HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
September 9, 2014
The Board of Trustees of Harford Community College met on Tuesday, September 9, 2014, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mr. John F. Haggerty; Rev. Cordell E. Hunter, Sr.;
Mr. Bryan E. Kelly; Dr. James W. McCauley; Mr. Richard D. Norling; Mrs. Jan P.
Stinchcomb, Mr. Bradley R. Stover; Dr. James J. Valdes; and, Dr. Dennis Golladay as
Secretary-Treasurer
Staff present: C. Allen, M. Brown, K. Callan, V. Dodson, N. Dysard, D. Ezell, T. Franza,
S. Garey, M. Guy, A. Haggray, D. Haggray, A. Hathaway, K. Hathaway, C. Henderson,
T. Jacobs, R. Johnson, C. Kelley, P. Labe, K. Lohinski, D. Mack, J. Mayhorne,
B. Morrison, E. Mosser, B. Napfel, S. Nicolaides, Z. Parker, S. Phillips, L. Preston
D. Resides, S. Schaeffer, C. Sherman, N. Spence, V. Swain, J. Towner, L. Trusty,
A. Victor, A. Ward, and D. Wrobel
Others: D. Jacobson, Clifton Larson Allen; S. Fisher-Hill; D. Anderson, The Aegis;
I.
CALL TO ORDER
J. Valdes called the meeting to order.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
J. Valdes announced that at the Board of Trustees meeting on
August 12, 2014, motion was made, seconded and approved to move into
closed session to discuss personnel matters in accordance with Article 10
508(a)(1)(i) of the Annotated Code of Maryland, closed sessions
permitted.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
Board of Trustees
09/09/14
III.
CONSENT AGENDA
By consensus the Board approved the consent agenda. Items included:
 Agenda of the 09/09/14 meeting
 Minutes of the 08/12/14 regular session
IV.
PUBLIC COMMENT
There was no public comment.
V.
BOARD REPORTS
A.
Chair’s Report
J. Valdes announced upcoming events and encouraged participation:
 September 30 – Connect Harford reception with Mark King
 October 1 – Connect Harford
 October 14 – Board of Trustees meeting
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B.
Finance and Audit Committee Report
R. Norling reported that the committee met with the auditors for an in-depth
review of the FY 2014 audit. The committee also continued discussion on budget
and ways to address need for additional revenue other than through tuition
increases.
C.
Member Reports
D. Carey reported that she attended the nurse pinning; the event was excellent.
R. Norling reported that several Board members attended the August 22
convocation and related events.
VI.
PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the president’s meetings and
activities over the last month. D. Golladay noted specifically:
 Council President Boniface toured Darlington Hall; the impressive facility
showcases the investment of county and state capital budget funds.
 The Harford County Government’s Business Indicators meeting was held on
September 9. At the quarterly meetings, business leaders report on how their
businesses are doing and provide their perspective of the economy in relation
to their business. In reporting on the College, the value of the College to the
county was mentioned as well as the need for increased financial support as
the College can not rely on tuition alone to fund increased costs.
B.
Introduction of New Employees
New employees Maurice Brown, business management faculty; Katie Callan,
director for human resources and employee development; Gregory Carlevaro,
assistant professor criminal justice; Michael Dinicola, admissions specialist;
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Madrice Guy, cybersecurity and information assurance faculty; Dennis Haggray,
student success advisor; Tracy Jacobs, academic affairs program specialist;
Cynthia Kelley, health and physical education faculty; Katie Lohinski, transitional
studies English faculty; and Elizabeth Mosser, assistant professor psychology;
were introduced to the Board.
C.
Program Presentation – Cultural Arts
Susan Nicolaides, director for cultural events and performing arts, and Brenda
Morrison, vice president for marketing, development and community relations,
provided information on the College’s cultural arts programming offered in the
APGFCU Arena, Amoss Center, and Chesapeake Theater. The presentation
included information on educational outreach and the diverse cultural offerings.
Highlights for FY 2015 programming and data on FY 2014 ticket sales were
shared. Also discussed were funding sources including grants and the BGE
sponsorship of the Family Series.
D.
Enrollment Report
A. Haggray, vice president for academic affairs, reviewed the noncredit
enrollment report and noted continuing education upcoming recruitment,
enrollment and retention initiatives underway.
V. Swain, director for institutional research, planning and effectiveness, reviewed
the credit enrollment report. She noted that FTE is down 4.7% and headcount is
down 5.3%. The Board requested that a budget benchmark be included in future
enrollment reports.
Information on upcoming initiatives related to recruitment, enrollment and
retention were shared. A. Victor, associate vice president for enrollment services,
provided information on Fall 2014 recruitment outreach events which included
activities in the high schools, community events, and campus sessions. In
addition, contacts were made with non-returning students through direct mailings,
text messages and telephone calls. Further, the College was marketed through
commercials on Regal Cinema screens, targeted Comcast/Verizon cable networks,
radio stations, and billboards.
E.
Harford Community College/Harford County Public Schools Joint Meeting
The leadership teams of the College and the Harford County Public Schools meet
quarterly to discuss matters of mutual interest, explore opportunities for
partnerships to advance educational opportunities, and share information.
