OHIO NORTHERN UNIVERSITY
ONU Safety Committee Minutes
Minutes, September 19, 2014
Roll: (Absentees Underlined) Chair LeeAnn Hall, Vice Chair Kristin Daws, Secretary Karen Schroeder, William
Ballard, Jeff Brachok, Scott Cottle, David Dellifield, Kami Fox, Jeanette Hazelton, Jerica Humphrey, Juliet
Hurtig, Scott Parson, Brian Phillips, Tiffany Prowant, Trisha Russell, Henry (Luke) Sheets, George
Sleesman, Marc Staley, Anita Stanley, Amy Stockert, Melissa Taylor-Austin, Sydney Vore, Anthony
Wolke, Michael Zembower
LeeAnn Hall, Safety Committee Chair welcomed members and called meeting to order at 11:00 am in McIntosh
room 202.
Program:
Amy Stockert presented PowerPoint on Biosafety updates. Working on Bio Safety Manual for Labs and
Departments to clarify guidelines, regulations, and CIT training. Drafting a Google form for a Bio Hazard
Assessment-Who is or has potential exposure or risk. Radioactivity exposures template-create a form to
organize biosafety compliance with protocol number, amendments, or experiments in classrooms with
research testing. In progress to determine individuals, departments, or other areas on campus that fall under
risk exposures. Ex: P-Plant-look at form and identify potential risk exposures. Pharmacy Training through
Moodle Class for biosafety Blood Borne Pathogens for a certificate that students are 100% compliant.
LeeAnn Hall You Tube presentation from “EIIARMU.net” (Risk Management University Portal) -11 minute video
on Risk Management Module on Awareness. Trouble viewing video – Amy Stockert will record in Camtasia and
will pass around to committee members.
All building Directors should have a new “ONU Campus Emergency Response Plan,” March 2014 book. Review
emergency manual, present questions at October meeting.
Subcommittee Report:
Melissa Taylor-Austin - Security reported - 3 employee injuries over summer, 1.student worker with a hedge
trimmer, 2. Employee tripped and fell on uneven concrete, 3. Equipment failure after a ladder collapsed that
warrant an employee ER visit. (Amy Stockert reported an ankle injury on sidewalk near handicap ramps at
(Mathile) curbs – Suggested “these be painted”).
Fire Drills completed in Taft Hall. Discussed miscommunication when to return back into the building – when
alarms turn off? For Tornado alarms stay in shelter area for 30 minutes.
Brian Phillips - shop safety along with Scott and Mike on safety procedures.
Scott Cottle – Discussion - Students must be ONU approved drivers for ONU vehicles. P-Plant has list of
approved drivers. Students can go to ONU website for travel protocols. Spouse can be a chaperone at away
events. Advised to use ONU vehicles for transportation of all ONU equipment and property. Students may
drive own vehicle to event.
David Dellifield – McIntosh Room 202- will have Arnie in IT check for adequate phone and internet utilization.
NEXT MEETING – October 17th in McIntosh room 202 for group picture
Respectfully submitted,
Karen Schroeder, Secretary
OHIO NORTHERN UNIVERSITY
ONU Safety Committee Minutes
Minutes, October 17, 2014
Roll: (Absentees Underlined) Chair LeeAnn Hall, Vice Chair Kristin Daws, Secretary Karen
Schroeder, William Ballard, Jeff Brachok, Scott Cottle, David Dellifield, Kami Fox, Jeanette
Hazelton, Jerica Humphrey, Juliet Hurtig, Scott Parson, Brian Phillips, Tiffany Prowant, Trisha
Russell, Henry (Luke) Sheets, George Sleesman, Marc Staley, Anita Stanley, Amy Stockert, Melissa
Taylor-Austin, Sydney Vore, Michael Zembower.
LeeAnn Hall, Safety Committee Chair, called the meeting to order at 11:00 am in McIntosh room 202.
Next, a group photo was taken of all the committee members that were present.
