HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
April 8, 2014
The Board of Trustees of Harford Community College met on Tuesday, April 8, 2014, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mr. John F. Haggerty; Rev. Cordell E. Hunter, Sr.;
Mr. Bryan E. Kelly; Mr. Richard D. Norling; Mrs. Jan P. Stinchcomb; Mr. Bradley R.
Stover; Dr. James J. Valdes; and, Dr. Dennis Golladay as Secretary-Treasurer
Trustee absent: Mrs. April L. Fritts
Staff present: C. Allen, D. Cruise, V. Dodson, N. Dysard, T. Franza, S. Garey, A. Haggray,
C. Henderson, E. Jimenez, R. Johnson, P. Labe, J. Mayhorne, C. McDonough,
B. Morrison, B. Napfel, Z. Parker, G. Pizzuto, S. Phillips, L. Preston, D. Resides,
J. Shoaff, C. Sherman, V. Swain, L. Trusty, A. Victor, R. Voter, A. Ward, and D. Wrobel
Others present: R. Morrison, D. Oakes, R. Robinson, and R. Watkins, Grimm and Parker; and
D. Anderson, The Aegis
I.
CALL TO ORDER
J. Valdes called the meeting to order.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
J. Valdes announced that at the Board of Trustees meeting on March 11, 2014,
motion was made, seconded and approved to move into closed session in
accordance with Article 10 508(7) of the Annotated Code of Maryland to consult
with counsel. Topic discussed concerned a suspect document.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
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III.
CONSENT AGENDA
By consensus the Board approved the consent agenda. Items included:
 Agenda of the 04/08/14 meeting
 Minutes of the 03/11/14 regular session
IV.
PUBLIC COMMENT
There was no public comment.
V.
BOARD REPORTS
A.
Chair’s Report
J. Valdes proposed a revision to Section 5, Paragraph A, sub-section 2 of the
Board Manual for Bylaws and Policies which relates to the Audit Committee.
Written proposal was presented for review; action will be requested at the May
meeting in accordance with the Board By-law requirement that proposed changes
to the By-laws must be submitted in writing at least ten days prior to adoption.
The proposal renames the Audit Committee the Finance and Audit Committee
and expands the Committee’s role to include establishing long-term fiscal policy
guidelines for the operation of the college. The committee would be chaired by
the vice chair of the Board and additional trustees (at least three) would be
appointed annually by the Board chair to serve on the committee.
J. Valdes announced upcoming events:
 April 17 – Annual Scholarship Reception – 4:30 p.m. – Globe
 April 25 – Board Work Session – 9 a.m. – Board Room
B.
Member Reports
R. Norling reported that he attended The Daily Record Influential Leaders in
Maryland celebration during which Dr. Golladay was recognized as a leader in
education.
J. Haggerty commented on a recent article in The Sun concerning the use of
digital open source textbooks which could reduce student expenses. He also
referred to a program at the University of Baltimore which provides the final
semester at no cost to the student.
D. Carey reported that she attended Cirque Ziva held in the College’s APGFCU
Arena. It was an excellent, well-attended event. She also attended the play
Susquehanna to Freedom held in the Chesapeake Center Theater. This play is part
of the Faces of Freedom programming and exhibit at the Hays-Heighe House.
B. Kelly noted that the College hosted the Harford County Boys and Girls Club
“Steak and Burger Dinner” in the APGFCU Arena. The venue was well-suited for
the event; attendees were impressed with the facility.
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B. Stover reported that he attended the American Association of Community
College’s Excellence Awards gala. Harford was a finalist in the CEO/Board
category.
VI.
PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the President’s meetings and
activities over the last month. D. Golladay specifically noted:
 The overall American Association of Community College CEO/Board
Excellence Award was presented to Sinclair Community College.
 Harford Community College’s Early Learning Center earned Honorable
Mention in the Child Care category in Harford Magazine’s “The Best of
Harford” issue.
 The matter of rental rates for athletic fields is nearing conclusion; final
agreements are being signed.
B.
