Promo;on & Tenure Workshop Clinical Scholar Track Presenters Byron Cryer, MD, and Jeanne Sheffield, MD Moderator Michel Baum, MD October 22, 2015 Office of Faculty Diversity & Development Office of Women’s Careers Promo;on & Tenure Workshop Clinical Scholar Track Presenter Jeanne Sheffield, MD October 22, 2015 Office of Faculty Diversity & Development Office of Women’s Careers Implica;ons of Faculty Rank Structure Office of Faculty Diversity & Development Office of Women’s Careers Academic Tracks Office of Faculty Diversity & Development Office of Women’s Careers Academic Tracks ¡  Academic track is a broad job descrip;on: ¡  How is your ;me distributed between teaching, research, educa;on and clinical prac;ce? ¡  Faculty member and Chair should agree on the track ¡  Track carries implica;ons about compensa;on, distribu;on of ;me and sources of funds Office of Faculty Diversity & Development Office of Women’s Careers Academic Track Composi;on 2014-­‐2015 UT Southwestern (n = 1762) Clinical Faculty Research 7% (n = 127) Tenure-­‐
Accruing/ Tenured Clinical Scholar Clinician Educator Office of Faculty Diversity & Development Office of Women’s Careers 10% (n = 169) 16% (n = 284) 67% (n = 1182) Division of Time by Faculty Tracks Precise effort distribuFon for any individual faculty may vary from year-­‐to-­‐year, between departments, and between individuals based on various consideraFons, largely the faculty members’ funding and clinical effort 100%
80%
60%
Teaching
40%
Research
20%
Clinical
0%
Research
Tenure-­‐
Accruing
Clinical
Scholar
Clinician
Clinician-­‐Educator M.D. Pathways Office of Faculty Diversity & Development Office of Women’s Careers The Clinical Scholar Track
has the greatest variability
in distribution of effort
Clinical Scholar Track Office of Faculty Diversity & Development Office of Women’s Careers Clinical Scholar Track §  For those interested in §
the conduct of original research and other scholarly acFvity §
as well as clinical pracFce §  PromoFon requires §
a na;onal reputa;on for research §
excellent local/regional reputaFon in both clinical care and teaching Office of Faculty Diversity & Development Office of Women’s Careers The PromoFon Process -­‐-­‐-­‐-­‐-­‐-­‐ for all tracks Office of Faculty Diversity & Development Office of Women’s Careers §  Spend some Fme making sure that CV reflects the criteria standards which commiVee will be evaluaFng §  CV template is available at W:\PUB
\SMSDEAN\PromoFon & Tenure Office of Faculty Diversity & Development Office of Women’s Careers Promo;on Timeline Sept Division chief submits c.v. and cover leVer to Chair’s office Oct 1 and Nov 15 Packets submiVed to Chair’s office Oct 15 and Dec 1 Packets submiVed to Dean’s office P&T CommiVee members review packets and interview references by phone Dec – April P&T CommiVee meets and makes recommendaFon to the Dean PromoFon effecFve Office o1
f F aculty & Development Sept (next Daiversity cademic year) Office of Women’s Careers Promo;on & Tenure Commi]ee Review Process §
Each candidate is reviewed independently by two P&T members §
The 2 reviewers present their findings to the full P&T CommiVee §
The findings are discussed and P&T members votes by secret ballot electronically (Members from candidate’s department parFcipate in the review but do not vote) §
A majority of votes indicate a recommendaFon to the Dean for promoFon §
The Dean makes the final decision Office of Faculty Diversity & Development Office of Women’s Careers Evalua;on is via Phone Interviews of External and Internal Experts The P&T member asks these quesFons and more: § Do you know the candidate? § Impact on the field? § Comparison with others in the same field? § Would the candidate be promoted at the reviewer’s insFtuFon? For local references: § Teaching abiliFes? § Clinical experFse? § Would they refer a family member? Office of Faculty Diversity & Development Office of Women’s Careers Promo;on Criteria For Clinical Scholars Office of Faculty Diversity & Development Office of Women’s Careers Must Lead Scholarly Projects Candidates are expected to be the driving force in some area of their scholarly acFviFes, which may consist of: §  being the principal invesFgator or site principal