Program:
LeeAnn Hall presented an “Introduction to Risk Management’’ video which was provided our insurance
carrier, EIIA. The video covered a variety of risk factors that may pose potential risks to academic
institutions (e.g., regulatory compliance, cultural diversity, protection of people and property, strategic
plan, financial risk). Risk managers examine the relative severity and frequency of each risk factor and
determine which factors pose the greatest risk to a particular institution. LeeAnn stated that ONU has an
active Risk Management Committee that studies potential risks at ONU. This committee selects a couple
risk factors per year to evaluate and mitigate. LeeAnn also presented a short video clip about the
dangers of texting and driving.
Subcommittee Reports:
George Sleesman reported on regulations that are being developed for golf-style or Gator-style carts
operated on campus. He passed out hard copies of the policy that had been drafted. He plans to share
the regulations with the admissions office, sports center, and all other departments using carts. David
Dellifield proposed a revision to the drafted regulations that would require cart operators to be at least 18
years old in addition to having a valid license. George said the cart regulations he developed are currently
voluntary, but he hopes they will be adopted by all the departments that use the carts. LeeAnn
mentioned that EIIA has a cart operation training video and quiz that should be required. Tiffany said that
she would include the EIIA cart operation training module on Human Resource’s Moodle training site.
This would allow ONU staff and student employees to have access to the cart training. Tiffany will also
ask Tonya if a written draft of the cart operation regulations could be added to the Moodle training site.
New Business:
George Sleesman was informed by J.D. Yoder that an engineering student planned to fly an unmanned
aircraft system (UAS) for a capstone project. He talked to J.D. about the FAA rules, and found out we are
not required to apply through the FAA because the UAS is being flown on private property, will be flown
under 400 ft, and is within 500 miles of an airport. The university has approved the project. Scott Cottle
mentioned that another engineering student project is being planned with a weather balloon and GPS,
and that the weather balloon will be flying higher than 400 feet. Engineering will be checking into the FAA
requirements for the balloon.
George Sleesman stated that the crime statistics have been completed per the CLERY Act and Title 9
requirements, and are in the process of being published. He has been working with Chad Shephard and
an attorney to complete the task.
Missie Taylor-Austin reported that there were zero incident reports to discuss since the last meeting, but
she had observed improper disposal of two refrigerators on campus. In both cases the doors had not
been removed, which is against the law (children may play in abandoned refrigerators and become
trapped inside if the door is in place). Jeanette said that she knew that the EPA required removal of the
refrigerant, but didn’t know that the doors needed to be removed.
Jeanette Hazelton introduced her replacement, Sidney Vore, to the committee.
Kristin Daws had a fire extinguisher that required service because it was used for a demonstration.
George said he’d contact Tony and ask Tony to refill the extinguisher during his monthly inspections.
Kristin also reported that the Department of Chemistry and Biochemistry recently conducted annual safety
inspections of their department’s teaching labs, and had only found minor problems which are in the
process of being corrected.
Tiffany Prowant commented that FERPA training will be an annual training requirement. George asked if
Human Resources could inform him if any of the employees he supervises had not completed the
training. Tiffany said there is already a notification process in place. If an employee does not complete
his/her training after three reminders have been sent, their supervisor is automatically contacted.
Review of September Minutes
The September 19, 2014 minutes were reviewed, and no corrections were noted. The meeting was
adjourned.
NEXT MEETING: is November 21st in McIntosh room 202. Please send topic suggestions to
LeeAnn Hall.
