LC 2b::n
1041
REPORT
REPORT
To MAYCO
To COUNCIL
CITY OF CAPE TOWN IISIUKO SASnAPA I STAD KAA.PSTAO
1.
ITEM NUMBER:
2.
SUBJECT
MC 55/11/10
201012011 FIRST QUARTER'S PROGRESS REPORT ON CORPORATE
PERFORMANCE AND PERFORMANCE OF THE CITY'S ENTITIES
ISIHLOKO
INGXELO YEKOTA YOKUQALA YONYAKA -MALI KA - 2010/2011
ENGENKQUBELA-PHAMBILI MALUNGA NENDLELA YOKUSEBENZA
KWEZIKO NAMAQUMRHU AZIMELEYO ESIXEKO
ONDERWERP
VORDERINGSVERSLAG OOR KORPORATIEWE PREST ASIE EN
PRESTASIE VAN DIE STAD SE ENTITEITE VIR DIE EERSTE KWARTAAL
VAN 2010/2011
3. PURPOSE
The purpose of the report is to enable Mayco to consider and Council to note:
•
the progress on the City's performance during the first quarter of the
2010/11 financial year covering the period 1 July 2010 to 30 September
2010 (performance year to date), as required by legislation.
4. FOR DECISION BY
Executive Mayor together with the members of the Mayoral Committee.
System of delegations as amended by Council on 27 October 2010 - Section
(3)(b) Evaluates progress against the key performance indicators (The Executive
Mayor has delegated this power to all Mayoral Committee members, within the
functional area of their relevant portfolios only) & section (3)(c) Reviews the
performance of the municipality in order to improve(i)
the economy, efficiency and effectiveness of the municipality;
(ii)
the efficiency of credit control and revenue and debt collection services;
and
(iii)
the implementation of the municipality's by-laws.
Cover letter to Mayea and Council.docx
[September 2009]
1U42
5. EXECUTIVE SUMMARY
The Municipal Systems Act and Municipal Planning and Performance
Management Regulations require municipalities to submit regular reports on
matters related to their performance. Accordingly. the City's corporate
performance and performance of the City's entities for the period 1 July 2010 to
30 September 2010 are covered in the report attached as Annexure A, B & C.
6. RECOMMENDATIONS
LSU4148 (reference number Language Services)
"Delegated: for Decision bv the Executive Mayor:
Recommended that the report be considered and approved by Executive Mayor
and Mayco, and noted by Council.
AANBEVELINGS
«Gedelegeer: vir besluit deur die uitvoerende burgemeester:
Aanbeveel dat die uitvoerende burgemeester en die burgemeesterskomitee die
verslag oorweeg en goedkeur en die Raad van die verslag kennis neem.
IZINDULULO
"Zigunyazisiwe: iSiggibo sesikaSodo/ophu weSiggeba:
Kundululwe ukuba makuqatshelwe ingxelo nguSodo/ophu weSigqeba, yiKomiti
yoLawulo (i-Mayco) neBhunga.
7. DISCUSSION/CONTENTS
7.1.
Constitutional and Policy Implications
The process of reporting on the City's performance and that of the City's
entities is driven by legislation and the City's approved performance
management policy.
7.2.
Environmental implications
Does your report have any
environmental implications:
Cover letter to Mayea and Council.docx
ISeptember 2009J
No~
Yes
D
~'20f5
1U43
7.3.
Legal Implications
7.3.1 Local Government: Municipal Finance Management Act (Act 56 of 2003).
7.3.2 Local Government: Municipal Systems Act (Act 32 of 2000) (Chapter 6), as
read with the Local Government: Municipal Systems Amendment Act (Act
44 of 2003).
7.3.3 Local Government: Municipal Planning and Performance Management
Regulations, 2001.
In terms of Section 41 (1) (e) of the Systems Act and Regulation 7 (1) and
(2) (e) of the Municipal Planning and Petformance Management
Regulations, the City (through the Integrated Development Planning and
Organisational Petformance Management Department) is required to
submit quarterly corporate progress reports to the Council and its relevant
Committees on matters connected with the City's petformance. Therefore,
this report deals with the monitoring of an existing, ongoing process that is
prescribed by legislation.
