HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
June 11, 2013
The Board of Trustees of Harford Community College met on Tuesday, June 11, 2013, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mrs. April L. Fritts; Rev. Cordell E. Hunter, Sr.;
Mr. Bryan E. Kelly; Mr. Richard D. Norling; Mr. Bradley R. Stover; Dr. James J. Valdes;
and, Dr. Dennis Golladay as Secretary-Treasurer
Trustee absent: Mr. John F. Haggerty
Staff present: R. Audley, C. Allen, D. Cruise, G. Deal, D. Dunaway, V. Dodson, N. Dysard,
W. Ekey, S. Garey, C. Gordon, A. Haggray, C. Henderson, R. Johnson, C. Karwowski,
K. Krsolovic, P. Labe, J. Mayhorne, B. Morrison, B. Napfel, Z. Parker, G. Pizzuto,
L. Preston, K. Semien, C. Sherman, and L. Trusty
Others: J. Schmitz, Executive Director for High School Performance Harford County Public
Schools; C. Ward, Frederick Ward Associates
I.
CALL TO ORDER
D. Golladay called the meeting to order. In accordance with Board of Trustees By-laws,
the annual election of officers takes place at the first meeting following June 1. The
Secretary-Treasurer presides.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
At Board of Trustees meeting on May14 motion was made, seconded and
approved to move into closed session to discuss personnel matters in
accordance with Article 10-508 (a)(1)(i) and (ii) of the State Government
article of the Annotated Code of Maryland, closed sessions permitted.
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06/11/13
II.
III.
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ROLL CALL
C. Sherman called the roll. Quorum was present.
ELECTION OF OFFICERS
D. Golladay opened the floor for nominations for the office of Chair. J. Stinchcomb
nominated James Valdes. B. Stover seconded the nomination. No other nominations were
made. Motion was made by R. Norling to close the nominations; seconded by C. Hunter.
Nominations were closed by unanimous vote.
The Board agreed to forego written ballot; the vote, by acclamation, elected James
Valdes as chair for 2013-2014.
J. Valdes opened the floor for nominations for the office of Vice Chair. C. Hunter
nominated D. Carey; Ms. Carey declined the nomination. B. Stover nominated
R. Norling. C. Hunter seconded the nomination. No other nominations were made.
Motion was made by A. Fritts to close the nominations; seconded by J. Stinchcomb.
Nominations were closed by unanimous vote.
The Board agreed to forego written ballot; the vote, by acclamation, elected Richard
Norling vice chair for 2013-2014.
Board members thanked B. Kelly for serving as Board Chair for three years. Dr. Valdes
and Mr. Norling expressed appreciation for the opportunity to serve as officers of the
Board for 2013-2014.
IV.
V.
CONSENT AGENDA
By consensus the Board approved the consent agenda. Items included:
 Agenda of the 06/11/13 meeting
 Minutes of the 05/14/13 regular session
 Review of National Guard Waivers (Continues the current tuition waiver for
members of the Maryland National Guard and spouses and dependents of
members of the Maryland National Guard when guard member is called to
activity duty)
 Personnel Update (Included [1] appointment of four tenure-track faculty:
Tamara C. Biegas, William M. Ekey, Thomas L. Guinivan, and Mariam E.
Huddleston; [2] acknowledgement of letter of resignation from Christopher
Dela Rosa; and [3] acknowledgement of letter of retirement from Eugene B.
Popiolek, Jr.)
PUBLIC COMMENT
No one addressed the Board during public comment.
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06/11/13
VI.
BOARD REPORTS
A.
Chair’s Report
There was no report by the Chair.
B.
VII.
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Member Reports
Trustees reported on College events and activities in which they participated.
 R. Norling reported on the GED graduation and the Trustee Day campus tour.
 C. Hunter thanked R. Johnson for the Trustee Day tour and he noted the
progress that the College is making to address community and student needs.
He also reported that he attended the nurse pinning ceremony.
 B. Kelly commented on the Towson University groundbreaking event and
thanked all those who cast the vision and brought the project to fruition. He
also commented on the excellent Trustee Day tour and the great addition of
the walking trail on the West campus. In addition, Mr. Kelly circulated a note
he received from Dr. Karmel expressing appreciation to the Board for
approval of his Spring 2014 sabbatical.
