HARFORD COMMUNITY COLLEGE
Board of Trustees Work Session
April 27, 2012
The Board of Trustees of Harford Community College met on Friday, April 27, 2012, at
9:00 a.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mrs. April L. Fritts; Rev. Cordell E. Hunter, Sr.;
Mr. Bryan E. Kelly; Mr. Richard D. Norling; Dr. James J. Valdes; and, Dr. Dennis
Golladay as Secretary-Treasurer
Trustees absent: Mr. John F. Haggerty; Mr. Bradley R. Stover; and Mrs. Susan E. Mull
Staff present: J. Cox, D. Cruise, G. Deal, M. Eilerman, A. Haggray, B. Morrison, A. Pagura,
S. Phillips, and C. Sherman
Call to Order. B. Kelly called the work session to order.
Roll Call. Carol Sherman called the roll; quorum was present.
Update Towson Building. J. Cox provided an update on the Towson project. The Maryland
Department of the Environment discharge permit has been received; storm water management
design is underway. Description of the lot that will be incorporated in the ground lease has been
finalized. Ground lease will need approval of the Board of Trustees, the Board of Regents and
the Board of Public Works. After the ground lease is approved by all parties, the construction
contract will shift to the University System of Maryland. There is a construction manager at risk
(CMR) contract that was previously awarded to Turner Construction; the CMR will begin to
price out cost of construction which will go to the Board of Public Works for approval.
Towson plans to fund the project through resources in the fund balance from auxiliary accounts;
thus the University System of Maryland will not have to go to the bond market for the project.
It is anticipated that the building will be completed during summer 2014 and be ready for
occupancy for the Fall 2014 academic program. If Harford Community College has space for
Towson classes, the Towson program could start in 2013. Initial programs planned include
teacher education, business, and psychology.
Debriefing Security Incident – April 9. Dr. Golladay provided an overview of the sequence of
events related to the April 9 incident when the College received notification that someone made
a threat and was on campus. Dr. Golladay advised that the matter was resolved within 30 minutes
after the initial call was received. He also noted that the following day a debriefing was held;
actions were reviewed and areas for improvement were identified along with actions/activities
that led to the successful resolution of the matter is an efficient and effective manner. The
individual, a student, has been placed on suspension and is not permitted to return to campus
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04/27/12
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until seen by a medical professional designated by the College and is cleared by the medical
professional.
M. Eilerman provided a chronological summary of her activities and actions during the incident.
She reviewed protocols and noted that the student ID photo was critical in enabling law
enforcement officers to locate the student quickly and bring the incident to a successful
conclusion.
Lessons learned and actions to be taken in the future include: (1) improvement in internal
communication – immediate notification to the president’s office, radios issued to the president
and vice presidents; (2) required student photo ID (students not obtaining the student id will be
de-registered); and (3) review of staffing for public safety office to ensure adequate coverage.
Additional discussion followed on the College’s emergency notification system, protocols for
implementation and capabilities of the system. Notifications can be sent via email, text
messaging, and/or voice. Messages can be sent to targeted groups or to all system participants.
Board Self-Evaluation. Board self-evaluation document was distributed; document will also be
sent electronically. Trustees are to complete the self-evaluation and return to Carol Sherman
within the next three weeks. Results will be compiled and shared. The responses will assist the
Board in developing goals for the coming year.
FY 2013 Capital and Operating Budgets. With regard to the operating budget, modifications to
the budget presented to the Board in January have been made to address changes that have
occurred since then. At the state level, if the Governor does not call a special session of the
Maryland General Assembly, the “doomsday” budget will be in effect. Under this scenario, the
College’s state funding would be reduced by approximately $1M. To offset the reduction, the
proposed tuition increase of $5/credit hour for in-county students would need to be modified to
$8/credit hour bringing tuition to $90/credit hour. (Each $1 increase in tuition generates about
$150,000 in revenue to the College.) If the legislature goes back into session and passes a budget
that restores funding for higher education, the proposed increase could be reduced to $5.
On the expenditure side, the proposed wage increase has been removed. Health claims
experience has continued to be within budget estimates and College premiums will remain flat
for medical, dental and vision. Two new instructional positions are included in the budget to
support the STEM program and the Nursing and Allied Health (a biology faculty and medical
assisting faculty position). There is also an increase in the use of adjuncts for instruction and labs
to support approximately 25 course and lab sections.
The overall change from FY 2012 to FY 2013 is a 1.43% reduction in the total budget (FY 2012
budget is $46,305,000; proposed FY 2013 budget is $45,642,208).
Capital Budget. HCC’s proposal for FY 2013 includes capital funding requests totaling
$11,865,990 among nine projects:
Board of Trustees Work Session
04/27/12
Page 3
Susquehanna renovation and expansion
Roof replacements
Site and parking lot improvements
Computer equipment/technology
Plant services annex
Sports complex entrance/grounds
Library infrastructure
Waste water treatment
Nursing and allied health building
1,455,960
375,000
357,000
283,750
600,000
231,000
98,000
1,412,780
7,052,500
In a recent meeting with the County Council, information on the nursing and allied health
building and the wastewater treatment plant was reviewed. State funding is in place for the
nursing and allied health building, however, it requires the local match; the state funding would
be in jeopardy if County funding is not forthcoming. The College proposed to the County
Council that construction could be delayed until late in the fiscal year which would avoid an
impact on County debt service for FY 2013.
Post-Mortem Middle States Site Visit. The Middle States Commission on Higher Education will
make its decision on re-accreditation at its June meeting. During that meeting the visiting team
chair will review its findings and formally present the team recommendation. The team report
remains confidential until final action of the Middle States Commission.
The College will continue to follow and monitor the recommendations made by the team as well
as the recommendations contained in the College’s self-study report.
Board 2012-2013 Calendar. Draft calendar for 2012-2013 was distributed; the proposed calendar
will be presented for Board action at the May 8 Board meeting.
Information on upcoming Association of Community College Trustees conferences was
announced – (1) Governance Leadership Institute will be held August 1-3 in Washington, DC, at
the National Center for Higher Education; (2) Annual Leadership Conference will be held
October 10-13 in Boston, Massachusetts. Trustees interested in attending are to contact the
president’s office.
The work session adjourned at 10:45 a.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
Bryan E. Kelly
Chair