invesFgator on research grants §  being the corresponding or senior author on publicaFons of original research Office of Faculty Diversity & Development Office of Women’s Careers Evalua;on of Scholarly Ac;vi;es Assistant to Associate Professor Office of Faculty Diversity & Development Office of Women’s Careers Evalua;on of Scholarly Ac;vi;es Assistant to Associate Professor Office of Faculty Diversity & Development Office of Women’s Careers Evalua;on of Clinical / Pa;ent Care Ac;vi;es & Teaching Assistant to Associate Professor Office of Faculty Diversity & Development Office of Women’s Careers Associate Professor to Professor for Clinical Scholars Office of Faculty Diversity & Development Office of Women’s Careers Unwri]en Criteria §  Be aware of the unwri]en criteria: §  Collegiality §  Team work §  Interpersonal skills §  Faculty are con;nuously being assessed by: §  Colleagues §  Laboratory staff §  Trainees §  PaFents §  Nurses & other health professionals Office of Faculty Diversity & Development Office of Women’s Careers Summary of Promo;on Criteria for Clinical Scholars §  PosiFon requires clinical acFvity, scholarly acFvity and teaching §  Most varied job descripFon §  Most difficult track to evaluate §  No up-­‐and-­‐out (tenure) clock §  Tenure may be granted at the full Professor level Office of Faculty Diversity & Development Office of Women’s Careers Promo;on & Tenure Workshop Clinical Scholar Track Presenter Byron Cryer, MD October 22, 2015 Office of Faculty Diversity & Development Office of Women’s Careers Clinical Scholar Track Mul;ple Challenges from Mul;ple Perspec;ves Clinical Scholar Execu;on Challenge Must be excellent as part-­‐
Fme clinician in rapidly evolving fields. Must be excellent as a part-­‐Fme invesFgator who competes against full-­‐Fme invesFgators. Time commitments required for professional objecFves limit personal Fme. Office of Faculty Diversity & Development Office of Women’s Careers Clinical Scholar Track Mul;ple Challenges from Mul;ple Perspec;ves Clinical Scholar Execu;on Challenge Chief or Chair Resourcing Challenge Must be excellent as part-­‐ Responsible for matching Fme clinician in rapidly funding sources to faculty evolving fields. effort. Must be excellent as a part-­‐Fme invesFgator who competes against full-­‐Fme invesFgators. Tracking variable efforts of clinical scholar & matching effort to resources can be a challenge. Time commitments required for professional objecFves limit personal Fme. DiscreFonary funds and margins for faculty support have declined. Office of Faculty Diversity & Development Office of Women’s Careers Clinical Scholar Track Mul;ple Challenges from Mul;ple Perspec;ves Clinical Scholar Execu;on Challenge Chief or Chair Resourcing Challenge Must be excellent as part-­‐ Responsible for matching Fme clinician in rapidly funding sources to faculty evolving fields. effort. P & T Commi]ee Evalua;on Challenge Expects excellent to outstanding clinical performance. Must be excellent as a part-­‐
Fme invesFgator who competes against full-­‐Fme invesFgators. Tracking variable efforts of Expects excellent to clinical scholar & matching outstanding producFvity effort to resources can be a in invesFgaFon. challenge. Time commitments required for professional objecFves limit personal Fme. DiscreFonary funds and Difficult to evaluate margins for faculty support whether clinical and have declined. research producFvity are matched to distribuFon of effort. Office of Faculty Diversity & Development Office of Women’s Careers How Do I Develop Myself to Meet the Various Criteria? Examples and Ques.ons Office of Faculty Diversity & Development Office of Women’s Careers How Do I Develop Independence & Have Impact? ConsideraFons by the P& T CommiVee when evaluaFng the Clinical Scholar’s independence and impact of work: §  Scholarship -­‐-­‐ Is the candidate among the best in a broadly defined field? §  Team Science -­‐-­‐ If candidate’s scholarly work is collaboraFve, what was the importance of the candidate’s role in the team? §  Promise -­‐-­‐ Is the candidate capable of sustaining a first-­‐rate clinical research program during his or her career? Office of Faculty Diversity & Development Office of Women’s Careers Development of Independence & Impact §  EvaluaFng Impact The commiVee will ask….has the Associate Professor done the following? §
