CO-OPERATIVE EDUCATION - Communication
Events Assistant
This is a sample job description for an entry level position. It is based on actual job postings within Co-operative Education.
Fictitious company details, address and contact names have been used.
Company Name: Compassionate Hospital Foundation
Contact: Baxter Janes, Development Officer - Events
675 Boundary Road, Vancouver, BC
Job Title: Events Assistant
Company Description:
The Compassionate Hospital Foundation raises funds for research, priority equipment and patient care
for local hospitals and rehabilitation centres.
Duties/Responsibilities:
 Maintain the administrative systems required for the effective and efficient operation of the
Community Gifts Team
 Assist the Development Officer and Community Gifts Assistant with the co-ordination of
fundraising events
 Create sponsor and auction packages
 Assist with auction item tracking and follow-up
 Prepare committee meeting packages
 Track and sort event materials upon completion of an event
 Prepare thank you letters (with receipts if necessary)
 Assist with volunteer co-ordination
Requirements/Qualifications:
 Communications or business background
 Experience working with volunteers and event experience an asset
 Positive, outgoing attitude and strong “get-the-job-done” work ethic
 Excellent planning, organizational and time management skills
 Sound judgement and demonstrated attention to detail
 Demonstrated ability to work well under pressure, in a multi-task environment with time and
resource constraints
 Excellent written and oral communication skills, with proficient editing abilities
 Exceptional interpersonal skills and client service orientation
 Creative, energetic and flexible approach to work; ability to take initiative is key
 Works well in a team environment as well as independently
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Strong knowledge of Windows, Word and Excel; knowledge of Raisers Edge an asset
Strong administrative skills with ability to create mail merges
Ability and willingness to work outside normal work hours near event day, and weekends if
necessary