UCCS POLICY REVIEW TRACKING OPR VC
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UCCS POLICY REVIEW TRACKING 4/19/16 Office of Primary NEXT REVIEW Last Review DATE (3yr Date cycle) Responsibility Vice Chancellor OPR Representative OPR VC OPR Rep 100-001 Campus Policy Process 100-002 UCCS Campus and Mountain Lion Logo VCAF VCAF SZ, Gay, Deb, Jennifer G. 1/14/2013 1/14/2013 now EPUS VCAF VCAF Steve K., Jeff F 9/15/2006 9/15/2006 now VCUA 100-003 Alcohol Policy 100-004 Background Checks (move to HR 300-022) VCAF VCAF SZ, Julie B. 2/18/2013 2/18/2013 now Legal Human Resources & Legal Counsel VCAF Jeanne D., Jennifer G. 6/26/2012 6/26/2012 100-006 UCCS Peak Award for Lifelong Commitment Policy Chancellor/LT VCAF Martin W, Jen H. 10/7/2009 10/7/2009 now VCUA 100-007 Violence Free Campus Human Resources VCAF Jeanne D, Brian M. 10/9/2012 10/9/2012 now EPUS 100-008 Accommodation for Religious Observances Chancellor's Office Chancellor Kee W, Jeanne D. VCAF Brian M, Fac Assembly Pres, Jeanne D. 100-010 Student Fees VCAF 100-011 Managing and Executing University Contracts University Counsel VCAF Suzanne S, VCAF Dan W, Jennifer G. 100-012 UCCS Art Collection GOCA VCAA/VCAF Daisy M, Myra V. 100-013 Crowdfunding/Crowdsourcing Legal VCUA Martin W, Jen H., Jennifer G. 10/23/2014 10/23/2014 FY 17-18 100-014 Drug-Free Campus and Workplace 100-015 Campus Exclusions DPS & HR VCAF Brian M, Jeanne D. VCAF VCAF Brian M, Jeanne D. 9/27/2014 9/27/2014 FY 17-18 12/16/2014 12/16/2014 FY 17-18 APPROVAL DATE Status2 Administration/Organization 100 100-009 Faculty/Staff Response Team Public Safety Rescind 1/5/2011 1/5/2011 FY 16-17 10/5/2012 10/5/2012 FY 16-17 11/19/2012 11/19/2012 FY 16-17 8/28/2013 8/28/2013 FY 16-17 1/9/2014 1/9/2014 FY 17-18 EPUS UCCS POLICY REVIEW TRACKING 4/19/16 Office of Primary Responsibility Vice Chancellor OPR Representative OPR VC OPR Rep APPROVAL DATE NEXT REVIEW Last Review DATE (3yr Date cycle) Status2 100-016 External Reporting Institutional Research VCAF Robyn M. 9/4/2015 9/4/2015 FY 17-18 Mandy Hansen, Kee W. 3/15/2016 3/15/2016 FY 19-20 Terry S. 7/19/2011 1/18/2005 10/7/2009 4/8/2005 1/18/2005 12/1/2004 3/1/2005 6/20/2005 7/18/2005 3/3/2008 3/25/2009 5/11/2009 7/19/2011 1/18/2005 10/7/2009 4/8/2005 1/18/2005 12/1/2004 3/1/2005 6/20/2005 7/18/2005 3/3/2008 3/25/2009 5/11/2009 100-017 UCCS International Education Travel AVCIAEG VCAA Academic 200 200-001 Reappointment, Promotion & VCAA Tenure VCAA VCAA 200-002 Academic Year Dates VCAA VCAA 200-003 Evaluation of Endowed Chair VCAA VCAA 200-004 Participation in Commencement & Other Chancellor's Academic Office Ceremonies VCAA 200-005 Winterim Regulations VCAA VCAA 200-006 Academic Program Review VCAA VCAA 200-013 Review of Centers and Institutes VCAA VCAA 200-014 Program Discontinuance Chancellor VCAA 200-015 Faculty Assembly Governance Chancellor & VCAA VCAA 200-016 Post-tenure Review VCAA VCAA 200-017 Mentoring of Pre-tenure Faculty VCAA VCAA 200-018 Campus Class Attendance Policy