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UPPER GRAND DISTRICT SCHOOL BOARD POLICY AND PROTOCOL INDEX A A.I.D.S … (HIV/AIDS) ......................................................................................................... 512 Absences and Leaves......................................................................................................... 411 Aboriginal Students … (First Nations, Métis and Inuit Self Identification) .......................... 500 Absenteeism … (Attendance Support) ............................................................................... 416 Abuse … (Child Abuse and Protection) .............................................................................. 502 Acceptable Use of Digital Technology ................................................................................ 318 Accepting Donations, Gifts and Bequests .......................................................................... 703 Access to School/Board Premises (Unauthorized Visitors/Trespass)................................ 104 Accessibility Standards ....................................................................................................... 214 Accidents … (Health Support Services) ............................................................................. 509 Accommodation Alternatives (Alternative Accommodation Options) ................................. 313 Accommodation Review ..................................................................................................... 305 Accounting Procedures … (School Generated Funds) ...................................................... 102 Acquired Immune Deficiency Syndrome … (HIV/AIDS) ..................................................... 512 Acquisition of Shared Facilities … (Alternative Accommodation Options) ......................... 313 Administration of Prescribed Medication … (Health Support Services) ............................. 509 Advertising and Corporate Sponsorship … (Distribution of Materials in Schools From External Organizations ........................................................................................................ 209 Advertising Expenses.......................................................................................................... 704 Advocacy Expenditures....................................................................................................... 107 Alcohol and Drugs ............................................................................................................... 513 Allergies … (Anaphylaxis – Life threatening Allergies) ....................................................... 507 Alternative Accommodation Options................................................................................... 313 Allowable Expenditures ....................................................................................................... 708 Anaphylaxis … (Anaphylaxis - Life Threatening Allergies) ................................................. 507 Animal Care ........................................................................................................................ 602 Anti-Harassment … (Harassment in the Workplace) ......................................................... 408 Antiracism and Ethnocultural Equity… (Equity and Inclusive Education) .......................... 504 Application Procedures, Educational Assistants … (Educational Assistant Assignment, Special Program Assistant Staffing for Special Education) ................................................ 407 Appraisals, Performance … (Performance Appraisal) ....................................................... 410 Appropriate Dress ............................................................................................................... 514 Approval of Textbooks … (Provision of Learning Resources)............................................ 603 Aquatic Programs … (Educational Field Trips) .................................................................. 508 Architect Selection … (Selection of Architects) .................................................................. 308 Assessment and Evaluation................................................................................................ 606 Attendance Areas … (Accommodation Review) ................................................................ 305 Attendance Support ............................................................................................................ 416 Autism Intervention Services Intensive Behavioural Intervention ......................... Protocol P.3 ls Dec 1, 2015 Upper Grand District School Board Policy and Protocol Index …continued……….…………..Page 2 of 9 B Behaviour, Student, Code … (Code of Conduct) ............................................................... 213 Behaviour, Student … (Safe Schools) ................................................................................ 503 Behaviour, Violence, Threat, Risk Assessment … (VTRA Protocol) ................. Protocol P.11 Bequests … (Accepting Donations, Gifts and Bequests) ................................................... 703 Boundaries … (Accommodation Review) ........................................................................... 305 Boundaries … (Out of Area Attendance) ............................................................................ 501 Boundary Review … (School Boundary Review) ............................................................... 320 Budget Surpluses … (Use of Operating Budget Surpluses) .............................................. 702 Building Access … (Accessibility Standards) ..................................................................... 214 Building Projects … (Construction Projects, Approvals and Reporting)............................. 309 Bullying Prevention and Intervention … (Safe Schools) ..................................................... 503 Bussing … (Transportation) ................................................................................................ 304 C Camera Surveillance … (Video Surveillance) .................................................................... 203 Canadian Indian Self Identification… (First Nations, Métis and Inuit Self Identification)..... 500 Care and/or Treatment/Custody and Correctional Facilities.. Protocol (10 Section 23) ......................................................................................................................... … Protocol P.10 Child Abuse and Protection ................................................................................................ 502 Closing of Schools … (Accommodation Review) ............................................................... 305 Code of Conduct ................................................................................................................. 213 Code of Conduct, Trustee … (Trustee Code of Conduct) .................................................. 103 Code of Student Behaviour… (Code of Conduct) .............................................................. 213 Collaborative Agreements..................................................................................... Protocol P.5 Communication… (Media Protocol Crisis Communication) ................................. Protocol P.1 Communication Response Checklist – School Crisis…(Media Protocol Crisis Communication) .............................................................................. Protocol P.1 Community Use of E.L. Fox Auditorium.............................................................................. 