HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
August 13, 2013
The Board of Trustees of Harford Community College met on Tuesday, August 13, 2013, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mrs. April L. Fritts; Mr. John F. Haggerty; Rev. Cordell
E. Hunter, Sr.; Mr. Richard D. Norling; Mrs. Jan P. Stinchcomb, Mr. Bradley R. Stover;
Dr. James J. Valdes; and, Dr. Dennis Golladay as Secretary-Treasurer
Trustees absent: Mr. Bryan E. Kelly
Staff present: J. Bawroski, J. Carr, D. Cruise, V. Dodson, N. Dysard, W. Ekey, R. Erdman,
S. Garey, A. Haggray, C. Henderson, C. Hickson, R. Johnson, P. Labe, J. Mayhorne,
B. Morrison, B. Napfel, Z. Parker, S. Phillips, D. Resides, C. Sherman, N. Spence,
V. Swain, L. Trusty, D. Walters, A. Ward, K. Weldon and D. Wrobel
Others: D. Anderson, The Aegis
I.
CALL TO ORDER
J. Valdes called the meeting to order.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
J. Valdes announced that at the Board of Trustees meeting on
June 11, 2013, motion was made, seconded and approved to move into
closed session to discuss personnel matters in accordance with
Article 10-508(a)(1)(i) and (ii) of the Annotated Code of Maryland, closed
sessions permitted.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
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III.
CONSENT AGENDA
By consensus the Board approved the consent agenda. Items included:
 Agenda of the 08/13/13 meeting
 Minutes of the 06/11/13 regular session
 Candidates for Graduation August 31, 2013
 2013 Maryland Higher Education Commission Progress Report for the Harford
Community College Plan for a Program of Cultural Diversity
IV.
PUBLIC COMMENT
There was no public comment.
V.
BOARD REPORTS
A.
Chair’s Report
J. Valdes announced upcoming events and encouraged participation:
 August 20 – Nurse Pinning
 August 23 – Convocation and related activities
 August 27 – Darlington Hall groundbreaking
J. Valdes announced committee appointments for 2013-2014.
 In accordance with the Board of Trustee By-laws, Vice Chair Richard Norling
will chair the 2013-2014 audit committee. Other trustees who will serve on
the committee are Doris Carey, April Fritts, Cordell Hunter, and Bradley
Stover.
 The Board By-laws also designate the Vice Chair to serve as chair of the
president’s appraisal committee. Joining Vice Chair Richard Norling on this
committee are John Haggerty, Bryan Kelly and Jan Stinchcomb.
B.
VI.
Member Reports
R. Norling reported:
 He attended the annual meeting of Board of Directors of the Maryland
Association of Community Colleges and will serve as treasurer of the
organization. He will also serve on the legislative committee which will
meet weekly during the 2014 session of the Maryland General Assembly.
 He attended the “Switch Throwing” event on July 17 celebrating the solar
facility. Lauren Buckler, Director Office of Energy Projects and
Conservation (Maryland Department of General Services) and Major
Gary Burnett, Chief of Mission Support and Sustainability (Maryland
Park Service) joined him at the event.
PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the President’s meetings and
activities over the last month. D. Golladay reported:
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He attended the Susquehanna Workforce Investment Network annual meeting
on June 28. The College was recognized as a thirty-year “Distinguished
Workforce Partner.”
He was scheduled to attend the closing activity of the Eugene Chandler
Memorial Scholarship Golf Tournament; however, the event was canceled due
to inclement weather. The organizers are working to identify a new date for
the tournament which raises funds to support scholarships at Harford
Community College.
On November 1, the Connect Harford Symposium will be held on Harford’s
campus. Local leaders and emerging leaders from business, government and
education are being invited to participate to discuss the future of Harford
County.
Chesapeake Sports Desk, a local show on HCN produced and co-hosted by
Wayne Hepler, associate professor of mass communications, won an Aurora
Award. The Aurora Awards provide national recognition for local
programming to note worthwhile achievements that might not make more
select headlines.