EVCAA 200-019 Student Academic Ethics Code 200-020 Extended Studies 200-021 Research Misconduct 200-022 Non-Tenure-Track Faculty MulitYear Contracts & Letters of Intent 200-023 Certificate Programs Terry S. Terry S. Terry S. David M. and Susan S. Terry S. Terry S. and/or relevant Dean Terry S. and/or relevant Dean Terry S. and FA Leadership Terry S. Terry S. and Kelly K. Terry S. EVCAA VCAA David M. VCAA VCAA Terry, Carley R. & Susan SZ VCAA Kelly K. VCAA VCAA Terry S. & Susan s. VCAA, VCAF, VCSS Terry S. VCAA, VCAF, VCSS 1/7/2013 1/8/2013 AY 16-17 NOW NOW NOW AY 16-17 AY 16-17 NOW AY 16-17 AY 16-17 NOW AY 16-17 NOW 1/7/2013 AY 16-17 1/8/2013 AY 16-17 now 8/20/2015 8/20/2015 FY 17-18 6/2/2015 6/2/2015 FY 17-18 EPUS EPUS EPUS EPUS EPUS EPUS UCCS POLICY REVIEW TRACKING 4/19/16 Office of Primary NEXT REVIEW Last Review DATE (3yr Date cycle) Responsibility Vice Chancellor OPR Representative OPR VC OPR Rep VCAA VCAA Terry S. and Susan S. 300-001 Classified Staff Compensation Policy Human Resources VCAF Jeanne D. 4/19/2013 4/19/2013 now 300-002 Appeals Procedure for University Staff (new title Dispute Resolution) Human Resources VCAF Jeanne D 4/19/2013 4/19/2013 FY 16-17 300-004 Alternate Work Schedules 300-006 Conflict of Interest and Nepotism Human Resources VCAF Jeanne D Human Resources VCAF Jeanne D 4/22/2013 1/9/2014 4/22/2013 FY 16-17 1/9/2014 FY 16-17 300-007 Leave Sharing Program 300-008 Opportunity Hire Program to Promote Faculty Diversity Human Resources VCAF Jeanne D 4/19/2013 4/19/2013 now Human Resources VCAA Jeanne D 300-010 Immigration Reform & Control Act Human Resources VCAF Jeanne D. 200-024 Assignment of Academic Space APPROVAL DATE 10/27/2015 10/27/2015 Status2 FY 17-18 Human Resources 300 R 2/12/16 4/19/2013 2/11/2016 Rescind 4/19/2013 now 300-011 Review of Positions for Exemption from the State Personnel System - Use APS 5022 Human Resources VCAF Jeanne D. 1/1/2012 Resind link to APS 5022 1/1/2012 300-012 Compensation for Officers & University Staff Human Resources VCAF Jeanne D. 1/2/2013 1/2/2013 FY 16-17 AVCFHR & Human Resources VCAF Jeanne D. 1/2/2013 1/2/2013 now Human Resources VCAF Jeanne D Human Resources VCAF Jeanne D/Valerie 300-013 Check-In Policy 300-014 Check-Out Policy - Please access Human Resources- Employee RelationsCheck Out Process 300-015 Classified Staff Layoff Policy HR 1/2/2013 1/2/2013 now R 2/12/2016 R 2/11/2016 Rescind HR Hr UCCS POLICY REVIEW TRACKING 4/19/16 300-016 HR Compensation Principles for Faculty 300-017 Discrimination & Harassment Policy and Procedures 300-018 Working Title Changes for Vice Chancellors and Associate Vice Chancellors 300-019 Five-Year Comprehensive Evaluations 300-020 Student Employment 300-021 Disability Access and Accommodation Office of Primary Responsibility Vice Chancellor OPR Representative OPR VC OPR Rep VCAF Human Resources AVC Diversity & Inclusiveness and Office of Discrimination & Chancellor Jeanne D. Kee W, Julia P, Jeanne D APPROVAL DATE 1/2/2013 NEXT REVIEW Last