HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
June 10, 2014
The Board of Trustees of Harford Community College met on Tuesday, June 10, 2014, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mr. John F. Haggerty; Rev. Cordell E. Hunter, Sr.; Mrs.
Jan P. Stinchcomb; Dr. James J. Valdes; and, Dr. Dennis Golladay as Secretary-Treasurer
Trustee absent: Mr. Bryan E. Kelly; Mr. Richard D. Norling; Mr. Bradley R. Stover
Staff present: C. Allen, N. Bauchspies, D. Brooks, L. Claypool, D. Cruise, V. Dodson,
N. Dysard, T. Franza, S. Garey, A. Haggray, K. Hathaway, C. Henderson, R. Johnson,
P. Karwowski, P. Labe, J. Mayhorne, K. Moore, B. Morrison, B. Napfel, Z. Parker,
G. Pizzuto, D. Resides, S. Schaeffer, C. Sherman, N. Spence, V. Swain, and L. Trusty
Others: C. Franki and J. Davies, Insurance Buyers’ Council, Inc.; D. Anderson, The Aegis;
R. Schafer
I.
CALL TO ORDER
D. Golladay called the meeting to order. In accordance with Board of Trustees By-laws,
the annual election of officers takes place at the first meeting following June 1. The
Secretary-Treasurer presides.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
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III.
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ELECTION OF OFFICERS
D. Golladay opened the floor for nominations for the office of Chair. J. Haggerty
nominated James Valdes. C. Hunter seconded the nomination. No other nominations
were made. Motion was made by J. Haggerty to close the nominations; seconded by
J. Stinchcomb. Nominations were closed by unanimous vote.
The Board agreed to forego written ballot; the vote, by acclamation, elected James
Valdes as chair for 2014-2015.
J. Valdes opened the floor for nominations for the office of Vice Chair. C. Hunter
nominated R. Norling. J. Haggerty seconded the nomination. No other nominations were
made. Motion was made by J. Haggerty to close the nominations; seconded by
J. Stinchcomb. Nominations were closed by unanimous vote.
The Board agreed to forego written ballot; the vote, by acclamation, elected Richard
Norling vice chair for 2014-2015.
IV.
CONSENT AGENDA
By consensus the Board approved the consent agenda. Items included:
 Agenda of the 06/10/14 meeting
 Minutes of the 05/13/14 regular session
 Review of National Guard Waivers (Continues the current tuition waiver for
members of the Maryland National Guard and spouses and dependents of
members of the Maryland National Guard when guard member is called to
activity duty)
V.
PUBLIC COMMENT
Richard Schaefer addressed the Board regarding the budget.
VI.
BOARD REPORTS
A.
Chair’s Report
J. Valdes announced the Board’s Finance and Audit Committee membership. As
Vice Chair of the Board, Richard Norling serves as chair of Committee. Joining
Mr. Norling on the Committee are Bradley Stover, Bryan Kelly and Jan
Stinchcomb. Cordell Hunter will serve as alternate. The Committee will meet
monthly and report to the Board on the financial status of the College.
The annual Board evaluation forms were distributed. Trustees were asked to
return completed forms to C. Sherman by June 30.
B.
Finance and Audit Committee Report
In R. Norling’s absence, J. Valdes provided the report from the Finance and Audit
Committee.
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Enrollment was down as anticipated; a strategic enrollment management team
is addressing enrollment matters.
Health care costs have increased.
County reimbursements have slowed.
Interest rates continue to be low.
Expenses are tracking below projections.
APGFCU Arena events have been profitable.
Bids for Hickory Center came in below projected cost.
Auditors are beginning the FY 2014 audit review. They will be discussing
findings with the Finance and Audit Committee on August 29. Presentation
will be made to the full Board at the September 9 regular Board of Trustees
meeting.
Member Reports
C. Hunter noted many positive comments that had been shared with him
regarding the nursing and allied health building currently under construction. It is
a great facility that will provide comprehensive learning for individuals seeking
careers in the nursing and allied health fields.
D. Carey reported she attended the nurse pinning ceremony on May 20.
Dr. Mamie Golladay was the speaker and the event was excellent. She also
extended appreciation to the staff involved with Trustee Day. This annual activity
provides trustees with background information and insights on projects for which
the Board is asked to act.
J. Haggerty complimented the staff on the outstanding commencement ceremony.
The presentation of the distinguished alumni award to Dr. Thompson was a fine
addition to the program. J. Haggerty also reported that he attended the Cesky
Scholarship banquet. He encouraged attendance of representatives from the
College’s coaching and athletic staff at future banquets.