 D. Carey mentioned attending the nurse pinning and the Towson University
groundbreaking. Both this events continued the tradition of excellence. She
also commented on the Trustee Day tour and presentation which provide
valuable information and greater insight into the breadth of programs the
College offers.
PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the President’s meetings and
activities over the last month. Dr. Golladay noted specifically:
 He and members of the College’s senior staff met with Dr. Tomback and
Harford County Public School representatives to discuss dual enrollment as it
relates to SB 740, the College and Career Readiness and College completion
Act of 2013.
 The nature trail traversing the West campus opened on May 31; Trustees
Kelly and Norling attended the press announcement.
 Article in the Spring 2013 Harford Community College Connecting with Our
Alumni & Friends features an article on Trustee Jan Stinchcomb, an HCC
alumnae
 The Towson University groundbreaking event on May 30 was well-received.
 Five high school graduation ceremonies were held in the APG Federal Credit
Union Arena. The College received many compliments on the outstanding
venue.
B.
Capital Projects Update
R. Johnson gave the monthly capital projects update.
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Preliminary activities have begun with Darlington Hall construction. Stakes
have been placed in the ground; fencing around the construction area will be
erected within the next couple of weeks. Indications are that a request for
additional state funding due to the increased scope of the project will be
approved.
Solar project is progressing. Panels have been installed on the roof of the
Chesapeake Center and the APGFCU Arena. Work continues with installation
on the Student Center and Joppa Hall. There was a short delay in the project
due to weather, but it is expected that all work will be concluded over the
summer. When completed, a small ribbon cutting (“Throwing the Switch”)
celebration will be held.
Stormwater management associated with the Susquehanna Center renovation
and arena construction project is being completed.
Harford Sports Complex entrance project will begin in late June and is
expected to be finished by the start of the Fall semester.
Introduction of New Employees
New employee, Christopher Gordon, assistant professor of chemistry, was
introduced to the Board.
ACTION ITEMS
A.
Implementation of SB 740: College and Career Readiness and College
Completion Act of 2013 – Dual Enrollment Provision
This legislation established a number of requirements aimed at increasing college
and career readiness as well as completion of college degrees and certificates. It is
designed to assist in meeting the State’s completion goals. There are at least 14
components to the legislation with implementation dates starting in July 2013 and
spanning to 2017.
The dual enrollment provision of the legislation is effective on July 1, 2013, and
must be implemented for the Fall 2013 semester. The basic tenets of the
legislation include:
 A “dually enrolled student” is defined as a student simultaneously enrolled in
a secondary school in the State and in an institution of higher education in the
State. The student does not need to earn credit toward high school graduation
through these college enrolled courses.
 For each dually enrolled student who is enrolled in a public secondary school
in the county, the county board of education shall pay for a designated amount
of the cost of attendance for that student enrolled in college credit courses.
 For a high school student who enrolls in up to four Harford Community
College courses, the allowable amount charged per pupil to the county board
of education is 75% of the standard cost of tuition of which the county board
of education may seek reimbursement from the student for 90% of that cost.
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For each college credit course in excess of four in which a dually enrolled
student is enrolled, the county board of education shall pay to Harford
Community College 90% of the standard cost of tuition of which the county
board may seek reimbursement from the student for 100% of that cost.
Students eligible for free and reduced meals cannot be charged by the county
board of education.
A local board of education must consider the financial ability of students
when setting fees and waive the fee for students who demonstrate financial
need.
Prior agreements between a public school and a public institution of higher
education take precedence if there is a fiscal advantage to the student.
Each local board of education must make all high school students who meet
mutually agreed-on enrollment requirements aware of dual enrollment
programs.
Through discussions and collaboration with the leadership at Harford County
Public Schools (HCPS), a proposal for a practical means of implementation while
still fulfilling all requirements of the SB 740 legislation has been developed. A
proposed Memorandum of Understanding (MOU) simplifies the process by
eliminating the need for Harford County Public Schools Board of Education to
bill students and families for a portion of the cost of attending Harford
Community College. Mr. Schmitz, HCPS Executive Director for High School
Performance, also noted that the MOU presented to the Board of Trustees will be
considered by the Harford County Board of Education at its June 24 meeting. The
Harford model has been shared with other community colleges around the state.
D. Carey inquired about how the HCPS students are selected to come to the
College as dually enrolled students. Mr. Schmitz advised that it is a function of
the guidance office to review high school student requests for part-time
attendance at the College. Students approved are required to provide their own
transportation.