7.3.4 System of delegations as amended by Council on 27 October 2010.
(vi)
Section (3)(b) Evaluates progress against the key petformance indicators
(The Executive Mayor has delegated this power to all Mayoral Committee
members. within the functional area of their relevant portfolios only) &
Section (3)(c) Reviews the petformance of the municipality in order to
Improvethe economy, efficiency and effectiveness of the municipality;
the efficiency of credit control and revenue and debt collection services;
and
the implementation of the municipality's by-laws.
7.4.
Staff Implications
(iv)
(v)
Does your report impact on staff resources, budget, grading, remuneration, allowances,
designation, job description, location or your organisational structure?
No
IZJ
Yes
0
(if yes, please indicate whether or not it is part of the approved staffing
structure, whether the posts are budgeted for etc.)
7.5.
Other Services Consulted
All Directorates.
Cover letler to Mayco and Council.docx
INovember 2009J
Page 3 of 5
~
1044
ANNEXURES
Annexure A:
2010/2011
FIRST QUARTER'S
CORPORATE PERFORMANCE
PROGRESS
REPORT
ON
Annexure B:
2010/2011
FIRST QUARTER'S PROGRESS
CONVENCO'S PERFORMANCE (Municipal entity)
REPORT
ON
Annexure C:
2010/2011
FIRST QUARTER'S PROGRESS REPORT ON
KYAYELITSHA COMMUNITY TRUST PERFORMANCE (Municipal
entity)
Cover letter to Mayeo and Couneil.doex
[November 2009J
~~40f5
1045
FOR FURTHER DETAILS CONTACT:
Willem C/aassens
NAME
CONTACT NUMBERS
E-MAIL ADDRESS
021-400982310823419070
Wil/em. claassens@capetown.gov.za
Office of the City Manager
DIRECTORA TE
.(,t:
tl
~
~ORT COMPLIANT WITH THE PROVISIONS OF
COUNCIL'S DELEGATIONS, POLICIES, BY-LAws
AND ALL LEGISLATION RELATING TO THE MATTER
UNDER CONSIDERATION.
D
NON-COMPLIANT
Comment:
TEL
DATE
(aLl)
~
4-111
- -z..12.. ~:;
l-z.CiO
~7/1\.{ (, CITY MANAGER
Certified as lega y co
Comment:
Achmat Ebrahim
DATE
)'/1
Cover letter to Mayea and Couneil.doex
[November 2009J
Page 5 of 5
I
2010/2011 ONE YEAR CORPORATE SCORECARD (SDBIP)
DRAFT 1st QUARTER PROGRESS REPORT ON CORPORATE PERFORMANCE
Rating Key:
~
- Meets or exceeds target;
ALIGNMENT & LINKAGE
'l - Currently does not meet target ; ~ - Information not available or work on hold;
..
1046
"'i:l - Original target to be amended
PERFORMANCE PROGRESS
INDICATOR DETAIL
<>'"
ZW
LINK TO LEAD
DIRECTORATE
~~
!!!o
",I-
INDICATOR
I-U
ANNUAL TARGET
2010/11
RATING
ZW
0'"
TARGET QUARTER
ENDING 30 SEPTEMBER
2010
ACTUAL
QUARTER ENDING
30 SEPTEMBER 2010
REASON FOR VARIANCE
REMEDIAL ACTION
ui5
Strategic Focus Area 1 : Shared Economic Growth and Development
Corporate Objective: 1A. Create an enabling environment for the economy to grow and become globally competitive
1A.1 Number of direct jobs
11500
tJr
Bi-Annual target
Bi-Annual target
Not applicable - Bi-Annual target
Not applicable - Bi-Annual target
Rlbn
~
R300m
R270m
Post recession recovery slower than expected
Continued promotion of investment and trade in key priority
sectors, including renewal energy
2%
tJr
Annual target
Annual target
Not applicable - annual target
Not applicable - annual target
16000
~
3000
3652
Target Exceeded
Maintain the Momentum
1 A.5 % of Land Use applications
finalised within statutory timeframes
80%
~
80%
86%
Target Exceeded
Maintain the Momentum
1A.6 % of Building plans finalised
within statutory timeframes
70%
~
70%
98%
Target Exceeded
Maintain the Momentum
100%
~
100%
In progress
In progress
In progress
In progress
~
In progress
In progress
In progress
In progress
2A.3 % of formal households with
access to water
100%
~
100%
In progress
In progress
In progress
2A.4 % of informal settlement
households with access to water
In progress
~
In progress
In progress
In progress
In progress
100%
~
100%
In progress
In progress
In progress
In progress
~
In progress
In progress
In progress
In progress
100%
~
100%
In progress
In progress
In progress
In progress
~
In progress
In progress
In progress
In progress
Economic & Social
Development
1A.2 Rand value of investment
1A.3 % increase in foreign visitors
Housing
a.
