HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
March 11, 2014
The Board of Trustees of Harford Community College met on Tuesday, March 11, 2014, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mr. John F. Haggerty; Rev. Cordell E. Hunter, Sr.;
Mr. Bryan E. Kelly; Mr. Richard D. Norling; Mrs. Jan P. Stinchcomb; Mr. Bradley R.
Stover; Dr. James J. Valdes; and, Dr. Dennis Golladay as Secretary-Treasurer
Trustee absent: Mrs. April L. Fritts
Staff present: C. Allen, E. Atwell, J. Ball, D. Cruise, V. Dodson, N. Dysard, T. Franza,
S. Garey, A. Haggray, K. Hathaway, C. Henderson, R. Johnson, P. Labe, J. Mayhorne,
B. Morrison, B. Napfel, Z. Parker, G. Pizzuto, S. Phillips, L. Preston, D. Resides,
K. Rose, S. Schaeffer, C. Sherman, N. Spence, V. Swain, L. Trusty, A. Victor, A. Ward,
and D. Wrobel
Others present: K. Davis, The Aegis
I.
CALL TO ORDER
J. Valdes called the meeting to order.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
III.
CONSENT AGENDA
By consensus the Board approved the consent agenda. Items included:
 Agenda of the 03/11/14 meeting
 Minutes of the 02/11/14 regular session
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IV.
PUBLIC COMMENT
There was no public comment.
V.
BOARD REPORTS
A.
Chair’s Report
J. Valdes reported that he, Dr. Golladay, and Nancy Spence met with Dr. Bentley,
Bioengineering Department at the University of Maryland College Park (UMCP),
to discuss additional partnerships with UMCP and the University Center at
HEAT.
J. Valdes announced upcoming events:
 April 7 – AACC Awards of Excellence Gala – 6:30 p.m. – Marriott Wardman
Park, Washington DC. Trustees interested in attending are to notify Carol
Sherman
 April 8 – Board Meeting – 6 p.m.
 April 17 – Annual Scholarship Reception – 4:30 p.m. – Globe
 April 25 – Board Work Session – 9 a.m. – Board Room
B.
Member Reports
R. Norling reported revenue estimates for the State are being revised as the
economy is not recovering as quickly as projected. For the current year, the
estimated current revenue is down $175M and the projection for next year is that
revenue will be down $238M. The Senate is scheduled to vote on the budget bill
on March 12.
J. Haggerty reported that he attended the Women of Ireland program on March 9;
the event was extraordinary.
C. Hunter thanked the College for supporting the Alpha Phi Alpha Waldron
Scholarship Banquet that benefits students at Harford Community College and
Cecil College. He also reported that he testified in Annapolis on proposed
legislation.
D. Carey reported that Ms. Canavan, Superintendent for Harford County Public
Schools, expressed appreciation for the excellent collaboration between the public
schools and the College.
VI.
PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the President’s meetings and
activities over the last month. D. Golladay specifically noted:
 Iris Barnes, Coordinator for the Hays-Heighe House, was recognized at a
"Salute to Excellence" award ceremony hosted by the Educational
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Advancement Foundation of Alpha Kappa Alpha Sorority Inc. for her
contribution to education through the Hays-Heighe House at Harford
Community College and her volunteer work for the Hosanna School Museum.
The executive summary of the report Where Value Meets Values: The
Economic Impact of Community Colleges compiled for the American
Association of Community Colleges by Economic Modeling Specialists
International was distributed. The report shows that community colleges are a
boon to both the American economy at large and to the individual student.
Thank you letters from scholarship recipients were circulated.
B.
Introduction of New Employees
New employees Elaine Atwell, manager for circulation and acquisitions, and
Kimberly Rose, retention and student success specialist, were introduced to the
Board.
C.
Harford Community College/Harford County Public Schools Joint Meeting
Dr. Deborah Cruise, vice president for student development and institutional
effectiveness, and Dr. Annette Haggray, vice president for academic affairs
discussed highlights from the February 24 joint meeting of the College and
Harford County Public Schools leadership teams. The primary focus of the
meeting was on implementation of the college readiness and completion
initiatives that are underway, i.e., transitional courses, PARCC Assessment, dual
enrollment. The on-going research project was also discussed; the current
agreement for data sharing is being reviewed.
D.
