HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
December 11, 2012
The Board of Trustees of Harford Community College met on Tuesday, December 11, 2012, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mrs. April L. Fritts; Mr. John F. Haggerty; Rev. Cordell
E. Hunter, Sr.; Mr. Bryan E. Kelly; Mr. Richard D. Norling; Dr. James J. Valdes; and,
Dr. Dennis Golladay as Secretary-Treasurer
Trustees absent: Mrs. Jan Stinchcomb and Mr. Bradley R. Stover
Staff present: C. Allen, L. Ciambruschini, D. Cruise, C. Dela Rosa, G. Deal, V. Dodson,
N. Dysard, T. Eller, W. Ekey, S. Garey, A. Haggray, K. Hathaway, S. Hallock,
C. Henderson, R. Johnson, K. Krsolovic, P. Labe, J. Mayhorne, B. Morrison, B. Napfel,
A. Pagura, Z. Parker, S. Phillips, C. Sherman, J. Starkey, L. Trusty, A. Ward, and
D. Wrobel
Others: T. Wiseman; M. Gallo, The Aegis
I.
CALL TO ORDER
B. Kelly called the meeting to order.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
B. Kelly announced that at the Board of Trustees meeting on
November 13, 2012, motion was made, seconded and approved to move
into closed session to discuss personnel matters in accordance with
Article 10 508(a)(1)(i) and (ii) of the Annotated Code of Maryland, closed
sessions permitted.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
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III.
CONSENT AGENDA
By consensus the Board approved the consent agenda. Items included:
 Agenda of the 12/11/12 meeting
 Minutes of the 11/13/12 regular session
 Minutes of the 11/30/12 work session
 Candidates for Graduation – December 2012 (It was noted that the list includes
13 degrees awarded through the reverse transfer program with Towson
University)
 Personnel Update (approving appointment of Sandra G. Clark, registrar,
effective December 17, 2102; and, acknowledging receipt of letter of resignation
of Annie Pagura)
IV.
PUBLIC COMMENT
There was no public comment.
V.
BOARD REPORTS
A.
Chair’s Report
B. Kelly announced upcoming events and encouraged participation:
 December 19 – Holiday party – 5 p.m.
 January 8 – Board of Trustees meeting – 6 p.m.
 January 9 – Nurse Pinning – 6:30 p.m. – Amoss Center
 January 28 – MACC Trustee Leadership Conference and Legislative
Reception – Calvert House – Annapolis
B. Kelly also noted the work session held on November 30; the focus of the
agenda was FY 2014 budget. He reminded trustees that next work session is
scheduled for April 26.
B.
VI.
Member Reports
Trustees complimented staff on the excellent event celebrating the opening of the
APG Federal Credit Union arena and court dedication.
PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the President’s meetings and
activities over the last month. D. Golladay noted that Dr. Kirwan, Chancellor of
the University System of Maryland, was the featured speaker at the Greater
Baltimore Committee Harford Business Advisory Council meeting. During his
presentation, Dr. Kirwan expressed interest in expansion of the Higher Education
Center to attract additional master’s programs. He also expressed support for a
university research park which may draw interest from renowned research
institutions, i.e., Harvard, Stanford.
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The opening of the APG Federal Credit Union Arena brought significant media
coverage to the College. Video clips from NBC, CBS and ABC news were
shown.
B.
Program Presentation – International Education/Global Connections
Dr. Stephanie Hallock, associate professor political science, provided an overview
of international education at Harford Community College and discussed the SelfStudy process that the International Education Committee has undertaken during
the Fall semester.
The International Education Committee was created by the vice president of
instruction in 2006. Current initiatives in international education include short
term travel/study programs, nursing practicum in Belize, and celebration of
International Education Week.
Recognizing a need to capture all activities across campus and to further expand
the program, the Committee undertook a self-study. The report will be submitted
to the president in mid-December. Following the review, the College may submit
letters of intent to join the Community College for International Development’s
(CCID) improvement cohorts and the College may participate in the CCID
Summer Institute in July 2013.
VII.
C.
Harford Community College/Harford County Public Schools Joint Meeting
A. Haggray, vice president for academic affairs, reported on the recent quarterly
meeting with Harford County Public Schools senior staff. The agenda included
follow-up discussions on high school graduations to be held in the APG Federal
Credit Union Arena, review of the diploma to degree effort, and potential
development of a STEM Education Center at the Higher Education Center at
HEAT.
D.
