6209.11_42_3000 Series
Page 1 of 23
FOREST SERVICE HANDBOOK
NATIONAL HEADQUARTERS (WO)
WASHINGTON, DC
FSH 6209.11 – RECORDS MANAGEMENT HANDBOOK
CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION
Amendment No.: 6209.11-2015-2
Effective Date: December 3, 2015
Duration: This amendment is effective until superseded or removed.
Approved: JANE L COTTRELL
Associate Deputy Chief
Date Approved: 11/25/2015
Posting Instructions: Amendments are numbered consecutively by Handbook number and
calendar year. Post by document; remove the entire document and replace it with this
amendment. Retain this transmittal as the first page(s) of this document. The last amendment to
this Handbook was 6209.11-2015-1 to 6209.11_42_7000.
New Document
6209.11_42_3000 Series
23 Pages
Superseded Document(s) by
Issuance Number and
Effective Date
6209.11_42_3000 Series
(Amendment 6109.11-2013-4, 9/18/2013)
22 Pages
Digest:
42 - Revises 3000 file code series direction previously issued.
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 2 of 23
FSH 6209.11 – RECORDS MANAGEMENT HANDBOOK
CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION
Table of Contents
42 – FILE DESIGNATIONS AND RETENTION PERIODS ............................................. 3
3000 Series File Codes ............................................................................................................... 3
WO AMENDMENT 6209.11-20015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 3 of 23
42 – FILE DESIGNATIONS AND RETENTION PERIODS
3000 Series File Codes
Note: As electronic records management of unstructured data is implemented within the USDA/Forest Service, the Agency must
maintain electronic versions of the records according to 36 CFR 1236 for the entire record lifecycle. The Agency must transfer
permanent records to the National Archives and Records Administration (NARA) in accordance with the applicable NARA standards
in place at the time of transfer.
FS FILE
CODE
RETENTION
RETENTION
AUTHORITY
Temporary, 3 years
(FY)
N1-95-10-2,
Item 139
Temporary,
3 months
GRS 4.2, ITEM
010 (DAAGRS-20130007-0001)
Includes records relating to the National Association of State Foresters
(NASF) and its activities. Excludes policy type records, which should be
filed under 3000-Policy.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 3 years
(FY)
N1-95-10-2,
Item 141
Includes correspondence and records related to State and Private Forestry
policy, Advisory Committee, NASF, authorities, responsibilities,
organization, and general or administrative practices.
Note 1: Close file at end of fiscal year.
Note 2: File cooperative agreements under 1580.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-2,
Item 138
HEADING
SUB-HEADINGS
DESCRIPTION
3000
State and Private
Forestry
General
Includes general correspondence. Excludes correspondence relating to
policy.
Note: Close file at end of fiscal year and apply retention period.
3000
State and Private
Forestry
Inquiries
Routine transmittals and letters of a personal nature.
3000
State and Private
Forestry
National Association
of State Foresters
3000
State and Private
Forestry
Policy
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
3000
State and Private
Forestry
Special Projects
3100
Cooperative Fire
Protection
General
3100
Cooperative Fire
Protection
3100
6209.11_42_3000 Series
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Includes action plans and followups, special reports or summaries, and
related working papers which address State and Private objectives or
responsibilities. Establish as case files. File all original speeches under
“1650-Press, Radio, Television – Policy Speeches.” Retain duplicate copies
of speeches in the case file.
Note 1: Records retention period begins when case file closed.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 140
General correspondence relating to Cooperative Fire Protection (CFP) too
broad to file under a specific subject.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(FY)
N1-95-10-4,
Item 271
Inquiries
Includes standard transmittals or replies to routine inquiries for all program
areas.
Temporary,
3 months
GRS 4.2, ITEM
010 (DAAGRS-20130007-0001)
Cooperative Fire
Protection
Planning
Includes correspondence related to all components of Cooperative Fire
Protection Programs.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(FY)
N1-95-10-4,
Item 272
3100
Cooperative Fire
Protection
Prevention
Includes general correspondence related to prevention except
correspondence pertaining to the Smokey Bear Program.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(FY)
N1-95-10-4,
Item 273
3110
Smokey Bear
Program
Audio Visual
Productions
PERMANENT
(see note)
N1-95-10-2,
Item 144
Includes 16mm films, video tape and slide set presentations, public service
advertising, and other Smokey Bear Program audio and visual productions
made in and for the Washington Office or Regions. This includes
television, radio, newspaper, magazine, outdoor and transit advertising,
news releases, brochures, campaign catalogs, educational videos and files,
and other productions deemed historically significant.
Note 1: WO maintains official record, transfer records to WO.
Note 2: Original video production: Submit original edited master and
duplicate copy to NARA (via WO) five (5) years after withdrawn from
distribution.