0::
lA.4 Number of EPWP job
opportunities created
:::J
Strategy and
Planning
-
Corporate Objective: 2A. Provide universal access
Utility Services
-
-
to basic services
2A.1 % of formal households with
access to sanitation
2A.2 % of informal settlement
households with access to sanitation
2A.S % of formal households with
access to electricity
2A.6 % of informal settlement
households with access to electri city
2A.7 % of formal households with
access to solid waste
2A.8 % of informal households
receiving area cleaning and refuse
collection service
Page 1
1st Quarter 1011 Corporate SOBIP Performance Scorecard (6)
---
2010/2011 ONE YEAR CORPORATE SCORECARD (SDBIP)
DRAFT 1st QUARTER PROGRESS REPORT ON CORPORATE PERFORMANCE
Rating Key:
ALIGNMENT & LINKAGE
~
- Meets or exceeds target;
'l - Currently does not me'et target ; ~ -Information not available or work on hold;
..
~
1047
- Original target to be amended
PERFORMANCE PROGRESS
INDICATOR DETAIL
"",
ZW
LINK TO LEAD
DIRECTORATE
~~
=>0:
!!!o
0:0-
INDICATOR
o-U
zw
ANNUAL TARGET
2010111
RATING
TARGET QUARTER
ENDING 30 SEPTEMBER
2010
ACTUAL
QUARTER ENDING
30 SEPTEMBER 2010
REASON FOR VARIANCE
REMEDIAL ACTION
27%
~
27%
27.20%
Target exceeded
Water Demand Management Strategy project
implementation to be maintained and increased.
The tonnages waste minimized is, in many cases,
reliant on the tonnages of recyclables, green waste
etc, which the public bring to the drop off site, or put
out for recycling by the Think Twice contractors.
During this first quarter period greater tonnages
were received.
Maintain the momentum
00:
uj5
Corporate Objective: 2B. Conserve natural resources
-
28.1 % reduction in unconstrained
water demand
28.2 % of waste diverted from landfill
sites
Utility Services
Corporate Objective:
-
Utility Services
9.15%
10.18%
R1.2 bn
t}
Annual target
Annual target
Not applicable - annual target
Not applicable - annual target
<1.3
~
<1.3
1.03
Target Exceeded
Maintain the momentum
2e. Effectively manage the City's Infrastructure and Resources
Finance
(Changed from
Utility SelVices)
~
9.95%
-
2C.1 Amount spent on repairs and
maintenance
2C.2 Average number of customer
power interruptions experienced per
annum
2C.3 Percentage unaccounted for
water
2C.4 Percentage drinking water
compliance to SANS 241
Target exceeded, most likely to be resulting from
attention being given to closing metering gaps.
22.5%
~
25%
23.4%
96%
~
96%
97%
Water Quality standards met and exceeded due to
consistent process application.
A Water balance review strategy is progressing well,
planning to reduce the figure even further.
Maintain the momentum
Strategic Focus Area 3: Energy Efficiency for a Sustainable Future
Corporate Objective: 3A Develop. adopt and implement a comprehensive response to Cape Town's energy and climate change challenges
3A.1 % reduction in use of electriCity
Utility Services
3.3%
~
9.99%
3.3%
Page 2
The reduction is most likely due to the effects of the
high increases in tariffs and the resulting elasticity
on consumption. The 3.3% target is on top of the
previous years baseline of 6.66%, this is based on
the 3 months of the current financial year.