A. Haggray provided an overview of topics discussed at the September 4 meeting:
 Dual enrollment;
 Vocational and technical opportunities for high school students;
 Expansion of transitional courses in the high schools;
 Middle school STEM lab to be located at Aberdeen Proving Ground
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Dr. Golladay advised that Mrs. Canavan, Superintendent Harford County Public
Schools, accepted the invitation to attend a future Board of Trustees meeting and
address the Board.
F.
VII.
Capital Projects Update
R. Johnson, vice president for finance and operations, provided an update on
capital projects and related facilities matters.
 Darlington Hall. Building will be turned over to the College in early October.
 Hickory Center. Permits are in process; a preconstruction meeting is
scheduled for September 12.
 Edgewood Hall. Studio Jaed is providing architectural/engineering services
for the renovation and expansion of Edgewood Hall. As the firm’s work
progresses, information will be shared with the Board.
 Susquehanna Center Roof. Stadium Avenue near the stadium field will be
closed while the Susquehanna Center roof is being replaced. It is anticipated
that the project will take six weeks.
 Observatory Parking Lot/Roadway. Constellation Way paving will begin
September 25.
ACTION ITEMS
A.
FY 2014 Audit Report
Maryland law requires all community colleges to complete an annual audit of its
accounts and accounting procedures. The Annotated Code of Maryland, § 16-315
Audits, establishes the requirement for the independent audit. The Board of
Trustees contracts with Clifton Larson Allen to complete the audit and report a
formal opinion on the fairness, in all material respects, of the financial statements
of the College. Audit work for the fiscal year that ended June 30, 2014, is
complete. Richard Norling, chair of the finance and audit committee, and
committee members Bryan Kelly, Jan Stinchcomb and Bradley Stover, met with a
representative of the auditing firm to review of the auditor’s report. Acceptance of
the audit by the Board acknowledges the report of the independent auditor and
their report on compliance and internal control.
David Jacobson, Clifton Larson Allen, discussed the FY 2014 audit. He reviewed
the terms of engagement and areas of focus, and he provided a financial recap. He
stated that all opinions are unmodified and there were no adjustments. Foundation
numbers are included as a component of the College and included in the College
financial statements.
With regard to internal controls, the auditors look at key controls in the reporting
process; any weakness must be reported. No weaknesses were found.
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Motion was made by R. Norling, seconded by B. Stover:
The Board of Trustees of Harford Community College accepts the College
audit conducted by Clifton Larson Allen for FY 2014 as presented.
Vote: unanimously adopted.
B.
Contract Authorization: Independent Audit Services
The College has used the services of Clifton Larson Allen, LLP for the most
recent five fiscal years (2010-2014). The firm has offered to perform the
College’s auditing services for fiscal year 2015 with a minimal 2.8% escalation.
This 2.8% escalation is consistent with the market and represents the average
annual escalation rate contained within their prior five year agreement. In an
effort to allow for continuity and help to minimize the potential for disruption in
connection with the independent audit, management has recommended that the
College continue with Clifton Larson Allen’s services for an additional year. The
recommendation is supported by the Board’s Finance and Audit Committee.
Motion was made by J. Haggerty, seconded by D. Carey:
The Board of Trustees of Harford Community College authorizes the
contract with Clifton Larson Allen for auditing services for the College,
including the Foundation, for the fiscal year ending June 30, 2015 for the
sum of $48,750.
Vote: unanimously adopted.
C.
Personnel Update
Staffing changes are reported to the Board as an information item. The Board
approves personnel activity related to administrators and tenure-track faculty. One
personnel item this month, the resignation of an administrator, requires Board
action.
Appointments
 Kurt B. Doan, director for student activities, effective September 15, 2014
 Tracy J. Jacobs, academic affairs program specialist, effective
September 2, 2014
Separations
 Jesse R. Ewachiw-Carr, network and systems specialist, effective
September 5, 2015
 Patricia L. Merchant-Winborn, registrar, effective September 10, 2014
(administrative contract; Board action required)
 Curtis A. Wade, maintenance technician IV–plumber, effective July 7, 2014
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Motion was made by R. Norling, seconded by C. Hunter:
The Board of Trustees acknowledges receipt of letter of resignation from
Patricia L. Merchant-Winborn, registrar, effective September 10, 2014.
Vote: unanimously adopted.
VIII.
BOARD REVIEW
A.
Policies –Sexual Harassment Policy
The Board continues to review policies to reaffirm currency as written or to
identify changes/revisions that need to be made. At the August meeting, the
“Sexual Harassment” policy was considered. During the discussion, a question
was raised regarding more detailed procedural matters which are included in the
Human Resources Practices and Procedures Manual. A copy of the information
from the Human Resources Practices and Procedures Manual which includes both
the Board policy and the procedures related to the policy was distributed.
Additionally, the Board requested that the policy be reviewed with regard to
compliance with federal and state requirements. Dr. Golladay reported that the
Maryland Higher Education Commission has required colleges to review and
update sexual assault/misconduct policies to align with new guidance provided by
the federal government. The College established a work group to review the
current policy and recommend revisions to bring it into compliance with the new
guidelines. The task force met in June and will submit its report to Dr. Cruise for
review after which it will be presented to president’s staff. Following these
reviews, the final document will be presented to the Board.
Dr. Golladay also noted that nine College employees are undergoing training for
Title IX compliance for certification as investigators.
IX.
ADJOURNMENT
The Board meeting adjourned at 7:30 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
James J. Valdes
Chair