Note 3: Copies are non-record material and should be routed between FS
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
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units until no longer needed for administrative use, at which point the
copies should be destroyed.
Note 4: Videos with a planned life of less than one year – destroy within
one year of creation.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
3110
Smokey Bear
Program
Cooperative
Agreements
Includes supplements, revisions, and related correspondence regarding
cooperative agreements associated with the Smokey Bear Program.
Note 1: WO maintains official record, transfer records to WO.
Note 2: Retention period begins when agreement expires or terminated.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 142
3110
Smokey Bear
Program
General
Includes correspondence relating to all components, and other subject
matters specifically related to administration of the Smokey Bear program
excluding agreements, licenses, and authorizations. Establish folders by
subject matter (see “1640-AudioVisual-Graphic Arts” for disposition of art
work.)
Note 1: Washington Office (WO) maintains official record, all offices
transfer records to WO.
Note 2: Close file at end of fiscal year.
Note 3: Transfer closed file to NARA when 15 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
PERMANENT
(FY)
N1-95-10-6, item
63
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 6 of 23
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
3110
Smokey Bear
Program
Smokey Bear
Licenses
3120
Fire Equipment and
Supply
Management
3130
Includes inquiries, approved license and/or amendments, copy of bond
surety, if required, royalty statements, bills for collection, and
correspondence.
Note 1: WO maintains official record, transfer records to WO.
Note 2: Close file upon termination of license.
Note 3: Retention period begins upon termination of license.
Temporary,
10 years (see note)
N1-95-10-2,
Item 143
General
Includes general correspondence related to excess equipment, supplies, and
purchasing of supplies by States.
Note: Close file and apply retention period when administrative use
ceases.
Temporary, 5 years
(see note)
N1-95-10-4,
Item 274
Wildland Fire
Protection Program
General
Includes general correspondence and records related to Federal technical
and financial assistance provided to States in protecting State and private
lands in all aspects of fire protection.
Note: Close file and apply retention period when administrative use
ceases.
Temporary, 5 years
(see note)
N1-95-10-4,
Item 275
3140
Extreme Fire
Situation Program
General
Includes general correspondence, studies, and reports related to fire
suppression assistance to States.
Note: Close file and apply retention period when administrative use
ceases.
Temporary, 5 years
(see note)
N1-95-10-4,
Item 276
3140
Extreme Fire
Situation Program
Federal Emergency
Management Agency
Includes general correspondence, studies, and reports related to Federal
Emergency Management Agency (FEMA) Fire Management Assistance
Program.
Note: Close file and apply retention period when administrative use
ceases.
Temporary, 5 years
(see note)
N1-95-10-4,
Item 277
3150
Rural Community
Fire Protection
General
Includes general correspondence and records pertaining to assisting States
in organizing, equipping, and training rural fire organizations in
communities with populations of less than 10,000.
Note: Close file and apply retention period when administrative use
ceases.
Temporary, 5 years
(see note)
N1-95-10-4,
Item 278
3170
Cooperation
Cooperative
Agreements
Includes supplements, revisions, and related correspondence.
Note: Retention period begins when agreement expires or terminates.
Temporary, 5 years
(see note)
N1-95-10-10,
item 11
3170
Cooperation
General
Includes general correspondence related to fire protection with Federal,
State, and local governments.
Note: Retention period begins when agreement expires, terminated, or
administrative use ceases.
Temporary, 5 years
(see note)
N1-95-10-4,
Item 279
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
3170
Cooperation
Interstate Forest Fire
Protection Compacts
3180
Records, Reports,
Studies, and
Publications
3180
6209.11_42_3000 Series
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Includes regional coordinating effort with States to assist in fire protection
activities. File contains supplements, revisions, and related
correspondence.
Note: Retention period begins when agreement expires or terminates.
Temporary, 5 years
(see note)
N1-95-10-4,
Item 280
General
Includes general correspondence,
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(see note)
N1-95-10-4,
Item 281
Records, Reports,
Studies, and
Publications
Reports
Includes input source documents for the FS-3100-8 Annual Wildlfire
Report and other reports documenting expenditures. The report contains
data on acres protected, number of wildifires, and acres burned by cause
and size class on State and private forest lands; also the report of State
legislature that affects State fire programs.
Note 1: Retention period begins when records no longer needed for
administrative use. Published report is reference material. The record
copy of Annual Wildfire Report, National Forest Fire Report, Rural Fire
Prevention and Control Program Financing are published and maintained
by Public Affairs staffs under 1630 – FS Publications.
Note 2: The Washington Office, Fire and Aviation Management Staff
collected the 1911-1982 Annual Wildlife Report and National Forest Fire
Report, Rural Fire Prevention and Control Program Financing records and
transferred to NARA between 1988 and 1990.