Maintain the momentum
1st Quarter 1011 Corporate SDBIP Performance Scorecard (6)
-
2010/2011 ONE YEAR CORPORATE SCORECARD (SDBIP)
1048
DRAFT 1st QUARTER PROGRESS REPORT ON CORPORATE PERFORMANCE
Rating Key:
ALIGNMENT & LINKAGE
~
- Meets or exceeds target;
INDICATOR DETAIL
IOU)
ZW
->>-<
=>0:
~e
LINK TO LEAD
DIRECTORATE
I!'o
ZW
'l - Currently does not meet target; 't} -Information not available or work on hold;
INDICATOR
~
- Original target to be amended
PERFORMANCE PROGRESS
ANNUAL TARGET
2010/11
RATING
oe;
TARGET QUARTER
ENDING 30 SEPTEMBER
2010
ACTUAL
QUARTER ENDING
30 SEPTEMBER 2010
REASON FOR VARIANCE
REMEDIAL ACTION
00
Strategic Focus Area 4: Public Transport Systems
Corporate Objective: 4A. Improve public transport system and services (for e.g. the implementation of phase 1A of the integrated rapid transit programme)
4A.1 Length of dedicated public
transport lanes provided in kilometres
Transport, Roads
& Major Projects
-
4A.2 % commuters using public
transport compared to total number of
commuters in the CBO
4A.3 Implement and enforce
appropriate legislation
-
15kms
t}
Annual Target
Annual target
Not applicable - annual target
Not applicable - annual target
2% on base-line
t}
Annual target
Annual target
Not applicable - annual target
Not applicable - annual target
New Public Transport
by-law adopted
t}
Annual target
Annual target
Not applicable· annual target
Not applicable - annual target
Implementation plan to
enforce by-law in place
t}
Annual target
Annual target
Not applicable· annual target
Not applicable - annual target
Form two Operating
Companies for Phase
la of IRT
t}
Annual target
Annual target
Not applicable· annual target
Not applicable· annual target
Safety and
Security
4A.4 Engage Operators and form
Operating Companies to run IRT
Transport, Roads
& Major Projects
Strategic Focus Area 5: Integrated Human Settlements
Corporate Objective:SA. Provide equitable community facilities and services across the City
-
Community
Services
SA.1 Number of Community Parks
maintained according to selected
service standards
SA.2 Number of libraries open
according to minimum planned open
hours, including ad hoc Unforeseen
Closing Hours
5A.3 Number of fenced formal Sport
fields compliant with the defined level
grass cover standard
SA.4 Number of halls maintained to
specified standard
3133
63
Previous Target:
Due to weather conditions, weed control
programmes, usage of the park, saving of reptiles,
and flowering season, the target could not be
achieved as it is beyond the Departments control.
Corrective Actions are limited due to the natural phenomena.
~
3133
2735
~
49
62
Target exceeded
Maintain the momentum
~
450
468
Target exceeded
Maintain the momentum
49
450
198
~
165
198
Page 3
Repairs and maintenance work at the facilities are
behind schedule.
Information is to be provided
1st Quarter 1011 Corporate SDBIP Performance Scorecard (6)
---------
2010/2011 ONE YEAR CORPORATE SCORECARD (SDBIP)
DRAFT 1st QUARTER PROGRESS REPORT ON CORPORATE PERFORMANCE
Rating Key:
t> - Meets or exceeds target ; ~ - Currently does not meet target; '6- -Information not available or work on hold;
ALIGNMENT & LINKAGE
----
1049
~
- Original target to be amended
PERFORMANCE PROGRESS
INDICATOR DETAIL
",U>
ZW
LINK TO LEAD
DIRECTORATE
;::~
::>0:
~g
INDICATOR
i!'u
ANNUAL TARGET
2010/11
RATING
ZW
oe;
TARGET QUARTER
ENDING 30 SEPTEMBER
2010
ACTUAL
QUARTER ENDING
30 SEPTEMBER 2010
REASON FOR VARIANCE
REMEDIAL ACTION
1514
Target achieved
Maintain the Momentum
uc
Corporate Objective: 58. Deliver housing opportunities in accordance with the five year housing plan (reviewed annually)
58.1 Number of housing opportunities
'" C
c:
~
.2 co 00 a... per year
0:: .!:: ::iE
Q.loOLL..~
en..-
0)0::
~
8400
~~:E~
1500
:=en
Housing
::>
a...~:g
~ ==.2
5B.2 Number Erven upgraded per
year
~5~
~06~
Target exceeded. Community resistance curtaHed
the development of four of the five planned sites
Executive Mayor's office will schedule a Follow-up meeting
with Khayelitsha Development Forum and other community
structures to try and unlock the impasse. 5 sites were
planned of which one is currently being developed. This site
will yield 384 incrementally serviced erven
~
200
384
~
~
Annual Target
Not applicable - annual target
Not applicable - annual target
Not apprlcable - annual target
206
(5% reduction)
~
52 accidents
39
Target exceeded
Maintain the momentum
836
(10% increase)
~
209 arrests
243
1000
Strategic Focus Area S: Safety and Security
Corporate Objective: SA. Foster a safe and secure environment
SA.1 Survey score on 5 point
symmetric scale
rn
rn
'"
SA.2 % reduction in accident rate at
high frequency locations
-
SAol % increase in arrests in drug
related crimes
Safety and
Security
SA.4 % response times for fire and
other emergency incidents within 14
minutes from call receipt up to arrival
80%
~
75%
73.67%
Due to the crime intelligence received, the
achievement of drug related arrests were possible.
