6109.13_20
Page 1 of 11
FOREST SERVICE HANDBOOK
OGDEN, UT
FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENTPROGRAM
Supplement No.: 6109.13-2000-1.
Effective Date: January 12,2001
Duration: Effective until superseded or removed
Approved: JACK A. BLACKWELL
Regional Forester
Date Approved: 12/29/2000
Posting Instructions: Supplements are numbered consecutively by Handbook number and
calendar year. Post by document name. Remove entire document and replace with this
supplement. Retain this transmittal as the first page of this document.
New Document(s):
6109.13_20
11 Pages
Superseded Document(s):
6109.13_20 (supplement 6109.13-94-1)
19 Pages
(Last supplement was 6109.13-94-1
to chapter 20 )
Digest:
21
22.1
25
Removes obsolete direction on Training and Meeting Schedule program.
Removes reference to multiple copies of paper SF-182.
Removes direction on annual Regional Office "show-me" trip.
R4 SUPPLEMENT 6109.13-2000-1
EFFECTIVE DATE: 01/12/2001
DURATION: Effective until superseded or removed
6109.13_20
Page 2 of 11
FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENT PROGRAM
22.1 - Form SF-182, Request, Authorization, Agreement, and Certification of
Training
1. Requirements. Document all training or education of 40 hours or more or for which
there is a tuition or fee charged and the form serves as a purchase order on Form SF-182,
Request, Authorization, Agreement and Certification of Training. Use hard copy or electronic
version noting proper distribution of copies.
Documentation is not necessary for the following:
a. Nontraining experiences such as meetings and conferences.
b. On-the-job training unless part of a formal training program.
c. Training paid for by the employee and completed entirely off duty.
Document training of less than 40 hours, nontraining experiences, or no-cost training and place
in the Employee Development Folder (EDF). The documentation should include the course title,
location of training and dates, and participants' names. Regional Office units should prepare
documentation for all courses they sponsor and provide copies to each participant and servicing
personnel office.
Use the following to identify training and nontraining:
a. Training is a developmental activity with a structured process of instruction for the
purpose of transmitting knowledge or developing skill or abilities. The activity
should be directly related to:
(1) Increasing present performance or bringing the performance of the employee's
official duties up to an acceptable level.
(2) Preparing employees for future assignments.
(3) Maintaining a high level of expertise in the specialty field. Some examples are:
(a) Correspondence courses.
(b) Special long-term programs.
(c) Programmed instruction books.
(d) Individual college study.
(e) Traditional classroom courses.
R4 SUPPLEMENT 6109.13-2000-1
EFFECTIVE DATE: 01/12/2001
DURATION: Effective until superseded or removed
6109.13_20
Page 3 of 11
FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENT PROGRAM
(f) Individualized instruction.
(g) Cassette/workbook program.
(h) Web-based instruction.
See FSM 1360 and FSH 6509.33 for policy on travel and per diem for training.
b. Workshops and seminars may or may not be training. Some workshops are
actually meetings where the purpose is problem solving and alternative solution
identification. Document as training any workshop that meets the criteria for training
above.
c. Meetings are gatherings for the purpose of information dissemination and/or
exchange or problem solving. A meeting may improve subject proficiency as an
incidental side benefit but that is not the primary purpose. See FSM 1360 for policy
on meetings.
d. A number of activities that, while contributing to employee development, are not
considered training, such as symposiums, expositions, professional society meetings,
conventions, conferences, toastmasters club, and task force or committee assignments
e. The normal process by which supervisors instruct their subordinates in job
performance, tasks, requirements, (on-the-job training), is not considered training.
However, if this process also includes a formal planned, prepared, and coordinated
program of instruction, it may be defined as training.
2. Completion Instructions. Block-by-block instructions for completing SF-182 are
given below:
22.1 - Exhibit 01
Block-by-Block Instruction for
Completing the SF-182
Block A
Block B
Block C
Enter "AG 11" and the assigned four-digit submitting office number (SON).
For the Regional Office use 5093.
This block is usually left blank, however, this space may be used for recording
requisition or purchase order number if the information in Block 23 is not
sufficient.