Program Presentation – Chesapeake Gallery and College Art Collection
Paul Labe, dean of visual, performing, and applied arts; and Jeff Ball, associate
professor of art history, provided an overview of the art presence on the Harford
Community College campus, with a focus on the Chesapeake Gallery in the
Student Center.
The presentation included the mission, advisory committee involvement,
exhibition guidelines, and operations for the Chesapeake Gallery. In addition,
information on the art collection across the campus including representative
works, exhibition spaces, collection policy, and examples of community and
student engagement was shared.
E.
Capital Projects Update
R. Johnson, vice president for finance and operations, provided an update on
current capital projects.
 Work on Darlington Hall continues. Masonry work has been started, windows
are being installed, drywall has been delivered and walls are being erected.
Due to the severe winter weather, a 30-day delay in turning the building over
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to the College is anticipated. With the delayed opening, plans are that nursing
and allied health classes will to continue in current buildings for the fall
semester; spring semester classes will be in Darlington Hall.
The permitting work for State Route 22 and Thomas Run Road is with the
County and State.
Initial meeting for two capital projects – the roof replacement work for
Susquehanna and the observatory parking lot and road paving – has been held.
Design meeting for the Hickory Center was held recently. The interior design
is being finished.
Investment in safety and security continues. Additional security cameras will
be installed on the North part of campus and they will be included in
Darlington Hall.
Towson building is on schedule.
ACTION ITEMS
A.
Contract Authorization: Internal Control Process Reviews
The annual financial audit does not express an opinion on the effectiveness of the
College’s internal control and the College believes it is prudent to conduct a more
extensive review of the effectiveness of internal controls across certain functional
areas across campus. The initial step would be to conduct a risk assessment to
identify high risk functional areas/departments that should be included as part of
the internal control review. The internal control process reviews will also satisfy a
recommendation from the Middle States Commission on Higher Education to
conduct periodic reviews of internal control mechanisms, and improve
communication and training on internal control processes for College personnel.
A request for proposals (RFP) was issued seeking qualified firms to provide services
to conduct internal process control reviews. The project’s scope of work will include
an initial overall campuswide risk assessment by department, followed by performing
process control reviews of at least eight departments over the next three to four years.
Eight firms responded to the RFP. Proposals were reviewed by a team including
Steve Phillips, Kathy Konrad, and Vic Dodson. One firm was disqualified as it did
not meet minimum requirements. Four firms were short-listed and made oral
presentations. The consensus of the team is that McGladrey is fully capable and
qualified to perform the services, and they represent the best value to the College. The
president supports the recommendation of the team.
Motion was made by B. Stover, seconded by R. Norling:
The Board of Trustees of Harford Community College authorizes a contract
with McGladrey LLP of Baltimore, Maryland, to perform internal process
control reviews to include an initial College wide assessment and eight
department reviews, over the next three to four years, at a firm price of
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$145,000.00. The initial assessment will be $25,000.000 and each department
review will be $15,000.00.
Vote: adopted unanimously.
B.
Authorization of FY 2015 Consolidated Fee
FY 2014 credit enrollment at Harford Community College has declined by
approximately 3%, while expenditures in health insurance, utilities, and
supplies/services (especially for snow removal) have risen. As a result of these recent
trends and future projections, it is prudent to modify some assumptions included
within the preliminary FY 2015 operating budget that was approved in January 2014.
In the preliminary operating budget, HCC estimated flat credit enrollment to FY 2013
levels, flat noncredit revenue to the FY 2014 budget, and a 5% increase in healthcare
expenses. HCC will revise these assumptions, estimating a 3% decline in credit
enrollment to FY 2014 levels, a noncredit revenue decrease of approximately 6.5% to
FY 2013, and an additional 5% increase in healthcare expenses.
In order to account for the decline in revenue and increase in expenditures, we are
requesting approval for a consolidated fee increase of approximately 2.6% from
17.4% to 20%. The original proposed tuition rate increase of $12 per credit hour will
remain the same. The revenue generated by this 2.6% increase will be fully allocated
to the general operating fund. Currently, the consolidated fee is allocated to five funds
(the athletics fund, student activities fund, general fund, parking improvement fund,
and the computer and technology fund). In order for the incremental revenue
produced by the 2.6% increase to go only to the general fund, the allocations ($/credit
hour) of the total consolidated fee will need to be adjusted as reflected in the chart
below:
General Operating Fund
Technology & Equipment
Fund
Student Activities Fund
Student Athletics Fund
Parking Improvement Fund
Total Consolidated Fee
FY 2014 Allocation
$3.00/credit hour
$5.00/credit hour
FY 2015 Allocation
$6.06/credit hour
$5.66/credit hour
$3.09/credit hour
$3.09/credit hour
$1.86/credit hour
$16.04/credit hour
$3.49/credit hour
$3.49/credit hour
$2.10/credit hour
$20.80/credit hour
Actions taken in looking at expenditures were noted:
 Elimination of a vice presidential position;
 Regular program review cycle to evaluate whether or not programs should be
continued or discontinued;
 Analysis of vacant positions to determine whether or not the position should
be filled, re-constituted or eliminated.
