6509.17,24.44-24.7
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FOREST SERVICE HANDBOOK
Portland, Oregon
FSH 6509.17 - AUTOMATED TIMBER SALE ACCOUNTING HANDBOOK
R-6 Supplement No. 6509.17-92-8
Effective November 13, 1992
POSTING NOTICE. Supplements to this handbook are numbered consecutively.
Check the last transmittal sheet received for this handbook to see that the above
supplement number is in sequence. If not, obtain intervening supplement(s) at once
from the Information Center. Do not post this supplement until the missing one(s)
is received and posted. After posting, place the transmittal at the front of the title
and retain until the first transmittal of the next calendar year is received.
The last R-6 Supplement to this handbook was 6509.17-92-7. (6509.17,23.6424.43)
Document Name
6509.17,24.44-24.7
Digest:
Finalizes Region 6 ATSA chapter previously in draft.
/s/ John E. Lowe
JOHN E. LOWE
Regional Forester
Superseded New
(Number of Sheets)
4
R6 SUPPLEMENT 6509.17-92-8
EFFECTIVE 11/13/92
6509.17,24.44-24.7
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FSH 6509.17 - AUTOMATED TIMBER SALE ACCOUNTING HANDBOOK
R-6 SUPPLEMENT 6509.17-92-8
EFFECTIVE 11/13/92
CHAPTER 20 - NEW SALES INPUT, RECURRING TRANSACTIONS AND
MODIFICATIONS - DELETIONS OF BASIC CONTRACT DATA
24.44 - 4004R Transaction - Down Payment Deposit Assignment (Form FS-6500190). Once the 4001 transaction has been processed for Down Payment Deposits
covered by cash, forests should be sure to process the 4004R transaction to freeze
the cash before any charges are made. The ATSA system will not freeze any credits
until the full amount of credits to be applied towards the down payment is
available.
24.46 - 4006R Transaction - Normal Distribution Management Code Adjustments
(Form FS-6500-181).
24.46c - Adjust from Management Code. ATSA has been designed with a "fail safe"
system. When the user enters $.50 per MBF as the minimum to principal account,
ATSA automatically multiplies $.50 times the volume removed. The product of the
computation is entered into component 80 in the contract data base. As deposits
are made into a principal account (usually NFF), the account cannot be reduced
below the component 80 balance. If the user tries to transfer collections from the
principal account to other stumpage accounts, using a 4006 card, it will appear that
he/she has succeeded. The transactions appear as a valid transaction on the
edit/update report. In processing edits for the 4006 card, ATSA only determines if
the amount is available in the principal account from which the funds are being
transferred. During monthly processing, however, ATSA compares the new
principal account balance to the balance in component 80. If the new principal
account balance is below component 80, ATSA changes the principal account
balance to equal component 80. Thus the user thinks the entire transfer was
successful when in fact ATSA overrides the transaction to protect the component 80
value at monthend. The only way to correct this is through a natural language
change to change component 80 to zero. In the next processing month, a 4006
would work correctly.
On qualifying SFF sales, the user can avoid the NLC by simply entering $00.00 on
the 0104 card in columns 57-80, where appropriate, on initial input of the contract
into ATSA. This will prevent the minimum requirement from being established in
component 80 and is a valid reflection of the contract as long as it is a qualifying
salvage sale. This allows the user to update the SSF plan and transfer money
without incident.
24.5 - Transactions 5001R Through 5003R.
24.51 - 5001R Transaction - Species Volume Transaction (Form FS-6500-182). Use
this transaction to charge for per acre material (PAM) volumes.
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If this transaction is used to enter miscellaneous volume on payment unit sales, the
volume will appear at the species level rather than the payment unit level within
the contract data base scan. The ATSA system will also use the current escalated
rate for the charge rate rather than the rate in effect at the time the payment unit
was released if the payment unit was released in a prior quarter.
24.52 - 5001R Transaction - Species Related Transactions (Form FS-6500-183).
24.52a - Quantity Adjustments. When a "flush" occurs, a Forest is prevented from a
month-end closure.
A flush is normally caused by minus adjustments that reduce existing volume or
value balances below zero. Following are some examples:
EXAMPLE 1:
Quantity adjustment is processed for -11.00 MBF
Total volume removed to date is 10.99 MBF
EXAMPLE 2:
Rate correction is processed for -$100.00
Total charges to date total $99.99
If a Forest has a minus adjustment that approaches the amount in the "to date"
field, the Forest should set their scheduler for a selective statement. If the selective
statement is incomplete the next morning, a flush has probably occurred.
Use the following method to charge value (at base rate) in those instances where
collections are received and you do not want unused PRC to convert to cash or
additional volume charged. An example of this would be a defaulted contract where
payment has been received for the default, and only distribution to NFF is desired.
EXAMPLE:
SPU
Action
Type
Qty
Sign
Qty
MBF
Base
Rate
Charge
Rate
PP
PP
QA
QA
+
-
1.00
1.00
7925.06
.01
7925.05
.01
0
7925.05
7925.05
Net Difference (Charges)
The ATSA system would show the charge of $ 7,925.05 at base rate value without
charging any additional volume. PRC would not be converted to cash.
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24.6 - Transations 6001R Through 6002R.
24.61 - 6001R Transaction - Payment Unit Quantity - Rate Transactions (Form FS6500-187). Once a payment unit has been released, and prior to reporting the unit
Cut, volume should be charged as it is removed from the unit. Report the partial
volume on a 6001 VT transaction. The computer will charge for the amount of
volume reported. When the unit is completely hauled, a 0302 transaction with a cut
date (code 3) will charge any remaining volume not reported on the 6001
transaction. The ATSA system will not allow more volume than that which is
established on the payment unit.
More than one 6001 transaction can be entered during the month. They will
accumulate on the final statement of account run for the month.
The ATSA system does not track volume by payment unit on the statement of
account, but does have the information on the contract scans. A record system to
track original payment unit volumes plus additions or deletions is useful.
24.62 - 6002R Transaction - Down Payment Deposit - Payment Unit Allocation
(Form FS-6500-191). Forests should note that the special provisions CT4.221 Advance Deposits (Option 1) dated 12/82, and (Option 2) dated 1/84 are the only
two provisions that allow for the use of this transaction.
24.7 - Transaction 9001R.
24.71 - 9001R Transaction - Contract Closure Information (Form FS-6500-188, Date
(Contract Data)). A complete list of contract closure codes can be found in the
Reports Handbook.