B.
Capital Projects Update
R. Johnson, vice president for finance and operations, provided an update on
capital projects and related facilities matters.
 Due to a power outage caused by an early morning storm, the College had to
close on August 5. Power was restored about 5 p.m. that evening.
 Two construction projects – Towson building and Darlington Hall – are
behind schedule due to weather conditions. However, contractors for both
projects believe the time can be recovered so that the projects will be
completed as originally planned on budget and on time.
 The Harford Sports Entrance project is about 60% complete. The old road has
been removed and sodded over; the new road is completed. The old fence has
been removed and the new fence installed. Project will be completed by
November 1 on budget and on time.
 Solar project is completed. The panels will provide about 15% of the
College’s electricity needs. A savings of $30,000 is anticipated.
C.
Reports
1.
Enrollment of Dual Enrolled Students from the Harford County
Public Schools After High School Graduation
Bill Ekey and Valerie Swain provided findings from a review of
enrollment patterns and student performance of students who were dualenrolled in Harford Community College (HCC) while they were seniors in
high school. The review included students who were dual-enrolled in Fall
2010 and Spring 2011, graduated from high school in June 2011, and
subsequently enrolled in HCC in Fall 2011.
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There are two groups of dual-enrolled students. One group is students who
attend Harford County Public Schools part-time and Harford Community
College part-time. The other group is Harford County Public School
students who are enrolled in the College’s transitional studies math course
offered in the high school during the day.
The percentage of 2011 seniors who attended HCC in Fall 2012 was
shown in a graph which included overall percentage for all Harford
County Public Schools as well as percentage from each high school. An
additional chart indicated percentage of students by category enrolling in
HCC in Fall 2011. The chart included all Harford County Public School
seniors for Fall 2010, dual enrolled seniors 2010-2011, high school
transitional math students, home schooled students, and private school
students.
With the passage of Senate Bill 740 (College and Career Readiness and
College Completion Act of 2013) and the discounted tuition for dual
enrolled students, it is expected that the number of students who dual
enroll will increase.
2.
Comparing Student Enrollment and Performance in Face-to-Face,
Hybrid, and Online Courses.
Bill Ekey and Valerie Swain provided findings from a review of findings
on enrollment and student performance at HCC in face-to-face, hybrid,
and online courses. Enrollment in online courses has increased much more
rapidly than enrollment in face-to-face courses. While enrollment in
hybrid courses increased rapidly for three years, the rate of change slowed
from 2011 to 2012. Charts were shared on:
 Fall enrollment in hybrid and online courses as a percentage of all
enrollment for Fall 2009 through Fall 2012
 Spring enrollment in hybrid and online courses as a percentage of all
enrollment for Spring 2010 through Spring 2013
 Average class size enrollment by course type Fall 2009 through
Fall 2012
 Student success based on course type Fall 2009 through Fall 2012
 Percentage of ABC grades by course type and gender
 Percentage of DFW grades by course type and gender
Four observations from the data were noted:
 Enrollment in online courses has increased steadily over the past four
years.
 More students enroll, on average, in online courses than in face-to-face
courses.
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Students in online courses are generally not as successful as students
in face-to-face courses.
Students in the 19-24 age range are least successful regardless of
course format.
Professional development opportunities and support for faculty teaching
online courses was reviewed.
D.
VIII.
Introduction of New Employees
New employees Judith Bawroski, accounting associate; Jesse Carr, network and
systems specialist; and Kathleen Weldon, financial aid assistant, were introduced
to the Board.
ACTION ITEMS
A.
Contract Authorization: Architectural and Engineering Services to Design a New
15,000 SF Building – Hickory Center
An RFP was issued soliciting proposals to design a new building to be occupied
by computing and technology services, events and conferencing, custodial
services, and storage. Bidders were provided schematics that outlined a two-story,
15,000 square foot (sf) building, including approximately 2,500 sf for storage.
