Index to Board Minutes 2004
February 4, 2004 (Volume No. 194)
Page
04-13 October 23, 2003 Minutes (tabled)................................................................3
04-14 Personnel
A. Faculty and Staff Appointments for 2003-2004 ......................................3
B. Changes of Status for 2003-2004.............................................................4
C. Retirements for 2003-2004 ......................................................................6
D. Voluntary Modification of Employment for 2003-2004 .........................6
E. Administrative Leaves for 2003-2004 .....................................................6
04-15 Academic and Student Affairs
A. Faculty Workload Report for Fall 2003...................................................6
B. Last Class Day Report .............................................................................6
04-16 Academic and Student Affairs
C. Forestry Master s Degree Name ..............................................................7
04-17 Academic and Student Affairs
D. Fifth Grade Addition to Charter School ..................................................7
04-18 Academic and Student Affairs
E. Dormitory Scholarships ...........................................................................7
04-19 Academic and Student Affairs
F. Patent License...........................................................................................7
04-20 Financial Affairs
A. Resolution to Review Qualified Investment Brokers and
Financial Institutions ...............................................................................7
B. Standards of Conduct for Financial Advisors and Managers ..................7
C. Interagency Contract for Annual Software Maintenance ........................8
D. Equestrian Center Equipment Funds .......................................................8
E. Budget Changes Less Than $50,000........................................................8
F. Budget Increases for Marketing ...............................................................8
G. Marketing Contract..................................................................................8
H. University Insurance – Property, Casualty, Liability ..............................8
I. Privatization of the University Center Bookstore ....................................8
04-21 Buildings and Grounds
A. Piney Woods Conservation Center Sewer Treatment Facility ................9
B. Nelson Rusche College of Business Educational Investment Center......9
C. University Center Expansion and Renovation (tabled) ...........................9
D. Utility Easement ......................................................................................9
E. Real Estate (tabled) ..................................................................................9
04-22 Private Support Agreements
A. Stephen F. Austin Quarterjack Club........................................................9
B. Tip-In Club (tabled) .................................................................................9
04-23 University Policies and Procedures
A. Resolution to Acknowledge Review of Investment Policy and
Strategy (tabled) ....................................................................................10
B. Board Meeting Schedule........................................................................10

04-24 Policy Revisions ..........................................................................................10
B-15 Issuance and Control of Campus Keys
B-24 Property Transfer and Disposal
C-2 Annual Budget Preparation (tabled)
C-8 Computer Equipment Purchases
C-10 Delegated Purchasing Authority
C-16.5 Historically Underutilized Businesses
C-42 Property Inventory and Management
D-19.1 Inclement Weather and Other Emergencies
E-61 Drug and Alcohol Testing
E-62 Return to Work
F-32 Access to Secure Computing Facilities
Reports
A. Faculty Senate..............................................................................................10
B. Student Government Association ................................................................10
C. Vice President for Alumni Affairs...............................................................10
D. Vice President for University Advancement ...............................................10
E. President ......................................................................................................10
F. Athletic Rivalry Traditions..........................................................................11
G. Board Committees .......................................................................................11
February 18, 2004 (Volume No. 195)
04-25 Resolution Authorizing the Sale of the Texas Public Finance
Authority Stephen F. Austin State University Revenue Financing
System Revenue Bonds, Series 2004, in the Aggregate Principal
Amount of $26,030,000; Authorizing Actions by the Texas Public
Finance Authority, Stephen F. Austin State University, and
Representatives Thereof in Connection with the Sale and Delivery of Said Bonds; and Resolving Other Matters Related Thereto .....................2
March 18, 2004 (Volume No. 196)
(No action item: The Board convened in Open Session at 10:00 a.m., and immediately convened in Executive Session for the posted item on Personnel – President.)

