6509.17,21-23.15
Page 1 of 15
FOREST SERVICE HANDBOOK
Portland, Oregon
FSH 6509.17 - AUTOMATED TIMBER SALE ACCOUNTING HANDBOOK
R-6 Supplement No. 6509.17-92-5
Effective November 13, 1992
POSTING NOTICE. Supplements to this handbook are numbered consecutively.
Check the last transmittal sheet received for this handbook to see that the above
supplement number is in sequence. If not, obtain intervening supplement(s) at once
from the Information Center. Do not post this supplement until the missing one(s)
is received and posted. After posting, place the transmittal at the front of the title
and retain until the first transmittal of the next calendar year is received.
The last R-6 Supplement to this handbook was 6509.17-92-4 (6509.17,40).
Document Name
Superseded New
(Number of Sheets)
6509.17,21-23.15
15
Page Code
22.12--1 thru 23.73 (entire chapter)
Digest:
Finalizes Region 6 ATSA chapter previously in draft.
/s/ John E. Lowe
JOHN E. LOWE
Regional Forester
10
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
6509.17,21-23.15
Page 2 of 15
FSH 6509.17 - AUTOMATED TIMBER SALE ACCOUNTING HANDBOOK
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
CHAPTER 20 - NEW SALES INPUT, RECURRING TRANSACTIONS AND
MODIFICATIONS - DELETIONS OF BASIC CONTRACT DATA
21 - AUTOMATED TIMBER SALE ACCOUNTING CONTRACT GENERAL
INFORMATION.
21.2 - Contract Identifier. The established contract number sequence is as follows:
00000 - 79999 = Contracts
80000 - 88999 = Special Cases
89000 - 89999 = Trespass Cases
90000 - 99999 = Permits
21.5 - Contract Types and Transactions Required - Quick Reference Table.
The following tables (exhibits 01, 02, and 03) illustrate a crosswalk from the input
forms to the transaction types, and the input requirments by contract type. An
asterisk (*) following the action code M (modify) or D (delete) indicates that
restrictions apply or that only certain date items on the transaction may be
modified or deleted.
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
6509.17,21-23.15
Page 3 of 15
21.5 - Exhibit 01
R-6 ATSA CROSSWALK BY TRANSACTION
FORM #
TRANS. FSH
ACTION
6
3
6T
3T
FS-6500-170
FS-6500-170
FS-6500-170
FS-6500-170
FS-6500-188
FS-6500-171
FS-6500-172
FS-6500-172
FS-6500-173
FS-6500-188
FS-6500-174
FS-6500-172
FS-6500-174
FS-6500-170
FS-6500-170
FS-6500-175
FS-6500-170
FS-6500-170
FS-6500-189
FS-6500-189
FS-6500-189
FS-6500-188
FS-6500-176
FS-6500-176
FS-6500-177
FS-6500-178
FS-6500-179
FS-6500-180
FS-6500-190
FS-6500-179
FS-6500-181
FS-6500-182
FS-6500-183
FS-6500-184
FS-6500-185
FS-6500-186
FS-6500-187
FS-6500-191
FS-6500-188
0101
0102
0103
0104
0105
0201
0202
0203
0301
0302
0401
0402
0501
0601
0602
0603
0605
0701
0801
0901
0902
1901
2001
2002
2101
4001
4002
4003
4004
4005
4006
5001
5001
5002
5002
5003
6001
6002
9001
I,M,D*
I,M
I,M*
I,M
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M
I,M
M
I,M,D
I,M,D
I,M,D
I,M*,D
M
I,M,D
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x*
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x*
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x*
23.11
23.12
23.13
23.14
23.15
23.21
23.22
23.23
23.31
23.32
23.41
23.42
23.51
23.61
23.62
23.63
23.64
23.71
23.81
23.91
23.92
24.12
24.21
24.22
24.31
24.41
24.42
24.43
24.44
24.45
24.46
24.51
24.52
24.53
24.54
24.55
24.61
24.62
24.71
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x*
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
6509.17,21-23.15
Page 4 of 15
21.5 - Exhibit 02
R-6 ATSA CROSSWALK 2400-6 CONTRACTS
FORM #
TRANS.