Temporary, 5 years
(see note)
N1-95-10-4,
Item 282
3180
Records, Reports,
Studies, and
Publications
Studies
Includes the Efficiency Analysis Report documenting alternative program
actions for more efficient fire protection. An Efficiency Analysis is
conducted on an as need basis when opportunities for program
improvements are identified. The file also includes special studies that
may lead to setting policy and are conducted at the regional level, or at the
WO when the issue is national in scope.
Note 1: Establish folders by reports and special studies.
Note 2: Retain in office, do not transfer to FRC.
Note 3: Retention period begins when administrative/ reference use
ceases.
Temporary, 5 years
(see note)
N1-95-10-4,
Item 283
3200
Rural Forestry
Assistance
General
Includes general correspondence related to broad policy on cooperative
forestry assistance programs.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 284
3200
Rural Forestry
Assistance
Inquiries
Routine transmittals and letters of a personal nature.
Temporary,
3 months
GRS 4.2, ITEM
010 (DAAGRS-20130007-0001)
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 8 of 23
3200
Rural Forestry
Assistance
Training
Includes correspondence related to training for State Foresters and private
landowners.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 15
years (FY)
N1-95-10-4,
Item 285
3210
Forest
Management
Assistance
General
Includes general correspondence related to non-Federal land resource
management assistance and technical assistance.
Note: Close file at end of fiscal year and apply retention period.
Temporary
15 years (FY)
N1-95-10-4,
Item 286
3210
Forest
Management
Assistance
Reports
Includes Annual Financial Status Report and Accomplishment Report.
Note 1: Control records previously filed under 3210 are now filed under
1410. File agreements under 1530, 1540, or 1580. Financing and Plans are
now filed under appropriate 6500 designation.
Note 2: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 287
3220
Cooperative
Nursery Production
General
Includes general correspondence related to assistance in furnishing tree
plant stocks.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 288
3220
Cooperative
Nursery Production
International
Exchange of Seed
Includes general correspondence, records of policies and procedures,
exchanges records of seed, transfers of seed and pollen internationally.
Note: Close file and apply retention period when administrative use ends.
Temporary,
15 years (see note)
N1-95-10-4,
Item 293
3220
Cooperative
Nursery Production
International Seed
Trade
Includes general correspondence and records of policies and procedures
related to the control of forest reproductive material moving in
international trade.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 294
3220
Cooperative
Nursery Production
Nursery Production
Assistance
Includes general correspondence, administrative studies, and reviews
related to cooperative forestry tree nursery programs.
Note 1: File cost-sharing conservation program records under 3300Forestry Incentives.
Note 2: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 289
3220
Cooperative
Nursery Production
Seed Handling and
Testing
Includes general correspondence related to the cleaning, drying, extracting,
and testing of tree seeds conducted by the National Tree Seed Laboratory.
Note 1: File administrative studies under 4110-Study Plans.
Note 2: File “Forestry Loans” under 3300-Forestry Incentives.
Note 3: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 290
3220
Cooperative
Nursery Production
Seed Handling and
Testing – Seed Bank
Includes case studies containing correspondence with foreign researchers,
US photo certificate, packing list, receipt of registered mail, foreign import
permit, report of money received and bill for collection.
Note 1: WO – National Tree Seed Laboratory microfilmed record: If
desired, a microfilm record may be made to replace original paper records.
(1) The microfilm shall be made in accordance with the provisions of 36
CFR 1230. (2) Destroy the original paper records when the microfilm is
Temporary,
15 years (see note)
N1-95-10-4,
Item 291
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 9 of 23
reviewed and found satisfactory. (3) Destroy the microfilm record when 15
years old.
Note 2: Retention period begins when study ends or no longer needed for
administrative use.
3220
Cooperative
Nursery Production
Seed Handling and
Testing – Seed
Testing
Includes test request sheet, laboratory worksheet, radiograph, germination
sheet for each treatment, tetrazolium test sheet, and correspondence on test
interpretations.
Note 1: WO – National Tree Seed Laboratory microfilmed record: If
desired, a microfilm record may be made to replace original paper records.
(1) The microfilm shall be made in accordance with the provisions of 36
CFR 1230. (2) Destroy the original paper records when the microfilm is
reviewed and found satisfactory. (3) Destroy the microfilm record when 15
years old.
Note 2: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 292
3230
Cooperative Tree
Improvement
General
Includes general correspondence, studies, and reports related to cooperative
forestry tree improvement programs covered under P.L. 95-313.
Note 1: Establish as case files.
Note 2: Retention period begins after case file closed.
