1.
Moved that deletions and additions to Article III, Section 1 be adopted as marked below:
ARTICLE III. THE FACULTY
Section 1. MEMBERSHIP
A. The Faculty shall consist of:
1) those with the academic rank of Instructor or above who are tenured or receiving probationary
credit towards tenure; (Statutes, Article II, sec. 3a(1))
2) those with the academic rank of Instructor or above who have an appointment of at least 50%
in the Library. (Statutes, Article II, sec. 3a(2))
They shall each have one vote and shall be eligible for membership on Faculty committees.
A. The Faculty shall consist of those with academic rank or title of
>Professor, Associate Professor, or Assistant Professor who are tenured or
>receiving probationary credit towards tenure (Statutes, Article II, sec. 3A(1)).
They shall each have one vote and shall be eligible for
>membership on faculty committees.
B. The Faculty may vote to extend faculty privileges to other academic staff. Statutes, Article II,
sec. 3a2
B. Extension of Faculty privileges to others
1) Members of the academic staff of the library who are not included in subsection a above (i.e.,
neither tenured nor receiving probationary credit toward tenure), and who have the rank or title
of Professor, Associate Professor, or Assistant Professor (or who have those ranks or titles
modified by the terms "research," "adjunct," "visiting," and/or "emeritus") and who have an
appointment of at least 50 percent in the >library shall each have one vote and shall be eligible
for membership on faculty committees.
2) The faculty may vote to extend faculty privileges to other academic staff, provided that voting
on such extension is limited to those named in Section A above. Statutes, Article II, sec. 3a2
2.
Moved that revisions be made to reflect the disappearance of the position of Deputy
University Librarian. Specifically: Article VI, Section 2 should be deleted, with
subsequent sections of Article VI renumbered accordingly.
Section 2. DEPUTY UNIVERSITY LIBRARIAN (DUL)
A. Appointment. The Deputy University Librarian is a member of the Faculty.
B. Responsibilities. The Deputy University Librarian:
1. works closely with the University Librarian with regard to planning for and administration of
the University Library;
2. as the chief operating officer directly administers budget and personnel operations mandated
by established policies;
3. supervises the work of the Library divisions through the Division Coordinators who, with the
exception of Law, report to the Deputy University Librarian;
4. maintains liaisons with campus departments that support Library operations;
5. carries out other duties assigned by the University Librarian;
6. functions in the capacity of the University Librarian during that persons absence;
7. calls and presides over meetings of the Administrative Council.
C. Reporting. The Deputy University Librarian shall report directly to the University Librarian.
D. Evaluation. The Deputy University Librarian shall be evaluated annually by the University
Librarian. The University Librarian shall provide an opportunity for Faculty consultation as a
part of the process and shall report the outcome of evaluation of the Executive Committee.
2.1
And be it further moved that all references elsewhere in the bylaws to the Deputy
University Librarian be deleted as follows:
In Article V, Section 6:
B. The Executive Committee shall advise the University Librarian on the
appointment, both temporary and permanent, of the Deputy University Librarian,
the Assistant/Associate University Librarians, and of Staff Directors.
2.2
In Article VI, Section 3 (now Section 2), Paragraph A:
2. Reporting. Assistant/Associate University Librarians shall report directly to the
University Librarian or Deputy University Librarian as specified in their job
descriptions.
2.3
In Article VI, Section 3 (now Section 2):
B. Staff Directors. The University Librarian may appoint such staff directors as
are deemed necessary for the orderly functioning of the Library. Staff directors
shall be responsible for carrying out tasks assigned to them by the University
Librarian or Deputy University Librarian to whom they shall report directly as
specified in their job description. Staff directors shall be evaluated annually by
the administartor to whom they reportUniversity Librarian. The evaluation shall
provide an opportunity for Faculty consultation and the outcome of the evaluation
shall be reported to the Executive Committee.
2.4
In Article VI, Section 4 (now Section 3):
B. Membership. The membership of the divisions includes persons of all ranks,
who on the recommendation of the University Librarian, are assigned to the units
comprising the Divisions as specified in Article VI, Section 1B. Faculty members
in units not assigned to a Division who are not the Deputy University Librarian,
an Assistant/Associate University Librarian, or a staff director, shall be assigned
to a Division of by the University Librarian. Faculty members in the same unit
shall always be assigned to the same division.
2.5
In Article VI, Section 4 (now Section 3) C:
3. Evaluation. Divisional coordinators shall be evaluated by their divisional
advisory committees every three years. This evaluation will be forwarded to the
Deputy University Librarian.
2.6
In Article VI, Section 4 (now Section 3) D:
3. Method of Election. The advisory committee shall be elected annually by and
from the Faculty of the division by a ballot. The election procedures shall be
determined by the divisional Faculty and specified in its bylaws. Each divisional
Faculty has the option of designating the entire faculty of the division as the
advisory committee. This shall be accomplished by the majority vote of the
divisional Faculty. The results of this vote will be communicated to the DUL
University Librarian and remain in force until changed by the divisional Faculty
and the results of this vote communicated to the DULUniversity Librarian.
2.7
In Article VII, Section 1 B 1 (Administrative Council)
b. Membership. The membership of the Administrative Council shall be
comprised of the divisional coordinators, staff directors, Deputy University
Librarian, Assistant/Associate University Librarians and such other managerial
personnel as may be designated by the University Librarian.
d. Meetings. Meetings are biweekly or at the call of the DULUniversity Librarian.
e. Chairperson. The DUL University Librarian is the Chairperson of the Council.
2.8
In Article VII, Section 1 B 2 (Collection Development Committee)
3. the following persons serving ex officio (voting): Director of Electronic
Information Services, Preservation Librarian, Deputy University Librarian,
Chairperson of the Electronic Information Resources Committee, and Head of
IRRC; and ex officio (non-voting): Library Business Manager.