FSH
ACTION
170
170
170
170
188
171
172
172
174
172
174
170
170
175
170
170
189
189
189
188
176
176
177
178
179
180
190
179
0101
0102
0103
0104
0105
0201
0202
0203
0401
0402
0501
0601
0602
0603
0605
0701
0801
0901
0902
1901
2001
2002
2101
4001
4002
4003
4004
4005
23.11
23.12
23.13
23.14
23.15
23.21
23.22
23.23
23.41
23.42
23.51
23.61
23.62
23.63
23.64
23.71
23.81
23.91
23.92
24.12
24.21
24.22
24.31
24.41
24.42
24.43
24.44
24.45
I,M,D*
I,M
I,M*
I,M
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M
I,M
M
I,M,D
I,M,D
I,M,D
I,M*,D
M
I,M,D
R
R
R
R
R
R
R
R
181
182
183
184
185
186
188
4006
5001
5001
5002
5002
5003
9001
24.46
24.51
24.52
24.53
24.54
24.55
24.71
R
R
R
R
R
R
R
INPUT
Purchaser name
Purchaser address
Basic contract information
Proc unit, TSPIRS SPC, STARS#
Rate effective dates (Discounting)
Species, Volume, Rates
Conversion factors
TPV in base rates
Stumpage distribution
Mgmt code for TPV
Associated charges
PC/CS Limits
PC Trans-in, Cont.,
Suppl limits
PC/CS Limit adjustments
SBO
Scheduled rate redetermination
Down payment deposit & req. removal
Midpoint pymt date and amount
Midpoint pymt date adj
Sale status dates and codes
Account projections
Remarks
Raft deck
Cash Transactions (CP,CR,CT,CC)
Estab PC/CS, Transfer of PC/CS
Withdraw IPC on trans out
Down pymt freeze
Cash payment Contributed/Supplemental
Stump dist mgmt code adjustments
Volume transactions (Within QTR)
Quantity adj/rate corrections
Assoc Charges on VT,QA,RC
04 CH Type - Local Assoc Charges
Lump sum assoc charges
Removed/Scaled/Closed dates & codes
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
6509.17,21-23.15
Page 5 of 15
21.5 - Exhibit 03
R-6 ATSA CROSSWALK 2400-6T CONTRACTS
FORM #
TRANS.
FSH
ACTION
INPUT
170
170
170
170
188
171
172
172
173
188
174
172
174
170
170
175
170
170
189
0101
0102
0103
0104
0105
0201
0202
0203
0301
0302
0401
0402
0501
0601
0602
0603
0605
0701
0801
23.11
23.12
23.13
23.14
23.15
23.21
23.22
23.23
23.31
23.32
23.41
23.42
23.51
23.61
23.62
23.63
23.64
23.71
23.81
I,M,D*
I,M
I,M*
I,M
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M,D
I,M
I,M
M
I,M,D
I,M,D
I,M,D
189
189
188
176
178
179
180
190
179
0901
0902
1901
2002
4001
4002
4003
4004
4005
23.91
23.92
24.12
24.22
24.41
24.42
24.43
24.44
24.45
I,M*,D
M
I,M,D
R
R
R
R
R
R
181
183
184
185
186
187
191
188
4006
5001
5002
5002
5003
6001
6002
9001
24.46
24.52
24.53
24.54
24.55
24.61
24.62
24.71
R
R
R
R
R
R
R
R
Purchaser name
Purchaser address
Basic contract information
Proc unit, TSPIRS SPC, STARS #,
Rate effective dates (Discounting)
Species, Volume, Rates
Conversion factors
TPV in base rates
Pymt Unit Volumes
Pymt Unit Dates
Stumpage distribution
Mgmt code for TPV
Associated charges
PC/CS Limits
PC Trans-in, Cont., Supl. limits
PC/CS Limit adjustments
SBO
Scheduled rate redetermination
Down payment deposit
& req. removal
Midpoint pymt date and amount
Midpoint pymt date adj
Sale status dates and codes
Remarks
Cash transactions (CP,CR,CT,CC)
Estab PC/CS, Transfer of PC/CS
Withdraw IPC on trans out
Down pymt freeze
Down payment Contributed/Supplemental
Stump dist mgmt code adjustments
Quantity adj/rate corrections
Assoc Charges on VT, QA, RC
04 CH Type - Local Assoc Charges
Lump sum assoc charges
Pymt Unit vol/rate transactions
Down pymt - pymt unit allocation
Removed/Scaled/Closed
dates & codes
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
6509.17,21-23.15
Page 6 of 15
21.7 - Service-wide and Regional System Tables.
