INTEGRATED SYSTEM FOR PLANNING
Process Name: Low Cost Housing:
Subdivision of Area Designated According to Act 113
If Area is not Designated
According to Act 113,
follow process as mapped/
Recommend LUPO
LUM
PLANNING OFFICIAL
HOUSING /PROJECT
MANAGER
-Verify that area is designated according
to Act 113
-Land Use Management conditions
(electronic info and Approved General Plan)
are included in comment.
Request comment
from Land Use
Management
PLANNING
PROCESSOR
INDEPENDENT
PLANNER
Submit LUM
Application to
Subdivide an Area
designated According
to Act 113
PLANNING OFFICIAL
Land Use Management
comment & conditions to
Housing
PLANNING OFFICIAL
INDEPENDANT TOWN PLANNER
Brief/Letter of Appointment
for Town Planner/Land
Surveyor is drawn up.
Land Use Management
Conditions are included.
Submits Land Use Management
Application Form
If Erf is not in LUM:GIS
Database contact LUM:GIS
to create new properties
PLANNING PROCESSOR
-Create new Record
-Capture: File No, Applicant’s Name (Independant Consultant),
Contact Person’s Name, Planning Processor’s Name,
Planning Official’s Name, Applicant’s Address & Tel, Fax
-Select erf details
-Add type of Application (Subdivision of Area Designated
According to Act 113)
-Describe briefly what applicaton entails
-Capture current Zoning and Designate according to Act 113
-Capture Submission Date
-Capture Date to Registry and Date received from Registry
-Capture Date to Planning Processor
-Capture date to Planner
*Receives Application
*Verify completeness of
application
*Calculate Fees
(Fees only calculated to
indicate amount of
income not generated by
City)
*Application to Registry:
File Opened, File Ref No
allocated
GIS
Forward to
Planning Processor
Generate
Maps
Planning/GIS Module
& LIS
-Search LUM:GIS
Database for erf number
-Search LIS for owner
information
PLANNING OFFICIAL
PLANNING
PROCESSOR
PLANNING PROCESSOR
PLANNING PROCESSOR
*Complete Checklist
for Internal & External
Circulation
(Planning Official to
verify)
Request Locality
& Route Map from
GIS
(These maps will
form part of Report)
Place Locality and
Route Map on File.
PLANNING PROCESSOR
File to relevant
Planning Official
-Scrutinize Application
-Verify/add Checklist for
external/internal circulation
(Responsible for
completeness of Checklist)
Planning Module
Planning/GIS Module
Interface
Planning Module
programmatically
notifies GIS Module
that a new Subdivision
was Submitted
GIS/Planning Module
LAND USE MANAGEMENT:
GIS
GIS scannes proposed
Plan of Subdivision,
geo-references plan,
save as a tiff image *
places on “Subdivision
Application” Layer
All Application
History Available
when erf is
clicked
GIS Module
PLANNING OFFICIAL
s
e
Y
File back to
Planning Processor
INDEPENDENT TOWN PLANNER
INDEPENDENT TOWN PLANNER
Obtain comments from
interested parties
Forward Comments to Planner
“Subdivision Application
Layer” can be
viewed on Viewer
PLANNING
PROCESSOR
Was Independent
Planner appointed?