Temporary,
15 years (see note)
N1-95-10-4,
Item 295
3240
Forest Products
Utilization
General
Includes general correspondence and records related to assistance for
improvement of harvesting, processing, marketing and use of wood, wood
products, and wood for energy
Note: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 296
3250
Forest Soil and
Water Management
General
Includes general correspondence and other records related to protection and
improvement of soil fertility and productivity on non-Federal forest lands,
and the quality, quantity, and timing of water yield; technical assistance to
other agencies.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 297
3260
Urban Forestry
Assistance
General
Includes general correspondence related to providing technical assistance
to states for the protection, development, and management of forestland in
and near urban areas.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 298
3300
Forestry Incentives
General
Includes general correspondence between the WO and field units on
procedures and policies about forestry incentives. File also contains
information regarding loans, insurance, and other records that do not fit
under the other file designations in this series.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(FY)
N1-95-10-2,
Item 145
3300
Forestry Incentives
Inquiries
Routine transmittals and letters of a personal nature.
Temporary,
3 months
GRS 4.2, ITEM
010 (DAAGRS-2013-
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 10 of 23
0007-0001)
3310
Cost-sharing
Programs
General
Includes general correspondence on procedures, direction, and guidelines
related to cost-sharing programs such as the Environmental Quality
Incentives Program. The period of payment is 10 years.
Note 1: Establish folders by program.
Note 2: Close file and apply retention period when no longer needed for
administrative use.
Temporary, 5 years
(see note)
N1-95-10-2,
Item 146
3320
Taxation
General
Includes general correspondence on forest taxation laws and incentives.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(FY)
N1-95-10-2,
Item 148
3320
Taxation
Reports and Studies
Includes reports and studies written on a contractual and non-contractual
basis to provide taxation and finance information to potential users for
educating private landowners on tax laws and other incentives provided by
Congress. These reports are unique and done on an as-needed basis. The
data from the reports and studies are used in a variety of forestry and tax
publications. This file does not include material for tax booklets that are
published annually through the Government Printing Office, covered under
1630-Forest Service Publications.
Note 1: Close file when report or study completed.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 147
3330
Loans
OBSOLETE
OBSOLETE Includes general correspondence related to the availability of
loans under the Farmers Home Administration Loan Program for forestland
owners, wood harvesters, and wood processors. Apply retention periods at
right to pre-FY2011 records.
Note: File code 3330 discontinued as of 10/1/2010. File correspondence
under “3300 – Forestry Incentives – General”.
OBSOLETE
N/A
3340
Insurance
OBSOLETE
OBSOLETE Includes general correspondence related to technical assistance
provided to the Federal Crop Insurance Board of Directors in the
development of timber insurance plans. Apply retention periods at right to
pre-FY2011 records.
Note: File code 3340 discontinued as of 10/1/2010. File correspondence
under “3300 – Forestry Incentives – General”.
OBSOLETE
N/A
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
3350
Conservation
Reserve
General
3360
Forest Legacy
Program
Forest Legacy
Information System
3360
Forest Legacy
Program
3360
Forest Legacy
Program
6209.11_42_3000 Series
Page 11 of 23
Includes general correspondence related to the Forest Service providing
technical assistance for tree planting under the Conservation Reserve
Program.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(FY)
N1-95-10-2,
Item 149
The Forest Legacy Information System (FLIS) includes information
maintained regarding database management and operations for
applications/systems funded through the Forest Legacy Program (FLP).
Note 1: Close file at end of calendar year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: Pre-accession of electronic records is authorized by mutual consent
of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
Note 6: Database repositories scheduled separately.
PERMANENT
(CY)
N1-95-10-5,
Item 15c
General
Routine correspondence, comments, and other documentation not
associated with specific case file, regarding FLP guidelines and direction;
routine requests for information and responses; informal reports and
attachments; general program recommendations; and other transactions of a
general nature, not associated with a specific case file, regarding FLP
planning, execution, administration, and implementation.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-3,
Item 52
Guidance
Records pertaining to the national or regional implementation guidance and
direction for the Forest Legacy Program (FLP). Includes State-specific
assessments, assessment amendments and updates, designation letters, and
memorandums of understanding and agreements.
Note 1: Maintain by calendar year at host unit.
Note 2: Retention period begins after document completed, expired, or case
closed.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: Pre-accession of electronic records is authorized by mutual consent
of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5,
Item 15a
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 12 of 23
Note 7: Office of record maintains an up-to-date list of records residing at
unit, as well as records transferred to FRC and NARA.
3360
Forest Legacy
Program
Program Reviews
Documentation of Forest Service reviews, State program reviews, and State
quality-assurance inspections of program implementation of appraisal
services. Records include documentation of outside-agency program-wide
audits and inspection reports.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
10 years (see note)
N1-95-10-3,
Item 53
3360
Forest Legacy
Program
Projects
Records pertain to the use of Federal funds by grantee to acquire lands or
interest in lands under the FLP. Records document the Federal financial
investment in assuring the land or interests in land is protected in
perpetuity. Records may include a copy of the recorded conservation
easement/deed, review appraisal report, amicable agreement letters, proof of
clear title, and minerals determinations. For conservation easements,
project files may also include baseline documentation or cover page,
summary of annual monitoring, and forest stewardship/multi-resource plan
cover page. In addition, the project files must include project grant
information, including (1) the award letter, (2) all grant modifications, (3)
invoices, (4) financial reports, and (5) progress reports (containing clear
language on substantial transactions).