J. Stinchcomb commended staff on the commencement ceremony. Of particular
note was the recognition of veterans by the wearing of red, white and blue cords.
She also commented on the high level of technology that will be available in the
nursing and allied health building; this enables Harford graduates to be trained on
technology they will use in the field.
VII.
PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the President’s meetings and
activities over the last month. Dr. Golladay noted specifically that the tours of
Darlington Hall with elected officials provide the opportunity to showcase the
investment of state and county funds in a state-of-the-art facility.
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B.
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Recognition and Presentation of Certificates to Students Nominated to the 2014
All-USA Community College Academic Team
Harford Community College students Kelly Hadaway and Sarah Honaker were
nominated for the 2014 All-USA Community College Academic Team in
recognition of scholarly achievements and leadership accomplishments. In
addition, Kelly and Sarah were recognized recently at the 20th All-Maryland
Academic Team celebration.
Ms. Hadaway, a business management major, graduated in December. She is a
full-time acquisition intern at the Executive Office of Command, Control, and
Communications Tactical Unit, US Army. She is the recipient of the 2013-2014
Senior Executive Service Award, Space and Terrestrial Communications, and the
recipient of the 2009 Dottie Dorman Working Women Scholarship for Federally
Employed Women. She plans to pursue a bachelor’s degree in organizational
management.
Ms. Honaker graduated in May from Harford’s nursing program. She served as
president of Harford’s Phi Theta Kappa chapter (Rho Beta). She plans to enroll at
Virginia Commonwealth University (VCU) to earn a bachelor’s degree in
nursing. She would like to continue at VCU in their nurse anesthetist master’s
program.
The President presented Kelly Hadaway the certificate of recognition for her
nomination to the 2014 All-USA Community College Academic Team. Since
Sarah Honaker has moved out-of-state, her certificate will be mailed to her.
C.
Introduction of New Employees
New employees Nancy Bauchspies, dining services technician I; Dora Brooks,
administrative assistant III – business, computing and applied technology; and
Kiel Moore, director for network and systems administration; were introduced to
the Board.
D.
Enrollment Report
The credit enrollment dashboard as of June 9, 2014 was distributed. The report
provides comparison of year-to-date enrollment for Fall 2013 and Fall 2014 as
well as the Fall 2014 credit hour goal. FTE enrollment is up 1.3% and headcount
enrollment up 0.2%. Similar report for continuing education enrollment was also
distributed.
E.
Harford Community College/Harford County Public Schools Joint Meeting
Dr. Deborah Cruise, vice president for student affairs and institutional
effectiveness, and Dr. Annette Haggray, vice president for academic affairs,
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reported on highlights from the May 12 joint meeting of the senior staff of the
College and the Harford County Public Schools. Matters of mutual interest
discussed included:
 Research and data sharing program tracking academic success;
 iPlan sessions (complete enrollment process provided in the high school);
 High school graduations held at the APGFCU Arena; two additional high
schools will use the venue in June 2015;
 Teacher Effectiveness Academy;
 College and Career Readiness Act; and
 Regional Workforce Development Center.
D. Golladay noted that the partnership between the local school system and the
college is one of the strongest in the state.
J. Haggerty suggested that Ms. Canavan, Superintendent Harford County Public
Schools, be invited to a Board of Trustees meeting in the fall.
F.
VIII.
Capital Projects Update
R. Johnson advised that capital projects are on track. These include Darlington
Hall, Towson building, Route 22/Schucks Road roadwork, and Hickory Center.
ACTION ITEMS
A.
Mission Statement Review for Maryland Higher Education Commission
The Annotated Code of Maryland ED § 11-105, requires that in the year
immediately following the quadrennial review of the State Plan for Higher
Education, Subtitle 3, the Maryland Higher Education Commission review,
negotiate and as necessary, approve the appropriate role, action and mission of
each public institution of post-secondary education in the state.
Maryland statute requires that the mission review process begin at the institutional
level. The Harford Community College mission and vision statements were very
recently reviewed, re-written, and approved by the Board of Trustees (March
2013) as part of the larger Strategic Planning process. This process aligns with the
College’s accreditation cycle, occurring every five years, and involves a crossrepresentational committee of employees, students, and community members.
This review and approval process is well established and regularized as part of the
College’s institutional effectiveness model. As such, the Board is now asked to
review and confirm these statements in order to comply with the State’s review
and reporting requirements.