Introduction of New Employees
New employees Elizabeth Jimenez, lead clerical assistant – WAGE Connection;
Carol McDonough, clerical assistant – WAGE Connection; and Roger Voter,
Maryland Small Business Technology Development Center, were introduced to
the Board.
C.
Program Presentation – Regional Workforce Development Center
Over the past year, College staff have been working with Grimm and Parker to
analyze needs and projected growth related to a future capital project originally
identified as the apprenticeship building to be located on the West campus. To
better define the facility, the project is being renamed Regional Workforce
Development Center.
The new facility would provide modern classroom, lab and support space for a
multitude of apprenticeship and workforce development programs. There is
currently inadequate space on the campus to support the needs of these programs.
The building is proposed to be approximately 49,000 square feet, single story, and
contain high ceiling shop space. The cost estimate is currently $29,000,000.
The building will provide classroom and laboratory space for existing programs
and workforce/industry driven requests*.
 Electrical Apprenticeship
 Heating, Ventilation and Air Conditioning Apprenticeship
 Plumbing Apprenticeship
 Carpentry
 Small Engine Repair
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
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Multi-Systems Shop (will house appliance repair, small engine repair,
carpentry systems, and plumbing)
*Expansion Capacity Programs
 Masonry Systems
 Automation and Robotics Systems Shop
 Machining Technology Systems Shop
 Solar System Shop
 Welding System Shop
 Auto Engine Computer System Shop
Messrs. Robinson and Watkins from Grimm and Parker discussed key
considerations and the context of the project which addresses economic
development, education and employment. They further noted that the facility
should be designed with expansion in mind. Key programming considerations
include:
 The college’s workforce development business model;
 Current and best practices research;
 Information and data review and analysis; and
 Maryland Facility Program Manual
The project is in the preliminary stage; the goal is to move the concept forward to
the next level.
D.
VII.
Capital Projects Update
R. Johnson provided updates on capital projects. He noted:
 Hickory Center. Bid solicitation will be issued. Recommendation for the bid
award will be presented to the Board at the June meeting.
 Susquehanna Roof Replacement/Observatory Road and Parking Lot. Design
work continues; goal is to have the design competed by the end of the week.
 Darlington Hall. Windows have been installed.
 Edgewood Hall. Design meeting on the renovation and expansion of
Edgewood Hall will be held on April 17. It is anticipated that design will be
completed in about 15 months and the construction project will be advertised
by July 2015. The target date for occupancy is FY 2018.
ACTION ITEMS
A.
Awarding of Posthumous Degree
Charles Michael Schuler, a Harford Community College student, died on
March 10, 2014. Charles first enrolled at Harford Community College during fall
2004 and had a 3.10 cumulative grade point average as of spring semester 2014.
During his time at Harford Community College, he was enrolled in several
different majors and most recently Electroneurodiagnostic Technology. If he had
successfully completed his spring semester coursework, a review of his record
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indicates that he would have had only seven more credits to be eligible to
graduate with an Associates of Arts degree in General Studies.
Board policy provides for the awarding of the posthumous degree. The vice
president for student development and institutional effectiveness recommends that
a posthumous degree be awarded to Charles. The president supports the
recommendation.
Motion was made by D. Carey, seconded by C. Hunter:
The Board of Trustees of Harford Community College posthumously
awards an Associate of Arts degree in General Studies to Charles Michael
Schuler.
Vote: adopted unanimously.
B.
NEW PROGRAM: ASSOCIATE OF APPLIED SCIENCES –
PARAEDUCATION
The educational and transitional studies division has recommended a new
Associate of Applied Sciences Paraeducation degree. This program prepares
students for employment as paraeducators (teaching assistants) in a public or
private school. Paraeducators work under the supervision of a teacher to provide
instructional and/or behavioral support in a variety of general and special
education settings. This program includes two required field placement
experiences (30 hours each), which will provide students with experience
assisting those with and without disabilities. This new degree program will also
support career advancement opportunities for individuals who currently work as
paraeducators. The division’s recommendation is supported by the vice president
for academic affairs and the president.