The building is to be located West of Joppa Hall and South of Joppa North
parking lot. Further, the RFP indicated that the building is to be designed for a
building construction cost of $145.00 per GSF. The services are to include the
designing and preparation of construction documents, and providing assistance in
the bidding and construction phases.
Following a review of the six proposals received, three firms were short-listed and
invited for oral presentations. In the presentations, one firm (Morgan Design)
advised that they thought the project would be tight at the desired construction
cost, but doable with a two-story building. Two firms (Frederick Ward Associates
and Studio Jaed) presented concerns that a two-story building could not be built
for the desired construction costs, and they presented a one-story building with a
separate structure (pole barn) for storage.
Frederick Ward Associates represents the best value to design Hickory Center and
staff recommends that the contract be awarded to Frederick Ward Associates. The
president supports the recommendation.
Motion was made by A. Fritts, seconded by D. Carey:
The Board of Trustees of Harford Community College approves the award
of a contract to Frederick Ward Associates of Bel Air, Maryland, in the
amount of $103,342.00 to design the new Hickory Center. The design is to
be completed by December 15, 2013.
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Vote: Seven voted in favor of the motion; one abstained; motion adopted.
B.
Contract Authorization: Replacement of Production, Multifunctional Printing
Units for Use at the College’s Copy Center
An RFP was issued soliciting proposals to furnish two new production printing
units for the campus copy center. The existing OCE units, on lease since August
2008, are becoming less dependable; they require more maintenance at a higher
cost. The RFP requested proposals for a 60-month lease, a purchase, and full
service maintenance with either option.
Seven proposals were received in response to the RFP. After a review of the
proposals, a site visit, demonstration, and oral presentation was scheduled with
four short-listed bidders – Canon, CDS, Centric, and Phillips. The evaluation
team included Donna Walters and Chester Karwowski from computing and
technology services; Rodney Erdman, copy center manager; and Victor Dodson,
assistant vice president for procurement.
Although the technical evaluation rated the Phillips (Konica) the highest, with
Centric and Canon the next highest, followed by Xerox, the team believes that
Centric meets the specifications and requirements, has the lowest cost based on a
lease or purchase, and represents the best value to the College.
Staff met with Steve Phillips, associate vice president for finance, regarding the
option to either purchase or lease; he advised that it is in the best interests for the
College to purchase based on the best and final pricing.
The evaluation team recommends that the College purchase the Ricoh units from
Centric and enter into a full service maintenance agreement that covers preventive
maintenance, emergency response within 2-4 hours, and all parts and supplies.
The only item not covered under the maintenance contract is paper. The new
agreement represents a 34% reduction in equipment costs. The president supports
the evaluation team’s recommendation.
Centric is located in Owings Mills. The company has been in business over
twenty-three years and employs 150 people. The company’s annual sales have
been increasing over last five years to the current $33 million and the company
has over $2 million of parts inventory at the local location.
Motion was made by J. Haggerty, seconded by D. Carey:
The Board of Trustees of Harford Community College approves the award
of a contract to Centric Business System of Owings Mills, Maryland, for
the purchase of two Ricoh 1107 EX production units at a purchase price
of $70,694.00 total for two units; and the Board approves entering into a
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full service maintenance agreement for 60 months with Centric Business
System at $1,600.00 per month.
Vote: unanimously adopted.
C.
Personnel Update
Staffing changes are reported to the Board as an information item. The Board
approves personnel activity related to administrators and tenure-track faculty.
Three personnel items reported this month require Board action.
Motion was made by C. Hunter, seconded by J. Stinchcomb:
The Board of Trustees of Harford Community College approves the
following appointments effective August 15, 2013:
 Rosemarie A. Sedney, tenure-track nursing faculty (pediatrics course
coordinator)
 Valerie T. Swain, interim director for institutional research, planning
and effectiveness
And
The Board of Trustees of Harford Community College acknowledges
receipt of letter of resignation from Dr. Karen L. Semien, associate vice
president for enrollment services, effective August 30, 2013.