Note 1: Establish case files using the following case naming convention
that is generated when a project and tract(s) are entered in FLIS: Regional
Codes (two digit first-level organization code)-State abbreviation (Federal
information Processing Standard two-letter abbreviations)-Project Number
(four digit number, starting with 1000 and continuing sequentially)-tract in
alphabetical sequence (two letters, starting with AA and continuing
sequentially). The FLP project identifier will be cross-referenced with the
grant number.
Note 2: Maintain by calendar year at host unit.
Note 3: Retention period begins after document completed, updated,
expired, or case closed.
Note 4: Transfer closed file to NARA when 10 years old.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: Pre-accession of electronic records is authorized by mutual consent
of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
Note 8: Office of record maintains an up-to-date list of records residing at
unit, as well as records transferred to FRC and NARA.
PERMANENT
(CY)
N1-95-10-5,
Item 15b
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
3360
Forest Legacy
Program
Special Projects
3400
Forest Health
Protection
General
Includes general correspondence and other records related to authorities and
responsibilities applicable to Forest Health Management.
Note 1: Close file at end of fiscal year.
Note 2: File all native insect and disease records under 3400; file all exotic
(non-native) invasive species records under file code 2900.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
3400
Forest Health
Protection
Inquiries
Routine transmittals and letters of a personal nature.
3410
Detection,
Monitoring, and
Evaluation
General
3420
Management
3430
3440
Records include special project case files and information not filed under
any other 3360 listing.
Note 1: Maintain on host unit.
Note 2: Retention period begins after case closed or based on document
date, whichever applicable.
6209.11_42_3000 Series
Page 13 of 23
Temporary,
10 years (see note)
N1-95-10-3,
Item 54
PERMANENT
(FY)
N1-95-10-2,
Item 150
Temporary,
3 months
GRS 4.2, ITEM
010 (DAAGRS-20130007-0001)
Includes documentation associated with Forest Health Protection detection,
monitoring, and evaluation activities, such as correspondence, field
surveillance reports, detection surveys, their planning and conduct.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
25 years (FY)
N1-95-10-4,
Item 299
General
Includes documentation associated with Forest Health Protection
management activities, including correspondence, biological evaluations,
economic evaluations, and environmental assessments.
Note: Close file and apply retention period when administrative use ends.
Temporary,
25 years (see note)
N1-95-10-4,
Item 300
Program Funding
and Accomplishment Reporting
General
Includes information associated with Forest Health Protection program
funding and accomplishment reporting, such as correspondence, criteria,
and supporting documentation necessary to support control projects.
Note: Close file and apply retention period when administrative use ends.
Temporary,
25 years (see note)
N1-95-10-4,
Item 301
Special Forest
Health Protection
Projects
General
Includes correspondence and case files related to Forest Health Protection
special projects.
Note 1: Folders arranged alphabetically by name of project.
Note 2: Retention period begins when case file closed.
Temporary,
25 years (see note)
N1-95-10-4,
Item 302
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 14 of 23
3450
Forest Health
Protection
Administration
Collection of
Expenditure and
Accomplishment
Reporting Data (19061971)
Data collected before the installation of an automated system in 1971.
Note 1: Offer collection to NARA when 30 years old.
Note 2: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
PERMANENT
(see note)
N1-95-10-2,
Item 153
3450
Forest Health
Protection
Administration
Expenditure Summary
Report
Textual report which provides a breakdown of financial expenditures for
major forest health protection on Federal and State lands. Arrange in
chronological order.
Note 1: WO maintains official record.
Note 2: Close file at end of fiscal year.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-2,
Item 152
3450
Forest Health
Protection
Administration
General
Includes correspondence, Annual Condition Report, and other records
related to the funding and financing of forest health protection activities.
Folders arranged by subject matter and/or geographic location.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
25 years (FY)
N1-95-10-4,
Item 303
3450
Forest Health
Protection
Administration
Reports
Includes Forest Health Protection Accomplishment Report.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-2,
Item 151
3500
Cooperative
Watershed
General
Includes general correspondence too broad to be filed under a specific
heading; policy information generated by U.S. Natural Resources
Conservation Service (NRCS); also general reports to NRCS.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(FY)
N1-95-10-2,
Item 154
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
3500
Cooperative
Watershed
Inquiries
Routine transmittals and letters of a personal nature.