Enter type of request.
SECTION A - TRAINEE INFORMATION
R4 SUPPLEMENT 6109.13-2000-1
EFFECTIVE DATE: 01/12/2001
DURATION: Effective until superseded or removed
6109.13_20
Page 4 of 11
FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENT PROGRAM
22.1 - Exhibit 01--Continued
Block 1
Enter employee's full name (last name, first, middle initial).
When a technical course is planned for several individuals to attend, place the
words, "See attached list" in Block No. 1, then attach a list of the participants
with their full name, job code, work site, along with the title of course, date,
and meeting location.
Block 2
Enter employee's Social Security Number (nine digits).
Block 3
Complete only for OPM courses when requested in course announcement.
Enter year and month of birth.
Block 4
Enter home address for OPM courses, the Federal Executive Institute, the
Executive Seminars Centers and the USDA Management Development
Program Courses.
Block 5
Complete only for OPM courses when requested in course announcement.
Enter home telephone including area code.
Block 6
Enter "X" in only one space. Executive covers positions in the SES, GS-1618, and those in Executive Levels IV and V.
Block 7
Enter employee's complete office mailing address, including the full agency
name, room number, street address and zip code.
Block 8
Enter employee's office telephone number.
Block 9
Complete only for long-term training of 120 days or more.
Block 10
Complete only for long-term training.
Block 11a
Enter employee's complete position title. Abbreviate if necessary.
Block 11b
Mark with an "X" if the special arrangements such as brailing, taping,
interpreters, facility accessibility are needed. Describe the special
arrangements on a separate sheet of paper and attach to Vendor copy.
Block 12
Enter employee's pay plan, series, grade, and step. Example: GS-810-11/9.
Block 13
Complete for OPM courses only. Enter type of appointment such as Career
Conditional (CC), Career (C), Temporary (Temp).
R4 SUPPLEMENT 6109.13-2000-1
EFFECTIVE DATE: 01/12/2001
DURATION: Effective until superseded or removed
6109.13_20
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FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENT PROGRAM
22.1 - Exhibit 01—Continued
Block 14
Complete only for long-term training programs. Enter highest degree
obtained using standard abbreviations: BS, MA, PhD.
SECTION B - TRAINING COURSE DATA
Block 15a
Enter name, mailing address, and Tax ID number (TIN) of vendor or training
institution.
Block 15b
Enter location of training site or check the block if it is the same as 15a.
Block 16
Enter course title and training objectives from course announcement.
Block 17
Codes are not necessary at the present time.
Block 18
Enter the year, month, and day the course begins and ends.
Block 19
Enter the number of hours on lines a or b, or on both lines, as appropriate.
The entries must be 4 digits. If the number of hours is less than 4 digits,
prefix with zeroes.
Block 20
Enter appropriate codes from the list shown below.
A. PURPOSE
1. Mission or program change
2. New technology
3. New work assignment
4. Improve present performance
5. Meet future staffing needs
6. Develop unavailable skills
7. Trade or craft apprenticeship
8. Orientation
9. Adult basic education
B. TYPE
1. Executive and Management
2. Supervisory
3. Legal, Medical, Scientific, or Engineering
4. Administration and analysis
5. Specialty and Technical
6. Clerical
7. Trade or Craft
R4 SUPPLEMENT 6109.13-2000-1
EFFECTIVE DATE: 01/12/2001
DURATION: Effective until superseded or removed
6109.13_20
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FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENT PROGRAM
22.1 - Exhibit 01--Continued.
8. Orientation
9. Adult basic education
C. SOURCE
1. Government-Agency
2. Government-Interagency
3. Non-government-Designed for agency
4. Non-government-Off shelf
5. State or local government
D. SPECIAL INTEREST
0 No special program
1 Executive development
2 Supervision (follow agency instructions for additional codes)
SECTION C - ESTIMATED COSTS AND BILLING INFORMATION
Block 21
Enter the costs for tuition, books or materials, and other expenses on lines a, b,
and c. Enter the total costs using four digits in the dollar column. Enter the
appropriate job code(s) chargeable for these direct costs in the box
"Appropriation/fund".