Vote: unanimously adopted.
VIII.
BOARD REVIEW
A.
Policies – Rates, Initial Placement, Evaluation of Part-Time Employees
Each month the Board reviews a policy to reaffirm currency as written or to
identify changes/revisions that need to be made. For the August meeting, the
“Rates, Initial Placement, and Evaluation of Part-Time Employees” policy was
considered.
Questions were raised by the Board regarding the statement that certain part-time
workers are not subject to probationary and annual evaluations and rate increases.
It was explained that this provision relates to seasonal workers and other shortterm, specific assignments.
The Board asked the president to review the policy and propose language that
would more clearly delineate part-time positions that are not subject to
probationary and annual evaluations and rate increases. Proposed revision is to be
submitted for review at the September Board meeting.
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IX.
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CLOSED SESSION
J. Valdes asked for a motion to go into closed session to discuss personnel matters.
In accordance with State Government Article of The Annotated Code of Maryland,
Article 10 508(a)(1)(i) and (ii) and (7) closed sessions permitted, motion was made by
J. Haggerty, seconded by C. Hunter to move into closed session to discuss personnel
matters. Eight voted in favor of the motion; no one opposed the motion; motion adopted.
At 7:15 p.m. the Board moved into closed session. The closed session adjourned at
7:40 p.m.
RETURN TO OPEN SESSION
A.
Faculty Promotion
Application for promotion is submitted by the faculty member to his/her
respective division dean. Positive recommendation from the dean is forwarded to
the deans’ group for their review and recommendation. Recommendation from
the deans’ group is forwarded to the vice president for academic affairs; the vice
president forwards a recommendation to the president.
Two faculty members applied for promotion:
 Claudia Brown from Assistant Professor to Associate Professor
 Dr. Stephanie Hallock from Associate Professor to Professor
Each application is supported by the respective division dean, the deans’ group
and the vice president for academic affairs. The president supports the promotion
of the two faculty members as presented.
Motion was made by A. Fritts, seconded by C. Hunter:
The Board of Trustees of Harford Community College approves the
promotion of Claudia Brown from Assistant Professor to Associate
Professor effective August 15, 2013.
Vote: unanimously adopted.
Motion was made by R. Norling, seconded by C. Hunter:
The Board of Trustees of Harford Community College approves the
promotion of Dr. Stephanie Hallock from Associate Professor to Professor
effective August 15, 2013.
Vote: unanimously adopted.
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B.
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Aspect of Succession Planning
After analyzing the demographics of its employees, the College administration
developed a retirement incentive plan which demonstrates an appreciation for
employees who have dedicated many years of service to the College, allows for
succession planning and retention of institutional knowledge, and will benefit the
College’s long-term financial health.
Motion was made by D. Carey, seconded by B. Stover:
The Board of Trustees authorizes the President to develop and implement
a retirement incentive for current full-time employees who will be 65 years
of age as of June 30, 2014, and have ten consecutive years of full-time
service. Employees who take advantage of the incentive will retire by
June 30, 2014, with enhanced benefits in exchange for signing an
Agreement that describes the terms. The incentive will include protection
from suit for the College while retaining access to experience and
knowledge.
Vote: unanimously adopted.
XI.
CLOSED SESSION
J. Valdes asked for a motion to go into closed session to discuss personnel matters. In
accordance with State Government Article of The Annotated Code of Maryland,
Article 10 Section 508(a)(1)(i) and (ii), motion was made by R. Norling, seconded by
C. Hunter to go into closed session. Eight voted in favor of the motion; no one opposed
the motion; motion adopted.
At 7:50 p.m. the Board moved into closed session. The closed session adjourned at
8:10 p.m.
XII.
ADJOURNMENT
The Board meeting adjourned at 8:11 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
James J. Valdes
Chair