HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
May 12, 2015
The Board of Trustees of Harford Community College met on Tuesday, May 12, 2015 at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mr. John F. Haggerty; Rev. Cordell E. Hunter, Sr.
(arrived at 6:10 p.m.); Mr. Bryan E. Kelly; Dr. James W. McCauley; Mr. Richard D.
Norling; Mrs. Jan P. Stinchcomb; Mr. Bradley R. Stover; Dr. James J. Valdes, and
Dr. Dennis Golladay as Secretary-Treasurer
Staff present: A. Adams, C. Allen, C. Boston, D. Cruise, V. Dodson, D. Dregier, N. Dysard,
T. Franza, S. Garey, A. Haggray, K. Hathaway, R. Johnson, P. Karwowski, H. Kunert,
P. Labe, J. Mayhorne, B. Morrison, B. Napfel, T. Oti, Z. Parker, L. Patrick, G. Pizzuto,
S. Phillips, L. Preston, C. Sherman, N. Spence, V. Swain, C. Wallace, A. Ward, and
D. Wrobel
Others: D. Williams, Chair Harford Community College Foundation; D. Anderson, The Aegis
I.
CALL TO ORDER
J. Valdes called the meeting to order.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
J. Valdes announced that at the Board of Trustees meeting on April 14,
2015, motion was made, seconded and approved to move into closed
session to discuss a personnel matter in accordance with Article 10508(a)(1) (i) and (ii) of the Annotated Code of Maryland, closed sessions
permitted.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
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05/12/15
III.
CONSENT AGENDA
By consensus the Board approved the consent agenda. Items included:
 Agenda of the 05/12/15
 Minutes of the 04/14/15 regular meeting
 Minutes of the 04/24/15 work session
 Candidates for May Graduation
 2015-2016 Board Calendar
IV.
PUBLIC COMMENT
There was no public comment.
V.
BOARD REPORTS
A.
Chair’s Report
J. Valdes announced upcoming events:
 May 19 – Nurse Pinning
 May 21 – Commencement
 May 29 – Trustee Day
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J. Valdes also reported that presidential search work has begun. The first order of
business is to select a search firm to guide the process.
B.
Finance and Audit Committee Report
R. Norling reported the FY 2016 operating budget was discussed at the April 24
work session. The next Finance and Audit Committee meeting will be held on
June 4 with the College auditors.
C.
Member Reports
R. Norling reported he and several other trustees attended the scholarship
reception on April 16.
D. Carey reported she attended the Harford County NAACP Annual Freedom
Fund banquet; County Executive Glassman was the speaker. Sharoll WilliamsLove, a student activities specialist at Harford, was the recipient of the Education
Award.
D. Carey also noted that the College supported the recent Hosanna School
Museum event. A. Dwight Pettit, the first African American student to graduate
from Aberdeen High School and is now a practicing attorney in Baltimore, was
the featured speaker.
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VI.
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PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the president’s meetings and
activities over the last month. D. Golladay noted specifically:
 The National Security Agency and the Department of Homeland Security
designated Harford Community College as a National Center of Academic
Excellence in Cyber Defense Education.
 Kara Parks, a former student who transferred to the University of Alabama
(UA), has been selected as UA’s Transfer Student of the Year.
 The College ranked well in RecycleMania 2015, a waste reduction and
recycling competition among colleges and universities across 49 states and
Canada. Harford’s recognition was in the Grand Champion category
(percentage of overall waste recycled) and in waste minimization (least
overall waste per person).
 Three teams from Harford Community College participated in the 7th Annual
Student Mathematics Mid-Atlantic Regional Tournament on April 11.
 The Harford County Historic Preservation Commission presented the HaysHeighe House with a 2015 Special Preservation Award for “Faces of
Freedom: the Upper Chesapeake, Maryland, and Beyond;” “The Racehorse,
the Royals, and the Writer: the Legacy of Herman B. Duryea;” and the
“African American Heritage Garden.”
 Notes of appreciation from scholarship recipients were circulated.
B.
Introduction of New Employees
New employees, Theophilus Oti, maintenance technician I; and Charmagne
Wallace, registration and records associate, were introduced to the Board.
C.
Program Presentation –Foundation/Grants
Debi Williams, chair of the Harford Community College Foundation (HCCF),
B. Morrison, vice president for marketing, development and community relations,
and Denise Dregier, director for development, provided an overview of the
Foundation. They reviewed Foundation revenues, significant accomplishments,
scholarship awards, areas of focus and foundation and alumni events.