Introduction of New Employees
New employees Lauren Ciambruschini, communications specialist; Dr. Zoann
Parker, associate vice president continuing education and training; and Jennifer
Starkey, enrollment services associate, were introduced to the Board.
INFORMATION ITEMS
A.
FY 2014 Operating Budget Introduced
R. Johnson, vice president for finance and operations, referred to the
November 30 Board work session during which the FY 2014 draft budget was
initially presented. He noted that the FY 2014 operating budget is framed around
several broad revenue-related assumptions:
 A $5 per credit hour increase in tuition.
 Flat state and county funding.
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Minimal growth of cash balances due to interest rates likely remaining at
historic lows.
A transfer-in from HCC’s undesignated fund balance to fund capital projects
outlined in the FY 2014 CIP ($1,000,000), fund institutional scholarships
($503,421), subsidize certain operational costs associated with the APGFCU
Arena auxiliary ($134,000), and balance the structural deficit within the
FY 2014 Operating Budget ($1,296,579). The FY 2014 transfer-in has been
reduced $155,677 vs. FY 2013 and $506,718 vs. FY 2012.
Also noted:
 Increase in health insurance costs is projected at 13%.
 Two new instructional positions are included in the budget to support the
STEM program and the Nursing and Allied Health program (a chemistry
tenure-track faculty position and a medical office/allied health coordinator
position).
There may be an opportunity to request a 4% increase in funding from Harford
County which would restore some funding from the County reduction occurring
mid-year in FY 2009 and carried forward in 2010. Should additional funding be
provided by the County, it would affect the net fund balance for transfer-in and
the 1.5% wage adjustment would be increased to 2%.
FY 2014 budget is presented as an information item; Board action will be
requested at the January 8, 2013 meeting.
VIII.
ACTION ITEMS
A.
FY 2014 Capital Budget and Capital Improvement Program
Details on the FY 2014 capital budget and capital improvement program were
reviewed with the Board at both the November 13 meeting and the November 30
work session. Since the work session, there is an indication from the State that
funding for Edgewood Hall renovation will be available. If County funds are also
approved, the project will be moved forward.
Harford Community College’s proposal for FY 2014 includes capital funding
requests totaling $15,448,450 among six projects:
1. Nursing and Allied Health Building
$10,333,000
2. Plant Services Annex Building
$ 2,200,000
3. Harford Sports Complex Renovation
$ 1,280,000
4. Edgewood Renovation
$ 632,000
5. Computer Technology and Equipment
$ 953,450
6. Library Upgrades
$
50,000
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Motion was made by J. Haggerty, seconded by A. Fritts:
The Board of Trustees of Harford Community College approves the
proposed capital budget and capital improvement program request
totaling $15,448,450 in FY 2014.
Vote: unanimously adopted.
B.
Contract Authorization: Replacement of Data Center Cooling and Heating System
Located at the Library
Harford Community College advertised and invited competitive proposals on
October 11, 2012, from qualified contractors for the replacement of the data
center cooling system located at the Library. Seven companies visited the site and
three proposals were submitted.
A review of the experience and profile of each company and a check of references
indicates that the low bidder, J F Fischer, Inc. of Baltimore, Maryland, is capable
and qualified to perform this work.
Motion was made by A. Fritts, seconded by D. Carey:
The Board of Trustees of Harford Community College authorizes a
contract with J F Fischer Inc., to replace the data center heating/cooling
system at a firm price of $124,545.00. The work is to be performed during
spring break week, March 24 to March 30, 2013.
Vote: unanimously adopted.
IX.
BOARD REVIEW
A.
Policies – Pets on Campus
The Board continued the review of policies to reaffirm currency as written or to
identify changes/revisions that need to be made. For the December meeting, the
“Pets on Campus” policy was reviewed.
The President suggested that the term “service” replace the word “assist” in the
second sentence to more appropriately reflect current terminology in the world of
individuals with disabilities. The policy with the recommended revision follows:
It is the policy of Harford Community College to prohibit all pets from all
campus buildings, offices, laboratories and open spaces. No animals,
except assist service animals and those used as bona-fide instructional
aids, should be on the premises, tethered outside or left to wander the
grounds at any time (day, evening or weekends).
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Motion was made by J. Valdes, seconded by R. Norling:
The Board of Trustees of Harford Community College approves revision
to the Pets on Campus policy as stated above.
Vote: unanimously adopted.
X.
ADJOURNMENT
The Board meeting adjourned at 7:30 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
Bryan E. Kelly
Chair