In looking to the future, it is likely that legislative hearings will be held next year
to for the Maryland General Assembly to understand the legislation and its
impact. B. Kelly suggested that after a year’s experience with the dual enrollment
provisions of SB 740, an update be provided to the Board; report should include
data on dually enrolled students.
Motion was made by A. Fritts, seconded by D. Carey:
The Board of Trustees approves the Memorandum of Understanding
(MOU) between Harford Community College and Harford County Public
Schools for approved dually enrolled students.
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And further, in support of this MOU, the Board of Trustees approves the
appropriate tuition waiver as required by State legislation for approved
dually enrolled Harford County Public School students of 25% of the cost
of tuition for the first four college credit courses and 10% of the cost of
tuition for college credit courses beyond four.
Vote: adopted unanimously.
B.
Contract Authorization: Construction of a New Synthetic Turf Varsity Baseball
Field to Replace the Existing Baseball Field
Two firms responded to the College’s request for bids for the construction of a
new baseball field. The project includes all work associated with the construction
of the baseball field and sub-base including sediment control measures, soil
removal and disposal, excavation and refill, grading, installation of field subdrainage, electrical conduit and wiring, storm drain piping, dugouts, base stone,
synthetic turf with field striping and logo, fencing, lighting, press box, and brick
veneer backstop. Work is to begin by August 12 and is to be completed by
October 31, 2013.
Craig Ward of Frederick Ward Associates commented on the design of the new
baseball field. The low bid, submitted by Greene Construction Company of
Pylesville, Maryland, was $1,380,250, slightly above the engineering firm’s
estimate for the project. Greene Construction has performed many jobs for the
College and performance has been excellent. Recommendation is to award the
contract to Green Construction.
Motion was made by A. Fritts, seconded by J. Stinchcomb:
The Board of Trustees of Harford Community College approves the award
of a contract to Greene Construction Company of Pylesville, Maryland,
for the construction of a new synthetic turf baseball field at a firm cost of
$1,380,250.00. The field shall be completed by October 31, 2013.
Vote: unanimously adopted.
C.
Contract Authorization: Desktop Apple iMac Computer Refresh
Harford Community College (HCC) continually refreshes computer hardware and
software in an effort to stay current while maintaining reliability for students,
faculty, and staff. As part of this process, the College will refresh 41 Apple iMac
27” units for use in labs.
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The best pricing available for education is through the Apple for Education
division. The College was successful in getting a small additional discount due to
size and timing of the order. The discounted price is approved through June 21.
Motion was made by R. Norling, seconded by C. Hunter:
The Board of Trustees of Harford Community College authorizes a
contract with Apple Inc. of Austin, Texas, in the amount of $89,622.72 for
41 new iMac 27” units.
Vote: unanimously adopted.
D.
FY 2014 Operating Budget
R. Johnson stated that the FY 2014 operating budget had been reviewed and
discuss with the Board several times during that last six months and there have
been no significant changes.
The FY 2014 operating budget is framed around several broad revenue-related
assumptions:
 A $5 per credit hour increase in tuition.
 A 3.55% increase in State funding.
 Flat county funding.
 Minimal growth of cash balances due to interest rates likely remaining at
historic lows.
 A transfer-in from HCC’s undesignated fund balance of $2,850,008 will be
required to fund capital projects outlined in the FY 2014 CIP ($1,000,000),
fund institutional scholarships ($503,421), subsidize certain operational costs
associated with the APGFCU Arena auxiliary ($134,000), and balance the
structural deficit within the FY 2014 operating budget ($1,212,587). It should
be noted that this FY 2014 transfer-in has been reduced $239,669 vs. FY 2013
and $590,710 vs. FY 2012.
R. Norling noted that the $2.85M transfer-in is from savings in past years and
cautioned that this can not continue year after year without risk to the financial
viability of the institution. R. Johnson referred to the long-range budgeting and
tuition plan approved at the October Board meeting. Following the plan should
allay the drawdown from reserves by FY 2017.
Motion was made by B. Stover, seconded by B. Kelly:
The Board of Trustees of Harford Community College approves the
FY 2014 operating budget request totaling $47,019,736. This operating
budget includes an increase of the county resident tuition rate to $92 per
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06/11/13
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credit hour. Out of-county tuition will be set at $179 per credit hour, and
out-of-state tuition will be set at $266 per credit hour. The consolidated
fee will increase to $16.04 or 17.43% of $92 per credit hour.