Respectfully submitted,
Kristin Daws, Vice Chair
OHIO NORTHERN UNIVERSITY
ONU Safety Committee Minutes
Minutes, November 21, 2014
Roll: (Absentees Underlined) Chair LeeAnn Hall, Vice Chair Kristin Daws, Secretary Karen Schroeder, William
Ballard, Jeff Brachok, Scott Cottle, David Dellifield, Kami Fox, Jerica Humphrey, Juliet Hurtig, Scott Parson, Brian
Phillips, Tiffany Prowant, Trisha Russell, Brett Scott, Henry (Luke) Sheets, George Sleesman, Marc Staley, Anita
Stanley, Amy Stockert, Melissa Taylor-Austin, Sydney Vore, Michael Zembower
LeeAnn Hall, Safety Committee Chair welcomed members and called meeting to order at 11:03 am in McIntosh
room 202. She explained the process that ONU is developing with the Ebola Virus potential. ONU conducted
weekly meetings with ONU designated departments and have been working with CDC, Ohio Department of
Health, Ada EMS, local hospitals with potential Ebola cases. October meeting minutes passed out.
Program:
Amy Stockert presented PowerPoint on Ebola information; history, diagnosis, symptoms, treatment, etc.
Karen Schroeder presented on the Ebola plan in the Health Center and on campus; students are to stay in
place, (stay in their rooms) if they have symptoms, if they were in Ebola countries or been around someone
with Ebola. Ada EMS will be called to transport to SRMC.
Subcommittee Report:
George Sleesman - Security reported – “0” incidents.
Kristin Daws – Working on Safety Data Sheets and ONU safety Link. Encouraged to view Chemwatch link.
LeeAnn Hall – Shared in EHS Magazine Information with “Be Safe This Winter”, discussed window peepers.
Students who only scrape off a small area of windshield to see. Window scrapers were given out to students
from security to encourage students to scrape entire window for safety.
Sydney Vore – Operations Manager in P-Plant, new to ONU from Hiram College. Taking Jeanette Hazelton
position in addition to process work orders, Sodexho training, etc.
Brett Scott –Worked in Maintenance at the ONU INN. He is taking over Mike Hanes position.
New Business
Alice Training on Tuesday, November 25th. 32 people have signed up. 40 signed up for first training in May,
2014.
NEXT MEETING – December 19 in McIntosh room 202. Please send topic suggestions to LeeAnn Hall.
Respectfully submitted,
Karen Schroeder, Secretary
OHIO NORTHERN UNIVERSITY
ONU Safety Committee Minutes
Minutes from February 20, 2015
Members: (role was not taken) Chair, LeeAnn Hall, Vice Chair, Kristin Daws, Secretary, Karen Schroeder,
William Ballard, Jeff Brachok, Scott Cottle, David Dellifield, Kami Fox, Jerica Humphrey, Juliet Hurtig, David
Kinder, Scott Parson, Brian Phillips, Tiffany Prowant, Trisha Russell, Brett Scott, Henry (Luke) Sheets, George
Sleesman, Marc Staley, Anita Stanley, Amy Stockert, Melissa Taylor-Austin, Sydney Vore, Michael Zembower.
LeeAnn Hall, Safety Committee Chair, called the meeting to order McIntosh room 202. No changes were made
to the January minutes.
AON Risk Management Presentation:
Mike, our AON insurance representative, was on campus to evaluate campus safety risks. He commented that
ONU had made significant safety improvements since his last campus visit. Mike also conducted a PowerPoint
presentation covering property risks associated with deferred maintenance. Of the 127 schools served by EIIA
insurance, most recent loss claims have been weather-related (roofs, hail, wind, surface water), not firerelated, as most people presume. AON has started performing infrared inspections of electrical equipment to
look for hot spots. The infrared equipment saves $4 for every dollar spent. He also reminded the committee
that fire doors, when kept shut, are very effective at containing smoke.
Updates:
Weather Related Injuries:
Missie Taylor provided an update on three students who had fallen on the ice recently and had suffered
injuries. Missie also commented that 6 to 8 ice-related falls had been reported a couple weeks earlier.
Sydney Vore commented that the Physical Plant had used 10 times more the salt this winter than last winter,
and has had minimal staff reduction since last year. They are doing as much as possible to keep the sidewalks
cleared.
LeeAnn Hall commented that ONU had paid a $75,000 settlement last year for a slip at King Horn, and
reminded everyone to be cautious in icy conditions.
