HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
May 8, 2012
The Board of Trustees of Harford Community College met on Tuesday, May 8, 2012, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Rev. Cordell E. Hunter, Sr.; Mr. Bryan E. Kelly;
Mr. Richard D. Norling; Mr. Bradley R. Stover; Dr. James J. Valdes; and, Dr. Dennis
Golladay as Secretary-Treasurer
Trustees absent: Mrs. April L. Fritts and Mr. John F. Haggerty
Staff present: C. Allen, K. Archer, J. Cox, D. Cruise, G. Deal, V. Dodson, N. Dysard, W. Ekey,
M. Eilerman, A. Haggray, K. Hathaway, C. Henderson, P. Labe, M. Lieb, J. Mayhorne,
B. Morrison, B. Napfel, A. Pagura, S. Phillips, D. Resides, C. Sherman, L. Trusty,
C. Vellucci, A. Ward, D. Wrobel, and T. Zimmerman
Others: T. Hendricks, The Aegis
I. CALL TO ORDER
B. Kelly called the meeting to order.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as empowered by Maryland law, is to oversee all personnel, programs and facilities. The Board employs its president to implement and to interpret its policies. The Board directs the president to establish guidelines, procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to consider and transact public business.
B. Kelly announced that at the Board of Trustees meeting on
April 10, 2012, motion was made, seconded and approved to move into closed session to discuss personnel matters in accordance with
Article 10-508(a)(1)(i) and (ii), of the Annotated Code of Maryland, closed sessions permitted.
II. ROLL CALL
C. Sherman called the roll. Quorum was present.

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III. CONSENT AGENDA
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Motion was made by B. Stover, seconded by R. Norling, and unanimously adopted to approve the consent agenda. Items included:
Agenda of the 05/08/12 meeting
Minutes of the 04/1012 regular session
Minutes of the 04/27/12 work session
Learning Management Software License and Service Agreement (Blackboard)
Software License and Service Agreement (Ellucian, formerly SCT/Banner)
2012-2013 Board Calendar
Personnel Update
IV. PUBLIC COMMENT
There was no public comment.
V. BOARD REPORTS
A.
Chair’s Report
B. Kelly reported that Trustee Susan Mull has resigned from the Board due to personal circumstances.
He also noted that during the annual scholarship reception on April 11 attendees heard stories from recipients on how financial support helped the individuals achieve their dream.
Trustees were thanked for participation in the April 27 work session. Agenda included discussion on the recent security incident, update on the progress of the
Towson building, and self-evaluation. Trustees were reminded to return the completed self-evaluation to Carol Sherman. Responses will be compiled and the data will assist the Board in setting goals for FY 2013.
B. Kelly reported that he attended Association of Fundraising Professionals 6 th
Annual Celebration of Philanthropy in Harford County during which Dr. Streett and his family and the APG Federal Credit Union were recognized. The outstanding philanthropist awards are presented to “an individual, family or business in Harford County whose exceptional generosity demonstrates outstanding civic and charitable responsibility, and whose example encourages others to take philanthropic leadership roles.”
In addition, B. Kelly announced upcoming events and encouraged participation:
May 10 – Nurse Pinning
May 11 – Trustee Day
May 17 – Commencement
May 24 – GED Recognition Ceremony

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B. Member Reports
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J. Valdes reported (1) he attended a meeting for systems biology; (2) president’s evaluation sub-committee met and report will be discussed with the full Board;
(3) The Economist recently published an article on two-year colleges and their role in education.
R. Norling reported that he attended the scholarship reception; recipients expressed appreciation for financial support and commented on how the opportunity for higher education changed their lives. The work that the College does is extremely important.
C. Hunter and D. Carey attended the annual NAACP Freedom Fund Banquet; state Senator C. Anthony Muse was the featured speaker. The College was acknowledged for being a partner with the Harford County Chapter NAACP.
B. Stover reported he attended the Association of Fundraising Professionals 6 th
Annual Celebration of Philanthropy in Harford County. The family and business awardees have been significant supporters of the College.
VI. PRESIDENT’S REPORT
A. Information Items
The Board information packet included a report on the President’s meetings and activities over the last month. D. Golladay noted specifically:
As required by the Annotated Code of Maryland , the Maryland Higher
Education Commission reviewed Harford’s FY 2011 audit report and related material. No material weaknesses were noted in the management letter, therefore, a College response and State review of the response are unnecessary.
Dr. Bernard J. Sadusky, current Interim State Superintendent of Schools, has been named Executive Director of the Maryland Association of Community
Colleges (MACC). He will begin with MACC July 1, 2012.
A photo taken by John Cox during his recent travel to Russia was published in
The Moscow Times .
B. Academic Reports – APG/BRAC Update
Marlene Lieb, associate vice president for continuing education and training, and
Carol Vellucci, coordinator for the HEAT Center, discussed the College’s outreach and partnership efforts at Aberdeen Proving Ground. They provided an historical perspective highlighting collaborations from 1957-2006, shared information on activities during the BRAC implementation (2006-2012), and discussed future activities. The 2012 legislation was also discussed. This legislation changes the name from HECC@HEAT to Northeast Maryland Higher
Education Center and formally establishes an Advisory Board designating the