3510
Watershed
Protection and
Flood Prevention
General
3510
Watershed
Protection and
Flood Prevention
3510
3520
6209.11_42_3000 Series
Page 15 of 23
Temporary,
3 months
GRS 4.2, ITEM
010 (DAAGRS-20130007-0001)
Includes general correspondence related to P.L. 566, which ensures that all
Forest and Rangelands are evaluated and considered from a multiple-use
standpoint on multiple-use watershed projects.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 304
Reports
Includes reports of activities accomplished on projects by acres, compiled
by project, summarized by Regions and the Washington Office.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-4,
Item 305
Watershed
Protection and
Flood Prevention
Small Watershed
Projects
Case files containing applications, correspondence planning process,
forestry reports prepared on each project, watershed workplan contract
documents, project accomplishment reports, Environmental Impact
Statements.
Note 1: Folders filed alphabetically by program or project.
Note 2: Retention period begins when case filed closed.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 155
River Basin
Programs
General
Includes general correspondence related to comprehensive and special
planning efforts that will result in the best use or combination of uses of
water and related land resources.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
15 years (FY)
N1-95-10-4,
Item 306
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
3520
River Basin
Programs
River Basin Studies
3530
Flood Prevention
Program
Flood Prevention
Projects
3530
Flood Prevention
Program
General
3540
Emergency
Watershed
Protection
Emergency Projects
6209.11_42_3000 Series
Page 16 of 23
Case files containing proposals, plans of work, correspondence, reports, and
financial data.
Note 1: Retention period begins after case file closed.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 156
Case files contain project plans, correspondence, reviews, budgetary
information, work plans, and accomplishment reports.
Note 1: Retention period begins after case file closed.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 157
Includes general correspondence pertaining to P.L. 534, which ensures
restoration and preservation of desirable watershed conditions on
forestlands.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
25 years (FY)
N1-95-10-4,
Item 307
Case files contain records such as applications, approvals, and completion
reports.
Note 1: Retention period begins after case file closed.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 158
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
3540
Emergency
Watershed
Protection
General
Includes general correspondence pertaining to emergency measures used to
assist local areas on Forest lands affected by fire, flood, or other disasters.
Note: Close file at end of fiscal year and apply retention period.
3560
Interagency
Programs
General
Includes general correspondence pertaining to States, counties,
municipalities, and other local groups involved in watershed programs.
Note: Close file at end of fiscal year and apply retention period.
3570
Hydrologic
Surveys and
Analysis
General
Includes correspondence and technical reports related to program direction,
planning, conducting, and evaluating hydrologic surveys and analysis in
response to a cooperative watershed management study or program.
Note: Close file at end of fiscal year and apply retention period.
3600
Rural Resource
Conservation and
Development
General
Includes general correspondence too broad to be filed under a specific
subject heading.
Note: Close file at end of fiscal year and apply retention period.
3600
Rural Resource
Conservation and
Development
Inquiries
Routine transmittals and letters of a personal nature.
3610
Rural Development
General
3610
Rural Development
Reports
3620
Resource
Conservation and
Development
Annual Forestry Plan
of Work
3620
Resource
Conservation and
Development
General
6209.11_42_3000 Series
Page 17 of 23
Temporary,
25 years (FY)
N1-95-10-4,
Item 308
Temporary, 5 years
(FY)
N1-95-10-2,
Item 159
Temporary,
10 years (FY)
N1-95-10-4,
Item 309
Temporary, 5 years
(FY)
N1-95-10-4,
Item 310
Temporary,
3 months
GRS 4.2, ITEM
010 (DAAGRS-20130007-0001)
Records, including correspondence, pertaining to the coordination of
forestry activities with other USDA Committees and outside agencies, to
help support State and local concerns in eliminating problems in rural
areas.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(FY)
N1-95-10-6,
item 64
Includes: (a) the Annual Rural Development Report, which is a
consolidated report from field units summarizing special projects with
USDA to help farmers; and (b) the Annual Needs Assessment Report
required by USDA.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(FY)
N1-95-10-4,
Item 311
Report containing funding needs for the RC&D.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 312
Includes general correspondence related to working with State and local
governmental units and sponsors for the purposes of improving the social,
economic and environmental conditions of an RC&D area; identifying
forestry activities and opportunities which will help sponsors with new and
expanded problems to meet the needs of their rural citizens.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
PERMANENT
(FY)
N1-95-10-2,
Item 160
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 18 of 23
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
3620
Resource
Conservation and
Development
Projects
Case files containing applications, plans, and changes in forestry.
Note: Retention period begins when case file closed.
3620
Resource
Conservation and
Development
Reports
3700
Organization
Management
Assistance
3900
Temporary,
10 years (see note)
N1-95-10-2,
Item 161
Annual Report for RC&D Projects and National Accomplishment Summary
Report.
Note 1: Close file at end of fiscal year.