A recommendation was made that employees submit Physical Plant work orders to clear sidewalks in areas
where campus events have been scheduled. Physical Plant isn’t always aware of all of the activities on
campus.
Sydney Vore said that she recently presented a safety talk for Physical Plant on how to walk safely in winter
weather. She said she would send a copy to Human Resources.
Subcommittee Reports:
No new business.
NEXT MEETING –March 20th in McIntosh room 202.
Respectfully submitted,
Kristin Daws, Vice Chair
OHIO NORTHERN UNIVERSITY
ONU Safety Committee Minutes
Minutes from January 20, 2015
Roll: (Absentees Underlined) Chair, LeeAnn Hall, Vice Chair, Kristin Daws, Secretary, Karen Schroeder, William
Ballard, Jeff Brachok, Scott Cottle, David Dellifield, Kami Fox, Jerica Humphrey, Juliet Hurtig, Scott Parson, Brian
Phillips, Tiffany Prowant, Trisha Russell, Brett Scott, Henry (Luke) Sheets, George Sleesman, Marc Staley, Anita
Stanley, Amy Stockert, Melissa Taylor-Austin, Sydney Vore, Michael Zembower.
LeeAnn Hall, Safety Committee Chair welcomed members and called meeting to order at 11:07 am in McIntosh
room 202. No changes to November minutes.
Updates:
Karen Schroeder; updated group on Ebola and the decreased presence of it in US and abroad. Ebola suits, face
shields, gloves, etc. arrived. These supplies will be storied in the Health Center and Security office and used for
potential future health outbreaks. Ebola plan in the Health Center and on campus for students to stay in place,
(stay in their rooms) if they have symptoms and if they were in Ebola countries or been around someone with
Ebola. Ada EMS will be called to transport to SRMC.
The question arose with where or who develops or approves policies, protocols, procedures etc. Discussed to
have all policies online for quick access. This information is presently researched and collected by LeeAnn and
will be shared with President Dan.
Concerns shared with ice, wet rugs and floors. P-Plant aware and trying to work hard to keep up with Mother
Nature.
Subcommittee Report:
George Sleesman - Security reported – Professor fell on ice. No break in’s over long break. Found numerous
doors open across campus in several buildings over break. Reminder “keep all doors locked for security
purposes”. Scott Parson praised for informing students to secure rooms, windows etc. Over break first floor
windows were blocked as directed and this prevented many break in opportunities.
Michael Zembower – Voiced concern seeing P-plant employees driving ONU trucks extremely slow on Main
Street - driving 5-10 mph and wondered why the need to drive so slow on Main street.
Scott Parson – Informed us there is an updated form for reporting students of concern. Looking for a new
name for it. Updating new forms for safe and secure documentation. There is a student app for easy student
look up for student formation. This app available to select few to utilize.
Kristin Daws – voiced policy thoughts.
Julie Hurtig – VP called on Christmas Eve about Canine dogs on campus for training. Communication about this
event was not prevalent with many phones calls transpired, which caused major concern until full
communication and understanding was understood. There were multiple sheriff/police dog vehicles on
campus. Reminder to keep responsible people fully informed of events and activities scheduled on campus.
Meeting adjourned at 11:50 am
NEXT MEETING – February 20th in McIntosh room 202.
Respectfully submitted,
Karen Schroeder, Secretary
OHIO NORTHERN UNIVERSITY
ONU Safety Committee Minutes
Minutes from March 20, 2015
Roll: (Absentees Underlined) Chair, LeeAnn Hall, Vice Chair, Kristin Daws, Secretary, Karen Schroeder, William
Ballard, Jeff Brachok, Scott Cottle, David Dellifield, Kami Fox, Jerica Humphrey, Juliet Hurtig, Vicki Niese, Scott
Parson, Brian Phillips, Tiffany Prowant, Trisha Russell, Brett Scott, Henry (Luke) Sheets, George
Sleesman, Marc Staley, Anita Stanley, Amy Stockert, Melissa Taylor-Austin, Sydney Vore, Michael Zembower.
