Working with the Research Office
January 21, 2015
Presented by:
Portia Garvey, Assistant Director Preaward
Services
Office of Sponsored Programs
Pre-Award Functions
Post Award Functions
ERA Access to Federal Websites
Interpretation of Federal/UD/Award Regulations
Coordination/Submission of Proposals
Award Billing/Invoicing Functions
Award/Contract Negotiation
Collections
Set Up of Award in UD Financial System
Financial Reporting
Award Management Oversight
Final Closeout of Awards
http://www.udel.edu/research
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What we do
Provide assistance from “cradle to grave”
Submit
Award
AwardBill
Spend Spend
Bill
Audit
(Close Out)
•Provide guidance/review during submittal
•Oversee the financial data related to contracts and grants
http://www.udel.edu/research
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SUBMIT- who do you call?
• First Step – Contact/notify your department administrator
Understand sponsor deadline and RO deadline
• Department administrator will coordinate with contract and
grant specialist in RO
– Compile documents for 72 hour RO deadline
– Assist with PeopleSoft record
– Assist with Sponsor submittal vehicle
– Initiate Proposal Approval Summary Webform
http://www.udel.edu/research
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SUBMIT- who do you call?
• Next Step – Contract and Grant Specialist provides assistance
during preparation of proposal package
• Provide clarification/interpretation of solicitation/budget
questions
• Next Step – Contract and Grant Specialist reviews completed
proposal package
• Review package for compliance with solicitation requirements
• Provide feedback/may request changes to budget or other
documentation
http://www.udel.edu/research
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What’s the 72 hour policy?
•
RO Expectation: Proposal package to RO for review 72 hours
prior to deadline (business hours)
•
Why?
•
Critical items for RO review/completion by 72 hour deadline
• PeopleSoft record
• Budget and budget justification (utilize tools)
• Sponsor submission vehicle (i.e. Cayuse, grants.gov etc.)
http://www.udel.edu/research
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Researcher’s Toolbox
UD Proposal Guide
Staff Directory
http://www.udel.edu/research/researchers/index.html
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Any Questions?
Please contact us with any questions!!
•Portia Garvey
Assistant Director, Preaward Services
pgarvey@udel.edu – x6688
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