Continue to monitor drug dens closely and continue with
operations at identified "hot spots"
The response times are affected by the availability of The Department will continue to strive to maintain the
number of appliances and staffing Jevels at Fire Stations.
equipment and human resources at fire stations.
The increased number of medical and trauma
incidents also had an impact on response times as
staff has to remain at an incident until an ambulance
arrives.
StrategiC Focus Area 7: Health, social and community development
Corporate Objective: 7A. Facilitate the development of a healthy and socially inclusive society
7A.1 Number of targeted development
Economic & Social
Development
-
>
c0 0"
o
20
~
0
2
Target exceeded
Maintain the momentum
7A.2 Number of days when air
pollution exceeds WHO guidelines
135
~
34
32
Target achieved
Data provisional and needs to be verified.
20.00
Previous Target:
19.20
~
Bi-Annual target
Bi-Annual target
Currently collecting and capturing data.
Maintain the momentum
100,000 of Cape Town Population
1 120
~
Bi-Annual target
Bi-Annual target
Currently collecting and capturing data.
Maintain the momentum
7A.5 The City's ante-natal HIV
prevalence
19.6%
~
19.6%
15.6%
Target achieved
Data provisional and needs to be verified.
(excludes known HIV +ve's)
7A.3 Number infant deaths per 1,000
live births
Health
programmes
0
7A.4 Number of TB cases per
Wo
rn
-
Page 4
1s1 Q,arte, 1011 Co'pocate SOBtP Perto'maoce Scmec",d
(6)~)
2010/2011 ONE YEAR CORPORATE SCORECARD (SDBIP)
DRAFT 1st QUARTER PROGRESS REPORT ON CORPORATE PERFORMANCE
Rating Key:
~ • Meets or exceeds target; 'l . Currently does not meet target ; ~ • Information not available or work on hold;
ALIGNMENT & LINKAGE
1U50
""i:J • Original target to be amended
PERFORMANCE PROGRESS
INDICATOR DETAIL
",VI
ZW
~!;(
LINK TO LEAD
DIRECTORATE
::>",
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INDICATOR
o-U
ANNUAL TARGET
2010/11
RATING
ZW
TARGET QUARTER
ENDING 30 SEPTEMBER
2010
ACTUAL
QUARTER ENDING
30 SEPTEMBER 2010
REASON FOR VARIANCE
REMEDIAL ACTION
No Variance
It is anticipated that the survey will be conducted between
March and May next year.
Decline from 10.34 days to 10.85 days. 4.93%
decline.
Ongoing monitoring will continue.
oil:
uc
Strategic Focus Area 8: Good Governance and Regulatory Refonn
Corporate Objective: SA. Ensure enhanced service delivery with efficient institutional arrangements
-
SA.1 % 'truly loyal' employees as
measured by the employee culture I
climate survey
34%
~
Not Applicable
Request for quotation to appoint
a service provider to conduct
the survey is submitted to
Supply Chain Management.
Process is underway
12%
~
3% improvement
4.93% decline
Corporate
Services
BA.2 % improvement in time to
«
finalise complaints
Corporate Objective: B8. Manage key financial and governance areas such as income control, cash flow, indigent support, alternative income opportunities, asset and risk management
8B.l % spend of capital budget
95%
-
~
This is a very good spend of the capital budget. The
actual infonnation deviated slightly from the target
set.