InnovaFve, cukng-­‐edge research on important quesFons in the field §
Changed the way the field is viewed §
Broadened the understanding of their field §
Opened up new methods or new areas of invesFgaFon Office of Faculty Diversity & Development Office of Women’s Careers How Can I Be A Scholar While An Excellent Clinician? §  ScienFfic research is broadly defined as generaFon of new knowledge §  The clinical scholar typically conducts scholarly work in the course of her/his clinical work §  Examples of opportuniFes for scholarly work during conduct of clinical pracFce: §  descripFon of new techniques §  evaluaFon of new or exisFng treatments §  descripFon of natural history of disease §  case reports §  publicaFon of reviews or textbooks Office of Faculty Diversity & Development Office of Women’s Careers How Do I Build a Na;onal Reputa;on? Office of Faculty Diversity & Development Office of Women’s Careers Examples of Scholarly Achievement in Teaching Teaching §  Volume §  Awards §  InnovaFon §  ConFnuing educaFon §  Quality Mentoring and Supervision §  Student Advising §  Research •  Supervision •  Mentoring •  Thesis/dissertaFon commiVees Educa;onal Administra;on/ Service §  EducaFon commiVees §  AccreditaFon commiVees §  Leadership posiFons §  Curriculum development Scholarship of Teaching §  Peer-­‐reviewed publicaFons §  Books/chapters §  Editorial services §  RecogniFon by peers §  Invited/keynote presentaFon §  Grants and contracts Fleming et al..JAMA Sept 7, 2005; Vol 294, No 9; 1101-­‐1104 Office of Faculty Diversity & Development Office of Women’s Careers What can the Clinical Scholar do to achieve excellence in teaching? Factors considered in assessing teaching performance may include (but are not limited to) the following: §
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Knowledge of the material Clarity of exposiFon PosiFve style of interacFon with students Availability Professionalism InsFtuFonal compliance and ethics EffecFve communicaFon skills Helpfulness in learning Ability to sFmulate further educaFon Ability to work effecFvely as part of the teaching team Office of Faculty Diversity & Development Office of Women’s Careers Managing Your Time as a Clinical Scholar §
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Balancing acFviFes is a challenge Another method to evaluate distribuFon of effort (i.e., manage Fme) for Clinical Scholars is to evaluate efforts spent on goals related to: ­  Internal RecogniFon ­  External RecogniFon Office of Faculty Diversity & Development Office of Women’s Careers Time Management for the Clinical Scholar-­‐ A Balancing Act-­‐-­‐ Internal Recogni;on •  Other insFtuFonal commitments can have indirect and direct benefit •  PrioriFze these commitments – do not become overextended; get guidance from your Chief or Chair •  ObligaFons will increase with Fme – don’t rush them •  Your career progress is your responsibility Ask yourself: how are you spending your Fme? Office of Faculty Diversity & Development Office of Women’s Careers Time Management for the Clinical Scholar -­‐ A Balancing Act-­‐-­‐ External Recogni;on •  PublicaFons -­‐-­‐ your major outside face •  MeeFngs/conferences •  Professional OrganizaFons Ask yourself: how are you spending your Fme? Office of Faculty Diversity & Development Office of Women’s Careers Track Switching Office of Faculty Diversity & Development Office of Women’s Careers Important Things to Remember Office of Faculty Diversity & Development Office of Women’s Careers Final Words of Advice §  Know which track you are in, the expectaFons, and the criteria for promoFon §  Keep records of your acFviFes §  Get a mentor or mentors §  Remember that everyone with whom you interact is a person who will potenFally comment on your promoFon Office of Faculty Diversity & Development Office of Women’s Careers Promo;on & Tenure Workshop Clinical Scholar Track Moderator Michel Baum, MD October 22, 2015 Office of Faculty Diversity & Development Office of Women’s Careers Ques;ons? Office of Faculty Diversity & Development Office of Women’s Careers