HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
June 12, 2012
The Board of Trustees of Harford Community College met on Tuesday, June 12, 2012, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mrs. April L. Fritts; Mr. John F. Haggerty; Rev. Cordell
E. Hunter, Sr.; Mr. Bryan E. Kelly; Mr. Richard D. Norling; Mr. Bradley R. Stover;
Dr. James J. Valdes; and, Dr. Dennis Golladay as Secretary-Treasurer
Staff present: C. Allen, N. Applin, K. Butler, J. Cox, D. Cruise, G. Deal, V. Dodson,
D. Dottolo, D. Dunaway, N. Dysard, J. Eder, M. Eilerman, W. Ekey, S. Garey,
A. Haggray, B. Hammond, K. Hathaway, C. Henderson, A. Kastern, L. Keyes,
H. Kunert, P. Labe, M. Lieb, J. Mayhorne, B. Napfel, A. Pagura, S. Phillips, L. Preston,
E. Reilly, C. Sherman, B. Sulzbach, L. Trustee, J. Walsh, A. Ward, J. Ward,
and D. Wrobel
Others: H. Loftus, student; E. Stark, counsel; F. Johnson
I.
CALL TO ORDER
D. Golladay called the meeting to order. In accordance with Board of Trustees By-laws,
the annual election of officers takes place at the first meeting following June 1. The
Secretary-Treasurer presides.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
At both the regular Board of Trustees meeting on May 8 and at the Board
work session on June 7 motion was made, seconded and approved to move
into closed session to discuss personnel matters in accordance with
Article 10-508 (a)(1)(i) and (ii) of the State Government article of the
Annotated Code of Maryland, closed sessions permitted.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
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III.
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ELECTION OF OFFICERS
D. Golladay opened the floor for nominations for the office of Chair. A. Fritts nominated
Bryan Kelly. R. Norling seconded the nomination. No other nominations were made.
Motion by J. Haggerty to close the nominations; seconded by B. Stover. Nominations
were closed by unanimous vote.
The Board agreed to forego written ballot; the vote, by acclamation, elected Bryan Kelly
as chair for 2012-2013.
B. Kelly opened the floor for nominations for the office of Vice Chair. R. Norling
nominated Jay Valdes; A. Fritts seconded the nomination. No other nominations were
made. Motion by J. Haggerty to close the nominations; seconded by D. Carey.
Nominations were closed by unanimous vote.
The Board agreed to forego written ballot; the vote, by acclamation, elected Jay Valdes
vice chair for 2012-2013.
IV.
CONSENT AGENDA
Item IV.D. Personnel Update was removed from the consent agenda to be considered
later in the meeting as a separate item.
Revised consent agenda was approved by consensus; items included:
 Agenda of the June 12, 2012 meeting as revised
 Minutes of the May 8, 2012 regular session and June 7, 2012 Board Work
Session
 Continuation of National Guard Waivers
V.
PUBLIC COMMENT
There was no public comment.
VI.
BOARD REPORTS
A.
Chair’s Report
B. Kelly congratulated the College on the outstanding commencement. He also
reported briefly on the June 7 Board work session which focused primarily on the
nursing and allied health building. He thanked trustees for their participation.
B. Kelly announced upcoming events:
 June 13 – Harford Leadership Academy graduation banquet
 July 9 – Annual Foundation golf tournament
 August 14 – next Board of Trustees meeting
B.
Member Reports
D. Carey reported she attended the outstanding pinning ceremony on May 10.
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VII.
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PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the President’s meetings and
activities over the last month. Dr. Golladay noted specifically the article in the
May 3, 2012 APG News announcing that Harford Community College student
Sgt. Olayiwola Kugblenu was named NCO of the Year.
B.
Presentation of All-USA Academic Team/All-State Academic Team Certificates
Harford Community College student Hannah Loftus was nominated for the 2012
All-USA Community College Academic Team and named to the 2012 AllMaryland Academic Team. Certificates in recognition of scholarly achievements
and leadership accomplishments were presented to Ms. Loftus.
Harford student Kayla Bishop was also nominated for the 2012 All-USA
Community College Academic Team and named to the 2012 All-Maryland
Academic Team, but she was unable to attend the Board meeting to receive her
certificates. These will be mailed to her.
C.
Academic Reports – First Year Experience
Brian Hammond, coordinator for admissions; and Susan Muaddi-Darraj, associate
professor of English; co-chairs of the First Year Experience (FYE) Committee,
presented an update on the ongoing efforts to launch an FYE program at Harford
Community College. FYE is a new initiative designed to help first year students
acclimate to the demands of college.
Mr. Hammond and Ms. Muaddi-Darraj provided a brief history of the project,
commented on best practices, and discussed components of the FYE program.
Information on the Compass Seminar, the faculty liaison program, and plans for
the future were shared. The Survival Guide, a compilation of critical information
designed to give the first-year student the tools to succeed, was distributed.