EMT will continue to monitor capital budget spend
9.23%
9.01%
Information available from
the second quarter
Infonnation available from the
second quarter
Information available from the second quarter
Information available from the second quarter
Information available from
the second quarter
Infonnation available from the
second quarter
Infonnation available from the second quarter
Information available from the second quarter
Annual target
Not applicable - annual target
Not applicable - annual target
Not applicable - annual target
BB.2View of Auditor General
Finance
-
;;:
Unqualified audit
~
High investment rating
~
BB.3View of independent rating
agency
Corporate Objective: BC. Establish effective community engagement channels
Strategy and
Planning
BC.1 Community satisfaction
(Score 1-5)
-
3
~
Page 5
1st Quarter 1011 Corporate SDBIP Peliormance Scorecard (6)
ANNEXURE B
1U51
10/11 Draft 1st Quarter Convenco Performance Assessment Report - 1 June 2010 to 30 September 2010
~
- Meets or exceeds target;
'l -Currently does not meet target; ~ - Information not available or work on hold
Indicator
No
Measurement
Target
Actual
performance
30
Performance
30
Annual Target 30 June
September
September
2010
2011
2010
0>
c
:;:::
0
Reason for variance
Remedial action
'"
Strategic Focus Area 1 : Shared Economic Growth and Development
Corporate Objective: 1A. Create an enabling environment for the economy to grow and become globally competitive.
1
Economic impact (Spin off)
International Delegate Days
*
Contribution to GOP calculated by UCT
Gradute School of Business. compared to
budgeted target
R2.3 billion
Annual Target
Annual Target
~
Annual Target
Annual Target
Number of days attended by international
delegates at international conferences
compared to budgeted target
200000
Annual Target
Annual Target
~
Annual Target
Annual Target
Jobs created
Number direct and indirect jobs created
compared to the budgeted
7600
Annual Target
Annual Target
~
Annual Target
Annual Target
Events
Number of events hosted compared to
budgeted target
500
125
144
~
Target achieved
Maintain the momentum
5%
Annual Target
Annual Target
~
Annual Target
Annual Target
Rating achieved in independent customer
satisfaction survey (out of a hundred)
75%
Annual Target
Annual Target
~
Annual Target
Annual Target
Actual savings on electricity consumption
compared to budgeted target
5%
Annual Target
Annual Target
~
Annual Target
Annual Target
Percentage procurement from BBBEE
compliant suppliers (in terms of BBBEE Act
53 of 2003) (minimum of 50%)
50%
Annual Target
Annual Target
~
Annual Target
Annual Target
- Revenue
Actual revenue generated compared to
budgeted target
98%
24%
23%
~
Target achieved
Maintain the momentum
- Expenditure (Cost Control)
Actual direct and indirect expenditure
compared to budgeted target
98%
24%
21%
~
Target achieved
Maintain the momentum
Target not achieved
The company will spend capex
according to the requirements of
the business
2
Human capital development
3
Customer Centricity and
Service Excellence
4
Sustainability - Energy
Consumption
5
Procurement
6
Budget
Capital expenditure budget
Actual cost of training of permanent and
temporary staff as a percentage of total salary
cost compared to budgeted target
Percentage of projects (budgeted for) that
have been commenced and/or completed
compared to budgeted target
80%
20%
13%
~
·ANNEXUREC
1052
10111 Draft 1st Quarter Khayelitsha Community Trust Performance Assessment Report -1 June 2010 to 30 September 2010
~
- Meets or exceeds target;
Indicator
No
'l -Currently does not meet target; ~ - Information not available or work on hold
Annual Target
Target 30 September 2010
Actual performance 30 September
2010
'"co
c:
:;:;
Reason for variance
Remedial action
c::
Strategic Focus Area 1 : Shared Economic Growth and Development
Corporate Objective: 1A. Create an enabling environment for the economy to grow and become globally competitive.
% Spend Operational
Budget
98%
24%
40.0%
i)
Target achieved
Target exceeded due to the timing
difference in payment of service providers.
% Spend of Capital
Budget
95%
23%
31%
i)
Target achieved
Maintain the momentum
i)
Target achieved
Maintain the momentum
1
2
3
To maintain good
corporate governance
8 Trustee Meetings, 4 Audit
Committee Meetings. AFS
and Annual Report issued in
accordance with legislated
deadlines.