B. Morrison also presented information on grants including dollars awarded per
fiscal year 2011-2015. She commented on the $738,320 TAACCCT grant
awarded by the U.S. Department of Labor and she noted the Maryland
Department of Labor and Licensing consolidated adult education and literacy
services program grant of $386,315. Additionally, she reported that the College
will continue to pursue National Science Foundation grants.
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D.
Enrollment Report
D. Golladay reviewed the summer and fall enrollment dashboards. Summer 2015
currently shows a 2.6% increase in FTE compared to Summer 2014, however, the
number is expected to decrease as students registered but unpaid will be dropped
on May 13. The Fall 2015 report shows a 2.7% decline compared to Fall 2016.
E.
Capital Projects Update
R. Johnson shared information on capital projects:
 Hickory Center is enclosed; the project is on target and on budget. Design
errors are being addressed.
 Work on the grandstand and press box at Harford Sports Complex is under
way.
 Punch list on the Susquehanna roof project is being reviewed. Roof has a
20-year warranty.
F.
FY 2016 Operating Budget
The FY 2016 operating budget is moving into the final phase. Some adjustments
have been made in accordance with the Board’s work session discussion. It was
noted that the FY 2016 operating budget is a balanced budget requiring no
transfer-in from the fund balance. University Center costs are being transferred to
the state-funded grant; for budgeting the Center will be handled as a quasiauxiliary account.
Other budget highlights include:
 $700,00 in contracted service reductions
 Retirement incentive generating salary savings of $285,000
 $825,000 in capital project cost reductions
 2% increase in funding from Harford County
 Projected 2% decline in credit enrollment
 Flat out-of-county billable credit hours
 Reduced instruction capacity with a savings of $422,000
 $12 per credit hour increase in tuition (HCC ranks 8th in tuition and fees out
of 16 Maryland community colleges)
 No increase in consolidated fees
 Modest increase in noncredit class fees (.005%)
 Robust wellness program designed to reduce health care costs
 Strategic enrollment management program
 Financial modeling application and financial information portal to assist in
budget development
 Health care forecasting model
 Decrease in State funding of $170,000
 Elimination of two full-time teaching positions
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The Board of Trustees will adopt the FY 2016 operating budget at its June 9,
2015, meeting.
VII.
ACTION ITEMS
A.
Contract Authorization
1. Software License and Service Agreement – Ellucian
Harford Community College uses Ellucian (formerly SCT/Banner Sungard)
software systems to support the financial, payroll, human resources, student,
financial aid, document management, and development systems. The Ellucian
software also includes the Luminis software used for the OwlNet web portal
and Degree Works. As part of the operation and maintenance of the Ellucian
software, the College maintains a service agreement with Ellucian to provide
maintenance support and updates during the year.
For 2016, the annual cost of the license and service agreement is $205,991.00
which represents a 4% increase from FY 2015.
Motion was made by B. Kelly, seconded by J. Stinchcomb:
The Board of Trustees of Harford Community College accepts the
software license and service agreement with Ellucian (formerly
SCT/Banner Sungard) in the amount of $205,991.00 for FY 2016.
Vote: Adopted unanimously.
2. Learning Management Software License and Service Agreement - Blackboard
Harford Community College uses Blackboard software systems to support the
web-based learning/teaching system. The Blackboard product includes
licensing, maintenance, support, and managed hosting.
Since 2010, the College has been using Blackboard’s version 9.1. This
upgrade was selected following a review by the College.
The annual cost of the service agreement for FY 2016 is $181,104.00 which
represents a 3.5% increase from FY 2015.
Motion was made by J. Stinchcomb, seconded by D. Carey:
The Board of Trustees of Harford Community College accepts the annual
software license and service agreement with Blackboard Inc. in the
amount of $181,104.00 for FY 2016.
Vote: Adopted unanimously.
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05/12/15
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3. Parking Lot and Roadway Improvements
Eight firms responded to the College’s invitation to bid for roadwork and
parking lot improvements in four separate locations. The work includes
replacing approximately 55,000 square feet of asphalt at J-Lot North,
replacing existing parking bumpers, and re-striping; installing new asphalt on
existing roadway base at Harford Sports Complex service road; preparing and
asphalting the waste water treatment plant service road; and constructing eight
recessed handicap aprons, new crosswalks, sidewalks and curbs at the
Stadium Way roadway. Work is to be completed between June 15, 2015 and
July 20, 2015.
