HARFORD COMMUNITY COLLEGE
Board of Trustees Work Session
April 26, 2013
The Board of Trustees of Harford Community College met on Friday, April 26, 2013, at
9:00 a.m. in the Chesapeake Center Board Room.
Trustees present: Mr. John F. Haggerty; Rev. Cordell E. Hunter, Sr.; Mr. Bryan E. Kelly;
Mr. Richard D. Norling; Mrs. Jan P. Stinchcomb; Mr. Bradley R. Stover; Dr. James J.
Valdes (excused from the meeting at 11:10 a.m.); and, Dr. Dennis Golladay as SecretaryTreasurer
Trustees absent: Mrs. Doris Carey and Mrs. April L. Fritts
Staff present: D. Cruise, G. Deal, C. Dela Rosa, V. Dodson, S. Garey, A. Haggray, C. Hickson,
R. Johnson, B. Morrison, G. Pizzuto, and C. Sherman
Others: E. Stark, College Counsel
Call to Order. B. Kelly called the work session to order.
Roll Call. Carol Sherman called the roll; quorum was present.
Bid Opening – April 26, 2013 – Nursing and Allied Health Building. On April 9, 2013 the Board
of Trustees rejected the eight bids received for construction of a new nursing and allied health
building because all bids exceeded the budget for the construction services. A revised invitation
for bid (IFB) for the project was issued and advertised for the re-bid of construction services for
the project. For the re-bid, modifications were made to the scope of work for the base bid
including:
 Removal of
o three folding partition walls
o openings on the 2nd floor
 Addition of
o the stadium stairway
o curbed paths
Eight firms responded to the revised IFB. The low bidder, Kinsley Construction Company, is
within the College’s overall budget, albeit, the College will need to request some additional
funding to bring the College contingency to $0.5 million. The shortfall is approximately
$386,000. The recommendation is to award a contract with the low bidder, Kinsley Construction
Company, for construction to begin June 15, 2013 and complete by September 1, 2014. Kinsley
was also the lowest base bid in the first bid of the project.
Board of Trustees Work Session
04/26/13
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Kinsley is a family-owned business, founded in 1963. Kinsley, headquartered in York,
Pennsylvania, with offices in Timonium, Maryland, as well as Wyomissing, Pennsylvania, has
evolved into one of the largest full-service firms in the nation. The firm’s relevant experience
includes the renovation of the York College nursing building, construction of the Wellspan
Surgery and Rehabilitation Hospital (York, Pennsylvania); and the construction of the Upper
Chesapeake Medical Center in Bel Air, Maryland.
If additional funds become available during the course of the project, it may be possible to
complete some of the add-alternates during construction.
Highlights from the discussion included:
 As the project was being designed, it became apparent that the construction phase would be
delayed because of funding. This precluded bidding the project through the selection of a
construction manager at risk.
 When the project was initially envisioned several years ago, the building was to be a 46,000
square foot facility. However, as programming developed and plans for the building evolved,
the facility grew to 52,000 square feet. It was noted that looking to the future, the Board
needs to be involved earlier in capital projects particularly when there are significant changes
in the scope of a project.
 In a recent meeting with the County Council regarding the FY 2014 budget, the council
members complimented the College on its decision to rebid the project since initial bids were
above the funds budgeted for the project.
Motion was made by J. Haggerty, seconded by C. Hunter:
The Board of Trustees of Harford Community College approves the award of a contract
to Kinsley Construction Company of York, Pennsylvania, for the construction of the new
Nursing and Allied Health Building at a cost of $13,986,000.00. Provided that a contract
or letter of intent is awarded by June 1, 2013, the contractor shall begin work by June 15,
2013, and complete by September 1, 2014. Liquidated damages in the amount of
$2,000.00 per calendar day will be assessed for each day of late completion beyond
September 1, 2014.
Vote: adopted unanimously.
