HARFORD COMMUNITY COLLEGE
Minutes of Open Meeting
March 13, 2012
The Board of Trustees of Harford Community College met on Tuesday, March 13, 2012, at
6:00 p.m. in the Chesapeake Center Board Room.
Trustees present: Mrs. Doris G. Carey; Mrs. April L. Fritts; Rev. Cordell E. Hunter, Sr.;
Mr. Bryan E. Kelly; Mr. Richard D. Norling; Mr. Bradley R. Stover; Dr. James J. Valdes;
and, Dr. Dennis Golladay as Secretary-Treasurer
Trustees absent: Mr. John F. Haggerty and Mrs. Susan E. Mull
Staff present: C. Allen, J. Cox, D. Cruise, G. Deal, V. Dodson, C. Dorman, W. Ekey,
A. Haggray, K. Hathaway, C. Henderson, P. Labe, M. Lieb, J. Mayhorne, B. Morrison,
B. Napfel, A. Pagura, C. Sherman, L. Trusty, A. Ward, T. Wilson, and D. Wrobel
Others: M. Gallo, The Aegis
I.
CALL TO ORDER
B. Kelly called the meeting to order.
The following is noted for the record:
The business of the Harford Community College Board of Trustees, as
empowered by Maryland law, is to oversee all personnel, programs and
facilities. The Board employs its president to implement and to interpret
its policies. The Board directs the president to establish guidelines,
procedures, and practices that flow from and support the policies of the
Board of Trustees as contained in the Board Manual for By-laws and
Policies. The Board meets the second Tuesday each month (except July) to
consider and transact public business.
B. Kelly announced that at the February 14, 2012, Board of Trustees
meeting in accordance with State Government Article of the Annotated
Cost of Maryland, Article 10-508(a)(1)(i) and (ii), motion was made,
seconded and adopted to move into closed session to discuss personnel
matters.
II.
ROLL CALL
C. Sherman called the roll. Quorum was present.
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III.
CONSENT AGENDA
Consent agenda was approved by consensus; items included:
Agenda of the 03/13/12 meeting
Minutes of the 02/14/12 regular session
Minutes of the 02/24/12 work session
Personnel Update
IV.
PUBLIC COMMENT
There was no public comment.
V.
BOARD REPORTS
A.
Chair’s Report
B. Kelly acknowledged the work of the campus community in preparing for the
Middle States team visit and extended congratulations for all the efforts resulting
in a positive outcome.
In addition, B. Kelly announced upcoming events and encouraged participation:
April 5 – Board of Trustees Work Session – 10 a.m.-Noon – Chesapeake
Center Board Room
April 10 – Board of Trustees Regular Meeting 6 p.m. – Board Room
April 11 – Annual Scholarship Reception – 4:30 p.m. – Student Center
April 27 – Board of Trustees Work Session – 9 a.m.-1 p.m. – Chesapeake
Center Board Room
B. Kelly referred to the brochure from the Association of Community College
Trustees (ACCT) announcing the 43rd Annual Leadership Congress from
October 10-13 in Boston. The theme this year is “Leveraging Student Success
Through Partnerships, Innovation and Evidence.” Trustees interested in attending
should contact the president’s office.
As liaison to the Foundation, Mr. Kelly provided an update from the recent
Foundation Board meeting:
Marianne Salcedo, new grants manager, was introduced.
Arena seat naming campaign is underway; for a donation of $100, an
individual may have a name engraved on a plaque affixed to the arm of a seat
in the new arena.
President’s Circle dinner will be hosted on September 13. This event is for
individuals donating $1,000 or more to the Foundation during FY 2012.
Excellence grants totaling $25,000 were awarded.
Fundraising golf tournament will be held on July 9 at the Maryland Golf and
Country Club.
The Foundation received a bequest of $70,000 from the Harriet Allen estate.
Search for a part-time alumni coordinator is underway.
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B.
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Member Reports
R. Norling provided an update on the current legislative session which adjourns
on April 9.
Senate will vote on the operating budget on March 14.
Committee is voting on the capital budget which will be presented for a floor
vote the week of March 19.
Borrowing bill was cross-filed and approval is expected.
The Northeast Maryland Higher Education Advisory Board legislation was
referred back to committee. D. Golladay noted that it is his understanding that
the issue related to some language in the bill has been resolved following
additional information provided by M. Parker who chaired the Northeastern
Maryland Higher Education Task Force.
Bill was recently filed that would require public institutions of higher
education to develop a facility master plan to address bicycle and pedestrian
circulation on and near the campus; and requiring the institution to include in
the facility master plan measures to incorporate bikeways and pedestrian
facilities and to promote biking and walking on the campus. The proposed
legislation is supported by Department of Transportation and the Department
of Health and Mental Hygiene.
Other recently introduced legislation repeals the authority of the Maryland
Higher Education Commission to impose certain application fees; and
generally relating to application fees for approval of academic program
actions taken by certain institutions of higher education.
The Senate version of the legislation to shift pension costs to the county no
longer includes libraries and community colleges. House legislation will likely
be different.
D. Carey referred to the Arena Naming Partnership announcement reception and
complimented staff for the outstanding event.