Vote: unanimously adopted.
B.
FY 2014 Capital Budget and Capital Improvement Program
R. Johnson advised that the capital budget and capital improvement program had
been reviewed with the Board during several past meetings. The FY 2014 capital
budget includes funding requests totaling $15,448,450 among six projects:
1. Nursing and Allied Health Building
$10,333,000
2. Plant Services Annex Building
$ 2,200,000
3. Harford Sports Complex Renovation
$ 1,280,000
4. Edgewood Renovation
$ 632,000
5. Computer Technology and Equipment
$ 953,450
6. Library Upgrades
$
50,000
Motion was made by B. Stover, seconded by B. Kelly:
The Board of Trustees of Harford Community College approves the
proposed capital budget and capital improvement program request
totaling $15,448,450 in FY 2014.
Vote: unanimously adopted.
CLOSED SESSION
J. Valdes asked for a motion to go into closed session to discuss personnel matters.
In accordance with State Government Article of the Annotated Code of Maryland,
Article 10-508(a)(1)(i) and (ii) and (7) closed sessions permitted, motion was made by
B. Kelly, seconded by C. Hunter to move into closed session to discuss personnel
matters. Eight voted in favor of the motion; no one opposed the motion; motion adopted.
At 7:00 p.m. the Board moved into closed session. The closed session adjourned at
7:15 p.m.
RETURN TO OPEN SESSION
VIII.
F.
Final Tenure Requests
The Board of Trustees grants tenure to those who have satisfied all requirements
and who have been recommended by their division dean, the dean’s group, the
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06/11/13
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vice president for academic affairs, and the president. Final tenure decisions are
made at the end of five years of employment.
Four tenure requests with supporting recommendations were presented to the
Board – Jan Brewer, Assistant Professor Sociology; Dr. Stephanie Hallock,
Associate Professor Political Science; Dr. Supawan King, Associate Professor
Mathematics; and Theresa Libershal, Assistant Professor Nursing and Allied
Health Professions.
Motion was made by J. Stinchcomb, seconded by D. Carey:
The Board of Trustees of Harford Community College offers a tenure
contract to Jan Brewer, Assistant Professor Sociology, effective
August 15, 2013.
Vote: unanimously adopted.
Motion was made by B. Kelly, seconded by J. Stinchcomb:
The Board of Trustees of Harford Community College offers a tenure
contract to Dr. Stephanie Hallock, Associate Professor Political Science,
effective August 15, 2013.
Vote: unanimously adopted.
Motion was made by B. Stover, seconded by A. Fritts:
The Board of Trustees of Harford Community College offers a tenure
contract to Dr. Supawan King, Associate Professor Mathematics, effective
August 15, 2013.
Vote: unanimously adopted.
Motion was made by D. Carey, seconded by A. Fritts:
The Board of Trustees of Harford Community College offers a tenure
contract to Theresa Libershal, Assistant Professor Nursing and Allied
Health Professions, effective August 15, 2013.
Vote unanimously adopted.
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XI.
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BOARD REVIEW
A.
Policies – Protection of Intellectual Property/Royalties and Copyright
Each month the Board reviews a policy to reaffirm currency as written or to
identify changes/revisions that need to be made. For the June meeting, the
“Protection of Intellectual Property/Royalties and Copyright” policy was
considered.
In response to an inquiry from B. Kelly, Carol Allen, director for the library and
information resources, advised that the current policy follows the law and
references cited are current.
D. Golladay advised that he is reviewing the policy with the vice president for
academic affairs and a revision may be suggested that would give more protection
to the faculty member.
Trustees should provide any feedback to D. Golladay.
XII.
CLOSED SESSION
J. Valdes asked for a motion to go into closed session to discuss personnel matters. In
accordance with State Government Article of the Annotated Code of Maryland,
Article 10 Section 508(a)(1)(i) and (ii), motion was made by D. Carey, seconded by
R. Norling to go into closed session. Eight voted in favor of the motion; no one opposed
the motion; motion adopted.
At 7:20 p.m. the Board moved into closed session. The closed session adjourned at
7:30 p.m.
X.
ADJOURNMENT
The Board meeting adjourned at 7:31 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
James J. Valdes
Chair