M arch 24, 2004 (Volume No. 197)
The Board convened in Open Session at 10:00 a.m. and immediately convened in Executive
Session for the posted item on Personnel-President.
April 20, 2004 (Volume No. 198)
04-26 Election of Board Officers
04-27 Approval of Minutes: October 23, 2003, November 12, 2003; February 4, 2004; February
18, 2004; March 18, 2004; March 24, 2004
04-28 Election of President
04-29 Election of University Representative for External Relations
04-30 Election General Counsel
04-31 Election of Director of Audit Services
04-32 Personnel
A.
Staff Appointments for 2004-2005
B.
Faculty Appointments for 2004-2005
C.
Changes of Status
D.
Promotions
E.
Tenure
F.
Faculty Development Leaves for 2004-2005
04-33 Academic and Student Affairs
A.
Faculty Workload Report for Spring 2004
B.
Curriculum
C.
Underenrolled Classes
D.
Proposal to Offer a Master of Science in Resource Interpretation
04-34 Financial Affairs
A.
Room and Board Rates
B.
Food Service Contract with ARAMARK
D.
Tuition and Fee Schedule FY 2005/Changes to Course Fees
E.
Property Purchase
F.
Architectural Services
G.
Adoption of Summer 2004 Budget
H.
Resolution to Renew the Investment Management Contract with Merrill Lynch
I.
Budget Changes Less Than $50,000
J.
Equipment Purchases for Speech Pathology, Counseling and Special Education
04-35 Financial Affairs
C.
Privatization of University Bookstore – Selection of Barnes & Noble
04-36 Buildings and Grounds
A.
University Center Parking Garage
04-37 Building and Grounds
B.
Paving Projects
C.
Vehicle Purchases
D.
Charter School Space
E.
Arboretum and Native Plant Center Trails
04-38 University Policies and Procedures
A.
Policy Revisions
Reports
A.
Faculty Senate
1.
Senate Business
2.
Faculty Recruitment
3.
Faculty Issues

4.
Education Trends Potential at SFASU
B.
Student Government Association
1.
Housing Advancement Progress
2.
Recreational Center Research
C.
President
1.
Coordinating Board Meeting (April 22 and 23, 2004)
2.
Reception at Juanita Curry Boynton Home following concert (April 25, 2004)
3.
Music Extravaganza at Fredonia Hotel (April 30, 2004)
4.
Campus Picnic (May 6, 2004)
5.
Big Dip (May 7, 2004)
6.
Spring Commencement (May 15, 2004)
7.
Sixth Grade Commencement at Christ Episcopal School (May 21, 2004)
8.
SFA Letterman’s Association Golf Tournament at Kingwood County Club (June 4,
2004)
9.
First Round of Freshman Orientation Sessions (June 6-8, 2004)
10.
Coordinating Board Meeting (July 15 and 16, 2004)
11.
Answer Questions from Members of the Board of Regents
D.
Marketing Update – Stamats
Appendix No. 1 – Curriculum Changes
Appendix No. 2 – Underenrolled Classes
Appendix No. 3 – Room and Board Rates
Appendix No. 3.1 Changes to Tuition and Fee Schedules FY 2005
Appendix No. 3.2 Changes to Schedule of Course Fees FY 2005
Appendix No. 4 - Budget Changes Less Than $50,000
Appendix No. 5 - Policy Revisions
A-14 Minimum Length of Courses ..................................................................... P1
A-18 A Summer Teaching Appointments .......................................................... P2
A-21 Guest Lecturers .......................................................................................... P3
A-25 Library Gifts ............................................................................................... P4
A-57 Developmental Education and the Texas Success Initiative
(formerly Texas Academic Skills Program ................................................ P5
A-59 Academic Advising for Undergraduate Students ..................................... P14
B-3 Austin Building Conference Rooms ........................................................... P16
C-12 Distribution of Payroll .............................................................................. P17
D-3 Animals on University Property ................................................................. P19
D-12 Faculty/Staff Traffic Appeals ................................................................... P22
D-24 Parking and Traffic Regulations .............................................................. P26
D-41 Compliance with the Americans with Disabilities Act ............................ P45
E-4 Affirmative Action ..................................................................................... P47
E-8N Classified Pay Plan .................................................................................. P49
E-11 Discipline and Discharge .......................................................................... P57
E-16 Employee Enrolling for Courses .............................................................. P64
E-25N Grievance and Appeals .......................................................................... P65
E-41N Reduction in Force of Non-Academic Employees ................................ P70
E-45 Service Awards ......................................................................................... P73
E-46 Discrimination Complaints/Sexual Harassment ....................................... P74
E-47.1 Sick Leave Pool ..................................................................................... P81
E-49 Temporary Employment ........................................................................... P88
E-51.1N Time Clock ......................................................................................... P90