Kristin Daws called meeting to order at 1104. She reviewed the minutes from February, 2015 and sent the Feb.
minutes to committee members after the meeting per e-mail.
Program:
15 minute video shown with speaker John Drebinger. He stressed the following safety prevention thoughts and
safety ideas.
Anticipate hazards, Eliminate short cuts, Stay focused at work, Avoid Distractions, Wear safety glasses as
needed.
Be a good role model; follow protocols and do what is right, use proper safety equipment, safety belts,
helmets and harness as needed and required. Work with safety in mind always.
Safety has a huge impact with outcomes. It is costly when safety precautions are not used.
Updates:
Kristin; LeeAnn is retired. Discussed who will fill the new Chair, Vice Chair and Secretary positions. After a short
discussion the new Chair is Kristin Daws, Vice Chair is Tiffany Prowant, and Secretary is Karen Schroeder.
Subcommittee Report:
Jeff Brachok – No updates
Vicki Niese – No updates
Karen Schroeder – No updates
Scott Parson – No update
Kristin Daws – Discussed and shared focus of safety committee. Several members voiced what the safety
committee focus is. Kristin will develop a description of the Safety Committee and our focus. A few comments
were expressed: Use of protective equipment, chemical inventory storage and proper disposal, Communicable
Health Disease, How to respond to emergency, emergency response manual (need to have hard copy and
smaller copy online for limmediate access to numbers possibly online), compliance, written plans and
protocols,
Julie Hurtig – Discussed plans with dismissing switchboard communication. Communication to and through
ONU is important. Plans to go forward still in process. Elevator calls-where will they go to?
A wish list needs developed in regards to what needs completed soon and prioritize needs and implementation
of assignments.
Meeting adjourned at 11:50 am
NEXT MEETING – April 17th in Heterick Library room 301
Respectfully submitted,
Karen Schroeder, Secretary
OHIO NORTHERN UNIVERSITY
ONU Safety Committee Minutes
Minutes from April 17, 2015
Roll: (Absentees Underlined) Chair, Kristin Daws, Vice Chair, Tiffany Prowant, Secretary, Karen
Schroeder, William Ballard, Jeff Brachok, Scott Cottle, David Dellifield, Kami Fox, Jerica Humphrey, Juliet
Hurtig, Vicki Niese, Scott Parson, Brian Phillips, Brett Scott, Henry (Luke) Sheets, George Sleesman, Marc
Staley, Anita Stanley, Amy Stockert, Melissa Taylor-Austin, Sydney Vore, Michael Zembower, LeeAnn Hall.
Kristin Daws called meeting to order at 1107. Minutes reviewed from March, 2015.
Mission Statement
There is none at this time. Discussed the need to develop a mission statement. Ideas and suggestions for
mission statement will be discussed further at May meeting.
Areas of responsibility: Who reports to who; See attached pdf diagram.
Scope:
Campus Security and Safety
See attached scope of ONU Safety Committee.
1.
2.
3.
4.
5.
Emergency response manual
Oversees and trains building managers = Security office
testing of sirens and extinguishers = Security Office and P-Plant
safe vehicle/trailer operation=Security Office and P-Plant (compliance training in travel policy)
accident/incident reports=function moving to Trisha Russell in HR (employee reports)
Safety Training and Inspections
1. General training – in employee Health and Safety Pamphlet
2. Specific training =Department Safety training. Will look into Checklist Update in HR Moodle site for
training. What to do with checklist-Put training compliance in HR file.