Review DATE (3yr Date cycle) 1/2/2013 FY 17-18 12/14/2015 12/14/2015 FY 17-18 1/14/2013 FY 17-18 Shannon C, Jeanne D. 11/14/2013 11/14/2013 7/1/2014 7/1/2014 FY 16-17 FY 16-17 VCAF Jeanne D, Ida D. 10/21/2014 10/21/2014 FY 16-17 Human Resources & Legal Counsel VCAF Jeanne D., Jennifer G. 6/26/2012 under 6/26/2012 review 400-001 Use of University Facilities VCAF/Univ. Center VCAF Megan Bell, Chad Garland 5/21/2015 5/21/2015 FY 18-19 400-002 Hazardous Material Management Public Safety VCAF/VCAA Tim Stoecklein, Ron Honn 1/18/2005 1/18/2005 NOW 400-003 Smoking and Tobacco Policy Facilities VCAF Carolyn F, Ralph G 400-005 Naming University Facilities Facilities VCAF Gary R, Carolyn F, Martin W. 1/14/2008 1/14/2008 NOW 400-006 Campus Space Management VCAF VCAF Susan SZ 5/23/2005 5/23/2005 Rescind 300-022 Criminal Background Checks (moved from Admin/Org #100-004 & add "Criminal") Human Resources VCAF Jeanne D, Susan SZ Human Resources VCAF Jeanne D. Human Resources VCAF Human Resources 1/14/2013 Status2 HR Facilities 400 1/1/2015 Legal 1/1/2015 FY 17-18 LT UCCS POLICY REVIEW TRACKING 4/19/16 400-007 Motor Vehicle Acquisitions Operations 400-008 UCCS Free Distribution Policy Office of Primary Responsibility Vice Chancellor OPR Representative OPR VC OPR Rep APPROVAL DATE NEXT REVIEW Last Review DATE (3yr Date cycle) DPS VCAF Jim S. AVCA & Physical Plant VCAF Carolyn F. Drew M, 1/23/2006 11/9/2007 1/23/2006 FY 18-19 11/9/2007 NOW VCUA Martin W. 9/12/2012 9/12/2012 now VCAF Gary R, Carolyn F, Susan SZ 2/25/2014 2/25/2014 FY 17-18 VCAF/VCSSEM Ida D. Jeanne D. 400-010 Memorial Designations on Campus VCUA 400-011 Facilities Alterations and Adaptations Facilities Disability Services & 400-012 Animals on Campus HR Status2 Campus Review VCUA 11/16/2015 11/16/2015 FY 18-19 Fiscal 500 500-001 Encumbering Formal Contracts R-1/31/2012 Fiscal VCAF VCAF VCAF Fiscal VCAF AVCFHR VCAF Suzanne S, Gayanne AVCFHR VCAF Gayanne Fiscal VCAF 500-008 Financial Responsibility of Auxiliary Enterprise Units VCAF VCAF 500-002 Interest Income Distribution for Selected Official Auxiliary Units & Dues, 500-003 Function Membership Expenditure - Please see APS 4011 500-004 One -Month Salary Sweep 500-006 Controllership Functions 500-007 Fiscal Certification 500-009 Contracting Authority - Please see Policy 100-011 above. AVCAF/Legal Counsel/Resource Mgmt VCAF 500-010 Credit Card Processing Fee AVCFHR VCAF Gayanne 4/1/2005 R-1/31/2012 4/1/2005 NOW R-11/19/2014 R-11/19/2014 Gayanne, Carlos Rescind 7/1/2012 7/1/2012 Fy 16-17 3/6/2006 3/6/2006 NOW R-1/31/2012 R-1/31/2012 Rescind 11/9/2006 11/9/2006 NOW R -11/27/2013 R -11/27/2013 Gayanne, Suzanne, Steve M. Rescind 6/16/2008 AVC Finance AVC Finance Rescind 6/16/2008 NOW Legal UCCS POLICY REVIEW TRACKING 4/19/16 Office of Primary NEXT REVIEW Last Review DATE (3yr Date cycle) Responsibility Vice Chancellor OPR Representative OPR VC OPR Rep 500-011 General and Administrative Recharge (GAR) Rate Calculation AVCFHR VCAF Gayanne, Suzanne 2/28/2011 