PLANNING PROCESSOR
No
Planning Viewer
PLANNING PROCESSOR
Receive internal & external
commment
Capture:
-Internal Circulation Date
-Internal Closure Date, and
-External Circulation Date
if applicable
-External Closure Date
if applicable
-Complete Internal Circulation
Details
-Tick Comment
Received
-Complete dates
Comments were
received on Internal
Circulation Details
Planning
Module
Planning Module
COLOUR CODE
Independent Town Planner
LUM: Planning Processor
LUM: Planning Official
PGWC
LUM: GIS
Building Development Management
Interface
Version 1
June 2006
Trigger
System Task
Input/Output
Document
Interface
End Process
Manual Task
Process Name: Low Cost Housing:
Subdivision of Area Designated According to Act 113 (Continue)
GIS/Planning Module
PLANNING OFFICIAL /
DEVELOPMENT CO-ORDINATOR
LUM
PLANNING PROCESSOR
LAND USE
MANAGEMENT:GIS
GIS/Planning Module
GIS scannes proposed
Plan of Subdivision,
geo-references plan,
save as a tiff image *
places on “Council
Approved” Layer
* Captures decision
Endorse Plan of
subdivision
All Application
History Available
when erf is
clicked
Evaluate & Forward
decision/conditions
to Council
Forward PGWC decision
to Council
Planning Viewer
GIS Module
LUM
PLANNING PROCESSOR
PGWC:
INDEPENDENT PLANNER
LUM
PLANNING PROCESSOR
Submits Plan of Subdivision to PGWC
(- Land Use Management Application
Form
- Report & Condition
GIS/Planning Module
All Application
History (including date
sent to PGWC) available
when erf is clicked
Captures date sent to
PGWC
“Council Approved”
Layer” can be
viewed on Viewer.
Planning Module
INDEPENDENT TOWN PLANNER
All Application
History Available
when erf is
clicked
* Log PGWC’s Decision
and date received from
PGWC on Planning
Module
* Prepare Letter to inform
relevant parties of
PGWC’s Decision
Planning Module
Low Cost Housing
developments will
automatically
be displayed in a
different colour
LUM
PLANNING PROCESSOR
*Notify of PGWC’s
decision
*Captures Final Approval
Planning Module
Planning/GIS Module
Interface
Planning Module
programatically
notifies GIS Module
that Final Approval
was issued
New Property
Information to
LIS/SAP
Planning Module
Planning Module
Planning/GIS Module
LIS/SAP
GIS notifies LIS/SAP of new erf numbers
All Application
History Available
when erf is
clicked
Planning Module
LUM
GIS
Appointed
Land Surveyor
Submits Electronic
General Plan to
GIS (according
to Brief)
Receive Electronic
copy of General Plan
GIS/Building Module
GIS tick to indicate
that , Electronic
General Plan
was submitted
LUM
GIS
GIS converts to shapefile
* Erf Numbers
* Str Names & Numbers
* Zoning/ Integrated Zoning
Data is placed on
“Low Cost Housing Layers”
GIS Module
GIS Module
All Application
History Available
when erf is
clicked
Building/GIS Module
Independent
Land Surveyor
Submits Approved
General Plan to
GIS (according
to Brief)
Building Module searches GIS Database
for new Erf Numbers
City Viewer
LUM
GIS
Receive
Approved
General Plan
& Notify Planning
Official that
conditions have
been complied to
BUILDING DEVELOPMENT
MANAGEMENT
GIS/Building Module
GIS tick to indicate
that approved GP/SG
was submitted
Building Module/LIS/SAP
Before Occupation Certificate may be
issued the Building Inspector is responsible
to verify that;
a) the Street Name is correct,
b )the Street Number is indicated on the
unit and,
c) the Building Inspector is to capturethe
Occupant’s Full Name and ID Number
in the Building Module
Building & GIS Module/LIS/SAP
Owner Information is
programatically
forwarded to
LIS/SAP
SAP Advice:
-Billing
-Plant Maintenance
-Valuations
When owner’s name, Id,
title deed registration is captured,
automatically notifies
the “Confirmed” Layer
GIS Module
GIS Module
“Confirmed Layer”
can be
viewed on Viewer
(Low Cost Housing
Developments will
be indicated in a different colour)
LUM
PLANNING OFFICIAL
Contact Housing Project Manager to
notify that all conditions have been
complied to and that Planner/Land Surveyor
may be paid.
Check that all relevant information is on
file
END OF PROCESS
COLOUR CODE
Independent Town Planner
LUM: Planning Processor
LUM: Planning Official
PGWC
LUM: GIS
Building Development Management
Interface
Version 1
June 2006
Trigger
System Task
Input/Output
Document
Interface
End Process
Manual Task