202 Community Use of Schools ................................................................................................ 200 Competitions Arranged By External Organizations ............................................................ 212 Computer Use…(Acceptable Use Of Digital Technology).................................................. 318 Computer Use…(Web Publishing) ..................................................................................... 312 Concussion ......................................................................................................................... 505 Construction Projects Approvals and Reporting ................................................................. 309 Co-operative Education and Other Forms of Experiential Learning................................... 605 Copyright…(Web Publishing) ............................................................................................. 312 Copyright – Fair Dealing ..................................................................................................... 321 Corporate Credit Card......................................................................................................... 706 ls Dec 1, 2015 Upper Grand District School Board Policy and Protocol Index …continued……….…………..Page 3 of 9 Corporate Sponsorship… (Distribution of Materials in Schools From External Organizations) ..................................................................................................................... 209 Correctional Facilities…(Section 23 Protocol) .................................................... Protocol P.10 Councils, School… (School Councils and the Parent Involvement Committee) ................ 201 Creative Playgrounds .......................................................................................................... 307 Criminal Background Checks… (Police Record Checks)................................................... 409 Criminal Record Checks… (Police Record Checks) .......................................................... 409 Crisis Communication… (Media Protocol Crisis Communication) ....................... Protocol P.1 Custody and Information Access… (Privacy Protection and Information Access)............. 315 D Diabetes Management Protocol ........................................................................... Protocol P.4 Digital Technology … (Acceptable Use of Digital Technology) .......................................... 318 Director of Education…(Duties and Responsibilities of the Director of Education)............ 314 Discipline, Student… (Safe Schools) ................................................................................. 503 Discrimination…(Equity and Inclusive Education) .............................................................. 504 Display of Flags................................................................................................................... 310 Disposal of Board Property ................................................................................................. 311 Disposal of Supplies…(Purchasing) .................................................................................. 302 Distribution of Non-Instructional Religious Materials .......................................................... 110 Distribution of Materials in Schools From External Organizations ..................................... 209 Dogs, Service Dogs… (Protocol For Service Dogs) ............................................. Protocol P.6 Donations, Gifts and Bequests (Accepting Donations, Gifts and Bequests) ...................... 703 Door-to-Door Sales…(School Generated Funds) .............................................................. 102 Dress Code …( Appropriate Dress) ................................................................................... 514 Drugs … (Alcohol and Drugs) ............................................................................................. 513 Duties and Responsibilities of the Director of Education .................................................... 314 E E.L. Fox Auditorium … (Community Use of E. L. Fox Auditorium) .................................... 202 Educational Assistant/Special Program Assistant Staffing For Special Education ............ 407 Educational Field Trips ....................................................................................................... 508 Electronic Meetings ............................................................................................................. 101 Electronic Publications … (Web Publishing) ...................................................................... 312 Eligibility Lists … (Selection of Principals and Vice-Principals) .......................................... 404 Emergency Procedures ...................................................................................................... 300 Employee Ethics ................................................................................................................. 418 Employees Seeking or Holding Public Office ..................................................................... 401 ls Dec 1, 2015 Upper Grand District School Board Policy and Protocol Index …continued……….…………..Page 4 of 9 Environmental Education and Management....................................................................... 210 Equity and Inclusive Education ........................................................................................... 504 Ethics, Employee … (Employee Ethics) ............................................................................. 418 Ethics … (Trustee Code of Conduct) .................................................................................. 103 Evaluation of Staff…(Performance Appraisal) .................................................................... 410 Evaluation of Students… (Assessment and Evaluation) .................................................... 606 Expenses … (Reimbursement of Employee Expenses) .................................................... 701 Expenses … (Reimbursement of Trustee Expenses) ........................................................ 707 Experiential Learning Choices Programs..(Learning Choices) .......................................... 515 Experiential Learning..(Co-operative Education and Other Forms of Experiential Learning) ............................................................................................................................. 605 Experiments with Animals…(Animal Care) ......................................................................... 602 Expulsion of Pupils… (Safe Schools) ................................................................................. 503 Extended Trips…(Educational Field Trips) ......................................................................... 508 F Facility Partnerships ............................................................................................................ 319 Fair Dealing … (Copyright – Fair Dealing) ......................................................................... 319 Fair Notice … (per Violence Threat Assessment / VTRA Protocol) ................... Protocol P.11 Fees for Learning Materials and Activities .......................................................................... 317 Field Trips … (Educational Field Trips) .............................................................................. 508 Filing… (Records and Information Management) .............................................................. 316 First Aid … (Health Support Services) ................................................................................ 