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Mission Statement:
Harford Community College provides accessible, innovative, learnercentered educational opportunities. As an open-access institution, the
College promotes graduation, transfer, individual goal attainment, and
career and workforce development. The College fosters lifelong learning,
global awareness, and social and cultural enrichment.
Vision Statement:
To be a national higher education leader by transforming lives through
imagination, compassion, and rigor.
Suggestion was made to include “affordable” in the mission statement. It was
agreed that accessible is a broader term and includes the concept of
“affordability.”
Motion was made by D. Carey, seconded by C. Hunter:
The Board of Trustees of Harford Community College re-confirms the
mission and vision statements as presented.
Vote: unanimously adopted.
B.
FY 2015 Operating Budget
Over the last several months, the Board has discussed the FY 2015 budget at work
sessions and regular meetings. The materials presented to the Board remain
essentially unchanged from the information presented at the May 13, 2014,
meeting. The one change is an update to Table 2 – Composition of Operating
Funds. The table now reflects the percentage of unrestricted revenues for
FY 2013. (The previous materials listed FY 2012 numbers.)
Motion was made by J. Stinchcomb, seconded by D. Carey:
The Board of Trustees of Harford Community College approves the
FY 2015 operating budget request totaling $48,112,201. This operating
budget includes an increase of the county resident tuition rate to $104 per
credit hour. Out‑of-county tuition will be set at $191 per credit hour, and
out-of-state tuition will be set at $278 per credit hour. The consolidated
fee will increase to $20.80 or 20% of $104 per credit hour.
Vote: unanimously adopted.
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C.
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FY 2015 Capital Budget and Capital Improvement Program
One change has been made to the FY 2015 capital budget and capital
improvement program submitted in May. The Harford Sports Complex project to
add a pre-engineered stadium seating structure and raised press box has been
moved to FY 2016 due to the inability to secure County funding for the project
this fiscal year.
Motion was made by J. Stinchcomb, seconded by C. Hunter:
The Board of Trustees of Harford Community College approves the
FY 2015 proposed capital budget and capital improvement program
request totaling $2,183,633.
Vote: unanimously adopted.
D.
Learning Management Software and Service Agreement–Blackboard
Harford Community College uses Blackboard software systems to support the
web-based learning/teaching system. The Blackboard product includes licensing,
maintenance, support, and managed hosting. The annual cost of the service
agreement for FY 2015 is $174,921.00 which includes the addition of a learning
expansion package that added $20,000.00 to the annual fee.
Motion was made by D. Carey, seconded by J. Haggerty:
The Board of Trustees of Harford Community College accepts the annual
software license and service agreement with Blackboard Inc. in the
amount of $174,921.00 for FY 2015.
Vote: unanimously adopted.
E.
Software License and Service Agreement–Ellucian
Harford Community College uses Ellucian (formerly SCT/Banner Sungard)
software systems to support the financial, payroll, human resources, student,
financial aid, document management, and development systems. The Ellucian
software also includes the Luminis software used for the OwlNet web portal and
last year the College purchased the additional module, Degree Works. As part of
the operation and maintenance of the Ellucian software, the College maintains a
service agreement with Ellucian to provide maintenance support and updates
during the year.
The annual cost of the license and service agreement for FY 2015 is $198,052.00,
a 4% escalation in the FY 2014 cost.
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Motion was made by J. Haggerty, seconded by D. Carey:
The Board of Trustees of Harford Community College accepts the
software license and service agreement with Ellucian (formerly
SCT/Banner Sungard) in the amount of $198,052.00 for FY 2015.
Vote: unanimously adopted.
F.
Contract Authorizations
1.
Construction of a New Single-Story Building (Hickory Center) at the
East Side of Joppa Lot
Fourteen bidders responded to the College’s bid solicitation to construct
Hickory Center, a new one-story building of approximately 14,004 SF.
The building will be occupied by computing and technology services,
events and conferencing, custodial services, and storage. The building will
be in accordance with specifications prepared by the architect, Frederick
Ward Associates. The construction is planned to start mid-August 2014
and complete by March 2015.
Recommendation is to award the contract to the low bidder, Tech
Contracting of Baltimore, Maryland. Tech Contracting has worked in
many municipalities throughout Maryland and the company was the
general contractor for the renovation and expansion to Aberdeen Hall; the
firm also completed renovation projects in Maryland Hall and the Science
Annex.