The following tables (exhibits 01 and 02) show the crosswalk/conversion between
ATSA, the Central Accounting System (CAS), and the Timber Sale Program
Information Reporting System (TSPIRS).
21.7 - Exhibit 01
------ATSA-----FUND ID & NAME
REVENUE
CLASS
PRE-STRUCTURED
MGMT CODE
TSPIRS
CLASS
------CAS----FUND ID & NAME
02 NFF
03 GRASS/LUP
04 CWFS-KV
05 O&C LANDS
05 OTHER AGENCIES
06 LAND EXCH.
17 MISC SUSPENSE
20 SLASH DISPOSAL
21 RD MTCE
ND
ND
ND
ND
ND
ND
ND
AC
AC
8981XX
8991XX
XXXXXX
899031
889XXX
861XXX
878XXX
XXXXXX
XXXXXX
TM SALES
TM SALES
TM SALES
TM SALES
TM SALES
ASSO.CHG
ASSO.CHG
ASSO.CHG
ASSO.CHG
25 TM PROP VALUE
26 COST SHARE
30 IMP RDS/TRAIL
ND
AC
AC
899024
866XXX
XXXXXX
ASSO.CHG
ASSO.CHG
ASSO.CHG
31 IMP OTHER
AC
XXXXXX
ASSO.CHG
32 PROT-FIRE
AC
XXXXXX
ASSO.CHG
33 PROT-OTHER
AC
XXXXXX
ASSO.CHG
34 CWFS-SLASH
AC
XXXXXX
ASSO.CHG
35 CWFS-OTHER
AC
XXXXXX
ASSO.CHG
36 SCALING SERV.
AC
XXXXXX
ASSO.CHG
37 CONT EXT COST
AC
XXXXXX
ASSO.CHG
50 FINES & PEN.
51 INTEREST
52 NON-PERF
53 MISC SUSP.
AC
AC
AC
AC
899009
899013
899015
863XXX
873XXX
PENALTY
INTEREST
PENALTY
ASSO.CHG
ASSO.CHG
5008 NFF RECEIPTS
5896 NAT GRASSLAND
CWKV
5882 O&C LANDS
BCBC BUDG CLEAR
SDSD SUS. LAND EXCH.
SDSD MISC. SUSPENSE
BDBD BRUSH DISPOSAL
CWFS COOP WORK
OTHER
3220 GF PROP RECEIPTS
SDSD SUSP. COST SHARE
CWFS COOP WORK
OTHER
CWFS COOP WORK
OTHER
CWFS COOP WORK
OTHER
CWFS COOP WORK
OTHER
CWFS COOP WORK
OTHER
CWFS COOP WORK
OTHER
CWFS COOP WORK
OTHER
CWFS COOP WORK
OTHER
1099 FINES,PEN, FORF
1435 GF PROP INTEREST
3220 GF PROP RECEIPTS
SDSD CASH IN LIEU
SDSD FEE SHARE PEND.
875XXX
ASSO.CHG
SDSD BALANCE HELD
878XXX
ASSO.CHG
SDSD MISC SUSPENSE
884XXX
XXXXXX
909XXX
XXXXXX
ASSO.CHG
ASSO.CHG
N/A
TM SALES
BCBC UNEARNEDCOSTSH
RIRI REST. OF IMPV.