Block 22
Show separate costs for travel, for per diem/household movement, and other.
If the employee pays for training and attends in a nonduty status, no entry
should be made in this block.
IF TRAINING WAS NOT COMPLETED OR WAS CANCELLED, correct
previous entries to show only actual expenses.
Block 23
For courses billed through OPAC billing. In this block, you must enter the
two-digit fund code which is 04 for the Region, two-digit unit number which
is 60 for the RO, and six-digit job code or requisition number. Zero fill when
necessary so that the number of characters used is 10. An 11th digit prior year
indicator can be used when appropriate.
R4 SUPPLEMENT 6109.13-2000-1
EFFECTIVE DATE: 01/12/2001
DURATION: Effective until superseded or removed
6109.13_20
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FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENT PROGRAM
22.1 - Exhibit 01--Continued.
Examples of OPAC billing:
Office of Personnel Management
Federal Executive Institute
Executive Seminars Center
National Independent Study Center
General Services Administration (GSA)
Department of the Interior
Most U.S. Government Agencies
For non-OPAC billings, you can enter the requisition number. Call F&PSCSU for a unique number to be entered.
Block 24
For all R4 employees, enter 12-40-0001.
Block 25
For all OPAC billings, enter the National Finance Center's address. Show unit
billing address for courses NOT billed through OPAC. (This tells private
industry vendors, colleges, and universities where to send billing.) For
example:
Dixie National Forest
Federal Building, 82 N. 100 E.
Cedar City, UT 84720
or
USDA - Forest Service
ATTN: F&PS-CSU
324-25th Street
Ogden, UT 84401
or
For OPAC Billings use:
National Finance Center
P.O. Box 61,600
New Orleans, LA 70160
If using the Government check or Government Purchase Card, enter the
following statement in this block...Being paid by Third Party Draft OR paid
out of Imprest.
R4 SUPPLEMENT 6109.13-2000-1
EFFECTIVE DATE: 01/12/2001
DURATION: Effective until superseded or removed
6109.13_20
Page 8 of 11
FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENT PROGRAM
22.1 - Exhibit 01--Continued.
Block 26
Signature of the immediate supervisor is necessary. This indicates the
supervisor is recommending the training and it is part of a planned
development program as documented on the Individual Development Plan,
Form FS-6100-2. If the supervisor is also the approving official, he/she signs
only in Block 29.
Block 27
The purpose of this block is to inform the next higher level. A good Unit
Training Plan negates the necessity for completing this block. Follow local
instructions for completion of this block or leave blank. Many times the
second level supervisor is the approving authority and he/she signs in Block
29.
Block 28
Leave this block blank in most cases. It can be used by the training officer to
indicate to approving official that the training is included in the Unit Training
Plan.
SECTION E - APPROVAL/CONCURRENCES
Block 29
This block must be completed by individual with authority to approve
training. See R4 supplement to FSM 6104.1. When approving, the individual
is certifying completion with all requirements of the Government Employees'
Training Act (GETA).
SECTION F - CERTIFICATION OF TRAINING COMPLETION
Block 30
This should be completed by the work supervisor.
SECTION G - EMPLOYEE'S AGREEMENT TO CONTINUE IN-SERVICE (NONGOVERNMENT TRAINING)
Block 31
Found only on the Standard 10 part SF-182 form on the back of Copy 7.
Refer to paragraph 3 for use of this part of the form.
EVALUATION OF COURSE BY EMPLOYEE AND SUPERVISORY COMMENTS
The sponsoring unit should evaluate regional Office sponsored training sessions. Keep results of
the evaluation in the files with other information on the session. This evaluation may be
completed by using Copy 9 of the standard 10 part SF-182 form or the R4 WORKSHOP
EVALUATION sheet.
R4 SUPPLEMENT 6109.13-2000-1
EFFECTIVE DATE: 01/12/2001
DURATION: Effective until superseded or removed
6109.13_20
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FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENT PROGRAM
22.1 - Exhibit 01--Continued.