Motion was made by J. Haggerty, seconded by C. Hunter:
The Board of Trustees of Harford Community College approves
the award of a contract to Tech Contracting Co. Inc. of Baltimore,
Maryland, for the construction of a new one-story building to be
named Hickory Center at a firm price of $1,909,000.00.
Construction is expected to start by mid-August 2014 and complete
by March 2015.
Vote: unanimously adopted.
2.
Furnishing and Installation of Integrated Audio Visual Systems and
Equipment for Darlington Hall
Bid solicitation was issued and advertised to furnish and install audio
visual systems and equipment in Darlington Hall (nursing and allied health
building) in accordance with specifications prepared by the architect,
Hord, Coplan, Macht.
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Nine bids were received. Recommendation is to award the contract to the
low bidder, Lerro Corporation. The firm specializes in fully-integrated and
customized media technology solutions; their corporate headquarters are
in Norristown, Pennsylvania, and they have offices in Baltimore;
Washington, DC; Harrisburg; and Pittsburg.
Motion was made by J. Haggerty, seconded by D. Carey:
The Board of Trustees of Harford Community College
approves the award of a contract to Lerro Corporation of
Norristown, Pennsylvania, to furnish and install audio visual
systems and equipment for Darlington Hall at a firm price of
$289,281.00. The installation is to occur between September 15
and October 15, 2014.
Vote: unanimously adopted.
3.
Property and Liability Insurances
The College’s general liability, property, workers compensation, and
related insurance polices expire on July 1, 2014. A request for proposals
was issued and advertised for coverages for the next one-year period,
(July 1, 2014 to July 1, 2015) with the option of the College to renew up to
four additional one-year periods.
The College contracted with Insurance Buyers’ Council, Inc. (IBC), an
independent consulting firm specializing in property and liability risk
management and insurance, to oversee the proposal process and review
the terms of the proposals. IBC does not sell any type of insurance and is
not affiliated with anyone who does. IBC performed the market allocation.
The analysis of proposals was based on the following criteria: scope of
coverage; insurer financial ratings; insurer and producer services, and cost.
Five firms submitted proposals. IBC recommends that additional
pollution/environmental insurance be purchased and it is available from
HMS as an additional policy at a cost of $12,017.00 for one year, or
$24,474.00 for three years with premium paid upfront. IBC also
recommends purchasing additional information security (Cyber) insurance
for up to $1,000,000.00 coverage. The current basic policy includes up to
$50,000.00 coverage. This will be considered after the policies are
renewed; estimated cost is $8,000.00 to $10,000.00.
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The analysis by IBC indicates that the low bidder, Schoenfeld of
Baltimore, Maryland, is technically acceptable, and meets all of the
criteria for evaluation. The College’s experience with Schoenfeld over the
past five years has been excellent.
Motion was made by J. Stinchcomb, seconded by J. Haggerty:
The Board of Trustees of Harford Community College authorizes
the contracts for property and liability insurances with Schoenfeld
Insurance Associates, Inc. of Baltimore, Maryland, at an annual
cost of $265,560.00 for the period of July 1, 2014 to July 1, 2015.
The College has the option to renew for up to four additional oneyear periods if the College determines that the performance of the
broker is acceptable and escalation, if any, is reasonable. The
Board authorizes a separate contract with HMS Insurance
Associates, Inc. of Hunt Valley Maryland, for additional
pollution/environmental insurance at a three-year cost of
$24,474.00.
Vote: unanimously adopted.
G.
Personnel Update
Staffing changes are reported to the Board as an information item. The Board
approves personnel activity related to administrators and tenure-track faculty.
Three tenure-track faculty appointments and an administrative appointment
reported this month require Board action.
Motion was made by D. Carey, seconded by J. Stinchcomb:
The Board of Trustees of Harford Community College approves the
appointment of Kathleen M. Callan, director for human resources and
employee development, effective June 30, 2014.
And
The Board of Trustees of Harford Community College approves the
following tenure-track appointments effective August 15, 2014:
 Cynthia A. Lewis, assistant professor – business management
 Jaclyn A. Madden, assistant professor – biology
 Scott A. West, assistant professor – English
Vote: unanimously adopted.
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XI.
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BOARD REVIEW
A.
Policies – Honorary Degree Policy
Each month the Board reviews a policy to reaffirm currency as written or to
identify changes/revisions that need to be made. For the June meeting, the
“Honorary Degree” policy was considered.
No changes were made to the current policy and the Board re-affirmed the policy as
written.
X.
ADJOURNMENT
The Board meeting adjourned at 7:25 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
James J. Valdes
Chair