509 First Nations, Métis and Inuit Self-Identification.................................................................. 500 First Nations Self Identification…(First Nations, Métis and Inuit Self Identification) ........... 500 Flags … (Display of Flags).................................................................................................. 310 Flyers … (Distribution of Materials in Schools From External Organizations) ................... 209 FNMI … (First Nations, Métis and Inuit Self Identification) ................................................. 500 Fund-Raising Projects In Schools (School Generated Funds)........................................... 102 G Gifts…(Accepting Donations, Gifts, and Bequests) ............................................................ 703 H Handicap Access… (Accessibility Standards) .................................................................... 214 Harassment in the Workplace ............................................................................................ 408 Health and Safety (Policy Statement) ................................................................................. 406 ls Dec 1, 2015 Upper Grand District School Board Policy and Protocol Index …continued……….…………..Page 5 of 9 Health Support Services ..................................................................................................... 509 HIV/AIDS ............................................................................................................................. 512 Holding Public Office…(Employees Seeking or Holding Public Office) ............................. 401 Home Use of Technology Protocol ....................................................................... Protocol P.2 Honoraria – Trustee…(Trustee Honoraria)......................................................................... 105 I Illicit Drugs…(Alcohol and Drugs) ....................................................................................... 513 Inclement Weather…(Transportation) ................................................................................ 304 Indian Self Identification…(First Nations, Métis and Inuit Self Identification) ..................... 500 Information Access… (Privacy Protection and Information Access) .................................. 315 Internet Use…(Acceptable Use Of Digital Technology) ..................................................... 318 Inuit Identification…(First Nations, Métis and Inuit Self Identification) ............................... 500 Invasive Medical Procedures…(Health Support Services) ................................................. 509 Investments ......................................................................................................................... 705 Information Management… (Records and Information Management)............................... 316 J Joint Accommodation Arrangements… (Alternative Accommodation Options)................. 313 L Learning Choices… ............................................................................................................ 515 Learning Resources…(Provision of Learning Resources) ................................................. 603 Leaves and Absences…(Absences and Leaves)............................................................... 411 Life Threatening Allergies… (Anaphylaxis Life-Threatening Allergies) .............................. 507 M Media Protocol Crisis Communication .................................................................. Protocol P.1 Meetings, Electronic… (Electronic Meetings) ..................................................................... 101 Métis Self Identification…(First Nations, Métis and Inuit Self Identification) ...................... 500 Mileage…(Reimbursement of Employee Expenses).......................................................... 701 Mileage…(Reimbursement of Trustee Expenses) ............................................................. 707 Minimum Code of Student Behaviour…(Code of Conduct) ............................................... 213 ls Dec 1, 2015 Upper Grand District School Board Policy and Protocol Index …continued……….…………..Page 6 of 9 N Naming of Schools and Board Facilities ............................................................................. 303 O Observation of Animals…(Animal Care) ............................................................................. 602 Operating Budget Surpluses… (Use of Operating Budget Surpluses) .............................. 702 Oral Medication…(Health Support Services) ...................................................................... 509 Out of Area Attendance ...................................................................................................... 501 Outdoor Education…(Educational Field Trips) ................................................................... 508 P Parent Involvement Committee (PIC) … (School Councils and the Parent Involvement Committee).......................................................................................................................... 201 Partnerships – Sites… (Alternative Accommodation Options) ........................................... 313 Performance Appraisal ....................................................................................................... 410 Perks… (Allowable Expenditures) ...................................................................................... 708 Petty Cash…(Purchasing) .................................................................................................. 302 Physical Activities ................................................................................................................ 506 Physical Intervention …(Student Safety - Physical Intervention) ....................................... 413 PIC … (School Councils and the Parent Involvement Committee) .................................... 201 Playground Equipment…(Creative Playgrounds) ............................................................... 307 Playground Inspections…(Creative Playgrounds) .............................................................. 307 Police Protocol ...................................................................................................... Protocol P.9 Police Record Checks......................................................................................................... 409 Police/School Board Protocol ............................................................................... Protocol P.9 Policy Management............................................................................................................. 100 Possession of Alcohol and Drugs…(Alcohol and Drugs) ................................................... 513 Pre-Employment Screening ................................................................................................ 400 Principal and Vice-Principal Selection…(Selection of Principals/Vice-Principals) ............. 404 Principal and Vice-Principal Transfers…(Transfer of Principals/Vice-Principals) .............. 405 Privacy Protection and Information Access ........................................................................ 315 Promotions; Principals, Vice-Principals…(Selection of Principals/Vice-Principals) ........... 404 Promotional Materials in School…(Distribution of Materials in Schools From External Organizations) ............................................................................................. 209 Property Disposal… (Disposal of Board Property) ............................................................. 