D.
Harford Community College/Harford County Public Schools Joint Meeting
A. Haggray, vice president for academic affairs, provided an overview of the
recent joint meeting of the College president and the superintendent of Harford
County Public Schools and their respective senior staff. The agenda included
numerous topics of mutual interest focusing on curriculum, access, and support.
Specific topics discussed were:
 diploma to degree whereby students earn the high school diploma and the
associate’s degree simultaneously;
 expanded articulation credit between the College and high school;
 early middle college – students come to campus at an earlier age for exposure
to college;
 the arena and interest on the part of high schools for holding high school
graduation ceremonies on Harford’s campus; and
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
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expansion to other high schools of one-stop advising session pilots at
Edgewood and C. Milton Wright.
The joint Harford Community College/Harford County Public Schools executive
staff meetings are held quarterly. Updates will continue to be shared with the
Board following each meeting.
E.
Strategic Planning Overview
The 24-member Strategic Planning Committee, appointed by the president, is
broadly representative of all campus constituents including all academic divisions,
students, each vice presidential area, and the Board of Trustees. (Trustee Doris
Carey is serving as the Board’s representative; April Fritts will serve as alternate.)
Bill Ekey, director for institutional research, planning and effectiveness and one
of the Committee’s facilitators, provided an overview. He advised that the
inaugural meeting of the committee was May 22 and the group will meet again on
June 13. Most of the work will be completed in the fall. The goal is to have a draft
2013-2017 Strategic Plan to the Board in December. Mr. Ekey shared a list of
support materials that were given to Committee members as resources for their
work, he referred to recommendations from a consultant on the planning process,
and he reviewed elements to be included in the Plan.
Dr. Golladay advised that the Board of Trustees will be kept informed on the
Strategic Plan throughout the process.
F.
VIII.
Introduction of New Employees
The following new employees were introduced to the Board: Nicole Applin,
administrative specialist – public safety; Kristen Butler, early learning center lead
teacher; Danielle Dottolo, student development specialist – advising, career and
transfer services; Jennifer Eder, early learning center manager; Latasha Keyes,
early learning center lead teacher; Heidi Kunert, coordinator for government,
contractor and IT training; Edna Reilly, early learning center lead teacher; and
Jessica Ward, early learning center lead teacher.
ACTION ITEMS
A.
FY 2013 Operating Budget
As a result of action by special session of the Maryland General Assembly, the
reduction to Maryland community colleges in the “Doomsday” budget was
restored and the FY 2013 operating budget presented to the Board in May has
been adjusted. The $8 increase in in-county tuition has been reduced to $5 which
was approved by the Board during the January budget discussions. This increase
brings tuition to $87 per credit hour which equates to approximately $783,686
additional credit tuition and fee revenue. FY2012 credit and noncredit revenue is
projected to be below budget by $110,000 and $250,000 respectively and
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FY 2013 revenue for tuition and fees is projected to remain flat with FY 2012
year-end.
Also regarding revenues, the budget includes transfers from the operating
budget’s undesignated fund balance and College Store fund balance. Transfers
represent one-time funds from the fund balance for the operating budget. When
transferred, such funds are allocated to non-recurring costs, such as equipment or
capital programs. In FY 2013, $2,889,677 from the fund balance is allocated as a
transfer-in to support the College’s commitment to the capital budget.
Additionally, $200,000 is transferred from the Auxiliary fund balances to support
student scholarships and financial aid.
S. Phillips, assistant vice president for finance, reviewed tuition increases since
2004 and comparative information related to the CPI. He also noted that with the
$5 increase in FY 2013, Harford will continue to have the most affordable tuition
in the state.
With regard to expenditures, the budget includes
 2 new faculty positions
 Increase in adjuncts to support 25 course and lab sections
 2% wage adjustment for all eligible employees
$122,631
$54,446
$526,686
Equipment and technology funding totaling $989,954 is provided through several
sources:
$374,030
 Computer Equipment/Tech Capital
$332,960
 Capital Projects
$22,734
 Equipment Replacement Reserve
$60,230
 Operating Budget/Other
Motion was made by J. Valdes, seconded by R. Norling:
The Board of Trustees of Harford Community College approves the
FY 2013 operating budget request totaling $46,190,288. This operating
budget includes an increase of County resident tuition rate to $87 per
credit hour. Out of-county tuition will be set at $174 per credit hour, and
out-of-state tuition will be set at $261 per credit hour. The consolidated
fee will remain at 12% of $87 per credit hour.
Vote: Adopted unanimously.
J. Cox and the finance team were recognized for their excellent work. B. Kelly
noted the helpfulness of the historical perspective on tuition increases and the
related CPI index.
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The County Executive and County Council were acknowledged for their
continued commitment to higher education demonstrated through the County’s
financial support to Harford Community College.