3. Evaluate and update policies as needed.
4. Sodexo has their own training materials.
5. Conduct annual lab inspections for slips/trips/falls on building inspections
Shortfall and Ideas for improvement:
Better integration and awareness of ONU Safety Committee – possibly at Benefit Fair
The employee training process needs to be centralized and a system needs to be in place to make sure
employees receive updated training as needed. Potential ideas include:
1. All training centralized in Moodle
2. Documentation of training on ONU P-Drive
3. Make a new risk assessment form to ensure training is comprehensive. (Kristin will develop this
form)
4. Continue to provide programs and training to Safety Committee (speakers, drills, and table-tops,
on site visits to different areas of campus). May be poser points. Information on web pages. Ex:
Alice training for Sodexo employees. Discussed interactive programs.
Meeting adjourned at 11:50 am
NEXT MEETING – May 15th at 11 am in McIntosh room 202
Respectfully submitted,
Karen Schroeder, Secretary
OHIO NORTHERN UNIVERSITY
ONU Safety Committee Minutes
Minutes from May 15, 2015
Roll: (Absentees Underlined) Chair, Kristin Daws, Vice Chair, Tiffany Prowant, Secretary, Karen
Schroeder, William Ballard, Jeff Brachok, Scott Cottle, David Dellifield, Kami Fox, Jerica Humphrey, Juliet Hurtig,
Vicki Niese, Scott Parson, Brian Phillips, Nancy Schroeder, Brett Scott, Henry (Luke) Sheets, George
Sleesman, Marc Staley, Anita Stanley, Amy Stockert, Melissa Taylor-Austin, Sydney Vore, Michael Zembower.
Kristin Daws called meeting to order at 1105. Minutes reviewed from April, 2015. Minutes approved.
Announcements
a) Hazmat pickup on May 26. Let Kris Daws know by May 15th if you have items.
b) Vicki Niese will check with video opportunities from EIIA on Risk Management (safety training).
Open Issues
c) Mission statement (draft below)
The ONU Safety Committee is committed to providing a safe and secure learning environment for
students, visitors, faculty, and staff. The committee will effectively communicate safety policies and
procedures; provide pertinent safety training; and proactively address and remediate ongoing campus
safety issues.
Read mission statement. Offer suggestions, thoughts, or changes. Will confirm mission
statement at next meeting. Send changes or thoughts to Kris, Tiffany or Karen.
d) Student representative on the committee
Scott Parson will look into a student rep as a representative on the safety committee.
e) Planning for Fall programming
September: Emergency Response – from EIIA, emergency awareness - George and Vicki
October: Eye injury prevention – Kris Daws
Consider a table at Health Fair for integration and awareness of ONU Safety Committee.
Future topic: Shop safety
Discussed brown bag lunches. Learning opportunities/topics on Moodle. Monthly safety topics for
safety compliance.
New business
a) Meeting dates and locations for 2015/2016. Meetings are @ 11 am on the following Fridays in
McIntosh 202 (alternate site = Heterick Library 301.)
Sept. 18, 2015, October 16, 2015, November 20, 2015, December 11, 2015,
January 15, 2016, Feb. 19, 2016, Mar. 18, 2016, April 15, 2016, May 13, 2016
b) Calendar for meeting topics and events for 2015/2016 to be developed. Goal is to complete program
planning prior to Nov. budget request deadline. We want to include opportunities for
faculty/staff/students. Some topics might be eligible for Healthy Campus points.
Nancy Schroeder: May is Mental Health Month. Consider NAMI (National Alliance on Mental Illness) on
campus. http://www.nami.org/ University of Cincinnati has student representation on NAMI. ONU has or
had a student group called “Active Minds”, who offered help to ONU students with mental illness
concerns.
Scott Parson: the “Student Concern Form” is available for faculty, staff or students to submit student
concerns to ONU Resident Life staff. Consider Counseling Center present at a meeting on mental illness
awareness or what signs to watch for.
Send any topics of interest on safety issues to Kris, Tiffany or Karen or bring these issues to be addressed
to the meetings.
Meeting adjourned at 11:50 am
NEXT MEETING – September 18 at 11 am in McIntosh room 202
Respectfully submitted,
Karen Schroeder, Secretary