6509.17,40
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FOREST SERVICE HANDBOOK
Portland, Oregon
FSH 6509.17 - AUTOMATED TIMBER SALE ACCOUNTING HANDBOOK
R-6 Supplement No. 6509.17-92-4
Effective October 5, 1992
POSTING NOTICE. Supplements to this handbook are numbered consecutively.
Check the last transmittal sheet received for this handbook to see that the above
supplement number is in sequence. If not, obtain intervening supplement(s) at once
from the Information Center. Do not post this supplement until the missing one(s)
is received and posted. After posting, place the transmittal at the front of the title
and retain until the first transmittal of the next calendar year is received.
The last R-6 Supplement to this handbook was 6509.11k-92-3 (6509.17,30)
Document Name
6509.17,40
Digest:
Finalizes Region 6 ATSA chapter previously in draft.
/s/ John E. Lowe
JOHN E. LOWE
Regional Forester
Superseded New
(Number of Sheets)
3
R6 SUPPLEMENT 6509.17-92-4
EFFECTIVE 10/05/92
6509.17,40
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FSH 6509.17 - AUTOMATED TIMBER SALE ACCOUNTING HANDBOOK
R-6 SUPPLEMENT 6509.17-92-4
EFFECTIVE 10/5/92
CHAPTER 40 - NEW PERMIT INPUT, RECURRING TRANSACTIONS,
MODIFICATIONS AND DELETIONS OF BASIC PERMIT DATA
41 - PERMIT SUBSYSTEM. A decision based on the complexity of the sale, the
contract requirements needed for protection of the resources, as well as the value
referred to in the parent text, should be used to determine if a commercial sale will
be sold on a permit or other contract form.
42 - BASIC PERMIT DATA.
42.1 - 7001 Transaction - Permit Information (Form FS-6500-200).
42.14b - Sale Purpose Code. Currently Region 6 does not use the last two positions
to further define the categories. Use "00" until further notice.
42.14c - Sale Tracking and Reporting System (STARS) Sale Number. The STARS
sale number is assigned at the Forest, usually by the STARS coordinator.
42.14d - Proclaimed or Other Unit Identification. Since counties share in receipts
for miscellaneous forest products, it is important to accurately code proclaimed unit
information in ATSA. A separate permit is necessary for each proclaimed unit
entered.
42.14e - Number of Permits. Christmas tree permits can be summarized and
entered into the permit subsystem. If the total number of permits exceeds 999,
enter a 9 into this field, but show the actual number of Christmas trees sold in the
sold quantity field on transaction 7002.
42.14g - Permit Use Code. The Form Type and Personal Use Code will normally be
the same. Form type 7 (Commercial Christmas Trees) are coded as Permit Use
Code 4.
42.14h - Size Class. Enter size class code "1" for all Christmas tree sales. When the
value of summarized personal use fuelwood exceeds $300.00, code ATSA as size
class "3" because the individual value of each permit is less than $300.00.
42.14l - Term Date. After a permit has been closed, permit data may not be
modified, nor can the permit be re-opened. Natural Language changes to permit
data are not allowed.
42.2 - 7002 Transaction - Species-Quantity-Value-Conversion Factor (Form FS6500-200).
R6 SUPPLEMENT 6509.17-92-4
EFFECTIVE 10/05/92
6509.17,40
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42.22 - Modify a Species-Product-Unit of Measure. The SPU cannot be modified;
however, the parent text describes a process to modify the sold quantity and values
to zero, enter the correct information again, and delete the incorrect SPU.
42.24a - Species-Product-Unit of Measure Combination.
1. Species. Acceptable Regional species codes are listed in table R0700. This
list includes the following species codes used for miscellaneous non-convertible
products.
Species Code
Species Name
MUSH
FERN
MOSS
BG
BURL
MISC
Mushrooms
Ferns
Moss
Beargrass
Burls
Misc. Products
2. Product. Use product code 15 (Xmas Tree) for Christmas tree sales.
3. Unit of Measure (U/M). Use unit of measure code 04 (Piece) for Christmas
tree sales.
42.24f - Conversion Factor. To ensure accurate upward reporting, Forests should
enter the product and unit of measure shown on the permit and convert to MBF
using columns 44-53. For example, if the permit is sold as fuelwood enter it as
product code 07 (Fuelwood), unit of measure 02 (Cords), and the correct conversion
factor, and 01 as the conversion unit of measure.
42.3 - 7003 Transaction - Permit Distribution Data (Form FS-6500-200).
42.31 - Normal Distribution Accounts. An approved plan is required in order to
collect KV and SSF funds on 2400-4 permits. Use guidance found in FSM 2477 and
FSH 2409.19, Renewable Resource Uses for Knutson-Vandenberg (K-V) Fund
Handbook, and FSM 2435 - Salvage Sales.
42.4 - 7004 Transaction - Cash Amounts (Form FS-6500-200). Cash payments for
permits are collected into a data collection file at KCCC and are passed to ATSA the
third working day following the end of the current processing month. Cash
payments will not process as valid until the basic permit data is entered into ATSA.
Forests should ensure permits are entered prior to permit collections being
processed. If payments are invalid, Forests will have to enter them manually after
the permit data has been entered. This can be done within the same ATSA
processing cycle.