SDSD FROZ. EP (TM)
SSSS TM SALVAGE
54 MISC BUDG
55 RESTOR. IMP
60 CASH DEPOSIT
88 SSF
AC
AC
DP
ND
*The X's indicate fields that will be assigned by B&F. When the above management
code field has all X's the first digit must not begin with an "8" or "9".
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
6509.17,21-23.15
Page 7 of 15
21.7 - Exhibit 02
ADMINISTRATIVE
UNITS
01 DESCHUTES
02 FREMONT
03 GIFFORD
PINCHOT
04 MALHEUR
05 MT. BAKER-SNOQ.
06 MT. HOOD
07 OCHOCO
08 OKANOGAN
09 OLYMPIC
10 ROGUE RIVER
11 SISKIYOU
12 SIUSLAW
14 UMATILLA
15 UMPQUA
16 WALLOWAWHITMAN
17 WENATCHEE
18 WILLAMETTE
20 WINEMA
21 COLVILLE
PROCLAIMED UNITS
NFF
ACCOUNT #
421 DESCHUTES
422 FREMONT
522 GIFFORD
PINCHOT
528 SNOQUALMIE
426 MALHEUR
526 MT. BAKER
528 SNOQUALMIE
424 MT. HOOD
427 OCHOCO
521 OKANOGAN
527 OLYMPIC
428 ROGUE RIVER
429 SISKIYOU
431 SIUSLAW
432 UMATILLA
433 UMPQUA
434 WALLOWA
898101
898102
898103
436 WHITMAN
531 WENATCHEE
528 SNOQUALMIE
437 WILLAMETTE
438 WINEMA
523 COLVILLE
146 KANIKSU
898166
898117
898155
898118
898120
898121
898154
898155
898104
898105
898155
898106
898107
898108
898109
898130
898131
898112
898114
898115
898116
TSDF = 870XXX WHERE XXX IS THE PROCLAIMED UNIT NUMBER
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
6509.17,21-23.15
Page 8 of 15
22 - AUTOMATED TIMBER SALE ACCOUNTING FORMS INFORMATION.
22.6 - Road Related Transactions (Form FS-6500-179) and Withdrawal of Ineffective
Transferred Credit (Form FS-6500-180). Use form FS-6500-179, Road Related
Transactions Recurring Data, when entering purchaser or cost share credit
established; transfers of purchaser or cost share credit between contracts held by
the same purchaser within the same Proclaimed National Forest unit; adjustments
between road components for previously established purchaser or cost share credit;
and to record cash payments of supplemental and contributed funds to purchasers.
This form provides the formats for the 4002 and 4005 transactions. Use transaction
4002 to submit data to establish or transfer purchaser or cost share credit or to
make adjustments between road components for previously established purchaser
or cost share credit. Use transaction 4005 to record cash payments of supplemental
or contributed funds which have been made to the purchaser.
Occasionally, effective credit that was transferred to another contract becomes
ineffective on the contract from which it was transferred. The causes for the credit
becoming ineffective are downward price escalation and volume undercuts. When
transferred credit becomes ineffective, the preferred method for recording this is to
return it to the sale from which it was transferred. This accurately reflects the
credit on the sale where it became ineffective, and requires additional cash deposits
on the sale where the ineffective credit was used. Both sales, therefore, more
accurately reflect the actual conditions and values of the individual sale. Form FS6500-180, Withdrawal of Ineffective Transferred Credit Recurring Data, which
contains transaction 4003 is used to accomplish this.
23 - AUTOMATED TIMBER SALE ACCOUNTING TRANSACTIONS 0101
THROUGH 0902M.
23.1 - Transactions 0101 Through 0105.
23.11 - 0101 Transaction - Purchaser Information (Form FS-6500-170, General
Timber Contract).
23.11b - Purchaser Name. To facilitate accurate reporting, Forests should remain
consistent in entering a purchaser's name into the ATSA system. Following are the
proper abbreviations for purchaser names:
Company
Corporation
Incorporation
Incorporated
And
Saint
Industry
Industrial
Industries
International
Manufacture
Manufacturing
Co.
