6209.11_42 _2000 Series
Page 1 of 93
FOREST SERVICE HANDBOOK
NATIONAL HEADQUARTERS (WO)
WASHINGTON, DC
FSH 6209.11 – RECORDS MANAGEMENT HANDBOOK
CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION
Amendment No.: 6209.11-2016-2
Effective Date: February 4, 2016
Duration: This amendment is effective until superseded or removed.
Approved: J. LENISE LAGO
Deputy Chief for Business Operations
Date Approved: 02/04/2016
Posting Instructions: Amendments are numbered consecutively by Handbook number and
calendar year. Post by document; remove the entire document and replace it with this
amendment. Retain this transmittal as the first page(s) of this document. The last amendment to
this Handbook was 6209.11-2016-1 to 6209.11_42_1000 Series.
New Document
6209.11_42_2000 Series
93 Pages
Superseded Document(s) by
Issuance Number and
Effective Date
6209.11_42_2000 Series
(Amendment 6209.11-2013-3, 9/18/2013)
94 Pages
Digest:
42 - Revises previously issued 2000 file code series direction.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42 _2000 Series
Page 2 of 93
Table of Contents
42 - FILE DESIGNATIONS AND RETENTION PERIODS.............................................. 3
2000 - Series File Codes ......................................................................................................... 3
WO AMENDMENT 6209.11-2016-2
EFFECTIVE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42 _2000 Series
Page 3 of 93
42 - FILE DESIGNATIONS AND RETENTION PERIODS
2000 - Series File Codes
Note: As electronic records management of unstructured data is implemented within the USDA/Forest Service, the Agency must
maintain electronic versions of the records according to 36 CFR 1236 for the entire record lifecycle. The Agency must transfer
permanent records to the National Archives and Records Administration (NARA) in accordance with the applicable NARA standards
in place at the time of transfer.
FS FILE
CODE
RETENTION
RETENTION
AUTHORITY
N/A
N/A
Records include field sheets for plant species, analysis records, statistical
analyses, and so forth, that are used in field guides, biological opinions,
and other publications.
Note 1: Close file at end of fiscal year and apply retention period.
Note 2: Transfer closed file to NARA in five year blocks, when the most
recent file is 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-3, Item
29
Records pertaining to broad, foundational policy for using ecological
restoration to manage National Forest System lands and associated
resources in a sustainable manner. Includes comprehensive objectives,
policy, responsibilities, definitions, and principles to guide achievement of
sustainable management and ecological resilience, especially under
changing and uncertain future environmental conditions, such as those
driven by climate change and increasing human use. Designation reaches
across all program areas and activities applicable to management of
national forests and grasslands to ensure integration and coordination at all
levels and within all organizational units. Record material includes
correspondence.
Temporary, 10
years (FY)
N1-95-10-3,
Item 28
HEADING
SUB-HEADINGS
DESCRIPTION
2000
Natural Resources
Management
No Sub-headings
Included for routing purposes only.
2020
Ecological
Restoration and
Resilience
Classification and
Inventory
2020
Ecological
Restoration and
Resilience
General
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 4 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 1: Use designation only for records pertaining to overall ecological
restoration and resilience policy, including general correspondence.
Note 2: Records pertaining to specific resources or management should
be filed under the applicable records schedule for said resource.
Note 3: Close file at end of fiscal year and apply retention period.
2030
Large Scale Event
Recovery (LaSER)
General
Includes general records and correspondence related to large scale event
recovery plans and activities.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5,
Item 5a
2030
Large Scale Event
Recovery (LaSER)
LaSER Databases
Includes information regarding LaSER database management and
operations.
Note 1: Database repository scheduled separately.
Note 2: Retention period begins when administrative use ceases.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5, Item
5g
2030
Large Scale Event
Recovery (LaSER)
LaSER Plan
Includes LaSER plan case files including assessments, budget, form FS2000-1, executive summary, recommendations, post-event conditions,
recovery objectives, description of actions, monitoring plan, research
opportunities, partners and funding sources, skills and staffing needs,
maps, recovery plan team members, and recovery plan approval.
Note 1: Establish case files as needed, and apply retention period when the
case is closed.
PERMANENT
(see note)
N1-95-10-5,
Item 5b
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 5 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2030
Large Scale Event
Recovery (LaSER)
Monitoring
LaSER monitoring results.
Note 1: Establish case files as needed, and apply retention period when the
case is closed.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5,
Item 5c
2030
Large Scale Event
Recovery (LaSER)
Non-Federal Lands
Includes documentation of post-event conditions and recovery objectives
or activities for non-Federal intermingled or adjacent lands impacted by the
large-scale event.
Note 1: Establish case files as needed, and apply retention period when the
case is closed.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5,
Item 5d
2030
Large Scale Event
Recovery (LaSER)
Other Federal Lands
Records documenting joint large-scale assessments, planning, and
implementation actions.
Note 1: Establish case files as needed, and apply retention period when the
PERMANENT
(see note)
N1-95-10-5,
Item 5e
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 6 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
case is closed.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2030
Large Scale Event
Recovery (LaSER)
Reporting
Annual reports.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-5,
Item 5f
2060
Ecosystem,
Clasification,
Interpretation, and
Application
General
Includes general correspondence related to service-wide direction for the
components of the ecosystem classification.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 5
years (FY)
N1-95-10-2,
Item 84
2070
Vegetation Ecology
Classification and
Inventory
Obsolete. Records include field sheets for plant species, analysis records,
statistical analyses, and so forth, that are used in field guides, biological
opinions, and other publications.
Note: File existing records under 2070 – Vegetation Ecology – General.
Obsolete
Obsolete
2070
Vegetation Ecology
General
Temporary, 25
years (FY)
N1-95-10-3,
Item 30
2080
Noxious Weed
Management
OBSOLETE
OBSOLETE
N/A
2100
Environmental
Management
Classification and
Inventory
PERMANENT
(see note)
N1-95-10-5,
Item 6b
Includes records regarding use, growth, development, and storage of
native plant materials. Also includes records related to service-wide
direction for the components of the Biological Diversity program.
Note: Close file at end of fiscal year and apply retention period.
Obsolete - See 2900 – Invasive Species
Records include field sheets for plant species, analysis records, statistical
analyses, and so forth, that are used in field guides, biological opinions,
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 7 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
PERMANENT
(FY)
N1-95-10-5, Item
6a
Temporary, 3
years (FY)
N1-95-10-2,
Item 85
and other publications.
Note 1: Establish case files as needed, and apply retention period when the
case is closed.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2100
Environmental
Management
General
Includes general correspondence related to service-wide direction for the
components of the Biological Diversity program.
Note 1: Close file at end of fiscal year and apply retention period.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2130
Solid Waste
Management
General
Includes general records, including correspondence, on the design,
construction, management, operation, and maintenance of the FS solid
waste system. These processes ensure public health and safety.
Note: Close file at end of fiscal year and apply retention period.
2150
Pesticide Use,
Management and
Coordination
Accidents and Incidents
Includes correspondence, final reports, investigation notes and field notes
related to accidents and incidents involving use of pesticides.
Note: Establish case files as needed, and apply retention period when the
case is closed.
Temporary, 75
years (see notes)
N1-95-10-6,
Item 23
2150
Pesticide Use,
Management and
Coordination
Forest Service Pesticide
Impact Assessment
Program
Case files containing proposal, progress reports, final reports of studies
conducted by Forest Service research units or universities for identifying
pesticide effects on forest and rangelands.
Note 1: Proposals not funded. Destroy when reference use ceases.
Temporary, 75
years (see notes)
N1-95-10-6,
Item 24
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 8 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 2: Establish case files as needed, and apply retention period when
the case is closed.
2150
Pesticide Use,
Management and
Coordination
General
Includes records (including correspondence) related to pesticide
management overall policies, development, and clarifications. Includes
pesticides use records, conduct of projects records; pesticide selection,
application, and monitoring records; safety in pesticide uses records.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 75
years (FY)
N1-95-10-6,
Item 22
2150
Pesticide Use,
Management and
Coordination
Inquiries
Includes standard replies or transmittals.
Temporary, 3
months
GRS 4.2, ITEM
010 (DAA-GRS2013-0007-0001)
2150
Pesticide Use,
Management and
Coordination
Pesticide Use Reports
Includes yearly report of pesticides used on the national forests.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 75
years (FY)
N1-95-10-6,
Item 25
2150
Pesticide Use,
Management and
Coordination
Training and Federal
Certification
Correspondence, memoranda, agreements, authorizations, reports,
requirement reviews, plans, and objectives relating to the establishment
and operation of training courses and conferences.
Note 1: Retention period begins after completion of a specific training
program.
Note 2: Privacy Act System of Records USDA/FS-41– Certified Pesticide
Applicators covers all or some of the records retained under this file code.
Review PA SOR USDA/FS-41 for additional access and storage
requirements.
Note 3: Recordkeeping for State training and certification to follow local
requirements or retain for 5 years, whichever longer.
Temporary, 5
years (see note)
GRS 1-29a[1]
2160
Hazardous
Materials
Management
General
Includes general correspondence related to hazardous chemical
management overall policies, development, and clarifications. Includes
use records, conduct of project records; selection, application, and
monitoring records; safety in uses records.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 30
years (FY)
N1-95-10-3,
Item 31
2160
Hazardous
Materials
Management
Hazardous Chemical
Management
Documentation regarding protection measures for use of hazardous
chemicals including employee protection; controls on acquisition and use;
transportation, storage, and handling; training; and protective gear.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 30
years (FY)
N1-95-10-3,
Item 32
2160
Hazardous
Materials
Management
Program Administration
Records regarding administrative components of the hazardous materials
program.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 30
years (FY)
N1-95-10-3,
Item 33
2170
Energy
Energy Programs
Includes general correspondence and information copies documenting the
Temporary, 10
N1-95-10-4,
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
Management
6209.11_42_2000 Series
Page 9 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
accomplishments or progress of Forest Service energy-related programs.
Some energy programs are initiated within the research arm of the Forest
Service such as cooperatives between the Forest Service and other
governmental or private organizations. Some are initiated by the
Department of Energy.
Note 1: Research-related energy programs are filed under 4000. Establish
folders by project or subject matter.
Note 2: Close file at end of fiscal year and apply retention period.
years (FY)
Item 148
Temporary,
10 years (FY)
N1-95-10-4,
Item 147
2170
Energy
Management
General
Includes general correspondence documenting the coordination with other
agencies that have energy-related programs such as the Department of
Energy Regional Program Advisory Committees; and other organizations
such as the Council of Biomass Energy Technology Sponsors [CBETS];
or internal meeting activities.
Note 1: Establish folders by subject matter.
Note 2: Close file at end of fiscal year and apply retention period.
2170
Energy
Management
Inquiries
Includes routine transmittals and letters of inquiry requiring a standard
reply.
Temporary,
3 months
GRS 4.2, ITEM
010 (DAA-GRS2013-0007-0001)
2200
Range
General
General records (including correspondence) pertaining to Range activities
too broad to file under a specific file subject.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
5 years (FY)
N1-95-10-4,
Item 149
2200
Range
Inquiries
Routine acknowledgments and transmittals for the 2200 series.
Temporary,
3 months
GRS 4.2, ITEM
010 (DAA-GRS2013-0007-0001)
2200
Range
Policy and Direction
PERMANENT
(FY)
N1-95-10-2,
Item 86
Records (including correspondence) relating to policy or program direction
concerning range conditions, criteria for classifying grazing lands, directed
to other agencies on policy matters, or signed by the Chief of the Forest
Service or the Secretary of USDA.
Note 1: Close file at end of fiscal year and apply retention period.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 10 of 93
FS FILE
CODE
HEADING
SUB-HEADINGS
2200
Range
Training
Records and corresondence relative to all facts of range management
training.
Note: Retention period begins after completion of a specified training
program.
Temporary, 5
years (see note)
GRS 1-29a[1]
2210
Rangeland
Management
Planning
General
General records (including correspondence) pertaining to proposed
activities which may not have developed fully to create a specific case
folder in the items following. File correspondence of permanent value
under 2200 – Range Allotment Management Plans
Note: Close file at end of fiscal year and apply retention period.
Temporary, 10
years (FY)
N1-95-10-4,
Item 150
2210
Rangeland
Management
Planning
Range Allotment
Management Plans
Includes correspondence, maps and overlays, photos, trend transect
records, grazing capacity estimates, tabulations, utilization records-permitted and actual use--related summary report materials and
administrative studies related to range analysis; environmental assessment
and decision notices; and the allotment management plan. Includes ranges
from which grazing may currently be excluded and previously prepared
range analysis files. Create case files by allotment.
Note 1: Close project file and apply retention period after the plan is
revised or superseded.
Note 2: Supervisor’s Office maintains official files.
Note 3: Transfer closed file to NARA when 15 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-6,
Item 26
2230
Grazing and
Livestock Use
Permit System
Fee Studies
Case files consisting of all study material collected, including working
papers, statistical summaries developed, or other information used in
support of fees charged.
Note 1: Files are arranged chronologically.
Note 2: All case files are stored at Washington Office; field offices send
case file documents to Washington Office, keep reference copy for no
more than 3 years.
Note 3: Records regarding monies collected for grazing are filed under
6530.
Note 4: Retention period begins after study is completed.
Temporary, 75
years (see note)
N1-95-10-4,
Item 153
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 11 of 93
RETENTION
RETENTION
AUTHORITY
Files consisting of general correspondence relative to standards and
regulations and related discussions leading to the determination of the fee
charged for grazing or crossing of livestock on National Forest lands and
on other lands under Forest Service control.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
75 years (FY)
N1-95-10-6,
Item 27
General
Files consisting of general correspondence and related records too broad to
file under specific secondary subject.
Note 1: File appeals to grazing boards in pertinent case folders.
Note 2: Privacy Act System of Records USDA/FS-14– Grazing
Permittees – Individual – National Forest System covers all or some of
the records retained under this file code. Review PA SOR USDA/FS-14
for additional access and storage requirements.
Note 3: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 151
Grazing and
Livestock Use
Permit System
Permit Case Files
Includes case files consisting of authorizing documents, supplements,
amendments, correspondence, and related records. Case file includes
approved permittee application, supporting documents, and other
supplemental information used in determining whether a permit should be
issued.
Note 1: Establish files by PERMIT TYPE: Term (Grazing Agreements,
Private Land), Temporary, Livestock Use, Other Permits.
Note 2: Arrange case file alphabetically by name of permittee.
Note 3: Transfer to Federal Records Center 10 years after file is closed.
Note 4: Official files traditionally reside at Supervisor’s Office (SO).
Note 5: Duplicate records retained for administrative use must be
designated as REFERENCE and destroyed when administrative use
ceases, do not transfer duplicate records to FRC.
Note 6: Produce all responsive documents in response to litigation or
FOIA/PA requests.
Note 7: Some files may contain PII, store securely, control access.
Note 8: Privacy Act System of Records USDA/FS-14– Grazing
Permittees – Individual – National Forest System covers all or some of
the records retained under this file code. Review PA SOR USDA/FS-14
for additional access and storage requirements.
Temporary,
75 years (see note)
N1-95-10-2,
Item 87
Grazing and
Livestock Use
Permit System
Permittee Application Unapproved
FOR UNAPPROVED APPLICATIONS ONLY - Application, supporting
documents, and other supplemental information used in determining
whether a permit should be issued – for unapproved applications only.
Note 1: Files traditionally reside at Supervisor’s Office.
Note 2: Privacy Act System of Records USDA/FS-14– Grazing
Temporary,
10 years (see note)
N1-95-10-4,
Item 152
HEADING
SUB-HEADINGS
2230
Grazing and
Livestock Use
Permit System
Fees
2230
Grazing and
Livestock Use
Permit System
2230
2230
DESCRIPTION
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 12 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Permittees – Individual – National Forest System covers all or some of
the records retained under this file code. Review PA SOR USDA/FS-14
for additional access and storage requirements.
Note 3: Retention period begins when file closed.
2230
Grazing and
Livestock Use
Permit System
Permittee Card File
Includes annual record of permitted use – documents permittee, number,
and type of livestock allowed to graze, and billing for season.
Note 1: Retention period begins once permittee file closed.
Note 2: Some files may contain PII, store securely, control access.
Note 3: Privacy Act System of Records USDA/FS-14– Grazing
Permittees – Individual – National Forest System covers all or some of the
records retained under this file code. Review PA SOR USDA/FS-14 for
additional access and storage requirements.
Temporary,
75 years
(see note)
N1-95-10-6,
Item 28
2240
Range
Improvements
General
Files consisting of correspondence too broad to file under a specific range
category.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 154
2240
Range
Improvements
Nonstructural
Inquiries and files of a general nature, too broad to file under a specific
category.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 155
2240
Range
Improvements
Nonstructural Incidents
Case folders consisting of any correspondence and supporting
documentation regarding any complaints or complications resulting from
any nonstructural improvements to National Forest System lands. May
include statements and other supporting data and photographs.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-2,
Item 89
2240
Range
Improvements
Pesticides
Correspondence regarding spraying of pesticides and other treatments of
woody plants, noxious farm weeds, other plants, including those of a
poisonous variety, rodents, predators, insects, and diseases.
Note 1: Case files created when necessary and arranged alphabetically.
Note 2: Retention period begins when case file closed or administrative
use ceases (as applicable).
Temporary,
300 years (see
note)
N1-95-10-2,
Item 88
2240
Range
Improvements
Structural
Correspondence and supporting documentation regarding structural
improvements made to National Forest lands including items such as cattle
guards, fences, gates, corrals, and water developments.
Note 1: File record of authorities and agreements to build such
improvements under various cooperative programs between Forest Service
and permittees in the appropriate permittee case folder under 2230.
Note 2: Close file and apply retention period when improvement is
completed.
Temporary,
10 years (see note)
N1-95-10-2,
Item 90
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 13 of 93
FS FILE
CODE
HEADING
SUB-HEADINGS
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
2250
Range Cooperation
Advisory Boards
Files include copies of charters, correspondence, notice of meetings,
minutes, memberships, rosters, bylaws, and all supporting documentation
of business conducted by Grazing Advisory Boards.
Note 1: Case files arranged alphabetically by board.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-6,
Item 29
2250
Range Cooperation
Associations
Information pertaining to various organizations formed by National Forest
grazing permittees. Included is documentation such as membership,
minutes of meetings, memorandums of understanding, agreements,
renewals, and general correspondence.
Note 1: Retention period begins after termination of association between
FS and organization.
Note 2: Arrange case file by organization name.
Note 3: Some files may contain PII, store securely, control access.
Note 4: Privacy Act System of Records USDA/FS-14– Grazing
Permittees – Individual – National Forest System covers all or some of the
records retained under this file code. Review PA SOR USDA/FS-14 for
additional access and storage requirements.
