HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
December 10, 2013
The Board of Trustees of Harford Community College met on Tuesday, December 10, 2013, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Rev. Cordell E. Hunter, Sr.; Mr. Bryan E. Kelly;
Mr. Richard D. Norling; Mr. Bradley R. Stover; Dr. James J. Valdes; and, Dr. Dennis
Golladay as Secretary-Treasurer
Trustee absent: Mrs. April L. Fritts; Mr. John F. Haggerty; and Mrs. Jan P. Stinchcomb
Staff present: D. Cruise; V. Dodson; N. Dysard; T. Franza; S. Garey; A. Haggray; R. Johnson;
P. Labe; B. Morrison; S. Phillips; C. Sherman; N. Spence; and A. Victor
I.
CALL TO ORDER
J. Valdes called the meeting to order.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
J. Valdes announced that at the Board of Trustees meeting on
November 12, 2013, motion was made, seconded and approved to move
into closed session to discuss personnel matters in accordance with
Article 10-508(a)(1)(i) and (ii) of the Annotated Code of Maryland, closed
sessions permitted.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
III.
CONSENT AGENDA
By consensus the Board approved the consent agenda. Items included:
 Agenda of the 12/10/13 meeting
 Minutes of the 11/12/13 regular session
 Minutes of the 11/22/13 work session
 Candidates for Graduation – December 2013
 2014-2015 Academic Calendar
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12/10/13
IV.
PUBLIC COMMENT
There was no public comment.
V.
BOARD REPORTS
A.
Chair’s Report
J. Valdes announced upcoming events:
 Holiday party – December 18 at the APGFCU Arena at HCC – 5 p.m.
 Nurse pinning – January 7 at the Amoss Center – 6:30 p.m.
 Board meeting – January 14 – 6 p.m. – Board Room
B.
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Member Reports
R. Norling reported the College hosted several state agencies for a public
informational meeting regarding the Conowingo Dam.
C. Hunter reported that he attended the Military Appreciation Event on
November 14, 2013. The event, sponsored by the College’s Veteran’s Club, was
well done. Copy of the program was circulated.
VI.
PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the President’s meetings and
activities over the last month. D. Golladay specifically noted:
 ABA site visit team was on campus for two days. At the conclusion of the
visit, the team indicated the group will recommend ABA approval of the
program. Avery Ward, division dean, and W. Park, faculty, were recognized
for their work preparing for and hosting the site team visit.
 The Fall publication Connecting Harford with Alumni and Friends was
distributed. This resource provides current information on activities and
events to keep individuals engaged with the College.
B.
Program Presentation: University Center
Dr. Annette Haggray, Vice President for Academic Affairs, and Nancy Spence,
Director of the University Center, provided an update on the University Center.
The presentation included:
 an overview of the Center’s history and background
 highlights from the October 2013 rededication event
 data on staffing, hours of operation, facilities and building usage
 plans for the future
 facility enhancements and program development
 partnerships both current and those under development
Video from the rededication event unveiling the re-branding of the facility was
shown.
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C.
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FY 2015 Proposed Capital Budget and Capital Improvement Program
R. Johnson, Vice President for Finance and Operations, reviewed the FY 2015
proposed capital budget and capital improvement program. The proposed
FY 2015 capital fund requests include seven projects totaling $5,298,983:
1.
2.
3.
4.
5.
6.
7.
Maryland Hall renovation
Edgewood Hall renovation
Belcamp renovation
J-Lot North replacement
Susquehanna roof replacement
Observatory road and parking lot
Computer equipment and technology
$ 305,000
$3,115,350
$ 150,000
$ 130,000
$ 450,000
$ 250,000
$ 898,633
Details on the proposed projects follows:
 The Maryland Hall request reconfigures the building’s interior space as a
result of the nursing program moving into Darlington Hall. Interior space will
be modified to accommodate the Testing Center’s activities currently taking
place in Fallston Hall.
 The renovation and expansion of Edgewood Hall project was accelerated in
the Harford Community College Master Plan. Design work will begin in
January 2014 with construction commencing in twelve to fourteen months.