The American Asphalt Paving Company, LLC is recommended as the low bid
and best value for this project. The company has performed well on similar
work for the College in the past.
Motion was made by B. Stover, seconded by C. Hunter:
The Board of Trustees of Harford Community College authorizes a
contract with The American Asphalt Paving Company, LLC, of Baltimore,
Maryland, for the construction of various asphalt parking lot and roadway
improvements in the amount of $212,220.00. The work will be performed
between June 15 and July 20, 2015.
Vote: Unanimously approved.
B.
FY 2015 Operating Budget Funds Transfer and Allocation
The College must ensure adequate resources are available within the Operations
and Maintenance of Plant, Institutional Support, Student Services and Transfer
functions of the budget to satisfy expenditures. Such changes to the major
expenditure functions of the operating budget are considered allocations and
transfers that require approval by the Board of Trustees and the County
government. The Annotated Code of Maryland §16-304 Powers of County
Government (c) requires these transfers to be submitted in writing and approved
by the county governing body before they are made.
In FY 2015 several activities occurred that require reallocation of funds:
 The FY 2015 snow removal services budget was built upon the experience of
the previous three years. Given the expenditure history, $42,000 was initially
budgeted. Actual expenditures to date are estimated at $135,100 creating a
need for additional funding to the Operations and Maintenance of Plant
program.
 The president’s announcement of intention to retire at the end of July 2016
creates a need for additional funding to the Institutional Support program for
presidential search expenditures estimated at $120,000.
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05/12/15
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Additional funds in the Institutional Support program are also needed to
support the upgrade of college radios and security camera system estimated at
$158,000.
To improve the quality of student services and improve workforce efficiency,
staff analyzed the College’s current Enterprise Resource Planning (ERP)
operating processes and determined a need to initiate a revitalization program
of the College’s system. This expenditure estimated at $80,000 creates a need
in additional funding to the Student Services program.
The Transfer program funds will be used to support college auxiliary funds.
This program requires an additional $850,000 in funding.
The reallocations have a zero net effect on the total overall expenditures included
in the FY 2015 original budget.
Motion was made by B. Stover, seconded by J. McCauley:
The Board of Trustees of Harford Community College approves the
request to the Harford County Government for an additional $105,000 in
Student Services, $275,000 in Institutional Support, $80,000 in
Operations/Maintenance of Plant and $850,000 in Transfers to be
allocated to the budget programs. This total reallocation of $1,310,000
will come from salary savings accumulated within the Instruction and
Academic Support programs.
Vote: Adopted unanimously.
VIII.
Personnel Update
A.
Staffing changes are reported to the Board as an information item. The Board
approves personnel activity related to administrators and tenure-track faculty. One
personnel item reported this month, the appointment of a tenure-track faculty,
requires Board action.
Appointment
 George J. Gurrera, assistant professor of nursing, effective August 15, 2015
 Helen M. Nicewonger, senior financial aid specialist, effective April 25, 2015
 Theophilus Oti, maintenance technician I, effective April 27, 2015
Motion was made by B. Kelly, seconded by C. Hunter:
The Board of Trustees of Harford Community College approves the
appointment of George J. Gurrerra, assistant professor of nursing,
effective August 15, 2015.
Vote: Adopted unanimously.
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05/12/15
VIII.
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BOARD REVIEW
A.
Policies –Academic Freedom
Each month the Board reviews a policy to reaffirm currency as written or to
identify changes/revisions that need to be made. For the May meeting the
Academic Freedom policy was considered.
In reviewing the policy, D. Golladay noted some ambiguity and requested an
opportunity to review it further, consult with counsel, and provide proposed
revisions at a future meeting. The Board of Trustees supported the president’s
request.
X.
CLOSED SESSION
J. Valdes asked for a motion to go into closed session to discuss personnel matter.
In accordance with State Government Article 10-508(a) (1) (i) and (ii) of the Annotated
Code of Maryland, closed sessions permitted, motion was made by B. Stover, seconded
by B. Kelly to move into closed session to discuss a personnel matters. Nine voted in
favor of the motion; no one opposed the motion; motion adopted.
At 6:55 p.m. the Board moved into closed session. The closed session adjourned at
7:15 p.m.
IX.
ADJOURNMENT
The Board meeting adjourned at 7:16 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
James J. Valdes
Chair