Temporary,
25 years (see note)
N1-95-10-2,
Item 91
2250
Range Cooperation
General
Documents too broad to fit into a specific case file concerning various
organizations, such as conservation organizations, the Farmer’s Union, the
Farm Bureau, and other recognized groups that are not specifically
chartered.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
25 years (FY)
N1-95-10-4,
Item 156
2260
Wild Free-Roaming
Horses and Burros
Cooperation
Correspondence and cooperative agreements between Forest Service and
other state/local government agencies, permittees, or private landowners
regarding maintenance of wild horses and burros. Include documentation
of joint land management plans for those properties immediately adjacent
to National Forests that wild horses use as their natural range. May
include cooperative agreements between Forest Service and State
livestock boards regarding determination of ownership in cases of dispute.
Note 1: Arrange materials in case folders by cooperators.
Temporary,
75 years (see note)
N1-95-10-2,
Item 92
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 14 of 93
RETENTION
RETENTION
AUTHORITY
Correspondence and management plans concerning those lands
specifically designated by the Chief of the Forest Service as having
emphasis placed on horse maintenance rather than multiple use.
Note 1: Create case files by specific area.
Note 2: Close file when administrative use ceases and apply retention
period.
Temporary,
75 years (see note)
N1-95-10-4,
Item 158
DESCRIPTION
Note 2: Washington Office and RO usually offices of record.
Note 3: Retention period begins after completion or termination of
agreement.
2260
Wild Free-Roaming
Horses and Burros
Designated Ranges
2260
Wild Free-Roaming
Horses and Burros
General
Correspondence and information of a general nature, too broad to fit into a
specific case file.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
75 years (see note)
N1-95-10-4,
Item 157
2260
Wild Free-Roaming
Horses and Burros
Historic Range
All records used as the basis for initial determination of all wild horse
and/or burro territories. Records shall include inventories of wild freeroaming horses and burros on given areas of public lands, as defined by the
Wild Horses and Burros Protection Act (Pub, L. 92-195), maps of those
lands, and any additional information collected during the initial inventory
and mapping activities. The initial inventory and mapping activities should
have been completed within 30 months of enactment of Pub. L. 92-195.
Note 1: Arrange case files by specific area or territory.
Note 2: Transfer official record to National Archives and Records
Administration, retain reference copy on unit (mark REFERENCE).
Note 3: Original records may be currently filed with forest plan
documentation or in other locations. In such cases, a duplicate copy should
be retained under this file code and the original should be transferred to the
National Archives and Records Administration.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 93
2260
Wild Free-Roaming
Horses and Burros
Management Plans –
Case Files
Temporary,
75 years (see note)
N1-95-10-6,
Item 30
Case files contain all inventories of horses, statistical data regarding
maintenance, studies, and maps; and all documentation regarding use of
any specific area for grazing of wild horses in conjunction with multiple
use management of public lands. May include public input regarding
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 15 of 93
RETENTION
RETENTION
AUTHORITY
Record consists of correspondence regarding adoption, relocation, and
final disposal of wild horses. These plans are specifically formulated for
individual ranges where overcrowding of wild horses has occurred. The
animals are either placed under private maintenance or relocated to other
National Forest areas. Files may also include correspondence involved in
settling any disputes arising out of wild horses causing damage to private
lands. Case folders by areas, as necessary.
Note 1: Transfer to FRC, 3 years after closed, destroy 25 years after case
is closed.
Note 2: Offices maintaining duplicate paper copies of files for reference
should destroy when 10 years old.
Temporary,
75 years (see note)
N1-95-10-4,
Item 159
Includes information maintained regarding database management and
operations for applications/systems with data pertaining to forest range,
grazing permits, annual grazing authorizations, actual grazing use and
improvements.
Note: Retention period begins when administrative use ceases.
Retention pending
Do not transfer or
destroy until
retention
authority
published in
FSH 6209.11,
Chapter 40
PERMANENT
(see note)
N1-95-10-6,
Item 31
DESCRIPTION
horse maintenance.
Note 1: Official file maintained by Supervisor’s Office.
Note 2: Arrange case files by specific area.
Note 3: Offices maintaining duplicate paper copies of files for reference
use should destroy 15 years after plan has been revised or superseded.
2260
Wild Free-Roaming Relocation and Disposal
Horses and Burros
2270
Information
Management and
Reports
Range Management
Information System
2270
Information
Management and
Reports
Reports
All 2200 reports, including annual grazing statistical, and final study
reports. Includes one-time reports. Maintain separate folders, as needed,
by name of report.
Note 1: Washington Office maintains record copy.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
Note 6: Some files may contain PII, store securely, control access.
Note 7: Privacy Act System of Records USDA/FS-14– Grazing
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 16 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Permittees – Individual – National Forest System covers all or some of
the records retained under this file code. Review PA SOR USDA/FS-14
for additional access and storage requirements.
2300
Recreation,
Wilderness, and
Related Resource
Management
General
Includes correspondence related to policy, direction, and procedures of
recreation management and correspondence too broad to file elsewhere in
this series.
Note 1: Close file at end of fiscal year and apply retention period.
Note 2: For any temporary data placed on microfilm, destroy the originals
(only for temporary records with approved retention periods).
Note 3: Do not microfilm or destroy the originals of unscheduled records
or records designated permanent without formal approval from NARA.
When a proposed microfilm project provides for destruction of original
record-hardcopies, send a formal, signed request to the National FS
Records Officer for approval. Include information needed to complete
Request for Records Disposition Authority. The National FS Records
Officer will forward the request to NARA for approval. When the
Archivist approves the project, the FS National Records Officer will
provide a signed, formal approval to the requesting unit.
Temporary,
3 years (FY)
N1-95-10-2,
Item 94
2300
Recreation,
Wilderness, and
Related Resource
Management
Inquiries
Includes routine transmittals and responses to congressionals, inquiries
from the public, and other transitory correspondence for 2300 series.
Temporary,
3 months
GRS 4.2, ITEM
010 (DAA-GRS2013-0007-0001)
2300
Recreation,
Wilderness, and
Related Resource
Management
Volunteers
Includes correspondence, policy, direction, and procedures related to the
Campground Host Program, volunteers carrying out campground duties,
and other volunteer activities administered in conjunction with the Human
Resource Volunteers Program.
Note 1: Establish subject folders as needed.
Note 2: Close file at end of fiscal year and apply retention period.
Temporary,
3 years (FY)
N1-95-10-2,
Item 95
2310
Planning and Data
Management
General
Includes general correspondence related to the Land Management
Planning process, such as the Recreation Opportunity Spectrum. Planning
documents filed under 1920.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
3 years (FY)
N1-95-10-2,
Item 97
2310
Planning and Data
Management
Recreation Subunit
Plans
Temporary,
3 years (see note)
N1-95-10-4, 160
Composite plans designed to specifically implement the Forest Plan in a
subunit of a management area, a specific management area, or any plan
that deals with multiple sites.
Note 1: Forest Supervisor/Ranger District Office maintains official
record.
Note 2: Retention period begins when plan updated or facility ceases to
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 17 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
exist.
Note 3: Reports to be integrated into the land management planning
process and filed under code 1920.
2310
Planning and Data
Management
Resource Information
Management
Includes recreation management correspondence and records specifically
related to the Land Management Planning Process.
Note 1: Washinton Office maintains official record.
Note 2: Data from 1939 is on microfilm, record copies of microfilm
offered to NARA.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 96
2320
Wilderness
Management
Designated Wilderness
Case files related to designated wilderness areas and subsequent management
activities carried out within wilderness areas. correspondence, study report,
legal description (map), legislative history, the management plan derived
from the Forest Plan and amendments, congressional and public inquiries,
and other related records.
Note 1: Forest Supervisor’s Office maintains official record.
Note 2: Establish case files as needed. Apply retention period at the end
of the fiscal year.
Note 3: Transfer files to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 98
2320
Wilderness
Management
General
General correspondence related to wilderness management, planning,
management of other resources, use of motorized equipment and so forth.
File also includes substantive congressionals and other inquiries seeking
clarification of Forest Service policies, plans, and decisions;
Temporary,
3 years (see note)
N1-95-10-2,
Item 99
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 18 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
documentation of current issues that may lead to national and regional
policy; guidelines, and so forth.
Note 1: Organize by subject matter.
Note 2: Establish case files as needed and apply the retention period after
case file closes.
2330
Publicly Managed
Recreation
Opportunities
General
Includes general correspondence related to the development and
management of recreation sites administered by Forest Service, and
records related to recreation fees regulations.
Note 1: Establish folders by subject matter.
Note 2: Establish case files as needed and apply the retention period after
the case file is closed.
Temporary,
10 years (see note)
N1-95-10-4,
Item 161
2330
Publicly Managed
Recreation
Opportunities
Recreation Fee
Envelopes
Records consist of completed recreation fee permit envelopes (and similar
documents) used to collect and/or record the collection of fees associated
with visitor day and campground use on Forest Service lands. Information
collected includes the amount collected (via envelope or other method),
number of days paid, time and date of purchase, visitor’s vehicle license
number and registered state, visitor’s home zip code, number in party,
other charges (if applicable), visitor’s Interagency Pass/Golden Passport or
Regional Forest Pass Number (if applicable). The information is collected
at the recreation site and is used by Agency collection agents (including
Collection Officers), forest protection officers, and Federal law
enforcement agents to ensure recreation fee compliance by national forest
visitors. Additionally, some information may be recorded and retained by
national forest recreation staff and used to monitor national forest
visitation patterns.
Note 1: Accounts and supporting documents pertaining to American
Indians and Alaska Natives are not authorized for disposal. Such records
must be retained indefinitely since they may be needed in litigation
involving the Federal Government’s role as trustee of property held by the
Federal Government and managed for the benefit of American Indians.
These records include those created under the Alaska Native Claims
Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688).
Note 2: Close file at end of fiscal year and apply retention period.
Temporary, 1 year
(FY)
N1-95-12-6
2330
Publicly Managed
Recreation
Opportunities
Reports
Includes the Annual Report and other statistical data on collection fees for
the campgrounds collected annually by the regions for the Department of
Interior Annual Report and for forecasting revenues for potential Forest
Service legislation.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 162
2330
Publicly Managed
Site Plans
Plans for campgrounds, playgrounds, picnic areas, swim sites, boat
PERMANENT
N1-95-10-2,
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
Recreation
Opportunities
6209.11_42_2000 Series
Page 19 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
launches, and other publicly managed recreation sites and visitor
information sites.
Note 1: Forest Supervisor’s or District Ranger’s Office maintains official
record.
Note 2: Establish case files as needed, and apply retention period when the
case is closed.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
(see note)
Item 100
2330
Publicly Managed
Recreation
Opportunities
Special Programs
Includes general correspondence related to the Golden Age Passport,
Camp Stamp Program, and so forth.
Note 1: Establish folders by program.
Note 2: Establish case files as needed and apply the retention period after
the case file is close.
Temporary,
10 years (see note)
N1-95-10-4,
Item 163
2340
Privately Provided
Recreation
Opportunities
General
Includes general correspondence related to the development and
management of recreation sites administered by private enterprise on the
National Forests; records related to concessions, avalanch control, group
use by institutions, private recreation uses, and so forth.
Note 1: Establish folders by subject matter.
Note 2: Establish case files as needed and apply the retention period after
the case file is closed.
Temporary,
3 years (see note)
N1-95-10-4,
Item 164
2340
Privately Provided
Recreation
Opportunities
Site Plans
Plans for ski areas, resorts, and other recreation facilities.
Note 1: Official records (including plans) maintained by Forest
Supervisor’s or Ranger District Office.
Note 2: Retention period begins when plan is superseded or site is
terminated.
Note 3: Include site plans in special use case files (see 2720).
Temporary,
3 years (see note)
N1-95-10-4,
Item 165
2350
Trail, River, and
Similar Recreation
Opportunities
Designated National
Recreation Trail
PERMANENT
(see note)
N1-95-10-2,
Item 101
Case files of individual officially designated trails. File includes material
related to an establishment report for a designated trail or an associated
side or connecting trail.
Note 1: Establish case file by trail.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 20 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 2: When the Forest Service is the administering agency, the Forest
Supervisor’s Office will maintain the official record.
Note 3: When another agency is the administering agency, copies are
retained for reference only and destroyed when no longer needed. Do not
send copies to FRC or NARA.
Note 4: Break file every 10 years after trail is designated and transfer to
NARA.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
2350
Trail, River, and
Similar Recreation
Opportunities
General
Includes general correspondence pertaining to trail management including
forest development, national recreation trails, and national scenic and
historic trail administration; river management including river recreation;
road recreation management, and similar forms of recreation such as
hiking, caving, mountaineering, horseback riding, and so forth. File also
includes substantive congressional and other inquiries seeking clarification
of Forest Service policies, plans, and decisions.
Note 1: Establish subject folders as needed.
Note 2: File routine congressionals and other inquiries under 2300Inquiries.
Note 3: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 166
2350
Trail, River, and
Similar Recreation
Opportunities
National Rivers
Inventory
Obsolete. Includes the national rivers inventory and any amendments,
deletions, or additions. Updated on basis of forest planning cycle
approximately every 10 years. Inventory includes rivers with potential for
classification of wild and scenic designations listed by state and location
data.
Note: Obsolete. File all records under “1920 – Land Management
Planning – Wild and Scenic River Designation.”
OBSOLETE
OBSOLETE
2350
Trail, River, and
Similar Recreation
Opportunities
National Scenic and
Historic Trails
PERMANENT
(see note)
N1-95-10-2,
Item 102
Case files related to designated National Scenic and Historical Trails or
associated side or connecting trails. File contains correspondence, study
report, legislative history, plan, official location, Advisory Council,
special agreements, partnership groups, and other related records.
Note 1: Establish case file by trail.
Note 2: When the Forest Service is the administering agency, the
Regional/Area Office will maintain the official record.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 21 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 3: When another agency is the administering agency, copies are
retained for reference only and destroyed when no longer needed. Do not
send copies to FRC or NARA.
Note 4: Break file every 10 years after trail and transfer to NARA.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
2350
Trail, River, and
Similar Recreation
Opportunities
Non-Designated Rivers
Includes a plan and correspondence related to rivers listed in National
Rivers Inventory and other rivers managed for river recreation activities.
Note 1: Establish case file by river.
Note 2: Retain records until river designated as Wild and Scenic. Once
river designated, transfer file to NARA when record is 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
PERMANENT
(see note)
N1-95-10-5,
Item 7
2350
Trail, River, and
Similar Recreation
Opportunities
Off-Road Vehicle Use
Management
Includes general correspondence about off-road vehicle use management.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 167
2350
Trail, River, and
Similar Recreation
Opportunities
Studies
Temporary,
10 years (see note)
N1-95-10-4,
Item 168
2350
Trail, River, and
Similar Recreation
Opportunities
Wild and Scenic Rivers
PERMANENT
(see note)
N1-95-10-2,
Item 103
Includes special studies related to internal and external studies of trails,
rivers, and other similar recreation activities. File also includes
administrative studies and case files for the development of policy and
federal regulations. Excludes congressionally-mandated studies.
Note 1: Organize by case file.
Note 2: Retention period begins when case file closed.
Includes study report and related records, correspondence, river plan,
official boundaries, and legislative history. These rivers are designated by
Congress as part of the Wild and Scenic River System. Study reports
conducted under 1920 are to be filed here when designated.
Note 1: Establish case file by river.
Note 2: When the Forest Service is the administering agency, the Forest
Supervisor’s Office will maintain the official record.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 22 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 3: When another agency is the administering agency, copies are
retained for reference only and destroyed when no longer needed. Do not
send copies to FRC or NARA.
Note 4: Break file every 10 years after river is designated and transfer file
to NARA.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
2360
Heritage Program
Management
Consultation
Reports prepared for the Advisory Council or Historic Preservation, State,
and Tribal Historic Preservation Officers; and Tribes, including evaluation
reports, records of test excavations, determinations of eligibility, National
Register of Historic Places nominations, mitigation plans, and program
plans.
Note 1: Establish case files by site.
Note 2: Screen all pre-1982 files for Policy and Direction records.
Note 3: Archaeological and paleontological site and permit information is
RESTRICTED unless allowed by agency permit..
Note 4: Cutoff when project and consultation is complete.
Note 5: Transfer file to NARA 30 years after date of concurrency by all
involved parties. Restrict public access per existing statute and law.
Note 6: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 7: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 8: A scanned or electronic copy of the records may be retained on
site for use by FS personnel for ongoing operations. The copy must be
designated as ”reference” or ”working copy”. The official copy shall be
transferred to NARA for preservation.
PERMANENT
(FY)
N1-95-10-4,
Item 170
2360
Heritage Program
Management
Data Recovery
Includes excavation results and findings data forms, photographs of
artifacts; records of location and description of artifacts stored in curatorial
institutions.
Note 1: Establish case files by site.
Note 2: Screen all pre-1982 files in for Policy and Direction records.
PERMANENT
(see notes)
N1-95-10-4,
Item 171
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 23 of 93
RETENTION
RETENTION
AUTHORITY
Includes general heritage program correspondence too broad to be filed
under a specific subject. Excludes correspondence of permanent value.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 169
Overviews, existing data reviews, and field surveys. Includes summaries
of cultural resource information by specific areas; site inventory records,
site inventory forms, photographs, site maps, descriptions, project
inventory records, reports of areas inventoried, resources located; and
recommendations.
Note 1: Establish case files by site.
Note 2: Screen all pre-1982 files in for Policy and Direction records.
Note 3: Official records maintained by RO and SO.
Note 4: Archaeological and paleontological site and permit information is
RESTRICTED unless allowed by agency permit.
Note 5: Cutoff when project and consultation is complete.
Note 6: Transfer to NARA 30 years after date of concurrency by all
involved parties. Restrict public access per existing statute and law.
Note 7: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 8: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 9: A scanned or electronic copy of the records may be retained on
PERMANENT
(see note)
N1-95-10-4,
Item 172
DESCRIPTION
Note 3: Archaeological and paleontological site and permit information is
RESTRICTED unless allowed by agency permit.
Note 4: Cutoff when project and consultation is complete.
Note 5: Transfer file to NARA 30 years after date of concurrency by all
involved parties. Restrict public access per existing statute and law.
Note 6: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 7: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 8: A scanned or electronic copy of the records may be retained on
site for use by FS personnel for ongoing operations. The copy must be
designated as “reference” or “working copy”. The official copy shall be
transferred to NARA for preservation.
2360
Heritage Program
Management
General
2360
Heritage Program
Management
Identification
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 24 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
site for use by FS personnel for ongoing operations. The copy must be
designated as “reference” or “working copy”. The official copy shall be
transferred to NARA for preservation.
2360
Heritage Program
Management
Policy and Direction
Includes correspondence related to policy or program direction, directed to
other agencies on policy matters, or signed by the Chief of the Forest
Service or the Secretary of USDA.
Note 1: Close record at end of fiscal year and apply retention period.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-6,
Item 32
2360
Heritage Program
Management
Protection and
Stewardship
Includes actions taken to protect and maintain cultural resources;
including preservation, restoration, rehabilitation, and stabilization.
Note 1: Establish case files by site.
Note 2: Screen all pre-1982 files in for Policy and Direction records.
Note 3: Archaeological and paleontological site and permit information is
RESTRICTED unless allowed by agency permit.
Note 4: Cutoff when project is completed.