Corp.
Inc.
Inc.
&
St.
Ind.
Ind.
Ind.
Intl.
Mfr.
Mfg.
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
6509.17,21-23.15
Page 9 of 15
23.12 - 0102 Transaction - Purchaser Information (Form FS-6500-170, General
Timber Contract).
23.12b - Purchaser Address Line 2. The full address is required. Use the following
abbreviations for purchaser addresses:
Post Office
Route
Rural Rte.
Street
Road
Drive
East
West
North
South
Northeast
Northwest
Southeast
Southwest
Place
Number
Avenue
Highway
Saint
Fort
P.O.
Rte.
R.R.
St.
Rd.
Dr.
E.
W.
N.
S.
NE
NW
SE
SW
Pl.
Num.
Ave.
Hwy.
St.
Ft.
23.12d - State. The alpha code will be the code entered into ATSA, while the
numeric code is for use with transaction 0103.
ALPHA CODE
AK
AL
AR
AZ
CA
CO
CT
DC
DE
FL
GA
HI
IA
ID
IL
IN
KS
KY
LA
MA
MD
NUMERIC CODE
06
16
STATE NAME
Alaska
Alabama
Arkansas
Arizona
California
Colorado
Connecticut
District of Columbia
Delaware
Florida
Georgia
Hawaii
Iowa
Idaho
Illinois
Indiana
Kansas
Kentucky
Louisiana
Massachusetts
Maryland
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
ME
MI
MN
MO
MS
MT
NC
ND
NE
NH
NJ
NM
NV
NY
OH
OK
OR
PA
RI
SC
SD
TN
TX
UT
VA
VT
WA
WI
WV
WY
6509.17,21-23.15
Page 10 of 15
41
53
Maine
Michigan
Minnesota
Missouri
Mississippi
Montana
North Carolina
North Dakota
Nebraska
New Hampshire
New Jersey
New Mexico
Nevada
New York
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Virginia
Vermont
Washington
Wisconsin
West Virginia
Wyoming
23.12e - Zip Code. Use of the zip code is required. Do not use dashes.
23.12f - Account ID. The first digit of the account ID field is reserved to reflect
unique status of the timber sale contract. In order to facilitate accurate reporting
these unique codes must be used:
1
8
9
=
=
=
Sales containing C(T) 4.264 (10/91)
Defaulted Timber Sales that was resold
Defaulted Timber Sale
23.13 - 0103 Transaction - Sale Contract Information (Form FS-6500-170, General
Timber Contract).
23.13c - Sale State. See R6 Supplement 23.12d for numeric codes.
23.13d - Sale County. The FIPS numeric county code can be located on the report
side of FS-2400-17, spaces 16, 17, and 18.
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
6509.17,21-23.15
Page 11 of 15
23.13f - Type Contract. To enter a sale with scaled and pre-measured volume (tree
measurement), enter the sale as a 2400-6 contract and manually enter the payment
unit volume.
If the contract type is incorrect, the contract must be deleted from the system and
re-entered. If any activity has occurred on the sale, all balances must be reduced to
zero before the contract is deleted.
23.13h - Pricing Method. If any SPU appears in A(T)5a of a 2400-6 or 2400-6T
contract, code the sale as "100D". If all SPU appear only in A(T)5b, code the sale as
"FLAT". To correct a sale that was coded as escalated, input a * in column 56.
23.13i - Size. The value to be used to determine size class 3, 4, or 5 is the appraised
stumpage value, line no. 45, Appraisal Summary side of FS-2400-17.
23.13k - Bid Date. Forests should make every attempt to input sales during the
month bid since many reports depend upon this field. If the bid date is not entered
into ATSA within the month sold, enter the sale with a current month date and
request a Natural Language Change to the correct bid date after monthly
processing.
23.13l - Award Date.
1. To ensure award dates are entered into ATSA in a timely manner, enter
the award date the same month that the sale is awarded.
