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EFFECTIVE 5/13/96
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FSH 6509.33 - FEDERAL TRAVEL REGULATIONS
R-6/PNW SUPPLEMENT 6509.33-94-1
EFFECTIVE 08/02/94
CHAPTER 301-1 – APPLICABILITY, AND GENERAL RULES
Subpart A—Authority, Applicability, and General Rules
301.1.1 - Authority.
(g) Redelegation to Regional Foresters, Station Directors, Area Directors, and
Director Forest Products Laboratory.
(1) General delegation. The Assistant Director, Financial Operations, Financial
Management is delegated authority to authorize and approve travel within the authorities
delegated to the Regional Forester and Station Director. Authority to approve for the Assistant
Director is further delegated in priority sequence to Financial Assistant – Travel Section,
Supervisory Accountant – Travel Section, and designated Acting Assistant Director, Financial
Operations, Financial Management.
(2) Redelegations to Regional Office Staff Directrors and Station and Area
Assistant Directors. Regional Office Directors and Deputy Station Directors and delegated
authority to approve transportation and standard per diem rates for individual trips on Form AD202, Travel Authorization, for associated travel within the continental United States (and Alaska
for PNW employees) for the following types of travel:
-
Site visits.
Information meetings.
Use of non-contract city-pair carrier.
Attendance at short-term training for less than 30 days.
Detail of staff’s employees to another location for less than 30 days.
Attendance at approved external meetings or conferences.
(i) Redelegation to Research and Area field offices. PNW Program Managers and
the CRGNSA Area Manager are delegated the authority to sign trip-by-trip authorizations
covering transportation and standard per diem or approved local field rate for the travel of their
employees (including volunteers) for the following types of travel:
- Site visits within the continental United States and Alasaka.
- Information meetings within the continental United States and Alaska.
- Use of non-contract city-pair carrier.
- Detail of employees to another location for less than 30 days.
- Short-term training of less than 30 days within the continental United States and Alaska when the
authority to approve the attedance is also delegated.
- Attendance at approved external meetings or conferences.
Authority is delegated to PNW Station Assistant Directors, Program Managers and shared
service forest fiscal officers to approve travel an an actual subsistence basis for PNW employees.
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EFFECTIVE 08/02/94
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General delegation. Authority for setting per diem rates less than the standard rate is restricted
to the Station Director. To request a special per diem rate, the research lab must submit an AD202, Travel Authorization, with the recommended per diem rate to the Director of Financial
Management with an explanation justifying the rate. However, Deputy Station Directors and
Program Managers are authorized to approve AD-202, Travel Authorizations, for special rates
that have been previously established by the Director of Financial Management, such as the selfsubsistence rate found in section 301-7.2.
(3) Special delegation to fiscal officers. Fiscal officers at the individual research labs
and the CRGNSA are delegated the authority to approve travel under a limited open (type B)
authorization for their unit employees and volunteers. This authority may not be redelegated.
301-1.3 – General rules.
(c) Definitions.
(18) Fiscal Officer. The Fiscal Officers for the PNW Director’s Office shall be the
Director for Administration, the Region 6 Director of Financial Management, Assistant Director,
Financial Operations, Supervisory Accountant – Travel Section, and Supervisory Financial
Assistant – Travel Section. For research field locations, the Fiscal Officer shall be the research
lap Administrative Officer or the shared service forest Administration Officer, Budget and
Finance Officer or Financial Manager.
(q) Travel of non-Government persons. When requesting authorization for commercial
transportation and/or per diem or subsistence for group travel of 5 or more non-Government
persons, prepare an AD-202, Travel Authorization and submit it, along with a justification
statement answering the questions contained in WO supplementation to FTR 301-1.3(q), to the
Director of Financial Management. The justification should be signed by the appropriate Forest
Supervisor, RO Director, or PNW Program Manager as concurrence for approval of the travel.
The AD-202 should be mailed in the time to reach Financial Management at least 10 days before
travel is scheduled to begin.
RO Directors, Forest Supervisors, Program Managers or their acting may approve the use of
Government-owned, -leasaed, or –rented vehicles for non-Government persons when no per
diem or subsistence is involved.
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EFFECTIVE 08/02/94
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Subpart B—Official Government Business Travel
301-1.102
Guidelines for issuing travel authorizations.
(b)
Levels of approval and requirements for special purpose travel.
(1)
Foreign travel.
(i)
Incidental travel. Travel within Canada which is “incidental” to traveling between
points within the U.S. is not considered foreign travel, and travel costs are covered under routine
travel authorizations at standard rates. Examples of “incidental travel” include; 1) an employee
driving from a point in the U.S. but passing through Canada and stopping for a night enroute to
locations in the U.S., 2) fire duty near the Canadian border where the employee spends the night
in a nearby Canadian motel rather than drive a considerable distance to reach a U.S. motel. Per
diem in such cases shall be based on the rate in effect for the lodging location.
(ii) Across-the-border-work trips. Forest Supervisors of the Mt. Baker-Snoqualmie,
Okanogan, and Colville National Forest are authorized to approve one day across-the-border
work trips where lodging is not required. These are defined as trips to Canada by employees
who regularly perform their duties in such close proximity to the borders that short trips across
the border are necessary. Although the Forest Supervisor may approve this travel, a copy of the
approved FS-6500-1, Foreign Travel Proposal, must still be sent to the foreign travel coordinator
in the Regional Office for reporting purposes.