Note 5: Transfer to NARA 30 years after date of concurrency by all
involved parties. Restrict public access per existing statute and law.
Note 6: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 7: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 8: A scanned or electronic copy of the records may be retained on
site for use by FS personnel for ongoing operations. The copy must be
designated as “reference” or “working copy”. The official copy shall be
transferred to NARA for preservation.
PERMANENT
(see note)
N1-95-10-4,
Item 173
2360
Heritage Program
Management
Public Use and
Enhancement
Includes records of use and adaptive re-use of cultural resources, volunteer
and interpretive programs, and related publications.
Note 1: Establish case files by site.
Temporary,
10 years (see note)
N1-95-10-4,
Item 174
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 25 of 93
RETENTION
RETENTION
AUTHORITY
PERMANENT
(see note)
N1-95-10-2,
Item 104
Temporary,
3 years (FY)
N1-95-10-2,
Item 105
Temporary,
3 years (see note)
N1-95-10-4,
Item 175
Including on-the-ground activities that add to visitor enjoyment,
knowledge, or appreciation of National Forests.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 176
Includes documentation for facility designs, exhibits, and description of
what types of programs are going on. Plans are site specific.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 177
DESCRIPTION
Note 2: Screen all pre-1982 files in for Policy and Direction records.
Note 3: Retention period begins when case file closed.
Note 4: Do not send to FRC.
2370
Special Recreation
Designations
General
File contains correspondence, study report, legislative history, plan,
official location, special agreements, management direction, and other
related records.
File contains correspondence, study report, legislative history, plan, official
location, special agreements, management direction, and other related
records.
Note 1: Establish files by special designation, such as National Recreation
Area, Botanical Area, National Landmarks, National Volcanic Monument,
and so forth.
Note 2: Regions and Areas maintain official files.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2380
Landscape
Management
General
Includes general correspondence concerning landscape management too
broad to be filed under a specific subject.
Note: Close file at end of fiscal year and apply retention period.
2380
Landscape
Management
Mapping and
Documentation
2390
Interpretive Service
General
2390
Interpretive Service
Plans
Includes maps identifying variety of classes of vegetation and land forms,
and documentation of recommended and final visual quality objectives
that reflect administration of impacts on Forest Service landscape.
Note 1: Retention period begins when maps and recommendations
included and/or addressed in Forest planning documents.
Note 2: Retain records in office, do not send to FRC.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
2390
Interpretive Service
Reports
2400
Forest Management
2400
2400
6209.11_42_2000 Series
Page 26 of 93
RETENTION
RETENTION
AUTHORITY
Interpretative Association Report, an internal annual report listing the
gross and net sales and loss, new publications donated to the Forest
Service. The information is compiled from field unit reports and
consolidated in the Washington Office.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 178
General
Correspondence and Congressionals of a routine nature related to forest
management and other records too broad to be filed under a specific
subject heading. Screen this file annually for records to go under Forest
Management - Policy.
Note 1: A microform record may replace the original hardcopy records in
this series. Once microfilm verified, transfer records (hardcopy only) to
the FRC, retain electronic records on Forest Service computer system.
Retain microfilm in agency as reference document and destroy when no
longer needed for administrative use.
Note 2: Close file at end of fiscal year and apply retention period.
Note 3: Heading changed, previously “Timber Management.”
Temporary,
5 years (FY)
N1-95-10-4,
Item 179
Forest Management
Inquiries
Includes transmittals, acknowledgment and inquiries of a routine nature.
Do not file Congressionals here.
Note: Heading changed, previously “Timber Management.”
Temporary, 3
months
GRS 4.2, ITEM
010 (DAA-GRS2013-0007-0001)
Forest Management
Policy
PERMANENT
(see note)
N1-95-10-6,
Item 33
DESCRIPTION
Includes correspondence relating to forest management policies, program
and direction; policy signed by the Chief of the Forest Service or by the
Secretary of USDA. File also includes Congressionals of a substantive
nature that require more than a routine response; correspondence from
private sector organizations and individuals seeking clarification on Forest
Service Forest Management policy, plans, and decisions.
Note 1: Break file every 5 years.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
Note 6: Heading changed, previously “Timber Management.”
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 27 of 93
FS FILE
CODE
HEADING
SUB-HEADINGS
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
2400
Forest Management
Special Projects
Includes general correspondence, periodic reports and other records related
to special projects with broad application across forest management
functions such as Heli-Stat, Cyclocrane, and so forth. Offer records to
NARA when the project is completed and the records are no longer needed
in the agency.
Note 1: Organize by case file by project name.
Note 2: Retention period begins when case file closed.
Note 3: Transfer closed file to NARA when 15 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
Note 7: Heading changed, previously “Timber Management.”
PERMANENT
(see note)
N1-95-10-6,
Item 34
2400
Forest Management
Studies
Administrative studies addressing operational problems, guidelines,
technical evaluations of applications designed to answer specific
management problems. Include correspondence, reports, and other
records.
Note 1: Retention period begins after case file closed.
Note 2: Heading changed, previously “Timber Management.”
Temporary,
5 years (see note)
N1-95-10-2,
Item 106
2410
Timber Resource
Management
Planning
General
Includes correspondence related to timber management planning process;
congressional and public inquiries about inventories (including surveys),
land suitability and allowable sale quantity; records pertaining to the
planning and establishment of sustained yield units; and other related
records. Establish subject folders as needed.
Note 1: File sustained-yield unit case files under the appropriate file
designation in Uses of Timber Other Than Commercial and apply the
retention period.
Note 2: Close file at end of fiscal year and apply retention period.
Temporary,
5 years (FY)
N1-95-10-2,
Item 108
2410
Timber Resource
Management
Planning
Timber Management
Plans [pre-1991 only]
[CLOSED SERIES] The Final Plan and amendments for the management
of timber resources on the National Forests. These plans have a ten-year
cycle. Some may predate 1960. Since TM plans are no longer generated
this is a closed series.
Note 1: Offered all pre-1991 Final Plans and amendments to NARA in
1991.
PERMANENT
(see note)
N1-95-10-2,
Item 107
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 28 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 2: If existing records discovered, contact Forest Service National
Records Officer for instructions.
2420
Timber Appraisals
Appraisal Data
Includes general correspondence, other records related to all price and cost
components or factors involved in the timber appraisal.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 180
2420
Timber Appraisals
Appraisal Method
Studies
Includes records related to both internal and external studies of appraisals
and appraisal methods.
Note: Close file when study completed and apply retention period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 181
2420
Timber Appraisals
Appraisal Methods
Includes general correspondence and other records related to the theory
and application of appraisal methods and approvals for use.
Note 1: Close file at the end of the fiscal year and apply retention period.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-6,
Item 36
2420
Timber Appraisals
General
Includes correspondence and comments related to the policy and
management of the timber appraisal program.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-6,
Item 35
2420
Timber Appraisals
Price, Supply, and
Demand Trends
Includes data series, graphic displays, background material, historical and
projected trends, general correspondence and other records dealing with
market conditions/appraisal relationships.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 182
2420
Timber Appraisals
Profits, Stumpage, and
Base Period
Includes general correspondence and records related to the development
and use of profits and risk, stumpage value and base periods and base
period values appraisal items.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 183
2420
Timber Appraisals
Rate Redetermination,
Damage Appraisal and
Stumpage Rate
Includes general correspondence, instructions and records related to Rate
Redetermination, Damage, Comparison, Standard Price Appraisals and
Stumpage Rate Adjustment.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 184
2420
Timber Appraisals
Reports
Temporary,
N1-95-10-4,
Includes records related to the development of appraisals and appraisal
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 29 of 93
RETENTION
RETENTION
AUTHORITY
reports not covered in individual timber sale case folders or under the
above designations.
Note: Close file at end of fiscal year and apply retention period.
30 years (FY)
Item 185
Includes general correspondence and records related to developing tables,
graphs, and instructions for use of selling values and production cost
appraisal items.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 186
Includes records related to studies including index sales involving
appraisal data.
Note: Close file when study completed and apply retention period.
Temporary,
30 years
(see note)
N1-95-10-4,
Item 187
DESCRIPTION
2420
Timber Appraisals
Selling Values and
Costs
2420
Timber Appraisals
Studies
2430
Commercial Timber
Sales
Change in Status
Includes adjustment and extension, modification and assignments,
termination, cancellation, and damages.
Note 2: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years
(see note)
N1-95-10-4,
Item 188
2430
Commercial Timber
Sales
General
Includes authorizations and correspondence related to policies for
commercial timber sales, including responses to inquiries not retained
under any other 2430 category.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-6,
Item 37
2430
Commercial Timber
Sales
Policy
Records regarding interpretation and/or development of policies associated
with commercial timber sales, including responses to Congressional
correspondence.
Note 1: Close file at end of fiscal year and apply retention schedule.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-6,
Item 38
2430
Commercial Timber
Sales
Preparation,
Advertisement, and
Award
Includes developing the 5 to 10 year timber sale program, environmental
assessment of sales, layout of sale units and transportation facilities,
preparation of prospectus and advertisement, and meeting all requirements
for awarding the sale.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 189
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 30 of 93
HEADING
SUB-HEADINGS
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
2430
Commercial Timber
Sales
Preparation,
Advertisement, and
Award – Debarment and
Suspension Cases
Case files which document firms or individuals that have been
recommended for suspension or debarment under 41 CFR
1-1.604. Close file when debarring officer decides not to suspend or debar
or when debarment period has expired.
Note: Retention period begins after case file is closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 191
2430
Commercial Timber
Sales
Preparation,
Advertisement, and
Award – Small Business
Programs
Includes the development and administration of the sale program set aside
for small business. This involves 5 year recomputation of shares, protests
of size class, semi-annual analysis procedures, Special Salvage Timber
Sale program, and reports.
Note 1: Transfer closed file to NARA when 15 years old.
Note 2: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 3: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 4: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-6,
Item 39
2430
Commercial Timber
Sales
Preparation,
Advertisement, and
Award – Debarment and
Suspension
Includes general correspondence, policy and direction concerning
debarment and suspension of bidders under 41 CFR 1-1.604; Letters from
OGC except those pertaining to specific cases.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 190
2430
Commercial Timber
Sales
Timber Export
Restrictions
Includes policy, administration, reports and other records related to timber
export restrictions. Establish case files as needed.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 192
2430
Commercial Timber
Sales
Timber Sale
Administration
Includes general correspondence regarding contract compliance, deposits,
payments, and road loans.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 193
2430
Commercial Timber
Sales
Wood Residue
Utilization Program
Includes proposals, plans, general correspondence and records related to
the project implementation concerning the wood utilization program.
Also includes personal use charge firewood program.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 194
2440
Designing,
Designation
Temporary,
N1-95-10-4,
Includes activities of marking individual trees or units of trees to carry out
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
Cruising, Scaling,
and Accountability
6209.11_42_2000 Series
Page 31 of 93
RETENTION
RETENTION
AUTHORITY
the silvicultural prescriptions.
Note: Close file when administrative use ceases and apply retention
period.
30 years (see note)
Item 196
DESCRIPTION
2440
Designing,
Cruising, Scaling,
and Accountability
Development
Includes correspondence and other records related to the development of
marking rules, programs, scaling handbooks and procedures.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 197
2440
Designing,
Cruising, Scaling,
and Accountability
General
Includes general correspondence and records related to the basic authority
and policy for designation and measuring trees and forest products.
Describes the criteria for presale measurement sales.
Note: Close file at end of fiscal year and apply retention period.
Temporary, 30
years (FY)
N1-95-10-4,
Item 195
2440
Designing,
Cruising, Scaling,
and Accountability
Measurement
Includes correspondence related to cruising and scaling and records
related to the measurement systems involved in cruising, tree
measurement sales, and scaling and measurement certifications.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 198
2440
Designing,
Cruising, Scaling,
and Accountability
Reports
Includes Check Scale and Log Accountability Reports which contain
volume determination records for presale and scaling needs.
Note 1: Scale and cruise records and reports pertaining to individual
timber disposal cases should be filed in appropriate 2450 or 2460 case
files.
Note 2: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 199
2450
Timber Sale
Contract
Administration
Development
Records, including correspondence, related to the development of new or
revised provisions, contract and permit forms.
Note 1: Close file when administrative use ceases and apply retention
period.
Note 2: NARA exempted this item from GRS.
Temporary,
30 years (see note)
N1-95-10-4,
Item 200
2450
Timber Sale
Contract
Administration
General
Records include correspondence and similar documentation associated
with timber sale contract administration, and responses to inquiries not
retained under any other 2450 category.
Note: Close file at the end of the fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-6,
Item 40
2450
Timber Sale
Contract
Administration
Policy
Records regarding interpretation and/or development of policies associated
with timber sale contract administration, including responses to
Congressional correspondence.
Note 1: Close file at end of fiscal year and apply retention period.
Note 2: Transfer closed file to NARA when 15 years old.
PERMANENT
(FY)
N1-95-10-6,
Item 41
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 32 of 93
RETENTION
RETENTION
AUTHORITY
Records, including correspondence, related to the preparation and
interpretation of Standard Contract and Permit Forms.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 201
DESCRIPTION
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2450
Timber Sale
Contract
Administration
Preparation and
Interpretation
2450
Timber Sale
Contract
Administration
Timber Sale Contracts
Case files, financial analyses files containing correspondence and records
pertaining to the sale, award, and administration of individual timber sales.
Note 1: Screen closed timber sale contract case file for title evidence.
Transfer any title records to 5590 – Landownership Status - Land Status
Title and follow retention instructions. Planning office should also review
files prior to destruction to determine if information is still of value, or
historically significant.
Note 2: Retention period begins after case file is closed.
Note 3: NARA exempted this item from GRS.
Temporary
30 years (see note)
N1-95-10-4,
Item 202
2450
Timber Sale
Contract
Administration
Timber Sale Permits
Case files, containing correspondence and records pertaining to the
preparation and administration of individual permits for the sale of timber,
firewood, Christmas trees, or other forest products.
Note: Retention period begins after case file is closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 203
Case files containing correspondence, direction, and information by
specific use as in disaster relief, free use and administration, timber
settlement, timber selected and offered in exchange, sales of seized and
innocent trespass materials, sales of other forest products and timber
property sales.
Note: Retention period begins after case file closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 205
2460
Uses of Timber
Administrative Use,
Other Than
Miscellaneous Products,
Commercial Timber Free Use, Settlement
Sales
2460
Uses of Timber
Other Than
Commercial Timber
Sales
General
Includes general correspondence, inquiries, policy and direction related to
administrative use, miscellaneous products, free use, settlement and
sustained yield units.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 204
2460
Uses of Timber
Other Than
Commercial Timber
Sustained-Yield Units
Case files containing general correspondence, direction, and information.
Set up case folders by units.
PERMANENT
(see note)
N1-95-10-2,
Item 109
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
Sales
6209.11_42_2000 Series
Page 33 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 1: Records usually maintained by RO.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
Note 6: Destroy all reference copies 5 years after case file closed.
2470
Silvicultural
Practices
Examination and
Prescription
Examination/Prescriptions, Stand Modeling and Stocking Levels, Training
and Certification.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 207
2470
Silvicultural
Practices
Forest Tree
Improvement
Includes general correspondence, reports and other records related to tree
improvement program.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 208
2470
Silvicultural
Practices
Forest Tree Nurseries
Includes general correspondence, reports and other data on the
construction, development, improvement of nurseries.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see
note)
N1-95-10-4,
Item 209
2470
Silvicultural
Practices
Forest Tree Nurseries –
Cases
Case files containing correspondence, reports, and other records related to
specific nurseries.
Note 1: All offices – destroy reference copies of case file when no longer
needed for administrative use.
Note 2: Apply retention period once case file closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 210
2470
Silvicultural
Practices
General
Includes general records, including correspondence, related to silvicultural
practices in the Forest Service and outside of the agency.
Note 1: Screen this file annually for records that go under “2470 Silvicultural Practices – Policy”.
Note 2: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 206
2470
Silvicultural
Practices
Policy
Includes correspondence related to policy including interpretation and
implementation of National Forest Management Act (NFMA) and National
Environmental Policy Act (NEPA).
Note 1: Close file at the end of the fiscal year.
PERMANENT
(FY)
N1-95-10-6,
Item 42
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 34 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2470
Silvicultural
Practices
Reforestation
General correspondence and reports concerning all aspects of site
preparation, protection of reforestation and committees working on
reforestation matters.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years
(see note)
N1-95-10-4,
Item 211
2470
Silvicultural
Practices
Silvicultural Systems
and Related Cutting
Methods
Includes general correspondence related to even and uneven aged
management, clearcutting, shelterwood, seed tree, thinning, selection,
salvage and so forth.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 212
2470
Silvicultural
Practices
Timber Stand
Improvement
Temporary,
30 years
(see note)
N1-95-10-4,
Item 213
2470
Silvicultural
Practices
Tree Seeds
Includes general correspondence, reports and surveys related to the tree
improvement program.
Note: Close file when administrative use ceases and apply retention
period.
Temporary,
30 years (see note)
N1-95-10-4,
Item 214
2470
Silvicultural
Practices
Tree Seeds - Cases
Case files containing seed production plan, correspondence, reports on
production of orchards and so forth.
Note 1: All offices – destroy reference copies of case file when no longer
needed for administrative use.
Note 2: Apply retention period when case file closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 215
2480
Protection of
Timber Sale Areas
and Timberlands
General
Includes general correspondence related to reduction of risks, hazards,
erosion control and other silvicultural practices.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
5 years (FY)
N1-95-10-2,
Item 110
2490
Timber
Management
General
Includes general records, including correspondence and all related
documents (unstructured data), not stored within a Forest Management
PERMANENT
(FY)
N1-95-10-5,
Item 8
Includes correspondence and reports related to release, thinning, pruning,
fertilization and pesticides.
Note: Close file when administrative use ceases and apply retention
period.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
Information System
6209.11_42_2000 Series
Page 35 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Information System database, related to any of the Forest Management
Information Systems.
Note 1: Privacy Act System of Records USDA/FS-24 – Special Use
Authorizations covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-24 for additional access and storage
requirements.
Note 2: Some records may contain PII, store in a secure location, and
restrict access.
Note 3: Close file at the end of the fiscal year.
Note 4: Transfer closed file to NARA when 10 years old.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
Note 8: Database system/application repositories scheduled separately.
2500
Watershed and Air
Management
General
Includes general correspondence related to responsibilities, coordination
with other resource management, and correspondence too broad to be filed
under a specific subject heading.
Note 1: Screen all folders in 2500 series for significant correspondence
and documentation for NFS Watershed case files on selected watersheds.
If found, retain under filecode “2510 – Watershed Planning – NFS
Watershed Case Files”.
Note 2: Close file at end of fiscal year and apply retention period.
Temporary, 3
years (FY)
N1-95-10-2,
Item 111
2500
Watershed and Air
Management
Inquiries
Includes standard transmittal or reply to inquiries for the 2500 series.
Temporary, 3
months
GRS 4.2, ITEM
010 (DAA-GRS2013-0007-0001)
2510
Watershed Planning
General
Includes general correspondence, inventories, reports, and other records
documenting watershed improvement plans for long-term improvement
activities for burn areas, storm and flood areas, damage from geologic
agents, avalanches and natural disasters.