2.9
And be it further moved that the following technical corrections be made:
In Article VI, Section 3. A. The misspelling of “divisins” be corrected to
“divisions.”
In Article VII, Section 1 A 3 The misspelling of “memebr” be corrected to
“member.”
3.
Be it moved that bylaws language revising Grievance procedures and establishing a
Grievance Committee be adopted as follows:
3.1
In Article VII Section 1 A add a paragraph 7 to serve as cross reference reflecting the
existence of a Grievance Committee, as follows:
7) Grievances and Appeals Committee (See Article IX)
3.2
Moved that deletions and additions to Article III, Section 1 be adopted as marked below:
ARTICLE IX. GRIEVANCES AND APPEALS
Section 1. TIME SCHEDULE FOR APPEAL PROCEDURE
A minimum of ten working days at each stage is normal before appeal to the next level, unless it
is mutually agreed in writing to specify an alternate time schedule for the appeal process.
Section 2. APPEAL PROCEDURE FOR ADMINISTRATIVE PROBLEMS
These are the normal stages for appeals for administrative problems:
A. Unit Head
B. Divisional Coordinator
C. Deputy University Librarian
C.D. University Librarian
Section 3. APPEAL PROCEDURE FOR PROMOTION AND TENURE GRIEVANCES
These are the normal stages for appeals for promotion and tenure grievances:
A. Library Executive Committee
B. Promotion and Tenure Advisory Committee
C. Ad Hoc Appeals Committee
This committee will be constituted as follows: the Executive Committee shall appoint a
committee for each individual appeal, after consultation with the appellant. Each Ad Hoc
Appeals Committee shall consist of at least three tenured faculty members of rank equal to or
above that being requested by the appellant. No member of an Ad Hoc Appeals Committee shall
have been involved in prior review of the case being appealed.
D. University Librarian
E. Campus Faculty Advisory Committee or the Senate Committee on Academic Freedom and
Tenure.
Section 4. APPEAL PROCEDURE FOR SALARY GRIEVANCES
These are the normal stages for appeals for salary grievances:
A. Library Executive Committee
B. University Librarian
C. Campus Faculty Advisory Committee
Section 5. APPEAL PRODECURE FOR NONREAPPOINTMENT OF TENURE-TRACK
FACULTY PRIOR TO 6Y
These are the normal stages for appeals for nonreappointment of tenure-track faculty prior to 6Y:
A. Library Executive Committee
B. Ad Hoc Appeals Committee
This committee will be constituted as follows: the Executive Committee shall appoint a
committee of at least three tenured faculty fofor each individual appeal, one of whom shall be a
member of the appellant's division. No member of this committee shall have been involved in
prior review of the case being appealed.
C. University Librarian
D. Campus Faculty Advisory Committee or the Senate Committee on Academic Freedom and
Tenure.
Purpose: To insure the right of a faculty member to initiate a formal grievance concerning
actions or policies of the unit or the actions of another individual(s).
1. Membership
The Library Faculty Appeals and Grievance Committee shall be a Standing Committee elected
by the Faculty consisting of five members of the faculty of the rank of Associate Professor and
above.
No individual who has an appointment as University Librarian or Associate University Librarian
may serve on the Committee.
2. Functions and Responsibilities:
The Committee shall:
a) Address complaints concerning actions and policies of the Library, its officers, committees, or
faculty.
b) Consider appeals of personnel decisions in the following areas: salary, reappointment, and
promotion and tenure.1
c) Consider appeals relating to administrative decisions.
d) Report their findings in written form to the appellant and to the respondents) and
e) Advise the University Librarian of its recommendations.
3. Nomination and Election
The Committee shall consist of five members elected by the Faculty for two-year staggered
terms.
Elections will be conducted by the NEVP each Spring.
The Committee will convene in late August each year to elect a chair.
Cases in which the grievant(s) or respondent is a member of the Committee will be reviewed by
the remaining four members plus an additional faculty member of the rank of Associate
Professor or above, selected by the remaining members on the committee.
4. Procedure
Before filing a formal grievance with the Committee, the individual should first try to resolve the
problem informally with the individual (s) against whom the grievance is being made.
Grievances may be received by any member of the Committee. The grievant has the right to be
accompanied by an advisor of his/her choice at any and all stages of the grievance process.
Written grievances must include the facts relating to the matter and the resolution sought by the
grievant.
All appeals must be submitted in writing by the individual holding the grievance within 30 days
from the date of grievant receiving notification of the adverse decision giving rise to the
grievance.
The Committee will inform, in writing, the individual(s) against whom the grievance is made of
the matter under dispute, including the identity of the grievant.
In the event more than one member of the Committee is a grievant or respondent on the same
1
Grievances related to discrimination by reason of race, sex, national origin, religion, age,
handicap, or status as a disabled veteran or veteran of the Vietnam era should be made to the
University's Affirmative Action Office.
issue, the University Librarian, in consultation with the Executive Committee, may appoint an ad
hoc committee of three of the rank of Associate or above to make recommendation on an appeal
process to be approved by the Library Faculty.
Committee members determined to have a conflict of interest will recuse themselves from the
proceedings.
All committee deliberations shall be kept in the strictest confidence.
The process will be considered completed:
(1) By informal settlement between grievant(s) and respondent(s) communicated in writing to
the Committee.
(2) At any point in the process the grievant drops the grievance by a written statement to the
Committee.
(3) When the grievant agrees to a settlement recommended by the Committee prior to the
completion of these procedures.
(4) When the procedures outlined in these By-Laws have been accomplished and the Committee
has reported to the University Librarian.
(5) When appeal is made to the Campus Faculty Advisory Committee or the Senate Committee
on Academic Freedom and Tenure.