E-54 Vacation/Sick Leave Report .................................................................. P92
E-57 Performance Management Plan............................................................. P93
F-10 Emergencies........................................................................................... P96
F-16 Accessibility for Persons with Disabilities ............................................ P98
F-33 Academic Accommodation of Students w/Disabilities ....................... P100
F-34 Appeal Procedure Relating to the Provision of
Accommodations for Students with Disabilities ................................. P104
New Out-of-State Electronic fee .................................................................. P106
New Reasonable Workplace Accommodations for
Disabilities........................................................................................... P107
A-43 Summer Teaching Assignments and Receipt of
Grant Funds ......................................................................................... P110
E-48A Summer Contracts ............................................................................ P111
C-2 Annual Budget Preparation ..........................................................Addendum
C-41 Investments.................................................................................Addendum
May 20, 2004 (Volume No. 199)
04-39 Authorization to Purchase Real Estate at 1256 FM 2664 ............................1
04-40 Parking Garage: Approval of Prozign as Architect, J. E. Kingham as
Construction Manager at Risk, and Bar Win as Civil Engineer ..................1
June 18, 2004 (Volume No. 200)
04-41 Job Analysis of Vice Presidential Positions.................................................1
04-42 Changes to Board Rules and Regulations....................................................1
04-43 Adoption of Board Meeting Schedule .........................................................1
July 8, 2004 (Volume No. 201)
04-45 Approval of April 20, May 20 and June 18, 2004 Minutes...........................3
04-46 Resolution in Support of Proposed Merger of SFASU Alumni
04-47 Approval of Minutes of April 20, May 20 and June 18, 2004 ......................4
04-48 Personnel .......................................................................................................4
A. Faculty Appointments for 2004-2005....................................................4
B. Staff Appointments for 2004-2005 ........................................................6
C. Changes of Status...................................................................................6
04-49 Regents Professorships for 2004-2005 ..........................................................7
04-50 Holiday Schedule for 2004-2005...................................................................7
Academic and Student Affairs
04-51 Summer I, 2004 Underenrolled Classes ........................................................8
04-52 Proposal to Offer Superintendency Program.................................................8
04-53 Intercollegiate Athletic Policy and Procedure Manual..................................8
04-54 Adoption of the Fiscal Year 2005 Budget .....................................................8

04-55 Selection of University Insurance Provider – Property, Boiler and
Machinery, Inland Marine, Automobile, and General Liability ............8
Directors and Officers Liability Insurance ....................................................9
Electric Utility Contract.................................................................................9
Student Technical Support.............................................................................9
Budget Changes Less Than $50,000 .............................................................9
Approval for Purchase over $50,000 (Forestry for FY 2004-2005
Alto Watershed Project).........................................................................9
Approval for Purchase over $50,000 (Forestry for FY 2004 –
Approval for Purchase over $50,000 (Forestry for FY 2004 –
Tree Physiology Lab Renovations)........................................................9
Student Residence Halls ................................................................................9
Athletic Programs Insurance .........................................................................9
04-56 Buildings and Grounds
A. Network Wiring – Austin and Rusk Buildings ....................................10
C. Student Residence Facilities ................................................................10
04-57 RFP Recreation Facilities-Architect and Design Consultant ......................10
04-58 University Policies and Procedures .............................................................10
Reports
A. Faculty Senate
B. Student Government Association
1. Update on Student Recreation Center
C. Vice Presidents for Alumni Affairs and University Advancement
D. Executive Director for Enrollment Management
Appendix No. 1 – Underenrolled Classes
Appendix No. 2 - HEAF Requests FY 2004-2005
Appendix No. 3 - Budget Changes
Appendix No. 4 – Policy Revisions
C-33 Purchasing Ethics and Confidentiality .......................P3
D-1.1 AIDS and HIV Virus..................................................P9
D-32 Skating .......................................................................P18
D-34.1 Student Conduct Code ...............................................P19
D-38 University Logo or Seal .............................................P25
D-45 Campus Wide Information System ............................P28
E-8N Classified Pay Plan.....................................................P38
E-9 Compensation in Excess of Base Salary ....................P46
E-18 Employee Terminations and Transfers ......................P50
E-33.1 New Employee Orientation........................................P52