The funds will be used to upgrade the HVAC system, replace the roof,
renovate classrooms and add two nominal additions to the building (6,500 sf).
 The Belcamp renovation request reconfigures interior space as a result of the
nursing program moving into Darlington Hall. Interior space will be modified
to accommodate the relocation of Public Safety into the building.
 Parking lot improvements to J-lot North will consist of having its surface
milled off and a new asphalt surface applied. Additional work will consist of
repairs to curbing and storm drains.
 The observatory request would consist of constructing an asphalt road from
Thomas Run Road to the building. This project would also include
constructing a paved parking lot and required storm water management
facilities.
 The Susquehanna Center roof replacement will consist of removing existing
built-up modified roofing system and replacing it with a white TPO roofing
membrane.
 The Computer and Technology request will provide for long-term planned
upgrades and replacement to aging equipment.
With regard to the Edgewood Hall renovation project, request for proposals (RFP)
for the design work has been issued. Recommendation for award for architect and
engineering services will be presented to the Board at the January 14 meeting.
B. Kelly commented on challenges in evaluating proposals for selecting a firm
and evaluating designs. He referred to practices at other institutions where the
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Board is represented by an architect on the evaluation team. He suggested that
Harford may wish to adopt a similar process for future projects.
D. Golladay advised that the FY 2015 capital budget and capital improvement
program is presented for the Board’s information; action will be taken at the
January meeting.
D.
VII.
Capital Projects Update
R. Johnson, Vice President for Finance and Operations, provided an update on
current capital projects:
 Darlington Hall construction is progressing; most floors have been poured.
 Hickory Center design is in process. The Board is represented on the design
committee and updates will be provided as plans are solidified.
 Towson building is on schedule.
ACTION ITEMS
A.
FY 2015 Proposed Operating Budget
The proposed operating budget for FY 2015 totals $47,836,400. The proposal was
discussed in depth at the Board’s work session on November 22, 2013. Formal
Board action is requested following which the proposal will be presented to the
County. Once County and State funding is confirmed, the budget will be returned
to the Board for final adoption at its meeting on June 10, 2015.
Motion was made by B. Stover, seconded by C. Hunter:
The Board of Trustees of Harford Community College approves the
FY 2015 operating budget request totaling $47,836,400. This operating
budget includes an increase of the county resident tuition rate to $104 per
credit hour. Out‑of-county tuition will be set at $191 per credit hour, and
out-of-state tuition will be set at $278 per credit hour. The consolidated
fee will increase to $18.13 or 17.43% of $104 per credit hour.
Vote: unanimously adopted.
B.
Personnel Update
The personnel report was presented to the Board. One personnel item included in
the December report, the retirement of an administrator, requires Board action.
Motion was made by D. Carey, seconded by B. Stover:
The Board of Trustees of Harford Community College acknowledges
receipt of letter of intent to retire from Cheryl E. Hickson, director for
human resources and employee development, effective February 28, 2014.
Vote: unanimously adopted.
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VIII.
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BOARD REVIEW
A.
Policies – Tobacco Products Restricted Use Policy
The Board continues to review policies to reaffirm currency as written or to
identify changes/revisions that need to be made. For the December meeting, the
“Tobacco Products Restricted Use” policy was considered. Questions have arisen
with regard to the policy and its application to electronic cigarettes. Other
Maryland community colleges (Prince George’s, Howard and Carroll) have
addressed the situation by having a smoke and tobacco-free campus.
The president recommended changes to the policy to address these matters.
Motion was made by B. Kelly, seconded by D. Carey:
The Board of Trustees of Harford Community College renames the current
Tobacco Products Restricted Use Policy and revises the policy as follows:
Smoke and Tobacco-Free Campus Policy
It is the policy of Harford Community College that the College is a
smoke- and tobacco-free environment. The use of any type of
tobacco product, smoking device or equipment, or any item that
simulates smoking is prohibited in all buildings and areas of the
campus and off-campus sites supervised by the College.
Vote: unanimously adopted.
X.
ADJOURNMENT
The Board meeting adjourned at 7:00 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
James J. Valdes
Chair