Note 2: File economic development regions and multicounty planning
records in 3600 and apply retention period.
Note 3: Transfer closed file to NARA when 15 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT (FY)
N1-95-10-6,
item 65
General
Includes correspondence and other records related to technical assistance
provided to State Foresters or equivalent officials in the areas of
managerial assistance. Includes systems studies and analysis, employee
development and training and managerial improvement.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5 years
(FY)
N1-95-10-4,
Item 313
Statewide Forest
Resource Planning
General
Includes general correspondence concerning State forest resource planning
and coordination with the Forest Service. Excludes correspondence with a
specific plan or special project.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 3 years
(FY)
N1-95-10-4,
Item 314
3900
Statewide Forest
Resource Planning
Special Projects
Includes correspondence, work plans, reports, and documents concerning
projects between State officials and the Forest Service. Case file by State.
Note: Retention period begins when administrative use ceases.
Temporary, 3 years
(see note)
N1-95-10-4,
Item 316
3900
Statewide Forest
Resource Planning
State Forest Resource
Plans
Includes State plan, revisions, amendments, tables, attainment reports, and
correspondence concerning development and publication of the State plan.
Case file by State.
Note: Retention period begins when plan is superseded.
Temporary, 3 years
(see note)
N1-95-10-4,
Item 315
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 19 of 23
3000 Series – Exhibit 01
Reference - Superseded file coding system
PREVIOUS (SUPERSEDED)
SUPERSEDED
FILE CODE
RETENTION AUTHORITY
FS FILE CODE
HEADING
SUB-HEADINGS
3000
State and Private Forestry
General
3000
N1-95-88-2
3000
State and Private Forestry
Inquiries
3000-2
GRS 14-1
3000
State and Private Forestry
National Association of State
Foresters
3000-4
N1-95-88-2
3000
State and Private Forestry
Policy
3000-1
N1-95-88-2
3000
State and Private Forestry
Special Projects
3000-3
N1-95-88-2
3100
Cooperative Fire Protection
General
3100
N1-95-88-2
3100
Cooperative Fire Protection
Inquires
3100
GRS 14-1
3100
Cooperative Fire Protection
Planning
3100-2
N1-95-88-2
3100
Cooperative Fire Protection
Prevention
3100-3
N1-95-88-2
3110
Smokey Bear Program
Audio Visual Productions
3110-3
N1-95-90-3
3110
Smokey Bear Program
Cooperative Agreements
3110-1
N1-95-88-2
3110
Smokey Bear Program
General
3110
N1-95-88-2
3110
Smokey Bear Program
Smokey Bear Licenses
3110-2
N1-95-95-1
3120
Fire Equipment and Supply
Management
General
3120
N1-95-88-2
3130
Wildland Fire Protection
Program
General
3130
N1-95-88-2
3140
Extreme Fire Situation Program
Federal Emergency Management
Agency
3140-1
N1-95-88-2
3140
Extreme Fire Situation Program
General
3140
N1-95-88-2
3150
Rural Community Fire
Protection
General
3150
N1-95-88-2
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 20 of 23
PREVIOUS (SUPERSEDED)
SUPERSEDED
FILE CODE
RETENTION AUTHORITY
FS FILE CODE
HEADING
SUB-HEADINGS
3170
Cooperation
Cooperative Agreements
3170-1
N1-95-88-2
3170
Cooperation
General
3170
N1-95-88-2
3170
Cooperation
Interstate Forest Fire Protection
Compacts
3170-2
N1-95-88-2
3180
Records, Reports, Studies, and
Publications
General
3180
N1-95-88-2
3180
Records, Reports, Studies, and
Publications
Reports
3180-1
N1-95-88-2
3180
Records, Reports, Studies, and
Publications
Studies
3180-2
N1-95-88-2
3200
Rural Forestry Assistance
General
3200
N1-95-88-2
3200
Rural Forestry Assistance
Inquiries
3200-1
GRS 14-1
3200
Rural Forestry Assistance
Training
3200-2
N1-95-88-2
3210
Forest Management Assistance
General
3210
N1-95-88-2
3210
Forest Management Assistance
Reports
3210-1
N1-95-88-2
3220
Cooperative Nursery
Production
General
3220
N1-95-88-2
3220
Cooperative Nursery
Production
International Exchange of Seed
3220-3
N1-95-88-2
3220
Cooperative Nursery
Production
International Seed Trade
3220-4
N1-95-88-2
3220
Cooperative Nursery
Production
Nursery Production Assistance
3220-1
N1-95-88-2
3220
Cooperative Nursery
Production
Seed Handling and Testing
3220-2
N1-95-88-2
3220
Cooperative Nursery
Production
Seed Handling and Testing – Seed
Bank
3220-2-1
N1-95-88-2
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 21 of 23
PREVIOUS (SUPERSEDED)
SUPERSEDED
