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FOREST SERVICE HANDBOOK
Portland, Oregon
FSH 6509.11h- SERVICE-WIDE CLAIMS MANAGEMENT HANDBOOK
R6 Supplement No. 6509.11h-93-4
Effective November 29, 1993
POSTING NOTICE. Supplements are numbered consecutively by title and
calendar year. Post by document name. Remove entire document, if one exists, and
replace with this supplement. The last R6 Supplement to this handbook was
6509.11h-93-3 (6509.11h,22-25).
This supplement supersedes Supplement 6509.11h-92-1.
Document Name
Sheets)
6509.11h,26-28
Superseded New
(Number of
2
5
Digest:
27.1 Provides sample notice of intent to collect by administrative offset.
/s/ John E. Lowe
JOHN E. LOWE
Regional Forester
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FSH 6509.11h - SERVICE-WIDE CLAIMS MANAGEMENT HANDBOOK
R6 SUPPLEMENT 6509.11h-93-4
EFFECTIVE 11/29/93
CHAPTER 20 - ADMINISTRATIVE CLAIMS FOR THE GOVERNMENT
27 - ADMINISTRATIVE OFFSET AND SALARY OFFSET PROCEDURES.
27.1 - Administrative Offset Procedures.
2. Notice to Debtor of Intent to Offset. See exhibit 01 for a sample notice of
intent to collect by administrative offset.
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27.1 - Exhibit 01
Notice of Intent to Collect by Administrative Offset
6570
January 26, 1993
Mr. Owen Nichols
1234 East Simms Road
Banker City, OR 97223
CERTIFIED MAIL RETURN RECEIPT REQUESTED
Dear Mr. Nichols:
On April 8, 1990, you were awarded the High Fiber Salvage Timber Sale, Contract
No. 064959. The sale was located on the Green National Forest, Fawn Ranger
District, Fawn, Oregon. Due to your failure to complete this timber sale, the
contract was terminated on October 25, 1992, pursuant to B9.3 - Breach and as
authorized by 36 CFR 223.116(a)(1).
In accordance with Contracting Officer John Doe's decision of December 24, 1992,
damages resulting from this default were assessed against you in the amount of
$16,999.30.
The Buggy Fiber Salvage Timber Sale, Contract No. 065048, awarded to you on
June 12, 1991, has $2,000 that is refundable to you. It is our intent to apply these
funds to the damages involved in the High Fiber Salvage Timber Sale. It is also our
intention to administratively offset any additional funds that may become due you
on any other contracts that you may have with the Forest Service or other Federal
agencies until this debt is paid.
Before this administrative offset is processed, you have the right to:
1. Inspect and copy agency records related to this debt. You must pay the
copying costs.
2. Enter into a written agreement to repay the debt, which must be approved
by this agency.
3. Obtain review of the agency's determination that the debt exists and the
propriety of administrative offset.
You have 20 days from receipt of this letter to request in writing any of the above.
Please send your request to my attention, at the above address. If you request a
review of our determination, please provide us in writing with your reasons for
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seeking a review. If we do not hear from you or receive full payment, the
administrative offset will be processed 31 days from your receipt of this letter.
Enclosed is revised Bill for Collection No. 95 in the amount of $17,176.79. This
billing represents the principal of $16,999.30, $127.49 interest, and $50
administrative costs. Payment in full is due no later than (enter due date). Please
transmit your payment along with a copy of the enclosed Bill for Collection to
(insert appropriate address).
Should you have any questions regarding this matter, please contact me at (503)
123-4567.
Sincerely,
LES CATCHUM
Administrative Officer
Enclosure
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28 - ADMINISTRATIVE OFFSET AND SALARY OFFSET HEARINGS.
28.1 - Information Common to Both Types of Hearings.
1. Hearing Officer Qualifications. The hearing officer shall be appointed by
the Administrative Officer on the requesting unit in accordance with the parent
text. When an administrative offset involves an FS-2400-6 or FS-2400-6T timber
sale contract, the Administrative Officer shall provide the Director of Financial
Management (FM) with a nominee. The Director of FM must either confirm the
nomination or request the Administrative Officer to recommend another nominee.
13. Hearing Record. The hearing officer shall provide FM with a copy of the
decision. FM shall forward a copy of the decision to the USDA Assistant Secretary
for Administration.