2. Award dates may be entered after monthly processing as long as the date
is within the quarter, and is less than or equal to the current date. Example: XYZ
sale was awarded on 1/30/91. Forest noted on 2/27/91 that the sale was not entered
into ATSA. Forest will enter 01/31/91 on transaction 0103 and the transaction will
process.
3. If the quarter has passed and the award date was missed, enter a current
quarter date for award. The sale then has to go through a quarter end processing in
order to be posted to the final Cut and Sold. Then request a Natural Language to
change the sale to the correct award date.
4. NLC's to award dates between fiscal years are not allowed.
5. Caution: The ATSA system will allow the award date to be modified to a
future date as long as the new date is within the current processing quarter, and
less than or equal to the current day. Example: XYZ sale has an award date in
TSA of 12/15/92. On 1/27/92 the Forest could modify it to 1/27/92 and receive a
valid transaction. The result would be duplication of the sale on the Cut and Sold
report.
6. When a sale is repudiated enter a 1901 transaction with a reason code of
9010. This will allow distribution of funds without the award date being entered.
R-6 SUPPLEMENT 6509.17-92-5
EFFECTIVE 11/13/92
6509.17,21-23.15
Page 12 of 15
23.14 - 0104 Transaction - Sale Contract Information (Form FS-6500-170, General
Timber Contract).
23.14b - Sale Purpose Code. Trespass sales should be coded as "NT". At this time
the last two positions (21-22) are not used by this region.
23.14e - Proclaimed Unit or Other Unit ID.
Following are the Proclaimed Unit Numbers:
146
152
Kaniksu
Nezperce
429
431
Siskiyou
Siuslaw
521
522
421
422
424
426
427
438
Deschutes
Fremont
Mt. Hood
Malheur
Ochoco
Rogue River
432
433
434
436
437
438
Umatilla
Umpqua
Wallowa
Whitman
Willamette
Winema
523
526
527
528
531
Okanogan
Gifford
Pinchot
Colville
Mt. Baker
Olympic
Snoqualmie
Wenatchee
918
920
Willamette
Winema
Following are the O & C Proclaimed Unit Numbers:
906
910
911
Mt. Hood
Rogue River
Siskiyou
912
915
Siuslaw
Umpqua
The overall percentage of receipts applicable to Oregon and California (O&C) grant
lands is calculated by determining the bid value of O&C timber on the sale.
Calculate by multiplying the bid rate of each species group times the estimated
volume of O&C timber using the cruise volume estimates. The percentage is
calculated by dividing the total estimated O&C timber value by the total estimated
value of all timber on the sale.
23.14f - Minimum to Principal Accounts.
Following are some examples of how to convert the $.50/MBF to other units of
measure:
Cunit formula (UOM 03): (Est. MBF/Est. Cunits) X $.50 = Rate/Cunit
PAM formula (UOM 07): (Est. MBF/Est. Acres) X $.50 = Rate/Acre
ATSA has been designed with a "fail safe" system. When the user enters $.50 per
MBF as the minimum to principal account, ATSA automatically multiplies $.50
times the volume removed. The product of the computation is entered into
component 80 in the contract data base. As deposits are made into a principal
account (usually NFF), the account cannot be reduced below the component 80
balance. If the user tries to transfer collections from the principal account to other
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stumpage accounts, using a 4006 card, it will appear that he/she has succeeded.
The transactions appear as a valid transaction on the edit/update report. In
processing edits for the 4006 card, ATSA only determines if the amount is available
in the principal account from which the funds are being transferred. During
monthly processing, however, ATSA compares the new principal account balance to
the balance in component 80. If the new principal account balance is below
component 80, ATSA changes the principal account balance to equal component 80.
Thus the user thinks the entire transfer was successful when in fact ATSA
overrides the transaction to protect the component 80 value at monthend. The only
way to correct this is through a natural language change to change component 80 to
zero. In the next processing month, a 4006 would work correctly.
