. Recreation & Lands Staff Officer
a. Recreation & Lands Permits issued in Wilderness longer than one year
b. Cultural Resource Clearance Reports
c. Approval of Special Use Application and Transfers longer than one year
d. Proof of posting and publication
e. Land line location documents and plats
CNF SUPPLEMENT
EFFECTIVE DATE: January 12, 1998
DURATION: This supplement is effective until superseded or removed.
1200-98-1
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FSM 1200 - ORGANIZATION
CHAPTER 1230 – DELEGATIONS OF AUTHORITY AND RESPONSIBILITY
The above delegations require that the incumbent of the positions mentioned assures themselves
that coordination with other functions have been satisfied before signing. These continuing
authorities will give each Staff Officer additional responsibility to assure that actions are in
accordance with standards and conform to Forest policies and programs. It is the Staff Officer's
responsibility to keep the Forest Supervisor informed of pertinent functional happenings. Staff
Officers and Section Heads are also authorized to sign, using their working title, routine
correspondence such as technical recommendations, requests for information or clarification.
The author of correspondence is responsible for determining signing responsibility.