2/28/2011 now Legal 500-012 Credit Card Acceptance and Security AVCFHR VCAF Gayanne, Carolyn R., Steve M. 6/15/2011 6/15/2011 now AVC Finance 500-013 Unrestricted Funds and General Fund Carryforward AVCFHR VCAF Gayanne, Suzanne, Carolyn R. 7/1/2014 Dean of Students VCSSEM Steve Linhart 10/5/2012 10/5/2012 FY 16-17 1/18/2005 1/18/2005 NOW APPROVAL DATE Status2 7/1/2014 7/1/2017 AVC Finance Student Success 600 600-001 Student Response Team Information Technology 700 700-001 E-Mail as Official Means of Communication Information Technology Chancellor Jerry W. & Dave Anderson 700-002 Responsible Computing Information Technology Chancellor Jerry W. And Dave Anderson 11/24/2015 11/24/2015 11/1/2018 700-003 Information Technology AVCIT Chancellor Jerry W. & Dave Anderson 2/1/2006 2/1/2006 NOW 700-004 Wireless Network 700-005 UCCS Computer Security Incident Response AVCIT Chancellor Jerry W. And Dave Anderson 2/1/2006 2/1/2006 NOW AVCIT Chancellor Jerry W. & Dave Anderson 700-006 Computer and Electronics Disposal Information Technology VCAF, AVCIT Jerry W, Rob D. LT 10/16/2008 10/16/2008 NOW 4/19/2013 4/19/2013 now Campus Review Campus Review Campus Review UCCS POLICY REVIEW TRACKING 4/19/16 Office of Primary NEXT REVIEW Last Review DATE (3yr Date cycle) Responsibility Vice Chancellor OPR Representative OPR VC OPR Rep 800-001 Commercial & Solicitation Activities VCAF VCAF Susan SZ 800-002 Social Media Policy VCUA 800-003 Advertising, Sponsorships or Other Forms of Acknowledgement of UCCS Websites & Publications VCUA VCUA Tom Hutton VCUA Jen H. Jennifer G. Greg Hoye VCAA VCAA Kelli K, Gwen G. 4/6/2006 VCAA VCAA Kelli K, Gwen G. 6/19/2015 VCAA VCAA Kelli K, Gwen G. 4/6/2006 4/6/2006 NOW VCAA VCAA Kelli K, Gwen G. 4/6/2006 4/6/2006 NOW 900-005 Policy on Distribution of Income Generated from Intellectual Property VCAA VCAA Kelli K, Gwen G. 4/6/2006 4/6/2006 NOW 900-006 Principal Investigator Eligibility on Sponsored Programs VCAA VCAA Kelli K, Gwen G. 4/6/2006 4/6/2006 NOW Athletics VCAF Steve K. APPROVAL DATE Status2 Community/Media Relations 800 8/2/2012 6/20/2011 8/2/2012 now 3/14/2016 3/1/2019 11/14/2014 11/14/2014 11/1/2017 Office of Research 900 900-001 Roles & Responsibilities for Sponsored Programs Administration 900-002 Facilities and Administrative Waivers 900-003 Distribution of Indirect Cost Returns (ICR) from Externally Sponsored Programs 900-004 Fee for Service Contracts in Academic Affairs 4/6/2006 NOW 6/19/2015 6/1/2018 Intercollegiate Athletics 1000 1000-001 Intercollegiate Athletics Advisory Committee 6/16/2008 2/3/2016 1/15/2019 Campus Review UCCS POLICY REVIEW TRACKING 4/19/16 Office of Primary NEXT REVIEW Last Review DATE (3yr Date cycle) Responsibility Vice Chancellor OPR Representative OPR VC OPR Rep 1000-002 Campus Eligibility to Compete in Intercollegiate Athletics Athletics VCAF Steve K. 6/16/2008 2/3/2016 1/15/2019 1000-003 Missed Class Time for Athletics Athletics VCAF Steve K. 6/16/2008 2/3/2016 1/15/2019 APPROVAL DATE Status2