E-50A Tenure ........................................................................P55
E-51.1N Time Clock.................................................................P71
August 13, 2004 (Volume No. 202)
04-59 Selection of F&S Partners as Architect for Student Recreation Center .................. 1
04-60 Nelson Rusche College of Business Investment Center.......................................... 1
04-61 Selection of Scott and Strong as Architect for Reorganization and
Relocation of Programs on Campus ........................................................................ 1
04-62 Rental of House at Walter Todd Beef Farm ............................................................ 1
04-63 Sale of 18.70 Acres, M. G. Blanton Survey Near Smyrna,
Nacogdoches County, Texas ................................................................................... 1
04-64 Property, Inland Marine, and General Liability including Law
Enforcement Liability from USI Insurance Services of Texas and
Boiler & Machinery from Suggs & Associates ....................................................... 2
04-65 Approval of Touchnet to provide E-bill Solution Software license ........................ 2
04-66 University Logo and Tag Line................................................................................. 2
August 17, 2004 (Volume No. 203)
04-67 Resolution................................................................................................................ 1
Authorizing the Sale of the Texas Public Finance Authority Stephen F. Austin
State University Revenue Financing System Revenue Bonds, Series 2004A, in the Aggregate Principal Amount of $5,460,000; Authorizing Actions by the
Texas Public Finance Authority, Stephen F. Austin State University, and
Representatives Thereof in Connection with the Sale and Delivery of Said
Bonds; Resolving Other Matters Related Thereto
04-68 Resolution................................................................................................................ 1
Authorizing the University to invest proceeds from the Series 2004A bond issue through the Texas TERM/Texas Daily investment pool
October 14, 2004 (Volume No. 204)
05-01 Approval of Minutes from April 20, 2004; July 8, 2004, August 13, 2004; and
August 18, 2004 ........................................................................................................... 2
05-02 Election of Assistant to the Board of Regents ............................................................. 2
05-03 Personnel Items ............................................................................................................ 2
A. Faculty Appointments for 2004-2005
B. Staff Appointments for 2004-2005
C. Changes of Status
E. Administrative Leave for 2004-2005
05-04 Academic and Student Affairs ..................................................................................... 2
A.
Proposal to Change Name of Bachelor of Science in Hearing Impaired to
“Deaf and Hard of Hearing”

B.
Proposal to Change Name of Two Degree Programs: Bachelor of Science in
Speech and Hearing Therapy and Master of Science in Speech-Language
Pathology
C.
Proposal of an Agreement between Stephen F. Austin State University and
Tyler Junior College
D.
Summer II and Fall 2004 Underenrolled Class lists
E.
New Certificate Options for the Bachelor of Science Degree in Family and
Consumer Sciences
F.
Proposal to offer a Doctor of Philosophy Degree with a major in
Environmental Science
G.
Proposal to offer a EC-4 Online Program
H.
Proposal to move the Department of Agriculture to the College of Forestry
I.
Proposal to Update Table of Degree Programs
05-05 Financial Affairs .......................................................................................................... 9
A.
University Police Radio/Communication Equipment
B.
Approval for Purchase over $50,000 (Student Affairs - Jack Camp)
C.
Purchase over $50,000 (Agriculture Department for FY 2004 – Replace existing Inductively Coupled Plasma Optical Emission Spectrometer (ICP)
D.
Credit Card Convenience Fee
E.
Out of State Electronic Fee –
F.
Annual Software Maintenance, Software Site License, and Internet Service
Agreements
G.
Software Purchase - Banner and Luminis Premier
H.
Budget Changes Less Than $50,000 –
I.
SORM Contract
05-06 Building and Grounds ................................................................................................ 10
A.
Naming Opportunities
B.
RFP for New Residence Hall
C.
Selection of Student Recreation Center Construction Manager
D.
Architectural Services for Baseball/Softball/ Soccer/Tennis Complex
05-07 RFP for New Residence Hall..................................................................................... 10
05-08 Approval of the private support organization agreement between the
Stephen F. Austin Tip-In Club and the University
05-09 University Policies and Procedures ........................................................................... 10
A-10 Class Attendance and Excused Absences
B-12 Homer Bryce Stadium
B-20 Norton HPE Complex
C-10 Delegated Purchasing Authority
D-7 Authority to Act in the Absence of the President
D-24 Parking and Traffic Regulations
D-25 Petitions and Handbills
D-36 Training and Certification of University Vehicle Operators
D-40 Working Hours and Holidays
D-46 Reporting of Abuse, Exploitation, or Neglect of Elderly or Disabled
Persons
E-5 Alcohol/Drug Free Workplace
D-27N Hiring Non-Academic Employees

E-56 Ethics
F-34 Appeal Procedure Relating to the Provision of Accommodations
for Students with
November 19, 2004 (Volume No. 205)
05-10 Accountability Measures ............................................................................................. 1
05-11 Student Report on Recreation Center Election ............................................................ 1
05-12 Authorization of Programming and Design Development Activity for
Student Recreation Center Facility ............................................................................... 2
05-13 Selection of Design-Build Firm for Residence Hall Construction Project .................. 2
05-14 Authorization to seek Recreation Center Fee from Legislature................................... 2
05-15 Executive Director of Marketing Status Report........................................................... 3