3. Agreement to Continue in Service. By law, an employee must sign an agreement to
continue in service before attending training given by a non-Government facility unless:
a. The training does not exceed 80 hours within a single program.
b. There is no cost to the Government other than pay.
c. The training is provided by a manufacturer as a normal service incidental to initial
purchase or lease of its product under a procurement contract.
d. Training is by correspondence course.
The agreement is found on the back of the Standard 10-part SF-182 Copy 1 and must be for three
times the period of training.
The period of time an employee is required to agree to continue In-Service begins on the first
workday after the training ends.
To compute the period, total the number of hours in training, up to a maximum of 8 hours per
day or 40 hours per week less annual leave taken during recess periods and any period the person
returned to work. Convert the hours to 8 hour days or 40 hour work weeks and then convert this
to calendar dates.
The following examples may help compute time in training:
a. Individual stays on campus during recess; count as training time.
b. Individual goes home during recess and takes leave; not counted as training time.
c. Individual skips class; this counts as training time and individual must take leave
for whole day.
d. Individual is sick; this counts as training time and individual must take leave.
e. Individual returns to work; this is not counted as training time.
f. Individual travels to and from school; this is not counted as training time.
R4 SUPPLEMENT 6109.13-2000-1
EFFECTIVE DATE: 01/12/2001
DURATION: Effective until superseded or removed
6109.13_20
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FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENT PROGRAM
22.1 - Exhibit 01--Continued.
Provide counseling on the provisions of the agreement consisting at least of discussing on:
a. Leave policy.
b. Computation of time in training.
c. Financial arrangements.
d. Responsibilities for time and attendance.
e. Responsibilities for procurement of supplies and so forth.
f. Objectives of the training.
See FPM 410 and DPM 410, S5-7 and 5-8 have more information or contact the Personnel
Office for assistance.
4. Distribution.
a. Regional Office. The work supervisor should prepare either the Standard 10-page
SF-182 or the electronic version of the form and send it through channels to the
approving official. Refer to FSM 6104 for approval delegations. If there is a tuition
or fee charge, send a copy (Copy 7) to Fiscal for obligations purposes, and a copy
(Copy 3) to the vendor. Sponsoring unit may request an FS-6500-46 or SF-182 if the
course is in-service.
After the course has been completed, the work supervisor completes Section F and
distribute as follows:
(1) The original electronic copy (Copy 2) to Fiscal for payment along with an invoice
from the vendor. (The vendor may already have sent the invoice to Fiscal directly)
(2) A copy (Copy 6) to the employee for placement in the Employee Development
Folder.
(3) Additional copies may be distributed as necessary.
Do not send a copy of the SF-182 to Fiscal for obligation purposes when payment is
made with a Third Party Draft.
R4 SUPPLEMENT 6109.13-2000-1
EFFECTIVE DATE: 01/12/2001
DURATION: Effective until superseded or removed
6109.13_20
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FSH 6109.13 – PERFORMANCE, TRAINING, AND AWARDS HANDBOOK
CHAPTER 20 – EMPLOYEE DEVELOPMENT PROGRAM
22.1 - Exhibit 01--Continued.
b. Group Training Distribution. When a technical course is planned for several
individuals to attend, place the words, SEE ATTACHED LIST, in Block No. 1 for
convenience sake. Then attach a list of the participants with their full name, job code,
work site, along with the title of course, date, and meeting location. Be sure that each
participant and servicing personnel unit receives a copy of the completed SF-182
along with the attached participant list.
In this situation, issue one SF-182 to vender. Nominee should follow-up by sending an
individual SF-182 or 6500-46 "Authorization for In-Service Expenditures: to office sponsoring
training.
c. Forest Distribution of SF-182.
(1) Upon approval, send a copy to vendor such as OPM, college or private vendor.
Send to the RO sponsoring unit only when specifically requested to do so.
(2) Place a copy in the Employee Development Folder (EDF).
(3) Give a copy to employee.
(4) Upon approval, send a copy to Financial Resources (FR) when there are costs that
will be billed to the Forest Service or the National Finance Center by the vendor. It is
used as a purchase order and obligation document. Notify FR if there are any
changes affecting the session such as not completed, or cancelled.