FILE CODE
RETENTION AUTHORITY
FS FILE CODE
HEADING
SUB-HEADINGS
3220
Cooperative Nursery
Production
Seed Handling and Testing – Seed
Testing
3220-2-2
N1-95-88-2
3230
Cooperative Tree Improvement
General
3230
N1-95-88-2
3240
Forest Products Utilization
General
3240
N1-95-88-2
3250
Forest Soil and Water
Management
General
3250
N1-95-88-2
3260
Urban Forestry Assistance
General
3260
N1-95-88-2
3300
Forestry Incentives
General
3300
N1-95-88-2
3300
Forestry Incentives
Inquiries
3300-1
GRS 14-1
3310
Cost-sharing Programs
General
3310
N1-95-88-2
3320
Taxation
General
3320
N1-95-88-2
3320
Taxation
Reports and Studies
3320-1
N1-95-88-2
3330
Loans
OBSOLETE
3330
N1-95-88-2
3340
Insurance
OBSOLETE
3340
N1-95-88-2
3350
Conservation Reserve
General
3350
N1-95-88-2
3360
Forest Legacy Program
Forest Legacy Information System
New
New
3360
Forest Legacy Program
General
New
New
3360
Forest Legacy Program
Guidance
NEW
NEW
3360
Forest Legacy Program
Program Reviews
New
New
3360
Forest Legacy Program
Projects
NEW
NEW
3360
Forest Legacy Program
Special Projects
New
New
3400
Forest Health Protection
General
3400
N1-95-88-2
3400
Forest Health Protection
Inquiries
3400-1
GRS 14-1
3410
Detection, Monitoring, and
Evaluation
General
3410
N1-95-88-2
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 22 of 23
PREVIOUS (SUPERSEDED)
SUPERSEDED
FILE CODE
RETENTION AUTHORITY
FS FILE CODE
HEADING
SUB-HEADINGS
3420
Management
General
3420
N1-95-88-2
3430
Program Funding and
Accomplishment Reporting
General
3430
N1-95-88-2
3440
Special Forest Health
Protection Projects
General
3440
N1-95-88-2
3450
Forest Health Protection
Administration
Collection of Expenditure and
Accomplishment Reporting Data
(1906-1971)
3450-1-2
N1-95-88-2
3450
Forest Health Protection
Administration
Expenditure Summary Report
3450-1-1
N1-95-88-2
3450
Forest Health Protection
Administration
General
3450
N1-95-88-2
3450
Forest Health Protection
Administration
Reports
3450-1
N1-95-88-2
3500
Cooperative Watershed
General
3500
N1-95-88-2
3500
Cooperative Watershed
Inquiries
3500-1
GRS 14-1
3510
Watershed Protection and Flood
Prevention
General
3510
N1-95-88-2
3510
Watershed Protection and Flood
Prevention
Reports
3510-1
N1-95-88-2
3510
Watershed Protection and Flood
Prevention
Small Watershed Projects
3510-2
N1-95-88-2
3520
River Basin Programs
General
3520
N1-95-88-2
3520
River Basin Programs
River Basin Studies
3520-1
N1-95-88-2
3530
Flood Prevention Program
Flood Prevention Projects
3530-1
N1-95-88-2
3530
Flood Prevention Program
General
3530
N1-95-88-2
3540
Emergency Watershed
Protection
Emergency Projects
3540-1
N1-95-88-2
WO AMENDMENT 6209.11-2015-2
EFFECTIVE DATE: 12/03/2015
DURATION: This amendment is effective until superseded or removed.
6209.11_42_3000 Series
Page 23 of 23
PREVIOUS (SUPERSEDED)
SUPERSEDED
FILE CODE
RETENTION AUTHORITY
FS FILE CODE
HEADING
SUB-HEADINGS
3540
Emergency Watershed
Protection
General
3540
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3560
Interagency Programs
General
3560
N1-95-88-2
3570
Hydrologic Surveys and
Analysis
General
3570
N1-95-88-2
3600
Rural Resource Conservation
and Development
General
3600
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3600
Rural Resource Conservation
and Development
Inquiries
3600-1
GRS 14-1
3610
Rural Development
General
3610
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3610
Rural Development
Reports
3610-1
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3620
Resource Conservation and
Development
Annual Forestry Plan of Work
3620-2-1
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3620
Resource Conservation and
Development
General
3620
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3620
Resource Conservation and
Development
Projects
3620-1
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3620
Resource Conservation and
Development
Reports
3620-2
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3700
Organization Management
Assistance
General
3700
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3900
Statewide Forest Resource
Planning
General
3900
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3900
Statewide Forest Resource
Planning
Special Projects
3900-2
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3900
Statewide Forest Resource
Planning
State Forest Resource Plans
3900-1
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