Note 1: Soil and Water Surveys for National Assessments are filed under
“1910-National Resource Planning - Renewable Resources Assessment”.
Note 2: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 216
2510
Watershed Planning
NFS Watershed Case
Includes case files on selected watersheds which document the watershed
PERMANENT
N1-95-10-2,
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
6209.11_42_2000 Series
Page 36 of 93
SUB-HEADINGS
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Files
condition, water resource history, past events that influence current
watershed conditions; provides a data base for support services, soil and
water inventories, and assigning watershed priorities. The documentation
may include reports on water resource developments, support services,
water, soil, and resource inventories, hydrologic analyses, and other
documentation that characterizes the condition of the watershed. Establish
case files according to the NFS coding system.
Note 1: Screen all folders in 2500 series for significant correspondence
and documentation for NFS Watershed case files on selected watersheds.
If found, retain under filecode “2510 – Watershed Planning – NFS
Watershed Case Files”.
Note 2: Files generally located at Supervisor or Ranger District Office.
Note 3: Permanent records – if hardcopy permanent records are
microfilmed, transfer the hardcopy records to NARA in accordance with
the approved disposition (see note 4) once the microfilm is verified.
Retain the microfilm copies in agency and destroy when superseded.
Note 4: Cut off record every 10 years, make copy for administrative
reference. Validate accuracy of reference copy and transfer original
records to NARA.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
Note 8: If electronic data is transferred to NARA via magnetic tape or
compact disk, copy per instructions at 36 CFR 1236.28 [as of April 4,
2010] and transfer to NARA with accompanying documentation.
Note 9: Screen “2520 – Watershed Protection and Management – Burned
Area Emergency Response” for records appropriate for inclusion in this
file.
(see note)
Item 112
2510
Watershed Planning
Watershed Planning
Projects
Case files containing evaluations of damage, request for funding,
allocations of damage of approved projects, and follow-up reports.
Note: Retention period begins after case file closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 217
2520
Watershed
Protection and
Management
Burned Area
Emergency Response
Includes case files which document emergency response burn area reports,
requests for funding, and all records pertaining to project.
Note 1: Screen files for documents deemed necessary for the 2510 NFS
Temporary,
30 years (see note)
N1-95-10-4,
Item 219
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 37 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Watershed Case Files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed Case Fles.
Note 2: Retention period begins after case file closed. Case considered
closed when maintenance and evaluation are no longer applied.
Note 3: Retain a copy of the Burned Area Emergency Response (BAER)
report in the applicable incident file maintained under “5180 – Fire
Package – Incident History File”.
2520
Watershed
Protection and
Management
Floodplain and Wetland
Protection
Case files include documentation on floodplain management and wetland
protection.
Note 1: Screen files for documents deemed necessary for the 2510 NFS
Watershed Case Files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed Case Fles.
Note 2: Apply retention period when case file closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 220
2520
Watershed
Protection and
Management
General
Includes general correspondence, memorandums and reports related to
implementation of watershed improvement projects, and support services
to other resource management activities that do not fit under a specific
case file.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 218
2520
Watershed
Protection and
Management
Monitoring Plans
Case files containing plans and other documentation evaluating the effects
of management activities of a resource.
Note 1: Retention period begins after case file closed. Retain in office, do
not send to FRC.
Note 2: Screen files for documents deemed necessary for the 2510 NFS
Watershed Case Files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed Case Fles.
Temporary,
30 years (see note)
N1-95-10-4,
Item 221
2520
Watershed
Protection and
Management
Natural Disaster and
Flood Damage Surveys
Case files contain information on damage estimates, photos, copies of
requests for funding, and related records.
Note 1: Screen files for documents deemed necessary for the 2510 NFS
Watershed Case Files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed Case Fles.
Note 2: Apply retention period when case file closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 222
2520
Watershed
Protection and
Management
Riparian Areas
PERMANENT
(see note)
N1-95-10-5,
Item 9
Includes general correspondence on policy, delineation of areas,
management, guidelines of areas having distinctive resource values and
characteristics that comprise riparian ecosystems; file also contains
direction and guidelines for stream and lake classification.
Note 1: Permanent hardcopy records may be microfilmed.
Note 2: If hardcopy permanent records are microfilmed, transfer the
hardcopy records to NARA in accordance with the approved disposition
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 38 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
(see note 3 below) once the microfilm is verified. Retain the microfilm
copies in agency and destroy when no longer needed for administrative
use.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
Note 7: If electronic data is transferred to NARA via magnetic tape or
compact disk, copy per instructions at 36 CFR 1236.28 [as of April 4,
2010] and transfer to NARA with accompanying documentation. Preaccession is authorized by mutual consent of both NARA and Forest
Service.
Note 8: Screen all folders in 2500 series for significant correspondence
and documentation for NFS watershed case files on selected watersheds.
If found, retain under filecode 2510 – Watershed Planning – NFS
Watershed Case Files.
2520
Watershed
Protection and
Management
Support Services
Case files containing documentation of special watershed management
services required to fulfill a watershed role when another activity is
occurring such as a timber sale.
Note 1: Screen files for documents deemed necessary for the 2510 NFS
Watershed Case Files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed Case Fles.
Note 2: Retention period begins after case file closed. Case considered
closed when maintenance and evaluation are no longer applied.
Temporary,
30 years (see note)
N1-95-10-4,
Item 223
2520
Watershed
Protection and
Management
Watershed Condition
Assessment
Includes general correspondence related to guidelines, procedures, criteria,
and standards for classifying watershed conditions.
Note 1: Screen all folders in 2500 series for significant correspondence
and documentation for NFS watershed case files on selected watersheds.
If found, retain under filecode “2510 – Watershed Planning – NFS
Watershed Case Files”.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
PERMANENT
(see note)
N1-95-10-6,
Item 43
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 39 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2520
Watershed
Protection and
Management
Watershed
Improvement
Case files containing documentation for implementation, maintenance,
and evaluation of watershed improvement projects.
Note 1: Screen files for documents deemed necessary for the 2510 NFS
Watershed case files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed case files.
Note 2: Retention period begins after case file closed. Case considered
closed when maintenance and evaluation are no longer applied.
Temporary,
30 years (see note)
N1-95-10-4,
Item 224
2520
Watershed
Protection and
Management
Watershed
Improvement –
Cooperative Emergency
Watershed
Rehabilitation
Includes case files pertaining to rehabilitatin programs.
Note 1: Screen files for documents deemed necessary for the 2510 NFS
watershed case files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed case files.
Note 2: Retention period begins after case file closed. Case considered
closed when maintenance and evaluation are no longer applied.
Temporary,
30 years (see note)
N1-95-10-4,
Item 225
2530
Water Resource
Management
Barometer Watersheds
Includes case files containing documentation that measures the impact of
watershed practices on water resources for typical watershed sites. Case
studies include the plan of work, standards of operation, reports, and so
forth.
Note 1: Screen files for documents deemed necessary for the 2510 NFS
watershed case files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed case files.
Note 2: Maintain records on site, do not send to FRC.
Note 3: Retention period begins when case fle closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 227
2530
Water Resource
Management
Cooperative WaterRelated Activities
Includes flood forecasting, weather modification, and water measurement.
Note 1: Retention period begins when case file closed.
Note 2: Screen files for documents deemed necessary for the 2510 NFS
watershed case files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed case files.
Temporary,
30 years (see note)
N1-95-10-4,
Item 228
2530
Water Resource
Management
General
Includes general correspondence and other records too broad for a specific
case file that relates to water resource inventories, hydrologic inventories,
water resource management, barometer watersheds and water resource
management support services.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 226
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 40 of 93
RETENTION
RETENTION
AUTHORITY
Projects - Includes river basin programs, advisory committee and
coordination with other agencies; and outservice water development
projects.
Note 1: Retention period begins after case closed.
Note 2: Screen files for documents deemed necessary for the 2510 NFS
watershed case files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed case files.
Temporary,
30 years (see note)
N1-95-10-4,
Item 229
Interpretative reports based on analyses of water quality data.
Note 1: Screen files for documents deemed necessary for the 2510 NFS
watershed case files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed case files.
Note 2: Retain records in office. Do not send to FRC.
Note 3: Retention period begins when case file closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 230
Water Resource
Investigations
Collection data necessary for conducting forest management planning
implementation; data includes surface and ground water supplies, climate,
water quality, terrestrial features, hydrologic surveys, and so forth.
Note 1: Maintain records on site, do not send to FRC.
Note 2: Screen files for documents deemed necessary for the 2510 NFS
Watershed case files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed case files.
Note 3: Retention period begins when case file closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 231
Water Uses and
Development
General
Includes general correspondence, memorandums, and other records too
broad to fit under a specific subject heading that relate to National Forest
water rights; outside request for changes in policy; in-Service request for
clarification of policy for authorization to assert claims under certain
authorities or to use specific quantification methodologies; municipal
supply watersheds, and water quality management.
Note 1: Screen files for documents deemed necessary for the 2510 NFS
Watershed case files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed case files.
Note 2: Retention period begins when case file closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 232
Water Uses and
Development
Munciple Supply
Watersheds – EO,
Presidential
Proclamation,
Legislation, Secretary
PERMANENT
(see note)
N1-95-10-2,
Item 113
HEADING
SUB-HEADINGS
2530
Water Resource
Management
Outservice Water
Resource Development
2530
Water Resource
Management
Water Quality
Management
2530
Water Resource
Management
2540
2540
DESCRIPTION
Includes agreement that specifies terms under which FS conducts activities
with municipalities; some are congressional. Case file contains
management plans, specific management classification, notice of
restrictions, boundary posting records, maps, and inspection.
Note 1: Establish case files as needed.
Note 2: Official record resides at Forest Supervisor’s Office.
Note 3: All Offices - when the agreement is signed, send file(s) to the
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 41 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
appropriate Supervisor's Office for consolidation into case file.
Note 4: Screen files for documents deemed necessary for the 2510 NFS
Watershed case files. Apply retention period to remainder of documents
not moved to 2510 NFS Watershed case files.
Note 5: Transfer closed file to NARA when 10 years old.
Note 6: Records created after agreement is signed – transfer files to
NARA when 10 years old.
Note 7: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 8: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 9: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2540
Water Uses and
Development
Municipal Supply
Watersheds– RO/SO
Records pertain to watersheds created by Regions and Supervisor’s Offices
(not by Legislative Action) that provide the principal source of community
water; encouragement provided to municipalities to provide adequate and
appropriate water treatment; and costs associated with unusually restrictive
practices required to meet state-approved Best Management Practices for
protection of surface water. Screen for records to be filed under “2510 –
Watershed Planning - NFS Watershed Case Files”.
Note 1: Retention period begins once administrative use ceases.
Note 2: Screen files for documents deemed necessary for the NFS
watershed case files. Apply retention period to remainder of documents
not moved to “2510 – Watershed Planning - NFS Watershed Case Files”.
Note 3: Transfer closed file to NARA when 15 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-6,
Item 44
2540
Water Uses and
Development
Water Rights
Includes case files documenting water right use. File contains the original
permits, licenses, reserved water right notification, court decrees, proof of
shares, and other records verifying water right use. Also includes
PERMANENT
(see note)
N1-95-10-6,
Item 45
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 42 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Temporary,
30 years (see note)
N1-95-10-6,
Item 46
PERMANENT
(see note)
N1-95-10-2,
Item 114
background and working papers.
Note 1: Retention period begins when case file closes.
Note 2: Screen files for documents deemed necessary for the NFS
watershed case files. Apply retention period to remainder of documents
not moved to “2510 – Watershed Planning - NFS Watershed Case Files”.
Note 3: Transfer closed file to NARA when 15 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2540
Water Uses and
Development
Water Rights – Denials
or Cancellations
2540
Water Uses and
Development
Water Rights – Water
Uses Rights and
Requirements
Closed cases involving denials or cancellations of applications.
Note 1: Retention period begins after case closed.
Note 2: Screen files for documents deemed necessary for the NFS
watershed case files. Apply retention period to remainder of documents
not moved to “2510 – Watershed Planning - NFS Watershed Case Files”.
Includes inventory files on water uses, water requirements, and water
rights which are needed for the planning and implementation of program
on National Forest Systems lands. Database outputs are selected data in
the form of basic statistical or summary reports and may be maintained
electronically or in hardcopy.
Note 1: Database repositories scheduled separately.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: All offices retain printouts as reference, destroy when no longer
needed.
Note 4: Source documents may be destroyed once data is transferred to the
inventory database.
Note 5: Screen files for documents deemed necessary for the 2510 NFS
watershed case files. Apply retention period to remainder of documents
not moved to 2510 NFS watershed case files.
Note 6: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 7: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 43 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Temporary
30 years (see note)
N1-95-10-6,
Item 47
consent of both NARA and Forest Service.
2540
Water Uses and
Development
Water Uses of Others
2550
Soil Management
General
Correspondence, memorandums, and other records pertaining to soil
management which do not fit under a specific secondary subject heading.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-6,
Item 48
2550
Soil Management
Resource Inventories
Includes soil resource inventory reports and support documentation.
Note 1: Screen files for documents deemed necessary for the NFS
watershed case files. Apply retention period to remainder of documents
not moved to “2510 - Watershed Planning - NFS Watershed Case Files”.
Note 2: Retention period begins when administrative use ceases.
Note 3: Transfer closed file to NARA when 15 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-6,
Item 49
2550
Soil Management
Soil Interpretation
Case files include documentation related to soil management support
services, soil quality monitoring, special soil investigations, soil
interpretations, and cooperative soil programs.
Note 1: Screen files for documents deemed necessary for the NFS
watershed case files. Apply retention period to remainder of documents
not moved to “2510 - Watershed Planning - NFS Watershed Case Files”.
Note 2: Retention period begins when administrative use ceases.
Temporary,
30 years (see note)
N1-95-10-6,
Item 50
2560
Groundwater
Resource
Management
Authorizations
Includes records pertaining to proposals, applications, and special use
authorizations that involve water extraction or injection wells on or water
pipelines crossing National Forest System Lands.
Note 1: Close file when authorization expires or revoked.
Temporary,
50 years (see note)
N1-95-10-10,
Item 2
Case files documenting dispute between Forest Service and private or nonFederal users of water on or affecting National Forest lands. The file
contains an application, protest letter to the State agency, and other
records related to the dispute.
Note 1: Retention period begins after case file closed.
Note 2: Screen files for documents deemed necessary for the NFS
watershed case files. Apply retention period to remainder of documents
not moved to “2510 – Watershed Planning - NFS Watershed Case Files”.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 44 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 2: Accounts and supporting documents pertaining to American
Indians and Alaska Natives are not authorized for disposal. Such records
must be retained indefinitely since they may be needed in litigation
involving the Federal Government’s role as trustee of property held by the
Federal Government and managed for the benefit of American Indians.
These records include those created under the Alaska Native claims
Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688).
Note 3: Pre-existing records may currently be retained under other 2500
series file code categories, and/or other file code categories associated
with grazing, special uses, minerals and geology, recreation, and so forth.
As applicable, ensure a copy of pre-existing records is retained under the
appropriate 2560 file code category.
2560
Groundwater
Resource
Management
Cleanup
Records pertain to cleanup of groundwater on National Forest System
lands contaminated with hazardous substances, petroleum products,
pollutants, or contaminants. Also includes determinations as to potential
cleanup sites.
Note 1: Close file at the end of the project and apply retention period.
Note 2: Create case files as needed.
Note 3: Accounts and supporting documents pertaining to American
Indians and Alaska Natives are not authorized for disposal. Such records
must be retained indefinitely since they may be needed in litigation
involving the Federal Government’s role as trustee of property held by the
Federal Government and managed for the benefit of American Indians.
These records include those created under the Alaska Native Claims
Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688).
Note 4: Pre-existing records may currently be retained under other 2500
series file code categories, and/or other file code categories associated
with grazing, special uses, minerals and geology, recreation, and so forth.
As applicable, ensure a copy of pre-existing records is retained under the
appropriate 2560 file code category.
Temporary,
50 years (see note)
N1-95-10-10,
Item 3
2560
Groundwater
Resource
Management
Cooperation
Records document collaboration with local, State, and other federal
agencies and Tribes to sustain the availability and usability of groundwater
over the long term through the use of conventional and innovative
approaches.
Note 1: Close file at the end of partnership/collaboration.
Note 2: Create case files as needed.
Note 3: Accounts and supporting documents pertaining to American
Indians and Alaska Natives are not authorized for disposal. Such records
must be retained indefinitely since they may be needed in litigation
Temporary,
50 years (see note)
N1-95-10-10,
Item 4
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 45 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
involving the Federal Government’s role as trustee of property held by the
Federal Government and managed for the benefit of American Indians.
These records include those created under the Alaska Native Claims
Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688).
Note 4: Pre-existing records may currently be retained under other 2500
series file code categories, and/or other file code categories associated
with grazing, special uses, minerals and geology, recreation, and so forth.
As applicable, ensure a copy of pre-existing records is retained under the
appropriate 2560 file code category.
2560
Groundwater
Resource
Management
General
Records, including correspondence, regarding management of
groundwater resources associated with National Forest System lands, not
covered by other 2560 records categories.
Note 1: Close file at end of fiscal year.
Note 2: Accounts and supporting documents pertaining to American
Indians and Alaska Natives are not authorized for disposal. Such records
must be retained indefinitely since they may be needed in litigation
involving the Federal Government’s role as trustee of property held by the
Federal Government and managed for the benefit of American Indians.
These records include those created under the Alaska Native Claims
Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688).
Note 3: Pre-existing records may currently be retained under other 2500
series file code categories, and/or other file code categories associated
with grazing, special uses, minerals and geology, recreation, and so forth.
As applicable, ensure a copy of pre-existing records is retained under the
appropriate 2560 file code category.
Temporary,
50 years (FY)
N1-95-10-10,
Item 5
2560
Groundwater
Resource
Management
Inquiries
Includes standard replies or transmittals to non-substantive inquiries.
Note 1: Accounts and supporting documents pertaining to American
Indians and Alaska Natives are not authorized for disposal. Such records
must be retained indefinitely since they may be needed in litigation
involving the Federal Government’s role as trustee of property held by the
Federal Government and managed for the benefit of American Indians.
These records include those created under the Alaska Native Claims
Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688).
Note 2: Pre-existing records may currently be retained under other 2500
series file code categories, and/or other file code categories associated
with grazing, special uses, minerals and geology, recreation, and so forth.
As applicable, ensure a copy of pre-existing records is retained under the
appropriate 2560 file code category.