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Monitor class size to ensure enrollment minimum is met unless specific
circumstances require that the class be offered, i.e., required for graduation.
Actions are being taken to address enrollment (both retention and recruitment);
one key activity underway is the development of a strategic enrollment plan.
Also a paradigm shift has occurred in funding community colleges. In the early
years the percentage of support was nearly evenly divided among state funding,
county funding, and tuition and fees. As state and local funding declined, the
percentage borne by the student increased. It is unlikely that this trend will be
reversed and over the next several years it is projected that tuition will continue to
rise. It is recognized that it is a delicate balance to maintain the quality of
programs that students seek and deserve, ensure that employees are properly
compensated for the work they do, and keep the cost of college affordable.
Motion was made by B. Kelly, seconded by J. Stinchcomb:
The Board of Trustees of Harford Community College approves the
revisions to the preliminary FY 2015 budget request, which includes an
increase in the total consolidated fee percentage assessed to credit
students on the in-county tuition rate to 20%. The funds received from this
2.6% increase will be allocated solely to the general operating fund.
Vote: Seven in favor; one opposed; motion approved.
C.
Personnel Update
Personnel report was presented to the Board. The appointment of three tenuretrack faculty and the resignation of a tenured faculty member require Board
action.
Motion was made by J. Stinchcomb, seconded by C. Hunter:
The Board of Trustees of Harford Community College approves the
following tenure-track appointments effective August 15, 2014:
 Elizabeth A. Mosser, assistant professor – psychology
 Regina J. Roof-Ray, assistant professor – psychology
 Parita P. Vithlani, assistant professor – psychology
And
The Board of Trustees of Harford Community College acknowledges
receipt of letter of resignation from Christopher C. Heard, assistant
professor – photography, effective June 15, 2014.
Vote: adopted unanimously.
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BOARD REVIEW
A.
Policies – Use of College Resources
The Board continued its review of policies to reaffirm currency as written or to
identify changes/revisions that need to be made. For the March meeting, the
president recommended minor revisions to two policies: the “Alcohol Policy”
and the “Drug Abuse Prevention and Drug-Free Workplace Policy.”
The recommended revised policy statements follow:
Revised Alcohol Policy
It is the policy of Harford Community College that the college is
committed to wellness and personal responsibility in the use of alcoholic
beverages and limits the consumption of alcoholic beverages to receptions
and events associated with cultural and corporate sponsorship primarily
intended for facultyemployees, community or business patronage.
Further, use, possession or consumption of alcoholic beverages is
prohibited at student events on or off campus that are organized or
sponsored by college personnel or its agents.
Revised Drug Abuse Prevention and Drug-Free Workplace Policy
It is the policy of Harford Community College to be drug-free in order to
ensure a safe, healthy and productive work and learning environment. This
policy applies to all employees, applicants for employment, students and
others under the control of or contracted by the College.
Motion was made by B. Stover, seconded by J. Stinchcomb:
The Board of Trustees of Harford Community College approves revision
to the Alcohol Policy and the Drug Abuse Prevention and Drug-Free
Workplace Policy as outlined above.
Vote: adopted unanimously.
IX.
CLOSED SESSION
J. Valdes asked for a motion to go into closed session in accordance with State
Government Article of the Annotated Code of Maryland, Article 10-508 (7) closed
sessions permitted to consult with counsel. The topic to be discussed concerns a suspect
document.
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Motion was made by B. Kelly, seconded by B. Stover to move into closed session. Eight
voted in favor of the motion; no one opposed the motion; motion adopted.
At 7:15 p.m. the Board moved into closed session. The closed session adjourned at
7:50 p.m.
X.
ADJOURNMENT
The Board meeting adjourned at 7:51 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
James J. Valdes
Chair