J. Valdes expressed appreciation to staff for the fine work associated with the
Middle States team visit and commented briefly on the team’s observations when
they met with the Board. He also commented on changes at RDECOM; the
organization no longer has a commander, but rather a director. Organization
changes may alter the way business is done in the future.
VI.
PRESIDENT’S REPORT
A.
Information Items
The Board information packet included a report on the President’s meetings and
activities over the last month. D. Golladay noted specifically:
D. Wrobel, dean of the STEM division, was honored by the Northeastern
Maryland Technology Council as a 2012 Innovator Award winner.
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Colonel Orlando Ortiz, Garrison Commander at Aberdeen Proving Ground,
was first runner-up for the Corridor Inc. 2011 Person of the Year.
Dr. Loeschke, President of Towson University, is a strong advocate for the
Harford Community College/Towson University partnership.
Oral report from the Middle States site visit team was very positive.
Appreciation was expressed to the steering committee co-chairs and the
campus community for the excellent work in preparation for the visit and their
responsiveness during the visit.
VIII.
B.
Academic Reports – Overview of e-Learning
LeRoy Trusty, director of e-Learning and instructional resources, and Carrie
Dorman, instructional design specialist, presented an overview of eLearning and
its role in providing students a quality and sound academic alternative to
traditional face-to-face instruction. They shared information on on-line programs
and provided statistics on percent of online/hybrid courses by division, FTE
generated from online courses, and attrition rate comparison with ground courses.
C.
Introduction of New Employees
There were no new employees to be introduced.
ACTION ITEMS
A.
Contract Authorization: Furniture for the Susquehanna Center
New furniture consisting of classroom tables and chairs, workstations, file
cabinets, chairs for offices and shelving units for storage areas are required prior
to the September opening of the renovated Susquehanna Center.
For projects that are state-funded, any furniture items that can be manufactured by
Maryland Correctional Enterprises (MCE) must be procured from MCE. Harford
Community College provided MCE with a list of furniture requirements for the
Susquehanna Center. On February 13, 2012, MCE submitted their proposal in the
amount of $220,571.00 for the complete requirement. MCE will deliver and
assemble all furniture in time for the opening of the building.
This furniture is on the State approved list, eligible for state funding and included
in the capital project budget. The State funding is $117,055.00. The balance will
be paid with local funds.
Motion was made by A. Fritts, seconded by D. Carey:
The Board of Trustees of Harford Community College authorizes a
contract with the Maryland Correctional Enterprises in the amount of
$220,571.00 for furniture requirements for the Susquehanna Center. The
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furniture will be delivered and assembled by Maryland Correctional
Enterprises prior to the building opening.
Vote: unanimously adopted.
B.
Contract Authorization: Arena Theater Equipment for the Susquehanna Center
New arena equipment consisting of audio, lighting, rigging and truss equipment is
required when construction is completed in fall 2012. Request for proposals
(RFP) for the equipment was issued and proposals were received February 1,
2012. The RFP instructed bidders to submit a proposal on any or all items.
Six proposals were received for the audio equipment. Seven proposals were
received for lighting equipment. Six proposals were received for rigging
equipment. Five proposals were received for the truss system. The proposals were
technically evaluated by the Theater Department. It is in the best interest of the
College to award the equipment to multiple suppliers, based on the lowest cost,
technically acceptable bidder for each area of equipment.
Motion was made by R. Norling, seconded by C. Hunter:
The Board of Trustees of Harford Community College authorizes
contracts with Barbizon Capital of Alexandria, Virginia, for the lighting
equipment and truss system in the amount of $348,693.22; Philadelphia
Sound of Philadelphia, Pennsylvania, for the audio equipment in the
amount of $124,070.00; and Light Action Productions of New Castle,
Delaware, for the rigging equipment in the amount of $111,188.90. All
equipment will be received prior to completion of construction.
Vote: unanimously adopted.
VIII.
BOARD REVIEW
A.
Policies – Employment of Persons with Relationships to College Employees
Policy
The Board continued the review of policies to reaffirm currency as written or to
identify changes/revisions that need to be made. For the March meeting, the
“Employment of Persons with Relationships to College Employees” policy was
reviewed.
In response to a question from B. Stover, B. Morrison advised that “domestic
partnership” is defined within Human Resources Practices and Procedures.
By consensus, the Board agreed that the policy would remain unchanged.
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IX.
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CLOSED SESSION
B. Kelly asked for a motion to go into closed session to discuss personnel matters.
In accordance with State Government Article of the Annotated Code of Maryland,
Article 10-508(a)(1)(i) and (ii), closed sessions permitted, motion was made by A. Fritts,
seconded by R. Norling to move into closed session to discuss personnel matters. Seven
voted in favor of the motion; no one opposed the motion; motion adopted.
At 7:00 p.m. the Board moved into closed session. The closed session adjourned at
7:15 p.m.
X.
ADJOURNMENT
The Board meeting adjourned at 7:16 p.m.
____________________________________
Dennis Golladay
Secretary-Treasurer
____________________________________
Bryan E. Kelly
Chair