Temporary,
3 months
N1-95-10-10,
Item 6
2560
Groundwater
Legal Considerations
Records document efforts to comply with State and Federal water-related
Temporary,
N1-95-10-10,
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
Resource
Management
2560
Groundwater
Resource
Management
Measuring and
Reporting
6209.11_42_2000 Series
Page 46 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
laws and regulations protecting groundwater from activities associated
with outdoor recreation, authorized special uses, permitted livestock
grazing, and fish and wildlife management (including consultation with
States). Additionally, records document groundwater claims,
adjudications, and administrative proceedings associated with Federal
reserved water rights under the Organic Administration Act, the Wild and
Scenic Rivers Act, and the Wilderness Act. Includes records associated
with Tribal treat and reserved rights, as well as cooperation with
Department of the Interior and affected Tribes during Tribal water
settlement negotiations involving National Forest System groundwater
resources.
Note 1: Close file at the end of the case.
Note 2: Create case files as needed.
Note 3: Accounts and supporting documents pertaining to American
Indians and Alaska Natives are not authorized for disposal. Such records
must be retained indefinitely since they may be needed in litigation
involving the Federal Government’s role as trustee of property held by the
Federal Government and managed for the benefit of American Indians.
These records include those created under the Alaska Native Claims
Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688).
Note 4: Pre-existing records may currently be retained under other 2500
series file code categories, and/or other file code categories associated
with grazing, special uses, minerals and geology, recreation, and so forth.
As applicable, ensure a copy of pre-existing records is retained under the
appropriate 2560 file code category.
50 years (see note)
Item 7
Records pertain to measuring and reporting volume of extracted or
injected water, excluding authorized minerals or energy development on
National Forest System lands.
Note 1: Close file when the water use ceases.
Note 2: Create case files as needed.
Note 3: Accounts and supporting documents pertaining to American
Indians and Alaska Natives are not authorized for disposal. Such records
must be retained indefinitely since they may be needed in litigation
involving the Federal Government’s role as trustee of property held by the
Federal Government and managed for the benefit of American Indians.
These records include those created under the Alaska Native Claims
Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688).
Note 4: Pre-existing records may currently be retained under other 2500
series file code categories, and/or other file code categories associated
with grazing, special uses, minerals and geology, recreation, and so forth.
Temporary,
50 years (see note)
N1-95-10-10,
Item 8
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
6209.11_42_2000 Series
Page 47 of 93
RETENTION
RETENTION
AUTHORITY
Includes records pertaining to groundwater resources associated with
specific projects. Records document hydrological connection between
groundwater and surface water, cross-contamination, reductions in
quantity, aquifer storage and recovery, mineral and energy development,
oil and gas operations, geothermal operations, tunneling, and other
impacts of proposed agency projects, approvals, and authorizations on
groundwater resources on National Forest Ssytem lands.
Note 1: Close file at the end of the project.
Note 2: Create case files as needed.
Note 3: Accounts and supporting documents pertaining to American
Indians and Alaska Natives are not authorized for disposal. Such records
must be retained indefinitely since they may be needed in litigation
involving the Federal Government’s role as trustee of property held by the
Federal Government and managed for the benefit of American Indians.
These records include those created under the Alaska Native Claims
Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688).
Note 4: Pre-existing records may currently be retained under other 2500
series file code categories, and/or other file code categories associated
with grazing, special uses, minerals and geology, recreation, and so forth.
As applicable, ensure a copy of pre-existing records is retained under the
appropriate 2560 file code category.
Temporary,
50 years (see notes)
N1-95-10-10,
Item 9
Source Water Protection Records document collaboration and coordination efforts to protect
drinking water sytems located entirely or partially on National Forest
System lands. Collaboration and coordination occurs with EPA; State,
local, and Tribal governments; drinking water providers, and holders of
special use authorizations. Includes documentation of safeguards,
contingencies, and plans that serve as an acceptable permanent solution
when proposing to develop new or expanded water supply facilities on
NFS lands in response to emergency water supply shortages.
Note 1: Close file when the water use ceases.
Note 2: Create case files as needed.
Note 3: Accounts and supporting documents pertaining to American
Indians and Alaska Natives are not authorized for disposal. Such records
must be retained indefinitely since they may be needed in litigation
involving the Federal Government’s role as trustee of property held by the
Federal Government and managed for the benefit of American Indians.
These records include those created under the Alaska Native Claims
Temporary,
50 years (see note)
N1-95-10-10,
Item 10
SUB-HEADINGS
DESCRIPTION
As applicable, ensure a copy of pre-existing records is retained under the
appropriate 2560 file code category.
2560
Groundwater
Resource
Management
2560
Groundwater
Resource
Management
Projects
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 48 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688).
Note 4: Pre-existing records may currently be retained under other 2500
series file code categories, and/or other file code categories associated
with grazing, special uses, minerals and geology, recreation, and so forth.
As applicable, ensure a copy of pre-existing records is retained under the
appropriate 2560 file code category.
2580
Air Resource
Management
Class I Areas
Includes general correspondence and other records related to the
identification, protection, and management of National Forest lands
designated as Class I areas including problems associated with air quality
related values in those areas and redesignation proposals submitted from
States.
Note 1: Establish case files as needed.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5,
Item 10b
2580
Air Resource
Management
General
Correspondence, memorandums, and other general records pertaining to air
resource management that do not fit under a specific secondary subject
heading.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-5,
Item 10a
2580
Air Resource
Management
Inquiries
Includes routine transmittals and inquiries.
Temporary,
3 months
GRS 4.2, ITEM
010 (DAA-GRS2013-0007-0001)
2580
Air Resource
Inventorying and
PERMANENT
N1-95-10-5,
Values Affected by Air Pollution (Includes reports and summary of data)
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 49 of 93
HEADING
SUB-HEADINGS
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Management
Monitoring of Resource
Note 1: Transfer closed file to NARA when 10 years old.
Note 2: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 3: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 4: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
(see note)
Item 10d
2580
Air Resource
Management
Pollutants
Includes general correspondence on different types of pollutants and their
effects on the environment.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-5,
Item 10e
2580
Air Resource
Management
Prevention of
Significant
Deterioration (PSD)
Case files containing the application, data collected that determines the
effects of a proposed major emitting facility and concurrences or nonconcurrences with EPS's proposed exemptions and variances, and
approvals.
Note 1: Transfer closed file to NARA when 10 years old.
Note 2: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 3: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 4: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5,
Item 10c
2580
Air Resource
Management
Training
Temporary,
5 years (FY)
GRS 1-29
Includes correspondence and records related to training personnel in this
Agency, States, or other agencies.
Note: Close file at end of fiscal year and apply retention period.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 50 of 93
FS FILE
CODE
HEADING
SUB-HEADINGS
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
2590
Weather Program
General
Correspondence, memorandums, and other general records pertaining to
the weather program. Includes request for meteorological assistance and
related research by Forest Service units.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-5,
Item 11a
2590
Weather Program
Weather Data
Weather data and climatic information.
Note 1: Close file at end of fiscal year.
Note 2: Break records into 10-year blocks and transfer to NARA.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-5,
Item 11b
2600
Wildlife, Fish, and
Sensitive Plant
Habitat
Management
General
Records, including correspondence, related to policy and procedures;
congressional and responses to the public related to wildlife and fisheries
policy; also includes correspondence too broad to be filed under a specific
subject heading.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-6,
Item 51
2600
Wildlife, Fish, and
Sensitive Plant
Habitat
Management
Inquiries
Transmittals of replies to standard inquiries for the 2600 series.
Temporary,
3 months
GRS 4.2, ITEM
010 (DAA-GRS2013-0007-0001)
2610
Cooperative
Relations
General
Includes general correspondence, Memorandums of Understanding
(MOU) with States, Bureau of Land Management, and other organizations
outside the government.
Note 1: Establish as case files by name of cooperator.
Temporary,
30 years (see note)
N1-95-10-4,
Item 234
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 51 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Temporary,
30 years (see note)
N1-95-10-4,
Item 237
Temporary,
30 years (FY)
N1-95-10-4,
Item 235
Note 2: Retention period begins when case file closed.
2620
Habitat Planning
and Evaluation
Administrative Studies
2620
Habitat Planning
and Evaluation
General
2620
Habitat Planning
and Evaluation
Plans (Other)
Includes specific wildife and fish plans (other than state-wide
comprehensive plan) for species other than Threatened and Endangered.
Records are established as case files. Regional and Forest Plans are filed
under 1920-Land Management Planning.
Note: Retention period begins when case file closed.
Temporary,
30 years (see note)
N1-95-10-4,
Item 236
2620
Habitat Planning
and Evaluation
Statewide
Comprehensive Plans
Includes state-wide comprehensive plan for species other than Threatened
and Endangered. Records are established as case files. Regional and
Forest Plans are filed under 1920 - Land Management Planning.
Note 1: Retention period begins when plan is superseded.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-6,
Item 52
2620
Habitat Planning
and Evaluation
Surveys
Includes correspondence and survey data that determine the abundance of
wildlife by species and population trends. Includes records of surveys
designed to measure habitat conditions.
Note 1: Close file at end of fiscal year and apply retention period.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
PERMANENT
(FY)
N1-95-10-4,
Item 238
Includes case files that analyze the effectiveness of certain projects and
record factors that affect the management of wildlife, its environment, and
recreational uses of these resources.
Note: Retention period begins when case file closed.
Includes general correspondence related to pre-planning analysis for
habitat projects for wildlife and fish species.
Note: Close file at end of fiscal year and apply retention period.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 52 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
PERMANENT
(FY)
N1-95-10-6,
Item 53
Temporary,
30 years (see note)
N1-95-10-4,
Item 239
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2630
Management of
Wildlife and Fish
Habitat
General
2630
Management of
Wildlife and Fish
Habitat
Improvement Work
2630
Management of
Wildlife and Fish
Habitat
Special Areas
Includes correspondence and plans related to areas designated for intensive
management such as zoological or botanical areas.
Note 1: Records are established as case files.
Note 2: Retention period begins when case file closed.
Note 3: Transfer closed file to NARA when 15 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-6,
Item 54
2640
Stocking and
Harvesting
General
Records, including correspondence, related to the stocking and harvesting
of wildlife and fish species on National Forest lands.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 240
2640
Stocking and
Stocking Projects
Includes special projects related to exotic fish and wildlife species.
Temporary, 30
N1-95-10-4,
Records, including correspondence and plans related to the actual projects
and implementation of practices designed to correct or enhance habitat
conditions, coordination of habitat projects with other FS activities such as
timber, range, minerals and geology.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
Includes project case files of actual projects being conducted. Case files
contain structural implementation of improvement activities such as fish
structure, watering facilities, and nest structures.
Note: Retention period begins when case file closed.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
Harvesting
6209.11_42_2000 Series
Page 53 of 93
DESCRIPTION
Note: Retention period begins when case file closed.
RETENTION
RETENTION
AUTHORITY
years (see note)
Item 241
Temporary,
10 years (FY)
N1-95-10-6,
Item 55
Temporary,
10 years (see note)
N1-95-10-6,
Item 56
2650
Animal Damage
Management
General
2650
Animal Damage
Management
Predators and Rodent
Control Projects
2660
Administration
General
Includes correspondence, inspection guides, miscellaneous records, and
training materials.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 243
2660
Administration
Reports
Includes the Annual Report on all animal and fish population on National
Forest lands.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 15 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-6,
Item 57
2670
Threatened,
Endangered, and
Sensitive Plants and
Animals
Classification and
Habitat Designation
Temporary,
30 years (see note)
N1-95-10-4,
Item 245
2670
Threatened,
Endangered, and
Sensitive Plants and
Animals
Cooperation
PERMANENT
(see note)
N1-95-10-2,
Item 115
Records, including correspondence, related to predator and rodent control;
animal damage control reports and reviews; procedures for control
between the Bureau of Land Management, Fish and Wildilfe Services, and
state agencies.
Note: Close file at end of fiscal year and apply retention period.
Includes records on predator and rodent control activities.
Note: Retention period begins when case file closed.
Includes federal, state and regional list of threatened and endangered
species, federal register notices, rulemaking for listings; and habitat
designation. Establish case file by individual species or group.
Note: Retention period begins when case file closed.
Includes general correspondence, biological opinions on formal
consultations with Fish and Wildlife Services; cooperative agreements with
the International Convention Advisory Committee (ICAC), the
Endanagered Species Scientific Authority (ESSA), the USDA
Endanagered Species Work, state agencies, and so forth.
Note 1: Establish records as case files.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 54 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2670
Threatened,
Endangered, and
Sensitive Plants and
Animals
General
Includes general correspondence too broad to be filed under a specific
subject heading.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-4,
Item 244
2670
Threatened,
Endangered, and
Sensitive Plants and
Animals
Planning
Includes general correspondence, inventories and studies, recovery plans,
action plans, reintroduction activities for the protection and recovery of
classified species.
Note 1: Records are established as case files.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 116
2670
Threatened,
Endangered, and
Sensitive Plants and
Animals
Species
Includes general correspondence and case files related to any species in the
management program listed on the Endangered Species Act (ESA) of
1973.
Note 1: Screen file for non-record material prior to offering to NARA.
Note 2: Close file at end of fiscal year.
Note 3: Transfer closed file to NARA when 10 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-2,
Item 117
2670
Threatened,
Endangered, and
Taking
Includes prohibitions, permits, Federal Register notices, and comments on
permit request.
Temporary,
N1-95-10-4,
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
Sensitive Plants and
Animals
6209.11_42_2000 Series
Page 55 of 93
DESCRIPTION
Note: Close file when administrative use ceases and apply retention
period.
RETENTION
RETENTION
AUTHORITY
30 years (see note)
Item 246
2680
Habitat
Management in
Classified Areas
General
Includes general correspondence, miscellaneous records, and plans related
to wildlife and fish habitat.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
5 years (FY)
N1-95-10-2,
Item 118
2700
Special Uses
Management
General
Includes general correspondence and records of a routine nature related to
special use management. Establish subject files as needed.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
N1-95-10-2,
Item 119
2700
Special Uses
Management
Inquiries
Includes routine transmittals and acknowledgments for the 2700 series.
2710
Special Use
Authorizations
Administrative Studies
2710
Special Use
Authorizations
2720
Special Uses
Administration
3 years (FY)
Temporary,
3 months
GRS 4.2, ITEM
010 (DAA-GRS2013-0007-0001)
Includes national appraisals and studies to revise special use fees and
studies assessment and evaluation.
Note: Close record when appraisal or study is completed and apply
retention period.
Temporary,
50 years (see note)
N1-95-10-6,
Item 58
General
Includes general correspondence and documents related to special use
applications; the preparation and administration of special use permits; fee
regulations, fee system and fee administration. Establish subject folders
as needed.
Note 1: Retention period begins after records no longer needed for
administrative use.
Note 2: Use 2720 for applications and administration related to specific
special use cases.
Note 3: Some files may contain PII, store securely, control access.
Note 4: Privacy Act System of Records USDA/FS-24– Special Use
Authorizations covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-14 for additional access and storage
requirements.
Temporary,
3 years (see note)
N1-95-10-2,
Item 120
Alaska Native Claims
Settlement Act of 1971
Records created under the Alaska Native Claims Settlement Act of 1971
(Public Law 92-203, 85 Stat. 688) - This disposition concerns records
created by the Forest Service for contracts, leases, licenses, permits, rightsof-way, easements, or trespasses on lands or resources withdrawn for
native selection according to the Alaska Native Claims Settlement Act.
Note 1: These records are essential to complete a statutory requirement in
Section 1411 of the Alaska National Interest Lands Conservation Act
(Public Law 96-487, 94 Stat. 2497, dated December 2, 1980).
Note 2: Establish case file by kind of use, permittee, and other identifying
PERMANENT
(see note)
N1-95-10-2,
Item 123
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 56 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
information. Retention period begins after case file closed.
Note 3: Supervisor’s Office (SO) maintains official file, all units send
pertinent records to SO for incorporation into official file.
Note 4: Some files may contain PII, store securely, control access.
Note 5: Privacy Act System of Records USDA/FS-24– Special Use
Authorizations covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-14 for additional access and storage
requirements.
Note 6: Transfer closed file to NARA when 10 years old.
Note 7: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 8: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 9: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2720
Special Uses
Administration
Applications
File consist of applications and supporting documentation used in
determining whether to issue a permit.
Note 1: If application is approved, establish case file under 2720-Special
Use Permits or 2720-Easements. If disapproved, file here and begin
retention period when administrative use/reference value ceases.
Note 2: File appeals under 1570.
Note 3: Apply retention period when administrative use ceases.
Temporary,
10 years (see note)
N1-95-10-4,
Item 247
2720
Special Uses
Administration
Easements
Case file includes correspondence, applications, letters of approval,
documents on the easements granted, and so forth. Arrange folders by
project name or number.
Note 1: Supervisor’s Office (SO) maintains official file, all units send
pertinent records to SO for incorporation into official file.
Note 2: Screen file for documents deemed necessary for a permanent title
file and follow instructions under “5590 – Landownership Status - Land
Status Title”.
Note 3: Some files may contain PII, store securely, control access.
Note 4: Privacy Act System of Records USDA/FS-24–Special Use
Authorizations covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-14 for additional access and storage
requirements.
Note 5: Apply retention period when administrative use ends.
Temporary,
10 years (see note)
N1-95-10-4,
Item 250
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 57 of 93
HEADING
SUB-HEADINGS
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
2720
Special Uses
Administration
General
Includes records on current and newly recognized kinds of land uses. File
correspondence on specific cases in case files.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 121
2720
Special Uses
Administration
Significant Cases
Includes case files for important activities, including cultural resources
permits and outfitters and guide services; for significant structures or
improvements, such as hydroelectric projects, resorts, ski areas and
residences; for other permits that Special Uses Administrators deem to be
historically valuable.
Note 1: Supervisor’s Office (SO) maintains official file, all units send
pertinent records to SO for incorporation into official file.
Note 2: Some files may contain PII, store securely, control access.
Note 3: Privacy Act System of Records USDA/FS-24–Special Use
Authorizations covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-14 for additional access and storage
requirements.
Note 4: Transfer closed file to NARA when 10 years old.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 122
2720
Special Uses
Administration
Special Use Permits
Case files, includes active authorizations, superseded authorizations,
financial analyses on the same facility, correspondence and reports (except
material under 2730, 2770, and 2820). Establish case file by kind of use,
permittee, and other identifying information.
Note 1: Excludes records created under “Alaska Native Claims Settlement
Temporary,
10 years (see note)
N1-95-10-4,
Item 248
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 58 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Temporary,
10 years (see note)
N1-95-10-4,
Item 249
Act of 1971” (Public Law 92-203, 85 Stat. 688). See “Alaska Native
Claims Settlement Act” below.
Note 2: Supervisor’s Office (SO) maintains official file, all units send
pertinent records to SO for incorporation into official file.
Note 3: Some files may contain PII, store securely, control access.
Note 4: Privacy Act System of Records USDA/FS-24–Special Use
Authorizations covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-14 for additional access and storage
requirements.
Note 5: Retention period begins after case file closed.
2720
Special Uses
Administration
Special Use Permits –
Routine Cases
Includes case files for other activities or improvements that are not
deemed to be significant, such as signs, mailboxes, and vendors.
Note: Retention period begins after case file closed.