FY 2014 Proposed Operating Budget. College staff met with the County Council on April 25 to
discuss the College’s FY 2014 proposed operating budget. The budget includes the $5.00 tuition
increase to in-county tuition previously approved by the Board and an increase in the
consolidated fee. Harford’s tuition will remain the lowest of any public or private two- or
four-year institution in the state of Maryland. There is an increase of $354,842 over the FY 2013
appropriation from the State. An additional $600,000 was requested from the County, but that
was not provided; County funding will remain flat for FY 2014.
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04/26/13
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Health insurance was initially projected to increase 18%. With some modifications to the
College’s plan, the increase was reduced to slightly below 10%. In future years as the Affordable
Health Care Act is implemented, the College may offer two different health plans.
General discussion followed on the Affordable Health Care Act, implications for the College,
and steps taken to address the requirements of the Act. Points of discussion noted:
 Under the Act, any employee who works 30 hours or more per week must be offered health
care. Currently, health insurance is offered to full-time employees (those working 40 hours
per week). The College is using a “look-back” period of a year, reviewing hours to identify
employees within the 30-hour category.
 Specific challenges to be addressed are part-time staff who hold multiple positions, coaches
to may work 30 hours during the sports season, and adjunct faculty.
The wage adjustment originally proposed for FY 2014 was 2.5%; that has been reduced to 2%.
The FY 2014 budget includes additional costs, i.e., utility costs, other operational expenses for
new buildings.
This budget also begins the reduction to transfers in (structural deficit) with the goal of reducing
it fully by 2017. B. Kelly suggested that the term “transfers in” does not clearly identify this
budget line and supported using the term “deficit.” Another option suggested was “contribution
to margin.” This matter will be considered further and a descriptive, clearly understood term will
be identified.
Looking to the future, it is anticipated that there will be additional expenditures in security. The
College will need to add full-time security personnel.
In reviewing the FY 2014 capital budget, R. Johnson advised that there were no changes to what
was presented to the Board in December. He also provided an update on current projects:
 Installation of the solar panels begins the week of April 29; project will be completed by the
end of June.
 Baseball field is designed and out for bid.
 Hickory Center (plant services annex) is in the design phase.
Events/Contracts – Overview of Requests that May Be Part of Major Event Contract. Greg
Pizzuto, general manager for the APG Federal Credit Union Arena, provided an update on the
arena. He discussed the versatility of the venue. The facility is well suited for a variety of
activities – athletics, expositions, concerts, commencements. He highlighted a number of
successful activities hosted in the arena – college basketball games, Harlem Globetrotters,
MDJUCO tournament, wine expo, HCC spring open house.
G. Pizzuto also discussed operations – turnover times (how long it will take to prepare the
facility to set and re-set for events), costs, and lessons learned from the initial events hosted.
Sample contract with performing group was shared.
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04/26/13
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Some discussion concerned marketing events held in the arena. Different media are used and as
additional experience is gained marketing will be targeted more specifically. Additionally, when
the College’s new website is launched within the next few months, it will be another marketing
tool.
It was acknowledged that the arena is a new venue to the College and the initial years of
operation will be a learning experience.
Closed Session. B. Kelly asked for a motion to go into closed session to discuss personnel. In
accordance with State Government Article of the Annotated Code of Maryland, Article 10
Section 508(a)(1)(i) and (ii) closed sessions permitted, motion was made by R. Norling,
seconded by B. Stover to go into closed session. Seven voted in favor of the motion; no one
opposed the motion; motion adopted.
At 11:10 a.m. the Board moved into closed session. The closed session adjourned at 11:45 a.m.
Return to Open Session.
B. Kelly thanked trustees for their participation in the work session. He noted that the work
sessions are valuable as they provide the opportunity for in depth discussions on topics.
Announcements/Other.
 Towson project is moving forward. Dr. Loeschke, President of Towson University, spoke at
the April 25 Chamber meeting, and reported that the project is on schedule and completion is
expected in 2014. Groundbreaking will be held on May 30 at Noon at the construction site.
 Lyle Sheldon, President/CEO Upper Chesapeake Health, will be the commencement speaker.
Motion was made by J. Haggerty, seconded by R. Norling and the work session adjourned at
11:50 a.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
Bryan E. Kelly
Chair