B.
Contract Authorizations
1. Custodial
The College advertised and issued a request for proposal (RFP) for custodial
services and “event set-ups” for the main campus, HEAT Center, Amoss
Theater, and the Wage Connection Center. The current contract for these
services expires on July 1, 2012. Thirteen proposals were received in response
to the RFP.
Recommendation is to award the contract to Bravo Building Services based
price proposal and evaluation scoring. Bravo is the incumbent and has
demonstrated excellence in hiring, training, performance, and total quality
management. Bravo is a Women’s Business Enterprise firm incorporated in
1997 and serving clients from New Jersey to North Carolina. The current
quoted price represents a 6.1% cost reduction from the current contract and
the additional 50,000 square foot arena space in the current cost.
Motion was made by D. Carey, seconded by H. Cordell:
The Board of Trustees of Harford Community College contracts with
Bravo Building Services, Inc. of Green Brook, New Jersey, for custodial
services and event set-up services, in the amount of $851,220.00 for the
one-year period of July 1, 2012 through June 30, 2013. This is a 6.1% cost
reduction from the FY 2012 cost. The contract may be extended up to four
additional one-year periods, at the sole option of the College. The
maximum escalation in years 2 through 4 shall not exceed 2.00% per year,
and 2.5% in year 5.
Vote: Adopted unanimously.
2. Removal and Replacement of Roofing Systems on the Student Center and
Chesapeake Center Buildings
Harford Community College advertised and issued an invitation for bid (IFB)
on April 13, 2012, for the removal of the existing roofing systems and
replacement with a new white TPO single-membrane roofing system on the
Student Center and Chesapeake Center buildings. The work includes
furnishing all the labor, equipment, materials, and supervision to completely
remove the existing roofing systems down to metal decking, replacement of
roof drains, metal flashing, expansion joints, roof curbs and miscellaneous
sheet metal in accordance with specifications included in the IFB.
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Twelve bids were received in response to the IFB. Reference checks were
completed for the low bidder and indicate the bidder is a responsible and
capable roofing contractor that has done similar roofs. Recommendation is
made to award the contract to SGK Contracting as the low bid and best value
for the project. The work shall be started between July 15, 2012 and
August 15, 2012 as directed by the College; the work is to be completed by
October 15, 2012.
Motion was made by J. Valdes, seconded by A. Fritts:
The Board of Trustees of Harford Community College authorizes a
contract with SGK Contracting Inc. of Bowie, Maryland, for the removal
of existing roofs at the Student Center and Chesapeake Center buildings
and installation of new TPO single-membrane roofing systems, in the
amount of $561,000.00.
Vote: Adopted unanimously.
CLOSED SESSION
B. Kelly asked for a motion to go into closed session to discuss personnel and legal
matters.
In accordance with State Government Article of the Annotated Code of Maryland,
Article 10-508(a)(1)(i) and (ii) and (7) closed sessions permitted, motion was made by
A. Fritts, seconded by C. Hunter to move into closed session to discuss personnel and
legal matters. Eight voted in favor of the motion; no one opposed the motion; motion
adopted.
At 7:20 p.m. the Board moved into closed session. The closed session adjourned at
8:10 p.m.
RETURN TO OPEN SESSION
IV.
D.
Personnel Update (moved from the consent agenda)
Staffing changes are reported to the Board as an information item. The Board
approves personnel activity related to administrators and tenure-track faculty. Six
personnel items reported this month require Board action – appointment of four
tenure-track faculty; appointment of an administrator; resignation of a tenured
faculty member.
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Motion was made by A. Fritts, seconded by D. Carey:
The Board of Trustees of Harford Community College approves the
appointment of:
 Dr. Daniel R. Ford, assistant professor of biology, effective
August 15, 2012
 Sonia M. Galvan, assistant professor of nursing, effective
August 15, 2012
 Christopher M. Gordon, assistant professor of chemistry, effective
August 15, 2012
 Fredrick P. Johnson, vice president for finance and operations,
effective July 2, 2012
 Jennifer S. LaFleur, assistant professor of transitional studies–
mathematics, effective August 15, 2012;
and,
The Board of Trustees of Harford Community College acknowledges
receipt of letter of resignation from Dr. Ellen Avitts, associate professor of
art history, effective June 15, 2012.
VIII.
C.
Ground Lease Approval with State of Maryland for Use of the University System
of Maryland for the Benefit of Towson University
Beginning in November 2006, Harford Community College (HCC) and Towson
University (TU) began discussions to establish a Towson University academic
facility to house undergraduate programs on HCC’s campus. The College entered
a memorandum of understanding (MOU) on December 9, 2008, to seek such a
TU facility. The method for development outlined in the MOU was based on a
ground lease agreement. This ground lease will enable the construction and
equipping of the TU building on HCC’s West Campus to proceed.