2730
Road and Trail
Rights-of-Way
(ROW) Grants
Alaska Native Claims
Settlement Act of 1971
Records created under the Alaska Native Claims Settlement Act of 1971
(Public Law 92-203, 85 Stat. 688) - This disposition concerns records
created by the Forest Service for contracts, leases, licenses, permits, rightsof-way, easements, or trespasses on lands or resources withdrawn for
native selection according to the Alaska Native Claims Settlement Act.
Note 1: These records are essential to complete a statutory requirement in
Section 1411 of the Alaska National Interest Lands Conservation Act
(Public Law 96-487, 94 Stat. 2497, dated December 2, 1980).
Note 2: Establish case file by kind of use, permittee, and other identifying
information. Retention period begins after case file closed.
Note 3: Supervisor’s Office (SO) maintains official file, all units send
pertinent records to SO for incorporation into official file.
Note 4: Transfer closed file to NARA when 10 years old.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 124
2730
Road and Trail
Rights-of-Way
(ROW) Grants
Applications
File consists of applications and supporting documentation used in
determining whether to issue a permit.
Note 1: If application approved, establish case file under one of the
following headings: Department of Transportation Easements, Rights-of-
Temporary,
10 years (see note)
N1-95-10-4,
Item 252
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 59 of 93
RETENTION
RETENTION
AUTHORITY
Case file includes correspondence, applications, letters of approval,
documents on the easements granted, and so forth. Arrange folders by
project name or number.
Note 1: Excludes records created under “Alaska Native Claims Settlement
Act of 1971” (Public Law 92-203, 85 Stat. 688). See “Alaska Native
Claims Settlement Act” below.
Note 2: Supervisor’s Office (SO) maintains official file, all units send
pertinent records to SO for incorporation into official file.
Note 3: Screen file for documents deemed necessary for a permanent title
file and follow instructions under “5590 – Landownership Status - Land
Status Title”.
Note 4: Apply retention period when administrative use ceases.
Temporary,
10 years (see note)
N1-95-10-4,
Item 253
DESCRIPTION
Way Authorizations, Rights-of-Way Authorizations Permits, Rights-ofWay Authorizations - FLPMA Easements, or Rights-of-Way
Authorizations - FRTA Easements.
Note 2: If disapproved or withdrawn, file here.
Note 3: Apply retention period when administrative use ceases.
Note 4: File appeals under 1570.
2730
Road and Trail
Rights-of-Way
(ROW) Grants
DOT Easements
2730
Road and Trail
Rights-of-Way
(ROW) Grants
General
Includes correspondence related to right-of-way grants, not related to a
specific case.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (see note)
N1-95-10-4,
Item 251
2730
Road and Trail
Rights-of-Way
(ROW) Grants
ROW Authorization
Permits
Case file includes application, active authorizations, correspondence,
reports, and so forth. Establish case file by kind of use, permittee and
other identifying information.
Note 1: Supervisor’s Office (SO) maintains official file, all units send
pertinent records to SO for incorporation into official file.
Note 2: Retention period begins after case file closed.
Temporary,
10 years (see note)
N1-95-10-4,
Item 255
2730
Road and Trail
Rights-of-Way
(ROW) Grants
ROW Authorizations
Includes general correspondence not related to a case file.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (see note)
N1-95-10-4,
Item 254
2730
Road and Trail
Rights-of-Way
(ROW) Grants
ROW Authorizations –
FLPMA Easements
Federal Land Policy and Management Act easements authorize rights-ofway grants outside of designated wilderness who pay a road fee. Case file
includes correspondence, application, easement granted, and so forth.
Arrange folders by project name or number.
Note 1: Supervisor’s Office (SO) maintains official file, all units send
pertinent records to SO for incorporation into official file.
Note 2: Screen file for documents deemed necessary for a permanent title
Temporary,
10 years (see note)
N1-95-10-4,
Item 256
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 60 of 93
RETENTION
RETENTION
AUTHORITY
Temporary,
10 years (see note)
N1-95-10-4,
Item 257
Case file consisting of the report of the withdrawal including the mineral
report, correspondence with Bureau of Land Management, copies of
published order establishing or altering the withdrawal or other pertinent
records.
Note: Upon completion of withdrawal action, transfer the case file to
“5590 – Landownership Status - Land Status Title” (thereby becoming
permanent title file).
PERMANENT
(see note)
N1-95-10-2,
Item 125
Includes general correspondence and records not related to a specific
withdrawal.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
10 years (FY)
N1-95-10-4,
Item 258
Temporary,
10 years (see note)
N1-95-10-2,
Item 126
DESCRIPTION
file and follow instructions under “5590 – Landownership Status - Land
Status Title”.
Note 3: Retention period begins after project is terminated and case file
closed.
2730
Road and Trail
Rights-of-Way
(ROW) Grants
ROW Authorizations –
FRTA Easements
2760
Withdrawals
Forest Service
Withdrawals
2760
Withdrawals
General
2760
Withdrawals
Other Agency
Withdrawals of
National Forest Lands
Forest Road and Trail Act Easements authorizes the issuance of easements
to landowners who join the Forest Service in providing permanent road
systems that serves lands administered by both parties. Case file includes
correspondence, applications, easement granted, and so forth. Arrange
folders by project name or number.
Note 1: Supervisor’s Office (SO) maintains official file, all units send
pertinent records to SO for incorporation into official file.
Note 2: Screen file for documents deemed necessary for a permanent title
file and follow instructions under “5590 – Landownership Status - Land
Status Title”.
Note 3: Retention period begins after project is terminated and case file
closed.
Case file consisting of the report on the withdrawal including minerals
report, correspondence with Bureau of Land Management, copies of
published order regarding the purpose of the withdrawal and other
pertinent records.
Note 1: All offices except Supervisor’s Office: Upon completion of
withdrawal action, transfer title evidence in case file to “5590 –
Landownership Status - Land Status Title” to become a permanent title
file.
Note 2: Retention period begins after case file closed.
Note 3: Retain a project file containing information, correspondence and
agreements ncessary for continuing management and coordination of the
withdrawal use.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 61 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Temporary,
5 years (FY)
N1-95-10-4,
Item 259
Note 4: Destroy the non-title record material in the case file 10 years after
the withdrawal is vacated.
2770
Federal Power Act
Projects
General
2770
Federal Power Act
Projects
Licensed and Exempt
Permits
Case file includes active Federal Energy Regulatory Commission and
Forest Service project applications, authorizations, correspondence,
reports, and so forth. Establish authorization or easement case file by
project name, number, applicant, or other identifying information.
Note 1: Supervisor’s Office or Ranger District maintains official file, all
other offices send official records to SO or RD for integration with the
official file. Duplicate files maintained for reference only.
Note 2: Retention period begins when project terminated or permit
denied.
Note 3: If easement issued, file documents deemed necessary for
permanent title file under “5590 – Landownership Status - Land Status
Title”. Retention period for remainder of file begins when project
terminated.
Temporary,
5 years (see note)
N1-95-10-4,
Item 260
2770
Federal Power Act
Projects
Preliminary Permits /
Investigation SpecialUse Permits
File consists of applications and supporting documentation used in
determining whether to issue a permit.
Note 1: If permit is followed with an application for license or exemption,
follow procedures for “2770–Licensed and Exempt Projects”. If not
followed with application for license or exemption, retention period begins
when preliminary permit or proposal declared inactive.
Note 2: File appeals under “1570-Appeals and Litigation”.
Temporary,
5 years (see note)
N1-95-10-2,
Item 127
2780
Terms and
Conditions
General
Includes general correspondence related to the purpose, meaning, and
utility of approved clauses; and records documenting the development,
review, and approval of general purpose clauses and special purposes
clauses.
Note: Retention period begins upon decision regarding adoption of
clause(s).
Temporary,
20 years (see note)
N1-95-10-2,
Item 128
2790
Reports
Reports
Includes the Forest Land Use Report (FLUR), which provides information
on special-use authorizations used for controls, budgets, and planning.
Note 1: Transfer closed file to NARA when 10 years old.
Note 2: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 3: As electronic retention of official records is approved for this file
PERMANENT
(see note)
N1-95-10-2, I
tem 129
Includes general records, including correspondence, not related to a
specific project.
Note: Close file at end of fiscal year and apply retention period.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 62 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
PERMANENT
(FY)
N1-95-10-2,
Item 130
Temporary,
3 months
GRS 4.2, ITEM
010 (DAA-GRS2013-0007-0001)
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 4: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2800
Minerals and
Geology
General
Includes general correspondence and related records pertaining to mineral
and geology management overall policy, regulation development,
directions, and procedures.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2800
Minerals and
Geology
Inquiries
Includes standard transmittal or reply for the 2800 series.
2810
Mining Claims
General
Includes general correspondence, policy and regulations, directions, and
procedures pertaining to locatable minerals; lands open to mineral entry
and types of mining claims covered under the 1872 mining laws.
Note 1: Washington Office (Minerals) maintains official record.
Note 2: File materials pertaining to (P.L. 87-851) Mining Claims
Occupancy Act under “2810-Occupancy Act”.
Note 3: Close file at end of fiscal year.
Note 4: Transfer closed file to NARA when 10 years old.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-2,
Item 131
2810
Mining Claims
Locations
Includes general correspondence and other regarding validity and use (or
title and patent applications). Establish case files alphabetically by
PERMANENT
N1-95-10-2,
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
2810
HEADING
Mining Claims
SUB-HEADINGS
Occupancy Act
6209.11_42_2000 Series
Page 63 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
claimant.
Note 1: WO (Minerals) files are to be organized by regions.
Note 2: Retention period begins when case file closed.
Note 3: Some files may contain PII, store securely, control access.
Note 4: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permitees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Note 5: Transfer closed file to NARA when 10 years old.
Note 6: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 7: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 8: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
(see note)
Item 132
Includes general correspondence and related records pertaining to the
Mining Claim Occupancy Act P.L. 87-851. Establish case files
alphabetically by claimant.
Note 1: Records reside in Minerals section at WO and ROs. Regions
segregate by State. WO segregate by Region and State.
Note 2: RO Minerals transfer records to WO Minerals after study is
completed
Note 3: WO transfer to FRC when case file closed.
Note 4: Some files may contain PII, store securely, control access.
Note 5: Privacy Act System of Records USDA/FS-16–Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Note 6: Transfer closed file to NARA when 10 years old.
Note 7: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 8: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 9: Store closed hardcopy records at FRC until eligible for transfer to
PERMANENT
(see note)
N1-95-10-2,
Item 135
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 64 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
NARA custody.
2810
Mining Claims
Surface Rights
Includes general correspondence and other records regarding the MultipleUse Mining Act (P.L. 84-167). Establish case files alphabetically by
claimant and by BLM or FS area number.
Note 1: Records reside in Minerals section at WO and ROs. Regions
segregate by State. WO Segregate by Region and State.
Note 2: RO Minerals transfer records to WO Minerals after study is
completed.
Note 3: WO transfer to FRC when case file closed.
Note 4: Some files may contain PII, store securely, control access.
Note 5: Privacy Act System of Records USDA/FS-16–Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Note 6: Transfer closed file to NARA when 10 years old.
Note 7: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 8: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 9: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-2,
Item 133
2810
Mining Claims
Within Power Site
Withdrawals
Includes general correspondence, mining claims, and other records related
to Mining Claims Rights Restoration Act (P.L. 84-359).
Note 1: Transfer to FRC when case file is closed.
Note 2: Retention period begins when case file closed.
Note 3: Some files may contain PII, store securely, control access.
Note 4: Privacy Act System of Records USDA/FS-16–Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Note 5: Transfer closed file to NARA when 10 years old.
Note 6: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 7: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
PERMANENT
(see note)
N1-95-10-2,
Item 134
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 65 of 93
RETENTION
RETENTION
AUTHORITY
Includes correspondence, leases, permits, lessee/permittee information,
inventories, evaluations, development plans, operating plans, forms, and
other records documenting the activities of the specific projects or sites.
Establish case files alphabetically by name of lessee/permittee, leases or
numerically by BLM serial number. File related appeal cases under 1570.
Note 1: WO Minerals official files are organized by Region.
Note 2: Retention period begins when case file closed.
Note 3: Experimental (Research) Stations do not maintain 2820 files.
Note 4: Some files may contain PII, store securely, control access.
Note 5: Privacy Act System of Records USDA/FS-16–Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Temporary,
50 years (see note)
N1-95-10-4,
Item 263
Includes correspondence and records pertaining to policy and regulation
developments, direction and procedures concerning permits or leases
issued by BLM. File records related to interagency agreements under
1580.
Note 1: Washington Office Minerals official files are organized by
region.
Note 2: Experimental (Research) Stations do not maintain 2820 files.
Temporary,
50 years (see note)
N1-95-10-6,
Item 59
DESCRIPTION
consent of both NARA and Forest Service.
Note 8: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2820
Mineral Leases,
Permits, and
Licenses
Coal
2820
Mineral Leases,
Permits, and
Licenses
General
2820
Mineral Leases,
Permits, and
Licenses
Geothermal
Includes correspondence, leases, permits, lessee/permittee information,
inventories, evaluations, development plans, operating plans, forms, and
other records documenting the activities of the specific projects or sites.
Establish case files alphabetically by name of lessee/permittee, leases or
numerically by BLM serial number. File related appeal cases under 1570.
Note 1: WO Minerals official files are organized by Region.
Note 2: Retention period begins when case file closed.
Note 3: Experimental (Research) Stations do not maintain 2820 files.
Note 4: Some files may contain PII, store securely, control access.
Note 5: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Temporary,
50 years (see note)
N1-95-10-4,
Item 262
2820
Mineral Leases,
Permits, and
Oil and Gas
File includes correspondence, leases, permits, lessee/permittee
information, inventories, evaluations, development plans, operating plans,
Temporary,
N1-95-10-4,
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
Licenses
6209.11_42_2000 Series
Page 66 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
forms, and other records documenting the activities of the specific projects
or sites. Establish case files alphabetically by name of lessee/permittee,
leases or numerically by BLM serial number. File related appeal cases
under 1570.
Note 1: WO Minerals official files are organized by Region.
Note 2: Retention period begins when case file closed.
Note 3: Experimental (Research) Stations do not maintain 2820 files.
Note 4: Some files may contain PII, store securely, control access.
Note 5: Privacy Act System of Records USDA/FS-16–Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
50 years (see note)
Item 261
2820
Mineral Leases,
Permits, and
Licenses
Other Leaseable
Minerals
Includes correspondence, leases, permits, lessee/permitee information,
inventories, evaluations, development plans, operating plans, forms, and
other records documenting the activities of the specific projects or sites.
Establish case files alphabetically by name of lessee/permittee, leases or
numerically by BLM serial number. File related appeal cases under 1570.
Note 1: WO Minerals official files are organized by Region.
Note 2: Retention period begins when case file closed.
Note 3: Experimental (Research) Stations do not maintain 2820 files.
Note 4: Some files may contain PII, store securely, control access.
Note 5: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Temporary,
50 years (see note)
N1-95-10-2,
Item 136
2820
Mineral Leases,
Permits, and
Licenses
Phosphate
Includes correspondence, leases, permits, lessee/permitee information,
inventories, evaluations, development plans, operating plans, forms, and
other records documenting the activities of the specific projects or sites.
Establish case files alphabetically by name of lessee/permittee, leases or
numerically by BLM serial number. File related appeal cases under 1570.
Note 1: WO Minerals official files are organized by Region.
Note 2: Retention period begins when case file closed.
Note 3: Experimental (Research) Stations do not maintain 2820 files.
Note 4: Some files may contain PII, store securely, control access.
Note 5: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Temporary,
50 years (see note)
N1-95-10-4,
Item 264
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
2830
Mineral
Reservations and
Rights Outstanding
General
2830
Mineral
Mineral Operation
Reservations and Permits, Authorizations,
Rights Outstanding or Notices to Proceed
6209.11_42_2000 Series
Page 67 of 93
RETENTION
RETENTION
AUTHORITY
Includes correspondence and records regarding policy, regulations,
direction, and procedure pertaining to development of minerals per
reserved and outstanding (ROR) mineral rights, mineral potential of NFS
lands with ROR and types of ROR being developed.
Note 1: Washington Office Minerals maintains official record pertaining
to policy, regulations, direction and procedures.
Note 2: Washington Office Minerals official files related to the
administration of areas or projects subject to ROR are organized by
region.
Note 3: Experimental (Research) Stations do not maintain 2820 files.
Temporary,
50 years (see note)
N1-95-10-6,
Item 60
Includes permits, authorizations, notices to proceed, and similar records
filed alphabetically by mineral ownership, permittee, or name of mineral
operation being conducted on NFS lands.
Note 1: Retention period begins when case file closed.
Note 2: Experimental (Research) Stations do not maintain 2830 files.
Note 3: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Note 4: Transfer closed file (hardcopy only) to the FRC in 5-year blocks.
Temporary,
50 years (see note)
N1-95-10-2,
Item 137
Records documenting joint jurisdiction between more than one agency,
Federal and/or State, over a mineral operation, and the role of each
agency.
Note 1: Establish case files.
Note 2: Retention period begins when case file closes.
Temporary,
30 years (see note)
N1-95-10-3,
Item 39
DESCRIPTION
2840
Reclamation
Cooperative
Agreements
2840
Reclamation
General
Contains records, including correspondence, regarding the FS reclamation
program.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
30 years (FY)
N1-95-10-3,
Item 34
2840
Reclamation
Information and
Technology Transfer
Records include memorandums of understanding among regions, stations,
and areas regarding reclamation assistance or technology transfer to units.
Includes documentation of responsibilities such as technical assistance,
reclamation training, field contacts, and expenditures.
Note: Close file and apply retention period when administrative use ends.
Temporary,
30 years (see note)
N1-95-10-3,
Item 38
2840
Reclamation
Plans of Operation
Records covering the administrative and environmental components of
reclamation plan of operations. Includes, but not limited to, a written
description of planned on-the-ground mineral activities, including
reclamation, conducted by the mineral operator for locatable, leasable, or
Temporary,
30 years (see note)
N1-95-10-3,
Item 35
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 68 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
common variety minerals.
Note 1: Organize by case file.
Note 2: Retention period begins when reclamation case file closed.
Note 3: Some files may contain PII, store securely, control access.
Note 4: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
2840
Reclamation
Policy
Records regarding reclamation program policies and procedures, including
but not limited to, reclamation components for plans of operations,
measurable performance standards for common reclamation practices,
bonding and monitoring.
Note 1: Close file at end of fiscal year.
Note 2: Transfer closed file to NARA when 10 years old.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(FY)
N1-95-10-5,
Item 12
2840
Reclamation
Reclamation Bonding
Records pertaining to bonds or other financial guarantees for specific
reclamation activities or standards to faciltiate full or partial release of the
instruments.
Note 1: Retention period begins when reclamation activity complete and
bond released.
Note 2: Some files may contain PII, store securely, control access.
Note 3: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Temporary,
30 years (see note)
N1-95-10-3,
Item 36
2840
Reclamation
Temporary,
30 years (see note)
N1-95-10-3,
Item 37
Reclamation Monitoring Records pertaining to reclamation monitoring, including assessments of
condition and environmental quality of reclaimed sites following release
of bonds or other other financial guarantees. Includes monitoring of
revegetated areas, large waste embankments, tailing dams and
impoundments, french drains, stream diversions, dam structures on
permanent water impoundments, and water treatment facilities.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 69 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Note: Close file and apply retention period when administrative use ends.