2 Trustee Meetings.
1 Audit Committee
meeting
2 Trustee meetings. 1 Audit
committee meeting
4
Alternative funding sourced
To facilitate affordable
residential development in for Housing Project by 30
December 2010
KBD
5
6
7
To implement a legally
KCT Human and Capacitating
Plan reviewed, appoint CEO &
compliant set of
structures for KCT and its Project Manager, replace
Directors Management
investment companies
Company as required,
manage financial reporting of
Investment Companies
Legally compliant set of
structures for KCT and
its investment
companies implemented
To update development
and operational and
decision- making
framework for KBD
(initiate development of
retail and office space)
Approve updated
development plan
Updated Development
Plan approved
Secure alternative
sources of funding.
Secure alternative sources of N/A
funds for KCT, corporate
compliance requirements and
Phase 2 developments by 30
June 2010
2010/11/02
~
N/A
~
~
The Trust has received
expression of interest from
potential funders of Phase 2
development. The Trust is
currently working on the request
for qualification and proposal
document for finalisation by end
October.
1
~
Financial modeling is currently being
finalised for the revised housing project plan.
Buildings plans have been completed and
will be submitted to the City once financial
modeling is complete to meet City's
requirements for the funding of bulk service
Outcome of discussions with the City
regarding KCT legal structures yet to be
finalised by the City.
The multi-stakeholder consultation process
went beyond the target timelines due to the
unavailability of participants at times
Project manager has been contracted;
CV's have been received for appointment
of directors on some investment
companies; Finalisation of legally compliant
structures of KCT & investment companies
is in progress
A Special Board meeting will be held midNovember 2010 to approve the updated
development plan.
The appOintment of 2 consultants with vast
This is work-in-progress where potential
investors will be appointed by 15th
experience in commercial developments is
December 201 0 to undertake structural
being finalized.
refurbishment works to the Khayelitsha retail
centre.
,
LC 2631
1U41
REPORT To MAYCO
REPORT To COUNCIL
CIlY OF CAPI: TOWN IISIXEKO SASEUPA I STAO KAAPSlAO
1.
ITEM NUMBER:
2.
SUBJECT
MC 55/11/10
201012011 FIRST QUARTER'S PROGRESS REPORT ON CORPORATE
PERFORMANCE AND PERFORMANCE OF THE CITY'S ENTITIES
ISIHLOKO
INGXELOYEKOTA YOKUQALA YONYAKA-MALI KA-2010/2011
ENGENKQUBELA-PHAMBILI MALUNGA NENDLELA YOKUSEBENZA
KWEZIKO NAMAQUMRHU AZIMELEYO ESIXEKO
ONDERWERP
VORDERINGSVERSLAG OOR KORPORATIEWE PRESTASIE EN
PRESTASIE VAN DIE STAD SE ENTITEITE VIR DIE EERSTE KWART AAL
VAN 2010/2011
3. PURPOSE
The purpose of the report is to enable Mayco to consider and Council to note:
•
the progress on the City's performance during the first quarter of the
2010/11 financial year covering the period 1 July 2010 to 30 September
2010 (performance year to date). as required by legislation.
4. FOR DECISION BY
Executive Mayor together with the members of the Mayoral Committee.
System of delegations as amended by Council on 27 October 2010 - Section
(3)(b) Evaluates progress against the key performance indicators (The Executive
Mayor has delegated this power to all Mayoral Committee members, within the
functional area of their relevant portfolios only) & section (3)(c) Reviews the
performance of the municipality in order to improve(i)
the economy, efficiency and effectiveness of the municipality;
(ii)
the efficiency of credit control and revenue and debt collection services;
and
(iii)
the implementation of the municipality's by-laws.
Cover letter to Mayea and Council.docx
ISeptember 20091
1U42
5. EXECUTIVE SUMMARY
The Municipal Systems Act and Municipal Planning and Performance
Management Regulations require municipalities to submit regular reports on
matters related to their performance. Accordingly, the City's corporate
performance and performance of the City's entities for the period 1 July 2010 to
30 September 2010 are covered in the report attached as Annexure A, B & C.
6. RECOMMENDATIONS
LSU4148 (reference number Language Services)
"Delegated: for Decision bv the Executive Mavor:
Recommended that the report be considered and approved by Executive Mayor
and Mayco, and noted by Council.