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APG Senior Mission Commander and the Garrison Commander (or designees) as ex officio members of the Board.
C. Introduction of New Employees
There were no new employees to be introduced.
D. FY 2013 Proposed Operating Budget
J. Cox reviewed revisions to the FY 2013 proposed operating budget presented to the Board in January. Given the action of the state legislature, reductions in state funding are reflected in the revised proposed budget. The state formula funding is projected to decrease by $727,442 (7.48%). A total state operating funding of
$8,991,726 is included in the proposed budget.
In addition, FY 2012 credit and noncredit revenue is projected to be below budget by $110,000 and $250,000 respectively. FY 2013 revenue for tuition and fee is projected to be flat.
Revenue from “Other Sources” reflects a loss of $268,698 from the
Keeping
Maryland Community Colleges Affordable grant.
To offset revenue reductions, an $8/credit hour increase in in-county tuition is recommended. The $8 increase is a $3 increase in the budget presented in
January; the January proposal included a $5/credit hour increase. Should additional state funding be provided when the General Assembly convenes in special session on May 14, the proposed $8/credit hour tuition increase will be reevaluated and could be reduced to the $5/per credit hour increase approved in
January.
Budget will be presented for formal action at the June 12 Board of Trustees meeting.
VII. ACTION ITEMS
A. FY 2013 Capital Budget and Capital Improvement Program
HCC’s proposal for FY 2013 includes capital funding requests totaling
$11,865,990 among nine projects: Susquehanna Center, roof replacements
(Student Center and Chesapeake Center), site and parking lot improvements, computer equipment/technology, plant services annex, sports complex entrance/grounds, library infrastructure, waste water treatment, and nursing and allied health building.
The change in County funding may result in a delay for construction of the nursing and allied health building. HCC is requesting that this capital funding be split over two fiscal years beginning in FY 2013 with $2,890,000, followed by

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Page 5 completion in FY 2014 with funding of $3,374,040. The complete State funding match originally scheduled for FY 2013 will be split with $4,162,500 in FY 2013 and $4,767,992 in FY 2014.
G. Deal provided an overview of plans for the nursing and allied health building.
He reviewed location for the building, draft floor plans, and exterior design.
General discussion followed on the classroom space, upper floor multipurpose flexible options, and fit of exterior design with current campus architecture. In response to a question raised on timetable to finalize the design, G. Deal indicated that design must be finalized in time for construction to start in May 2013. Board approval will be sought in January or February.
Trustees expressed a desire for early involvement in the capital project. B. Kelly advised that trustee(s) would be appointed to serve with the design team as liaison to the team for the nursing and allied health building.
Following the discussion, motion was made by D. Carey, seconded by R. Norling:
The Board of Trustees of Harford Community College approves the proposed capital budget and capital improvement program request totaling $11,865,990 in FY 2013.
Vote: unanimously adopted.
B. Contract Authorization: Contracted-Out Portion of Campus Security Services
The College advertised and issued a request for proposals (RFP) to provide security services personnel as the current contract with U S Security Associates expires July 1, 2012.
Sixteen firms responded to the RFP. A team including D. Resides (student development), M. Eilerman (public safety), V. Dodson (procurement) and G. Deal
(operations) evaluated the proposals against criteria stated in the RFP. From the evaluation, five bidders were short-listed and invited for oral presentations.
Following the oral presentations and the best and final responses, the team ranked the five firms. The consensus of the team is that Allied Barton represents the best value to the College.
An estimated 19,000 total billing hours is projected for fiscal year 2013, based on a projected staffing at any time that may range between 7 and 13 personnel, depending on activities on campus, surge requirements, and other special events.
The estimated annual cost is $339,910.00, based on an estimate of 19,000 hours.
Motion was made by B. Stover, seconded by C. Hunter:

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The Board of Trustees of Harford Community College accepts a contract with Allied Barton for security services personnel for one (1) year beginning July 1, 2012, at firm hourly billing rates. The estimated annual cost, based on 19,000 hours of security personnel time is $339,910.00. The
College reserves the right to extend the contract for up to four (4) additional one year terms, at its sole option.
Vote: adopted unanimously.
VIII. BOARD REVIEW
A. Policies – Program Discontinuance Policy
The Board continued the review of policies to reaffirm currency as written or to identify changes/revisions that need to be made. For the May meeting, the
“Program Discontinuance” policy was reviewed.
By consensus, the Board agreed that the policy would remain unchanged.
IX. CLOSED SESSION
B. Kelly asked for a motion to go into closed session to discuss personnel matters.
In accordance with State Government Article of the Annotated Code of Maryland ,
Article 10-508(a)(1)(i) and (ii), closed sessions permitted, motion was made by
R. Norling, seconded by J. Valdes to move into closed session to discuss personnel matters. Six voted in favor of the motion; no one opposed the motion; motion adopted.
At 7:35 p.m. the Board moved into closed session. The closed session adjourned at
7:50 p.m.
X. ADJOURNMENT
The Board meeting adjourned at 7:51 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
Bryan E. Kelly
Chair