2850
Mineral Materials
General
Records, including correspondence, related to the sale, free use, and
management of mineral materials and other records too broad to file under
“2850 - Mineral Materials - Permits”.
Note 1: Close file at end of fiscal year and apply retention period.
Note 2: Some files may contain PII, store securely, control access.
Note 3: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Temporary,
50 years (FY)
N1-95-10-6,
Item 61
2850
Mineral Materials
Permits
File includes correspondence, contract forms permits, permittee
information, inventories, evaluations, development plans, operating plans,
appraisals, forms, and other records documenting the activities of the
specific projects or sites of mineral excavation. Establish files by sale,
project, site, or permittee.
Note 1: Some files may contain PII, store securely, control access.
Note 2: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Note 3: Close file and apply retention period when administrative use
ends.
Temporary,
50 years (see note)
N1-95-10-4,
Item 265
2860
Forest Service
Authorized
Prospecting and
Mineral Collecting
General
Correspondence and other records of a general nature not associated with
a specific case file.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
50 years (FY)
N1-95-10-6,
Item 62
2860
Forest Service
Authorized
Prospecting and
Mineral Collecting
Geophysical
Prospecting
Includes records (applications, authorizations, and so forth) regarding FS
authorization of prospecting and mineral collecting, including but not
limited to:
 Seismic activities;
 Geophysical prospecting on unleased NFS lands;
 Indirect and direct data gathering techniques.
Note 1: Organize case files by region, forest, district, type of action, and
fiscal year.
Note 2: Some files may contain PII, store securely, control access.
Note 3: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
Temporary,
50 years (see note)
N1-95-10-3,
Item 40
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 70 of 93
RETENTION
RETENTION
AUTHORITY
Temporary,
50 years (see note)
N1-95-10-3,
Item 41
Includes general correspondence, policy statements, direction and
procedures related to geologic resources, hazards, and services.
Note: Close file at end of fiscal year and apply retention period.
Temporary,
25 years (FY)
N1-95-10-4,
Item 266
Includes records related to the assessments and management of geologic
resources, such as karst and cave resources and ecosystems,
paleontological resources, specially designated deologic areas, and
geologic hazards, for example, landslides, rock falls, volcanic activity,
earthquakes, flooding, karst collapse, and naturally occurring hazardous
minerals.
Note 1: Close file and apply retention period when administrative use
ends.
Note 2: Transfer records to NARA 15 years after file closed.
Note 3: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 4: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 5: Store closed hardcopy records at FRC until eligible for transfer to
PERMANENT
(see note)
N1-95-10-4,
Item 267
DESCRIPTION
requirements.
Note 4: Close file and apply retention period when administrative use
ends.
2860
Geothermal Prospecting
Forest Service
Authorized
Prospecting and
Mineral Collecting
2880
Geologic Resources,
Hazards, and
Services
General
2880
Geologic Resources,
Hazards, and
Services
Geologic Information
Includes records (applications, authorizations, and so forth) regarding FS
authorization of prospecting and mineral collecting, including but not
limited to:
 Seismic activities;
 Geothermal temperature gradient holes on unleased NFS lands;
 Indirect and direct data gathering techniques.
Note 1: Organize case files by region, forest, district, type of action, and
fiscal year.
Note 2: Some files may contain PII, store securely, control access.
Note 3: Privacy Act System of Records USDA/FS-16– Mineral Lessees
and Permittees covers all or some of the records retained under this file
code. Review PA SOR USDA/FS-16 for additional access and storage
requirements.
Note 4: Close file and apply retention period when administrative use
ends.
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
6209.11_42_2000 Series
Page 71 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Includes data for the preparation of land and resource management plans;
wilderness study areas, and areas proposed for wilderness designation, and
for other planning and resource management purposes.
Note: Close file and apply retention period when administrative use ends.
Temporary,
25 years (see note)
N1-95-10-4,
Item 268
Includes data for studies of the feasibility, design, construction,
maintenance, and monitoring of projects and facilities, and the potential
effects on NFS lands and resources.
Note 1: File alphabetically by project or facility.
Note 2: Close file and apply retention period when administrative use
ends.
Temporary,
25 years (see note)
N1-95-10-4,
Item 269
Includes reports on projects and facilities with information, conclusions,
and recommendations relating to geologic investigations or inventories.
File alphabetically by project or facility.
Note: Close file and apply retention period when administrative use
ceases.
Temporary,
25 years (see note)
N1-95-10-4,
Item 270
SUB-HEADINGS
NARA custody.
2880
Geologic Resources,
Hazards, and
Services
2880
Geologic Resources, Geologic Investigation
Data
Hazards, and
Services
2880
Geologic Resources,
Hazards, and
Services
Geologic Reports
2890
Certification
General
Includes general records and correspondence related to minerals and
geology certification for personnel qualified to conduct mine safety
assessments at abandoned/inactive mines.
Note 1: Some files may contain PII, store securely, control access.
Note 2: Close file and apply retention period when administrative use
ends.
Temporary,
30 years (see note)
N1-95-10-3,
Item 42
2890
Certification
Locatable Minerals
Administrators
Records pertaining to certification of local minerals administrators.
Note 1: Create case files as needed.
Note 2: Retention period begins when certification revoked or expires.
Note 3: Some files may contain PII, store securely, control access.
Temporary,
30 years (see note)
N1-95-10-3,
Item 43
2890
Certification
Mineral Examiners
Records pertaining to certification of mineral examiners and review
mineral examiners.
Note 1: Create case files as needed.
Note 2: Retention period begins when certification revoked.
Note 3: Some files may contain PII, store securely, control access.
Temporary,
30 years (see note)
N1-95-10-3,
Item 44
2890
Certification
Oil and Gas Resource
Specialists
Records pertaining to certification of oil and gas resource specialists.
Note 1: Create case files as needed.
Note 2: Retention period begins when certification revoked.
Note 3: Some files may contain PII, store securely, control access.
Temporary,
30 years (see note)
N1-95-10-3,
Item 45
2900
Invasive Species
Budget and
Temporary,
N1-95-10-3,
Geologic Inventory
Data
Records regarding budget and program performance activities relating to
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
Performance
6209.11_42_2000 Series
Page 72 of 93
RETENTION
RETENTION
AUTHORITY
National Forest System invasive species management. Includes criteria,
practices, programs, policies, directives, and other publications related to
program performance and budget formulation and execution.
Note: Close file at end of fiscal year and apply retention period.
Note 2: File all native insect and disease records under 3400; file all
exotic (non-native) invasive species records under file code 2900.
25 years (FY)
Item 47
DESCRIPTION
2900
Invasive Species
Case Files - Invertebrate
Records include individual case files associated with treatment of
invertebrate invasive species in specific geographic locations on Forest
Service units.
Note 1: Some files may contain PII, store securely, control access.
Note 2: Close case file when project completed.
Note 3: File all native insect and disease records under 3400; file all exotic
(non-native) invasive species records under file code 2900.
Note 4: Transfer closed file to NARA when 10 years old.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5,
Item 14a
2900
Invasive Species
Case Files – Pathogens
Records include individual case files associated with treatment of pathogen
species in specific geographic locations on Forest Service units.
Note 1: Some files may contain PII, store securely, control access.
Note 2: Close case file when project completed.
Note 3: File all native insect and disease records under 3400; file all exotic
(non-native) invasive species records under file code 2900.
Note 4: Transfer closed file to NARA when 10 years old.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5,
Item 14d
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 73 of 93
FS FILE
CODE
HEADING
SUB-HEADINGS
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
2900
Invasive Species
Case Files - Plants
Records include individual case files associated with treatment of plant
invasive species in specific geographic locations on Forest Service units.
Note 1: Some files may contain PII, store securely, control access.
Note 2: Close case file when project completed.
Note 3: File all native insect and disease records under 3400; file all exotic
(non-native) invasive species records under file code 2900.
Note 4: Transfer closed file to NARA when 10 years old.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5,
Item 14c
2900
Invasive Species
Case Files – Vertebrate
Records include individual case files associated with treatment of
vertebrate invasive species in specific geographic locations on Forest
Service units.
Note 1: Some files may contain PII, store securely, control access.
Note 2: Close case file when project completed.
Note 3: File all native insect and disease records under 3400; file all exotic
(non-native) invasive species records under file code 2900.
Note 4: Transfer closed file to NARA when 10 years old.
Note 5: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 6: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 7: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
PERMANENT
(see note)
N1-95-10-5,
Item 14b
2900
Invasive Species
Control and
Management
Records include correspondence; documentation of criteria, practices,
programs, policies, and directives; and records pertaining to control
treatments, integrated pest management techniques, and related
technological development information on controlling invasive species
within the National Forest System.
Note 1: Close file when administrative use ceases and apply retention
period.
PERMANENT
(see note)
N1-95-10-3,
Item 49
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 74 of 93
DESCRIPTION
RETENTION
RETENTION
AUTHORITY
Temporary,
25 years (FY)
N1-95-10-3,
Item 48
Note 2: File all native insect and disease records under 3400; file all exotic
(non-native) invasive species records under file code 2900.
Note 3: Transfer closed file to NARA in five year blocks, when the most
recent file is 15 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
2900
Invasive Species
Early Detection and
Rapid Response
2900
Invasive Species
General
General records, includng correspondence, regarding National Forest
System invasive species management retained other subheadings under
2900.
Note 1: Retention period begins when action taken or determination of
“no action needed” is made.
Note 2: File all native insect and disease records under 3400; file all
exotic (non-native) invasive species records under file code 2900.
Temporary,
25 years (see note)
N1-95-10-3,
Item 46
2900
Invasive Species
Inventory and
Treatment
Records include program inventory and treatment data management
activities documentation, and other data dealing with the collection and
reporting of information related to NFS invasive species inventory and
treatment activities.
Note 1: Some files may contain PII, store securely, control access.
Note 2: Close file and apply retention period when administrative use
ceases.
Note 3: File all native insect and disease records under 3400; file all
exotic (non-native) invasive species records under file code 2900.
Temporary,
25 years (see note)
N1-95-10-3,
Item 51
2900
Invasive Species
Rehabilitation and
Restoration
PERMANENT
(see note)
N1-95-10-3,
Item 50
Includes records associated with invasive species prevention, and early
detection and rapid response (EDRR) activities. Includes program specific
correspondence.
Note 1: Close file when administrative use ceases and apply retention
period.
Note 2: File all native insect and disease records under 3400; file all
exotic (non-native) invasive species records under file code 2900.
Documentation of activities associated with NFS invasive species program
rehabilitation and restoration activities. Records include information on
criteria, practices, programs, policies, directives, and other documentation
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
HEADING
SUB-HEADINGS
6209.11_42_2000 Series
Page 75 of 93
DESCRIPTION
regarding the rehabilitation and restoration of areas impacted (or
potentially impacted) by invasive species.
Note 1: Close file and apply retention period when administrative use
ceases.
Note 2: File all native insect and disease records under 3400; file all exotic
(non-native) invasive species records under file code 2900.
Note 3: Transfer closed file to NARA in five year blocks, when the most
recent file is 15 years old.
Note 4: Agency Records Officer authorization via a NARA approved
transfer form [for example, ERA Transfer Request (TR)] required prior to
transferring permanent records to custody and ownership of NARA.
Note 5: As electronic retention of official records is approved for this file
code category, pre-accession of electronic records is authorized by mutual
consent of both NARA and Forest Service.
Note 6: Store closed hardcopy records at FRC until eligible for transfer to
NARA custody.
RETENTION
RETENTION
AUTHORITY
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 76 of 93
2000 Series – Exhibit 01
Reference - Superseded file coding system
FS FILE
CODE
HEADING
SUB-HEADINGS
PREVIOUS
(SUPERSEDED)
FILE CODE
2000
Natural Resources Management
No Sub-headings
2000
2020
Ecological Restoration and
Resilience
Ecological Restoration and
Resilience
Large Scale Event Recovery
(LaSER)
Large Scale Event Recovery
(LaSER)
Classification and Inventory
New
No retention,
routing only
New
General
2020
New
General
New
New
LaSER Databases
New
New
Large Scale Event Recovery
(LaSER)
Large Scale Event Recovery
(LaSER)
Large Scale Event Recovery
(LaSER)
Large Scale Event Recovery
(LaSER)
LaSER Plan
New
New
Monitoring
New
New
Non-Federal Lands
New
New
Other Federal Lands
New
New
Large Scale Event Recovery
(LaSER)
Ecosystem, Clasification,
Interpretation, and Application
Reporting
New
New
General
2060
N1-95-88-2
5 yrs
Vegetation Ecology
Classification and Inventory
N/A
N/A
2020
2030
2030
2030
2030
2030
2030
2030
2060
2070
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 77 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
FS FILE
CODE
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
2070
2080
2100
2100
Vegetation Ecology
Noxious Weed Management
Environmental Management
Environmental Management
General
OBSOLETE
Classification and Inventory
General
2070
N/A
New
2100
New
N/A
New
New
2130
2150
Solid Waste Management
Pesticide Use, Management and
Coordination
Pesticide Use, Management and
Coordination
General
Accidents and Incidents
2130
2150-5
N1-95-87-13
N1-95-87-20
Forest Service Pesticide Impact
Assessment Program
2150-4
N1-95-87-20
2150
N1-95-87-20
2150-1
GRS 14-1
2150-3
N1-95-87-20
2150-2
GRS 1-29a[1]
2160
New
New
New
New
New
2170-2
2170
2170-1
2200
N1-95-87-17
N1-95-87-17
GRS 14-1
N1-95-88-2
2150
2150
2150
2150
2150
2160
2160
2160
2170
2170
2170
2200
Pesticide Use, Management and
General
Coordination
Pesticide Use, Management and
Inquiries
Coordination
Pesticide Use, Management and
Pesticide Use Reports
Coordination
Pesticide Use, Management and Training and Federal Certification
Coordination
Hazardous Materials
General
Management
Hazardous Materials
Hazardous Chemical Management
Management
Hazardous Materials
Program Administration
Management
Energy Management
Energy Management
Energy Management
Range
Energy Programs
General
Inquiries
General
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
2200
2200
2200
2210
2210
2230
2230
2230
2230
2230
2230
6209.11_42_2000 Series
Page 78 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
Range
Range
Range
Rangeland Management
Planning
Rangeland Management
Planning
Grazing and Livestock Use
Permit System
Grazing and Livestock Use
Permit System
Grazing and Livestock Use
Permit System
Inquiries
Policy and Direction
Training
General
2200-1
2200-3
2200-2
2210
GRS 14-1
N1-95-88-2
GRS 1-29a[1]
N1-95-88-2
Range Allotment Management
Plans
2210-1
N1-95-88-2
Fee Studies
2230-1-1
N1-95-88-2
Fees
2230-1
N1-95-88-2
General
2230
N1-95-88-2
Permit Case Files
2230-3
N1-95-88-2
Permittee Application Unapproved
Permittee Card File
2230-2
N1-95-88-2
2230-3-1
N1-95-88-2
Grazing and Livestock Use
Permit System
Grazing and Livestock Use
Permit System
Grazing and Livestock Use
Permit System
2240
2240
2240
Range Improvements
Range Improvements
Range Improvements
General
Nonstructural
Nonstructural Incidents
2240
2240-2
2240-3
N1-95-88-2
N1-95-88-2
N1-95-88-2
2240
2240
2250
2250
2250
Range Improvements
Range Improvements
Range Cooperation
Range Cooperation
Range Cooperation
Pesticides
Structural
Advisory Boards
Associations
General
2240-2-1
2240-1
2250-1
2250-2
2250
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 79 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
2260
Wild Free-Roaming Horses and
Burros
Cooperation
2260-1
N1-95-88-2
2260
Wild Free-Roaming Horses and
Burros
Wild Free-Roaming Horses and
Burros
Wild Free-Roaming Horses and
Burros
Wild Free-Roaming Horses and
Burros
Designated Ranges
2260-2
N1-95-88-2
General
2260
N1-95-88-2
Historic Range
New
New
Management Plans – Case Files
2260-3
N1-95-88-2
Relocation and Disposal
2260-4
N1-95-88-2
Range Management Information
System
2270-1
N1-95-88-2
Reports
2270
N1-95-88-2
General
2300
N1-95-88-1
Inquiries
2300-1
GRS 14-1
Volunteers
2300-2
N1-95-88-1
2310
2310-2
2310-1
2320-1
2320
N1-95-88-1
N1-95-88-1
N1-95-88-2
N1-95-88-1
N1-95-88-1
2260
2260
2260
2260
2270
2270
2300
2300
2300
2310
2310
2310
2320
2320
Wild Free-Roaming Horses and
Burros
Information Management and
Reports
Information Management and
Reports
Recreation, Wilderness, and
Related Resource Management
Recreation, Wilderness, and
Related Resource Management
Recreation, Wilderness, and
Related Resource Management
Planning and Data Management
General
Planning and Data Management
Recreation Subunit Plans
Planning and Data Management Resource Information Management
Wilderness Management
Designated Wilderness
Wilderness Management
General
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 80 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
2330
Publicly Managed Recreation
Opportunities
General
2330
N1-95-88-1
2330
Publicly Managed Recreation
Opportunities
Publicly Managed Recreation
Opportunities
Publicly Managed Recreation
Opportunities
Publicly Managed Recreation
Opportunities
Recreation Fee Envelopes
2330
N1-95-88-1
Reports
2330-2
N1-95-88-1
Site Plans
2330-3
N1-95-94-2
Special Programs
2330-1
N1-95-88-1
Privately Provided Recreation
Opportunities
Privately Provided Recreation
Opportunities
General
2340
N1-95-88-1
Site Plans
2340-1
N1-95-88-1
Trail, River, and Similar
Recreation Opportunities
Trail, River, and Similar
Recreation Opportunities
Trail, River, and Similar
Recreation Opportunities
Designated National Recreation
Trail
2350-2
N1-95-88-1
General
2350
N1-95-88-1
National Rivers Inventory
2350-4-2
Trail, River, and Similar
Recreation Opportunities
Trail, River, and Similar
Recreation Opportunities
National Scenic and Historic Trails
2350-3
N1-95-88-1
Non-Designated Rivers
2350-4-1
New
Trail, River, and Similar
Off-Road Vehicle Use Management
2350-5
N1-95-88-1
2330
2330
2330
2340
2340
2350
2350
2350
2350
2350
2350
Obsolete. File all
records under “1920
– Land Management
Planning – Wild and
Scenic River
Designation.”