On qualifying SFF sales, the user can avoid the NLC by simply entering $00.00 on
the 0104 card in columns 57-80, where appropriate, on initial input of the contract
into ATSA. This will prevent the minimum requirement from being established in
component 80 and is a valid reflection of the contract as long as it is a qualifying
salvage sale. This allows the user to update the SSF plan and transfer money
without incident.
23.15 - 0105 Transaction - Contract Rate-Effective Date (Form FS-6500-188, Date
(Contract Data)).
DISCOUNTING: Discounting is applicable to the Westside Forests of Region 6 and
was intended as an incentive for purchasers to harvest the timber early. Detailed
information on C4.13 - Discounting can be found in FSH 2409.18, section 54.4,
which is one application of this transaction.
To Establish Discount Rates and Periods:
Transaction 0105 establishes the dates for discount rate changes per contract
provision C4.13. No effective dates can be entered on Transaction 0105 until the
award date has been entered. Always input the 0105 transaction before the
0201 and 0501 transactions. A valid 0201 card is required entry for a new sale,
so initially (I) enter the SPU and 1st Discount Period rates:
At Bid:
0201 I: Input rates for 1st Discount Period (lowest) for each species.
After the sale is awarded proceed as follows:
After Award:
0105 I: Input Rate Effective Date for the Discount Period that indicates the
2nd change to the species rates.
0201 M: Input Discount Rate and Rate Effective Date for the Discount Period
that indicates the 2nd change to the species rates.
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0105 I: Input Rate Effective Date for the Bid Rate.
0201 M: Input Bid Rate and Rate Effective Date.
EXAMPLE A:
Facts:
Bid date - 9/8/89
Award date - 9/20/89
Termination date - 12/31/93
Species: DFW:
Bid rate = $120.00
Advertised rate = $80.00
Bid rate = $90.00
Advertised rate = $75.00
WF:
Discount
Periods
19
21
31
41
Time Period
From
To
8/89
1/90
1/91
1/92
12/31/89
12/31/90
12/31/91
12/31/92
Species Rates
DF
WWF
94.80
94.80
103.20
111.60
75.00
75.00
77.40
83.70
ATSA input would include the following key entries for each transaction:
--
0201 I: DFW
WF
$ 94.80
$ 75.00
--
0105 I: 1/1/91
0201 M: DFW
WF
$103.20
$ 77.40
1/1/91
1/1/91
0105 I: 1/1/93
0201 M: DFW
WF
$120.00
$ 90.00
1/1/93
1/1/93
--
To allow the automated Cut and Sold Report to post the sold value rather than a
discounted sale value, the bid rate for a sale must be entered into the ATSA system
when the award date is entered.
To Modify Discount Rate Effective Dates:
To Modify dates during the life of a sale, there are two options:
1. This option is generally used if the rates for a given period also need to be
modified. Process a 0105 D to enter the Rate Effective Date (which must be a
future date, and not the current rate period in effect) you wish to delete. This will
automatically delete the rates corresponding to the designated period. Repeat this
for each period you wish to delete. Next, process a 0105 I to enter the revised
date(s), and a 0201 M to enter the corresponding discount rate(s) and the rate
effective date(s).
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2. If correct rates are in the system, and in the correct sequential order per
C4.13, process a 0105. In Columns 19-24, enter the rate effective date which is
already in ATSA, then in Columns 25-30 enter the revised rate effective date. A
0201 transaction will not be required.
If volume was removed before and after the rate changed, but not posted until after
the rate change, the volume will charge off at the new rate (higher rate). In order to
process the rate correction, scale tickets will be needed for the volume. Do not
process rate corrections on escalated sales/species until after the quarter when the
error occurred.
Rules to remember:
a. ATSA will automatically roll off expired dates.
b. Dates must be entered in sequential order.
c. Past dates cannot be modified or deleted.
d. Dates that appear on the contract scan reflect the first day of the next
month (March scan reflects rates and dates in effect as of April 1).
e. Contract Term Adjustments will normally trigger an adjustment to the
discount schedule in C4.13 and ATSA updating.