AANBEVELINGS
"Gedelegeer: vir besluit deur die uitvoerende burgemeester:
Aanbeveel dat die uitvoerende burgemeester en die burgemeesterskomitee die
verslag oorweeg en goedkeur en die Raad van die verslag kennis neem.
IZINDULULO
"Zigunvazisiwe: iSigqibo sesikaSodolophu weSigqeba:
Kundululwe ukuba makuqatshelwe ingxelo nguSodolophu weSigqeba, yiKomiti
yoLawulo (i-Mayco) neBhunga.
7. DISCUSSION/CONTENTS
7.1.
Constitutional and Policy Implications
The process of reporting on the City's performance and that of the City's
entities is driven by legislation and the City's approved performance
management policy.
7.2.
Environmental implications
Does your report have any
environmental implications:
Cover letter to Mayeo and Council.docx
[September 2009]
No~
Yes
D
1U43
7.3.
Legal Implications
7.3.1
Local Government: Municipal Finance Management Act (Act 56 of 2003).
7.3.2 Local Government: Municipal Systems Act (Act 32 of 2000) (Chapter 6), as
read with the Local Government: Municipal Systems Amendment Act (Act
44 of 2003).
7.3.3 Local Government: Municipal Planning and Performance Management
Regulations, 2001.
In terms of Section 41 (1) (e) of the Systems Act and Regulation 7 (1) and
(2) (e) of the Municipal Planning and Performance Management
Regulations, the City (through the Integrated Development Planning and
Organisational Performance Management Department) is required to
submit quarterly corporate progress reports to the Council and its relevant
Committees on matters connected with the City's performance. Therefore,
this report deals with the monitoring of an existing, ongoing process that is
prescribed by legislation.
7.3.4 System of delegations as amended by Council on 27 October 2010.
(vi)
Section (3)(b) Evaluates progress against the key performance indicators
(The Executive Mayor has delegated this power to all Mayoral Committee
members, within the functional area of their relevant portfolios only) &
Section (3)(c) Reviews the performance of the municipality in order to
improvethe economy, efficiency and effectiveness of the municipality;
the efficiency of credit control and revenue and debt collection services;
and
the implementation of the municipality's by-laws.
7.4.
Staff Implications
(iv)
(v)
Does your report impact on staff resources, budget, grading, remuneration, allowances,
designation, job description, location or your organisational structure?
No
[gJ
Yes
D
(if yes, please indicate whether or not it is part of the approved staffing
structure, whether the posts are budgeted for etc.)
7.5.
Other Services Consulted
All Directorates.
Cover letier to Mayco and Council.docx
[November 2009[
Page 3 of 5
~
1IH 4
ANNEXURES
Annexure A:
2010/2011 FIRST QUARTER'S
CORPORATE PERFORMANCE
PROGRESS
REPORT
ON
Annexure B:
2010/2011 FIRST QUARTER'S PROGRESS
CONVENCO'S PERFORMANCE (Municipal entity)
REPORT
ON
Annexure C:
2010/2011 FIRST QUARTER'S PROGRESS REPORT ON
KYAYELITSHA COMMUNITY TRUST PERFORMANCE (Municipal
entity)
Cover letter to Mayeo and Council.docx
INovember 2009J
1045
FOR FURTHER DETAILS CONTACT:
NAME
CONTACT NUMBERS
E-MAIL ADDRESS
DIRECTORA TE
Willem Claassens
021-4009823/082341 9070
Wil/em. claassens@capetown.gov.za
Office of the City Manager
.u::
~
~
~ORT COMPLIANT WITH THE PROVISIONS OF
COUNCIL'S DELEGATIONS, POLICIES, BY-LAWS
AND ALL LEGISLATION RELATING TO THE MATTER
UNDER CONSIDERATION.
o
LEGAL COMP IANC
Comment:
NAME
TEL
DATE
COL!) ~ - "C:.I2. 2
4=1 It \'Zb(O
l
/li
/i-uz
--L1; i~l'i1'
f
NON-COMPLIANT
~-IH/7~l--,-
Certified as ega Y co
Comment:
Ai. (, CITY MANAGER
Achmat Ebrahim
DATE
Cover letter to Mayeo and Couneildoex
[November 2009J
).)/0
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