HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
October 18, 2011
The Board of Trustees of Harford Community College met on Tuesday, October 18, 2011, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. April L. Fritts; Mr. John F. Haggerty; Mr. Bryan E. Kelly; Mr. Howard
K. McComas, IV; Mr. Bradley R. Stover; Dr. James J. Valdes; and, Dr. Dennis Golladay
as Secretary-Treasurer
Trustees absent: Mrs. Doris G. Carey; Mrs. Susan E. Mull; and Dr. Douglas G. Wright
Staff present: C. Allen, J. Cox, D. Cruise, G. Deal, V. Dodson, N. Dysard, W. Ekey,
A. Haggray, K. Hathaway, P. Labe, M. Lieb, J. Mayhorne, B. Morrison, B. Napfel,
A. Pagura, D. Pinargotte, S. Phillips, D. Resides, C. Sherman, and D. Wrobel
I.
CALL TO ORDER
B. Kelly called the meeting to order.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
B. Kelly announced that at the Board of Trustees meeting on
September 13, 2011, motion was made, seconded and approved to move
into closed session to discuss personnel matters and legal matters in
accordance with Article 10-508(a)(1)(i) and (ii) and (7) of the Annotated
Code of Maryland, closed sessions permitted.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
III.
CONSENT AGENDA
Consent agenda was approved by consensus; items included:
Agenda of the 10/18/11 meeting
Minutes of the 09/13/11 regular session
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Minutes of the 10/07/11 work session
Personnel Update
IV.
PUBLIC COMMENT
There was no public comment.
V.
BOARD REPORTS
A.
Chair’s Report
B. Kelly noted two upcoming events: (1) Harford County public library gala
(trustees wishing to attend should notify the president’s office); and (2) next
regular Board meeting on November 8.
B. Kelly also reported on the October 7 work session. During the work session,
the Board by consensus agreed that at this point in time residence halls will no
longer be pursued.
In addition, B. Kelly noted the work of the Foundation. Development staff will be
meeting with a potential major donor on October 19. Individual meetings with
trustees will be scheduled to discuss Foundation opportunities, major gifts, and
education of future donors with planned giving. He also commented on the
President’s Circle, a new initiative this year. About ninety individuals attended
the appreciation celebration.
B.
Member Reports
Statement of revenues and expenditures for the period ending September 30, 2011
with comparative information from September 30, 2010 was distributed.
B. Stover distributed a summary of the sessions he attended at the Association of
Community College Trustees (ACCT) annual leadership conference. He noted
that participation at national conferences give trustees the opportunity to network
and exchange ideas with peers from community colleges nationwide.
J. Valdes commented on upcoming leadership changes at RDECOM and referred
to the importance of establishing relationships with the new leadership to continue
and enhance partnerships between the College and Aberdeen Proving Ground.
J. Haggerty reported on the signing ceremony between Harford Community
College and Morgan State University. Morgan will offer the second two years of
the baccalaureate program in electrical engineering on Harford’s campus. Event
was well attended. J. Haggerty also expressed appreciation for the opportunity to
attend the ACCT conference. Sessions were informative; the general themes
throughout the workshops were the completion agenda and student success.
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VI.
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PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the President’s meetings and
activities over the last month. In addition, Dr. Golladay commented on the
president’s circle dinner and he thanked the development staff for their work in
planning the event.
Other items noted:
Spoke to the Harford Business Leaders Roundtable on Honoring the Past,
Building on the Future - A Vision for the College.
G.I. Jobs magazine has named Harford Community College a Military
Friendly School® for 2012.
List of presidential procurement approvals from $50,000-$75,000 as of
September 30, 2011 was distributed.
The MOU signing with Morgan State University is the first agreement where
a four-year college will offer the last two years on Harford’s campus.
Thank you letters from scholarship recipients were circulated.
The Harford Owl is now published in a magazine format rather than as a
newspaper; copies of the first edition were shared with the Board.
B.
Program Report: State of Technology at Harford Community College
Annie Pagura, vice president for information technology, provided and overview
of the current state of technology at Harford Community College and she
commented on future plans. She discussed classroom technology noting
specifically the efforts undertaken to make the technology standard in every
classroom. She provided some statistics on computer and open labs for students,
help desk support, portal usage, wireless coverage, and student email (Live.EDU
with an increase in email storage space of 10 gigabytes). She also stated that all
classrooms are equipped with emergency phones.
Current activity and plans for the near term include:
Migration to Windows 7 and Office 2010 to stay current with industry
standards.
Exploration of Kuali financials, a community supported consortium that
supports and develops open source software for and by higher educational
institutions.
Virtualization of server and desktop.
Challenges were also noted:
IT audit – findings are being addressed.
Portal environment – the design of the user interface will automatically adjust
with the type of platform, i.e., computers and mobile devices.
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Website re-design – consolidation of information so that management of the
website is easier; also needed is a content management system to manage the
website.
Staffing resources – time constraints limit opportunities to explore new
technologies and innovations.
Service quality, internet service availability, green technology, secured remote
access and wireless availability have been identified as metrics. Survey will be
administered to campus constituents in January to gather feedback.
In response to questions from the Board, A. Pagura advised that a technology plan
is being developed; it will serve as a roadmap for the future. J. Valdes referred to
the rapid changes in technology and indicated that rather than long-term (i.e., ten
years), a technology plan needs to be for a briefer timeframe and must be
constantly updated.
B.
Program Report: Marketing
Brenda Morrison, vice president for marketing, development and community
relations, and Nancy Dysard, director for marketing and public relations, provided
an overview of the 2012 marketing campaign.
After six years, the marketing department, in conjunction with the campus
community, will launch a new advertising campaign in November. The campaign
will replace the Consider Harford First Campaign developed to help people
understand the value of the community college – Harford offers the same level of
education as four-year institutions at a more affordable price and at a convenient
location.
Realizing that the enrollment increase would soon start to plateau, and taking into
account President Obama’s completion initiative, the marketing department
recognized it was time to build on the concept with a stronger message that would
encourage student retention, showcase the College’s outstanding attributes, and
promote under-enrolled programs.
In designing a new campaign, the marketing department listened to requests from
the campus community, studied enrollment trends, evaluated focus group data,
and analyzed industry tends and the social media movement. Four areas of focus
were identified: growth opportunities, completion and retention, student-centered
environment, and College’s role as a primary resource for the County.
In April, the College released a request for proposal for an advertising agency to
develop the new advertising campaign and to build templates that the College
could use for a variety of media – print, web, email, and street banners. The
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contract was awarded to Munroe Creative Partners, a firm based in Philadelphia.
Sample templates using “The Power to Achieve” theme were shared.
D.
Introduction of New Employees
New employee, Diana Pinargotte, tutoring center manager, was introduced to the
Board.
VII.
ACTION ITEMS
None.
VIII.
BOARD REVIEW
A.
Policies – Compensation Administration Policy
The Board continues to review policies to reaffirm currency as written or to
identify changes/revisions that need to be made. For the October meeting, the
“Compensation Administration” policy was reviewed.
B. Stover requested clarification on two statements referencing changes in
compensation. One indicates the president “periodically recommends to the Board
compensation changes.” The other indicates “Compensation is evaluated and
adopted each year.”
D. Golladay explained that the first statement is referencing changes in the overall
compensation, i.e., pay scales, while the latter statement refers to annual budget
decisions related to compensation tied to the annual performance evaluation.
By consensus, the Board agreed that the policy would remain unchanged.
IX.
ADJOURNMENT
The Board meeting adjourned at 7:20 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
Bryan E. Kelly
Chair