N1-95-88-1
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 81 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
Studies
2350-1
N1-95-88-1
Wild and Scenic Rivers
2350-4
N1-95-88-1
Consultation
Data Recovery
General
Identification
Policy and Direction
Protection and Stewardship
Public Use and Enhancement
General
2360-3
2360-4
2360
2360-2
2360-1
2360-5
2360-6
2370
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-88-1
2380
2380
Heritage Program Management
Heritage Program Management
Heritage Program Management
Heritage Program Management
Heritage Program Management
Heritage Program Management
Heritage Program Management
Special Recreation
Designations
Landscape Management
Landscape Management
General
Mapping and Documentation
2380
2380-1
N1-95-88-1
N1-95-88-1
2390
2390
2390
2400
Interpretive Service
Interpretive Service
Interpretive Service
Forest Management
General
Plans
Reports
General
2390
2390-1
2390-2
2400
N1-95-88-2
N1-95-88-2
N1-95-88-1
N1-95-88-2
2400
Forest Management
Inquiries
2400-2
2400
Forest Management
Policy
2400-1
2350
2350
2360
2360
2360
2360
2360
2360
2360
2370
HEADING
Recreation Opportunities
Trail, River, and Similar
Recreation Opportunities
Trail, River, and Similar
Recreation Opportunities
Heading changed,
previously “Timber
Management.”
Heading changed,
previously “Timber
Management.”
Heading changed,
previously “Timber
GRS 14-1
N1-95-88-2
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 82 of 93
PREVIOUS
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
Management.”
Heading changed,
previously “Timber
Management.”
N1-95-88-2
2400
Forest Management
Special Projects
2400-4
2400
Forest Management
Studies
2400-3
2410
Timber Resource Management
Planning
Timber Resource Management
Planning
General
2410
N1-95-88-2
2410
2410-1
N1-95-88-2
2420-1
N1-95-88-2
Heading changed,
previously “Timber
Management.”
N1-95-88-2
2420
Timber Appraisals
Timber Management Plans [pre1991 only]
[CLOSED SERIES]
Appraisal Data
2420
Timber Appraisals
Appraisal Method Studies
2420-5-1
N1-95-88-2
2420
2420
2420
2420
Timber Appraisals
Timber Appraisals
Timber Appraisals
Timber Appraisals
2420-5
2420
2420-2
2410-1-3
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
2420
Timber Appraisals
2420-3
N1-95-88-2
2420
2420
Timber Appraisals
Timber Appraisals
Appraisal Methods
General
Price, Supply, and Demand Trends
Profits, Stumpage, and Base Period
Rate Redetermination, Damage
Appraisal and Stumpage Rate
Reports
Selling Values and Costs
2420-4
2420-1-2
N1-95-88-2
N1-95-88-2
2420
2430
Timber Appraisals
Commercial Timber Sales
Studies
Change in Status
2420-1-1
2430-2-3;
2430-3
N1-95-88-2
N1-95-88-2
2430
2430
Commercial Timber Sales
Commercial Timber Sales
General
Policy
2430
2430
N1-95-88-2
N1-95-88-2
2410
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 83 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
FS FILE
CODE
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
2430
Commercial Timber Sales
Preparation, Advertisement, and
Award
2430-2
N1-95-88-2
2430
Commercial Timber Sales
2430-2-2
N1-95-88-2
2430
Commercial Timber Sales
2430-2-3
N1-95-88-2
2430
Commercial Timber Sales
2430-2-1
N1-95-88-2
2430
2430
Commercial Timber Sales
Commercial Timber Sales
Preparation, Advertisement, and
Award – Debarment and
Suspension Cases
Preparation, Advertisement, and
Award – Small Business Programs
Preparaton, Advertisement, and
Award – Debarment and
Suspension
Timber Export Restrictions
Timber Sale Administration
2430-1
2430-3; 2430-4
N1-95-88-2
N1-95-88-2
2430
Commercial Timber Sales
Wood Residue Utilization Program
2430-5
N1-95-88-2
2440
Designing, Cruising, Scaling,
and Accountability
Designing, Cruising, Scaling,
and Accountability
Designing, Cruising, Scaling,
and Accountability
Designing, Cruising, Scaling,
and Accountability
Designing, Cruising, Scaling,
and Accountability
Timber Sale Contract
Administration
Timber Sale Contract
Administration
Timber Sale Contract
Designation
2440-1
N1-95-88-2
Development
2440-3
N1-95-88-2
General
2440
N1-95-88-2
Measurement
2440-2
N1-95-88-2
Reports
2440-4
N1-95-88-2
Development
2450-2
N1-95-88-2
General
2450
N1-95-88-2
Policy
2450
N1-95-88-2
2440
2440
2440
2440
2450
2450
2450
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
2450
2450
2450
2460
2460
2460
6209.11_42_2000 Series
Page 84 of 93
PREVIOUS
HEADING
Administration
Timber Sale Contract
Administration
Timber Sale Contract
Administration
Timber Sale Contract
Administration
Uses of Timber Other Than
Commercial Timber Sales
Uses of Timber Other Than
Commercial Timber Sales
Uses of Timber Other Than
Commercial Timber Sales
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
Preparation and Interpretation
2450-1
N1-95-88-2
Timber Sale Contracts
2450-3
N1-95-88-2
Timber Sale Permits
2450-4
N1-95-88-2
Administrative Use, Miscellaneous
Products, Free Use, Settlement
General
2460-1
N1-95-88-2
2460
N1-95-88-2
Sustained-Yield Units
2460-2
N1-95-88-2
2470
2470
2470
Silvicultural Practices
Silvicultural Practices
Silvicultural Practices
Examination and Prescription
Forest Tree Improvement
Forest Tree Nurseries
2470-8
2470-6
2470-4
N1-95-88-2
N1-95-88-2
N1-95-88-
2470
2470
Silvicultural Practices
Silvicultural Practices
Forest Tree Nurseries – Cases
General
2470-4-1
2470
N1-95-88-2
N1-95-88-2
2470
2470
Silvicultural Practices
Silvicultural Practices
2470-1
2470-3
N1-95-88-2
N1-95-88-2
2470
Silvicultural Practices
Policy
Reforestation
Silvicultural Systems and Related
Cutting Methods
2470-2
N1-95-88-2
2470
2470
2470
2480
Silvicultural Practices
Silvicultural Practices
Silvicultural Practices
Protection of Timber Sale Areas
and Timberlands
Timber Stand Improvement
Tree Seeds
Tree Seeds - Cases
General
2470-7
2470-5
2470-5-1
2480
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 85 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
2490
Timber Management
Information System
General
2490, 2490-1
New
2500
Watershed and Air
Management
Watershed and Air
Management
Watershed Planning
Watershed Planning
Watershed Planning
Watershed Protection and
Management
Watershed Protection and
Management
General
2500
N1-95-88-2
Inquiries
2500-1
GRS 14-1
General
NFS Watershed Case Files
Watershed Planning Projects
Burned Area Emergency Response
2510
2510-3
2510-1
2520-3
N1-95-88-2
N1-95-87-16
N1-95-88-2
N1-95-88-2
Floodplain and Wetland Protection
2520-7
N1-95-88-2
General
2520
N1-95-88-2
Monitoring Plans
2520-5
N1-95-88-2
Natural Disaster and Flood Damage
Surveys
2520-8
N1-95-87-16
Riparian Areas
2520-6
New
Support Services
2520-4
N1-95-88-2
Watershed Condition Assessment
2520-1
N1-95-87-16
Watershed Improvement
2520-2
N1-95-88-2
Watershed Improvement –
2520-2-1
N1-95-88-2
2500
2510
2510
2510
2520
2520
2520
2520
2520
2520
2520
2520
2520
2520
Watershed Protection and
Management
Watershed Protection and
Management
Watershed Protection and
Management
Watershed Protection and
Management
Watershed Protection and
Management
Watershed Protection and
Management
Watershed Protection and
Management
Watershed Protection and
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 86 of 93
PREVIOUS
HEADING
SUB-HEADINGS
Management
Cooperative Emergency Watershed
Rehabilitation
Barometer Watersheds
Cooperative Water-Related
Activities
2530
2530
Water Resource Management
Water Resource Management
2530
2530
Water Resource Management
Water Resource Management
2530
(SUPERSEDED)
FILE CODE
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
2530-1
2530-4
N1-95-88-2
N1-95-88-2
General
Outservice Water Resource
Development
2530
2530-5
N1-95-88-2
N1-95-88-2
Water Resource Management
Water Quality Management
2530-3
N1-95-88-2
2530
2540
2540
Water Resource Management
Water Uses and Development
Water Uses and Development
2530-2
2540
2540-2a; 25402b; 2540-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
2540
Water Uses and Development
Water Resource Investigations
General
Munciple Supply Watersheds –EO,
Presidential Proclamation,
Legislation, Secretary
Municipal Supply Watersheds–
RO/SO
2540-2c
N1-95-88-2
2540
2540
Water Uses and Development
Water Uses and Development
2540-1
2540-1-1
N1-95-87-16
N1-95-87-16
2540
Water Uses and Development
Water Rights
Water Rights – Denials or
Cancellations
Water Rights – Water Uses Rights
and Requirements
2540-1-2
N1-95-87-16
2540
Water Uses and Development
Water Uses of Others
2540-1-3
2550
Soil Management
General
2550
N1-95-87-16
N1-95-10-4, Item
233
2550
2550
2560
Soil Management
Soil Management
Groundwater Resource
Resource Inventories
Soil Interpretation
Authorizations
2550-1; 2550-2
2550-1
New
N1-95-88-2
N1-95-88-2
New
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
2560
2560
2560
2560
2560
2560
2560
2560
6209.11_42_2000 Series
Page 87 of 93
PREVIOUS
HEADING
Management
Groundwater Resource
Management
Groundwater Resource
Management
Groundwater Resource
Management
Groundwater Resource
Management
Groundwater Resource
Management
Groundwater Resource
Management
Groundwater Resource
Management
Groundwater Resource
Management
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
Cleanup
New
New
Cooperation
New
New
General
New
New
Inquiries
New
GRS 14-1
Legal Considerations
New
New
Measuring and Reporting
New
New
Projects
New
New
Source Water Protection
New
New
2580
2580
2580
2580
Air Resource Management
Air Resource Management
Air Resource Management
Air Resource Management
Class I Areas
General
Inquiries
Inventorying and Monitoring of
Resource
2580-2
2580
2580-1
2580-5
New
New
GRS 14-1
New
2580
2580
Air Resource Management
Air Resource Management
Pollutants
Prevention of Significant
Deterioration (PSD)
2580-6
2580-3
New
New
2580
2590
Air Resource Management
Weather Program
Training
General
2580-4
2590
GRS 1-29
New
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 88 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
Weather Program
Wildlife, Fish, and Sensitive
Plant Habitat Management
Wildlife, Fish, and Sensitive
Plant Habitat Management
Weather Data
General
New
2600
New
N1-95-88-2
Inquiries
2600-1
GRS 14-1
2610
2620
Cooperative Relations
Habitat Planning and
Evaluation
General
Administrative Studies
2610
2620-2
N1-95-88-2
N1-95-88-2
2620
Habitat Planning and
Evaluation
Habitat Planning and
Evaluation
Habitat Planning and
Evaluation
Habitat Planning and
Evaluation
Management of Wildlife and
Fish Habitat
General
2620
N1-95-88-2
Plans (Other)
2620-1
N1-95-88-2
Statewide Comprehensive Plans
2620-1
N1-95-88-2
Surveys
2620-3
N1-95-88-2
General
2630
N1-95-88-2
Management of Wildlife and
Fish Habitat
Management of Wildlife and
Fish Habitat
Improvement Work
2630-1
N1-95-88-2
Special Areas
2630-3
N1-95-88-2
Stocking and Harvesting
Stocking and Harvesting
Animal Damage Management
Animal Damage Management
General
Stocking Projects
General
Predators and Rodent Control
Projects
2640
2640-1
2650
2650-1
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-10-4,
Item 242
2590
2600
2600
2620
2620
2620
2630
2630
2630
2640
2640
2650
2650
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 89 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
General
Reports
Classification and Habitat
Designation
2660
2660-1
2670-4
N1-95-88-2
N1-95-88-2
N1-95-88-2
Cooperation
2670-2
N1-95-88-2
General
2670
N1-95-88-2
Planning
2670-3
N1-95-88-2
Species
2670-6
N1-95-88-2
Taking
2670-5
N1-95-88-2
General
2680
N1-95-88-2
2700
2700
Administration
Administration
Threatened, Endangered, and
Sensitive Plants and Animals
Threatened, Endangered, and
Sensitive Plants and Animals
Threatened, Endangered, and
Sensitive Plants and Animals
Threatened, Endangered, and
Sensitive Plants and Animals
Threatened, Endangered, and
Sensitive Plants and Animals
Threatened, Endangered, and
Sensitive Plants and Animals
Habitat Management in
Classified Areas
Special Uses Management
Special Uses Management
General
Inquiries
2700
2700-1
N1-95-88-2
GRS 14-1
2710
2710
Special Use Authorizations
Special Use Authorizations
2710-1
2710
N1-95-88-2
N1-95-88-2
2720
Special Uses Administration
Administrative Studies
General
Alaska Native Claims Settlement
Act of 1971
2720-2
NCI-95-81-9
2720
2720
2720
2720
2720
Special Uses Administration
Special Uses Administration
Special Uses Administration
Special Uses Administration
Special Uses Administration
Applications
Easements
General
Significant Cases
Special Use Permits
2720-1
2720-3
2720
2720-2-1
2720-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
N1-95-93-1
N1-95-88-2
2660
2660
2670
2670
2670
2670
2670
2670
2680
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 90 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
FS FILE
CODE
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
2720
Special Uses Administration
Special Use Permits – Routine
Cases
2720-2-2
N1-95-93-1
2730
Road and Trail Rights-of-Way
(ROW) Grants
Alaska Native Claims Settlement
Act of 1971
NCI-95-81-9
2730
Road and Trail Rights-of-Way
(ROW) Grants
Road and Trail Rights-of-Way
(ROW) Grants
Road and Trail Rights-of-Way
(ROW) Grants
Road and Trail Rights-of-Way
(ROW) Grants
Road and Trail Rights-of-Way
(ROW) Grants
Applications
2730-2
(Alaska)
2730-1
DOT Easements
2730-2
N1-95-88-2
General
2730
N1-95-88-2
ROW Authorization Permits
2730-3-1
N1-95-88-2
ROW Authorizations
2730-3
N1-95-88-2
Road and Trail Rights-of-Way
(ROW) Grants
Road and Trail Rights-of-Way
(ROW) Grants
ROW Authorizations – FLPMA
Easements
ROW Authorizations – FRTA
Easements
2730-3-2
N1-95-88-2
2730-3-3
N1-95-88-2
2760
2760
2760
Withdrawals
Withdrawals
Withdrawals
Forest Service Withdrawals
General
Other Agency Withdrawals of
National Forest Lands
2760-1
2760
2760-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
2770
2770
2770
Federal Power Act Projects
Federal Power Act Projects
Federal Power Act Projects
General
Licensed and Exempt Permits
Preliminary Permits / Investigation
Special-Use Permits
2770
2770-2
2770-1
N1-95-88-2
N1-95-88-2
N1-95-88-2
2780
Terms and Conditions
General
2780
N1-95-88-2
2730
2730
2730
2730
2730
2730
N1-95-88-2
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 91 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
FS FILE
CODE
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
2790
2800
2800
2810
Reports
Minerals and Geology
Minerals and Geology
Mining Claims
Reports
General
Inquiries
General
2790
2800
2800-1
2810
N1-95-88-2
N1-95-88-2
GRS 14-1
N1-95-88-2
2810
2810
2810
Mining Claims
Mining Claims
Mining Claims
Locations
Occupancy Act
Surface Rights
2810-1
2810-4
2810-2
N1-95-88-2
N1-95-88-2
N1-95-88-2
2810
2820
Mining Claims
Mineral Leases, Permits, and
Licenses
Mineral Leases, Permits, and
Licenses
Mineral Leases, Permits, and
Licenses
Mineral Leases, Permits, and
Licenses
Within Power Site Withdrawals
Coal
2810-3
2820-4
N1-95-88-2
N1-95-88-2.
General
2820
N1-95-88-2
Geothermal
2820-3
N1-95-88-2
Oil and Gas
2820-2
N1-95-88-2
Mineral Leases, Permits, and
Licenses
Mineral Leases, Permits, and
Licenses
Mineral Reservations and
Rights Outstanding
Mineral Reservations and
Rights Outstanding
Other Leaseable Minerals
2820-6
N1-95-88-2
Phosphate
2820-5
N1-95-88-2
General
2830
N1-95-88-2
Mineral Operation Permits,
Authorizations, or Notices to
Proceed
2830; 2830-2
N1-95-88-2
Cooperative Agreements
General
New
New
New
New
2820
2820
2820
2820
2820
2830
2830
2840
2840
Reclamation
Reclamation
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
6209.11_42_2000 Series
Page 92 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
FS FILE
CODE
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
2840
Reclamation
Information and Technology
Transfer
New
New
2840
2840
2840
2840
2850
2850
2860
Reclamation
Reclamation
Reclamation
Reclamation
Mineral Materials
Mineral Materials
Forest Service Authorized
Prospecting and Mineral
Collecting
Plans of Operation
Policy
Reclamation Bonding
Reclamation Monitoring
General
Permits
General
New
New
New
New
2850
2850-1
2860
New
New
New
New
N1-95-88-2
N1-95-88-2
N1-95-10-5
Item 13
2860
Forest Service Authorized
Prospecting and Mineral
Collecting
Forest Service Authorized
Prospecting and Mineral
Collecting
Geologic Resources, Hazards,
and Services
Geologic Resources, Hazards,
and Services
Geophysical Prospecting
New
New
Geothermal Prospecting
New
New
General
2880
N1-95-88-2
Geologic Information
2880-2
N1-95-88-2
2880
Geologic Resources, Hazards,
and Services
Geologic Inventory Data
2880-3
N1-95-88-2
2880
Geologic Resources, Hazards,
and Services
Geologic Investigation Data
2880-4
N1-95-88-2
2860
2880
2880
WO AMENDMENT 6209.11-2016-2
EFFECTIVE DATE: 02/04/2016
DURATION: This amendment is effective until superseded or removed.
FS FILE
CODE
6209.11_42_2000 Series
Page 93 of 93
PREVIOUS
SUPERSEDED
HEADINGS AND
SUBHEADINGS
SUPERSEDED
RETENTION
AUTHORITY
HEADING
SUB-HEADINGS
(SUPERSEDED)
FILE CODE
2880
Geologic Resources, Hazards,
and Services
Geologic Reports
2880-5
N1-95-88-2
2890
2890
2890
2890
2900
2900
2900
2900
2900
2900
Certification
Certification
Certification
Certification
Invasive Species
Invasive Species
Invasive Species
Invasive Species
Invasive Species
Invasive Species
New
New
New
New
New
New
New
New
New
New
New
New
New
New
New
New
New
New
New
New
2900
Invasive Species
General
Locatable Minerals Administrators
Mineral Examiners
Oil and Gas Resource Specialists
Budget and Performance
Case Files - Invertebrate
Case Files – Pathogens
Case Files - Plants
Case Files – Vertebrate
Control and Management
Early Detection and Rapid
Response
New
New
2900
Invasive Species
General
New
New
2900
2900
Invasive Species
Invasive Species
Inventory and Treatment
Rehabilitation and Restoration
New
New
New
New