The proposed ground lease agreement with the State of Maryland on behalf of TU
enables the College to enter into a 40-year ground lease with two options for 10year renewals at year 40 and year 50. At the end of the term, the facilities would
revert to HCC.
The State does have the ability to assign or transfer this lease as a higher
education facility subject to HCC’s consent. If HCC were to not approve such
transfer, then HCC would either purchase the facility for the unamortized cost or
at a rental rate equal to the annual amortization of the cost of the facility.
The State has the ability to lease space within the building to another higher
education institution for education purposes. HCC would have the ability to
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receive notice of such arrangements to ensure that the uses connected with this
modification do not directly compete with the same services provided by HCC.
After 10 years of operations, the State has the option to notify HCC of termination
of the lease. If for some highly unlikely reason TU is not successful and the State
is unable to find another party or institution to transfer the lease, HCC would
receive a one-year notice that it will purchase the facility at the unamortized cost
or lease the facility for the remainder of the amortization period at a rental rate
equal to the annual amortization.
This provision addresses limitations of the State for longer term leases. The use of
this provision is considered unlikely. To maintain fiscal prudence, a portion of the
fund balance is designated to funds to enable such rental rates to be paid for
several years.
The ground lease enables the USM/TU to construct a 55,000 GSF academic
building on a parcel on the West Campus. The design has been completed by
GWWO. The contractor previously selected is Turner Construction. The design
includes well and on-site septic systems.
USM/TU will construct an access road from Thomas Run Road that HCC may
use for future access to HCC land. TU will also build an acceleration/deceleration
lane on Thomas Run Road to service the access road adjacent to Entrance 5.
USM/TU will construct storm water management facilities that HCC will be
responsible to maintain under Harford County regulations. TU will reimburse
HCC for maintenance costs. Other support services may be provided by HCC
under separate agreement(s) with TU with TU reimbursing HCC for costs.
This proposed agreement requires approval of Harford Community College’s
Board of Trustees, the USM Board of Regents, and the Board of Public Works.
Motion was made by A. Fritts, seconded by C. Hunter:
The Board of Trustees of Harford Community College authorizes the Ground
Lease Agreement with the State of Maryland for the Use of the University
System of Maryland for the Benefit of Its Constituent Institution, Towson
University under the terms attached.
Counsel advised that there may be related documents that will need to be
executed by the Board Chair.
B. Stover offered an amendment to the motion:
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In addition, the Board of Trustees of Harford Community College
authorizes the Chair of the Board to execute any and all documents
necessary and as required by all applicable governmental agencies to
subdivide and develop the subject property.
Motion was made by B. Stover, seconded by R. Norling to adopt the
amendment.
Vote on the amendment: approved unanimously.
Vote on the original motion as amended: approved unanimously.
D.
Tenure Requests
The Board of Trustees grants tenure to those who have satisfied all requirements and who
have been recommended by their division dean, the dean’s group, the vice president for
academic affairs, and the president. Final tenure decisions are made at the end of five
years of employment.
Six tenure requests with supporting recommendations were presented to the Board –
Joseph Cunningham, Assistant Professor Accounting; Elizabeth Holmes, Assistant
Professor Reading/English; Laurie Host, Assistant Professor Biology; Steven Iwanowski,
Assistant Professor Chemistry; Meredyth Puller, Assistant Professor English; and Anne
Shugars, Assistant Professor of Economics.
Motion was made by J. Haggerty, seconded by C. Hunter:
The Board of Trustees of Harford Community College offers a tenure
contract to Joseph Cunningham, Assistant Professor Accounting, effective
August 15, 2012.
The Board of Trustees of Harford Community College offers a tenure
contract to Elizabeth Holmes, Assistant Professor Reading/English, effective
August 15, 2012.
The Board of Trustees of Harford Community College offers a tenure contract
to Laurie Host, Assistant Professor Biology, effective August 15, 2012.
The Board of Trustees of Harford Community College offers a tenure
contract to Steven Iwanowski, Assistant Professor Chemistry, effective
August 15, 2012.
The Board of Trustees of Harford Community College offers a tenure contract
to Meredyth Puller, Assistant Professor English, effective August 15, 2012.
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The Board of Trustees of Harford Community College offers a tenure
contract to and Anne Shugars, Assistant Professor of Economics,
effective August 15, 2012.
Vote: approved unanimously.
XI.
BOARD REVIEW
A.
Policies – Violence
The Board continued its review of policies to reaffirm currency as written or to
identify changes/revisions that need to be made. For the June meeting, the
Violence Policy was reviewed.
The Board asked D. Golladay to follow-up with Chief Eilerman on the
appropriateness/completeness of the policy.
XII.
ADJOURNMENT
The Board meeting adjourned at 8:15 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
Bryan E. Kelly
Chair