Motion was made by B. Kelly, seconded by D. Carey:
The Board of Trustees of Harford Community College approves the
Associate of Applied Sciences – Paraeducation.
Vote: adopted unanimously.
C.
FY 2014 Operating Budget Funds Transfer and Allocation
The winter of 2013-14 featured below average temperatures and above normal
snowfall, which resulted in an abnormal amount of expenditures for contracted
snow removal services and salt supplies used for the treatment of sidewalks and
roadways. The FY 2014 snow removal services budget was built upon the
experience of the previous three years and $41,854 was budgeted. Actual
expenditures to date are estimated at $214,000, creating a need for additional
funding to the Operations and Maintenance of Plant program.
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In addition, there is a need to properly align salary charges within the appropriate
program classification in accordance with the NACUBO FARM manual and as
presented in our audited financial statements. The Institutional Support and
Operations/Maintenance of Plant programs require an additional $38,712 and
$25,794, respectively.
The College must ensure adequate resources are available within the Operations
and Maintenance of Plant and Institutional Support functions of the budget to
satisfy expenditures. The additional resources will be provided through the
allocation of salary and fringe benefit savings within the Instruction and
Academic Support programs. Such changes to the major expenditure functions of
the operating budget are considered allocations and transfers that require approval
by the Board of Trustees and the County government. The Annotated Code of
Maryland §16-304 Powers of County Government (c) requires these transfers to
be submitted in writing and approved by the county governing body before they
are made.
These reallocations have a zero net effect on the total overall expenditures
included in the FY 2014 original budget.
Motion was made by J. Stinchcomb, seconded by B. Stover:
The Board of Trustees of Harford Community College approves the
request to the Harford County Government for an additional $214,426
and $38,712 to be allocated to the Operations/Maintenance of Plant and
Institutional Support budget programs. This total reallocation of $253,138
will come from salary savings accumulated within the Instruction and
Academic Support programs.
Vote: adopted unanimously.
D.
Personnel Update
Staffing changes are reported to the Board as an information item. The Board
approves personnel activity related to administrators and tenure-track faculty. One
personnel item reported this month, the resignation of an administrator, requires
Board action.
Motion to accept the president’s recommendation was made by J. Stinchcomb,
seconded by C. Hunter:
The Board of Trustees of Harford Community College acknowledges
receipt of the letter of resignation from Gregory A. Deal, associate vice
president for campus operations, effective March 14, 2014.
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B. Stover noted that the letter of resignation indicates an effective date of
March 17, 2014.
B. Stover made a motion to amendment the motion to indicate
March 17, 2014 as the effective date of the resignation. The motion
to amend was seconded by C. Hunter.
Vote on the amendment: approved unanimously.
Vote on the motion as amended: approved unanimously.
VIII.
BOARD REVIEW
A.
Policies – Discretionary Leave of Absence Without Pay
The Board continues to review policies to reaffirm currency as written or to
identify changes/revisions that need to be made. For the April meeting, the
“Discretionary Leave of Absence Without Pay” policy will be considered. A
revision to the policy clarifying that in addition to full-time regularly-budgeted
employees it also applies to part-time and grant or contract-funded employees.
The policy with recommended revisions follows (strike-out indicates deleted text;
red text indicates new text):
Discretionary Leave of Absence Without Pay
It is the policy of Harford Community College that, at the sole and
absolute discretion of the president, leave of absence without pay
may be considered for full- and part-time employees, both
regularly-budgeted and grant or contract-funded, employees for
compelling personal reasons including, but not restricted to,
education, extended illness, maternity, paternity, adoption, and
emergency humanitarian aid.
Motion was made by B. Stover, seconded by D. Carey:
The Board of Trustees of Harford Community College approves revision
to the Discretionary leave of Absence Without Pay Policy as stated above.
Vote: adopted unanimously.
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ADJOURNMENT
The Board meeting adjourned at 7:10 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
James J. Valdes
Chair