311 Protocol, Autism Intervention Services Intensive Behavioural Intervention ........ Protocol P.3 Protocol, Collaborative Agreements ..................................................................... Protocol P.5 Protocol, Diabetes Management .......................................................................... Protocol P.4 ls Dec 1, 2015 Upper Grand District School Board Policy and Protocol Index …continued……….…………..Page 7 of 9 Protocol, Home Use of Technology ...................................................................... Protocol P.2 Protocol, Media Crisis Communication ................................................................. Protocol P.1 Protocol, Police/School Board Protocol ................................................................ Protocol P.9 Protocol, Privacy Protocol for Child and Youth Counsellors, Counselling and Attendance Services, Psychological Services and Speech and Language Services.............. Protocol P.8 Protocol, Section 23 Educational Programs Protocol ......................................... Protocol P.10 Protocol, Service Dogs.......................................................................................... Protocol P.6 Protocol, Suicide Prevention, Intervention and Postvention .............................. Protocol P.12 Protocol, Third Party ............................................................................................. Protocol P.7 Provision of Learning Resources ........................................................................................ 603 Public Office…(Employees Seeking or Holding Public Office) ........................................... 401 Public Use of School Facilities…(Community Use of Schools) .......................................... 200 Pupil Representation… (Student Trustees) ........................................................................ 106 Purchasing .......................................................................................................................... 302 R Race Relations…(Equity and Inclusive Education) ............................................................ 504 Real Property…(Purchasing) .............................................................................................. 302 Real Property…(Disposal of Board Property) ..................................................................... 311 Records and Information Management .............................................................................. 316 Reimbursement of Employee Expenses ............................................................................ 701 Reimbursement of Trustee Expenses ................................................................................ 707 Religious Accommodation Guidelines (filed with policy 504, but not part of the policy) .... 504 Religious Materials… (Distribution of Non-Instructional Religious Materials) .................... 110 Rental of School Facilities… (Community Use of Schools)................................................ 200 Rental of E.L. Fox… (Community Use of E. L. Fox Auditorium) ........................................ 202 Reporting of Abuse…(Child Abuse and Protection) ........................................................... 502 Retention of Records… (Records and Information Management) ..................................... 316 Research Projects in Schools ............................................................................................. 204 Risk Assessment (Violent Threat) … (VTRA Protocol) ...................................... Protocol P.11 S Sabrina’s Law… (Anaphylaxis – Life Threatening Allergies).............................................. 507 Safe Arrival .......................................................................................................................... 510 Safety in Science and Technological Education................................................................. 604 Safety…(Health and Safety Policy Statement) ................................................................... 406 Sale of Board Property… (Disposal of Board Property) ..................................................... 311 School Attendance Areas… (Out of Area Attendance) ...................................................... 501 ls Dec 1, 2015 Upper Grand District School Board Policy and Protocol Index …continued……….…………..Page 8 of 9 School Boundary Review .................................................................................................... 320 School Busses… (Transportation) ...................................................................................... 304 School Councils … (… and the Parent Involvement Committee) ...................................... 201 School Crisis Situation… (Media Protocol Crisis communication) ....................... Protocol P.1 School Generated Funds ................................................................................................... 102 School Rentals… (Community Use of Schools) ................................................................. 200 School Rentals… (Community Use of E. L. Fox Auditorium) ............................................. 202 Science …(Safety in Science and Technological Education)............................................. 604 Section 23 Educational Programs Protocol ........................................................ Protocol P.10 Security Cameras… (Video Surveillance) .......................................................................... 203 Selection of Architects......................................................................................................... 308 Selection of Principals/Vice-Principals ................................................................................ 404 Self Identification… (First Nations, Métis and Inuit Self Identification) ............................... 500 Service Dogs… (Protocol For Service Dogs) ....................................................... Protocol P.6 Sexual Abuse…(Child Abuse and Protection) .................................................................... 502 Shared Sites… (Alternative Accommodation Options)....................................................... 313 Smoke-Free Environment ................................................................................................... 208 Specialized System Learning Choices Programs…(Learning Choices) ............................ 515 Staff Participation, Summer Courses (Staff Services to External Educational Institutions)403 Staff Services to External Educational Institutions ............................................................. 403 Student Discipline, Bullying Prevention and Intervention… (Safe Schools) ....................... 503 Student Funds…(School Generated Funds) ...................................................................... 102 Student Safety… (Physical Intervention) ............................................................................ 413 Student Trustees ................................................................................................................. 106 Suicide Prevention, Intervention and Postvention Protocol ............................... Protocol P.12 Summer Course Work…(Staff Services to External Educational Institutes) ...................... 403 Surplus Declaration/Layoff and Recall - EA’s…(Educational Assistant/Special Program Assistant Staffing for Special Education) ............................................................................ 407 Surplus Operating Budget… (Use of Operating Budget Surpluses) .................................. 702 Surplus Property…(Purchasing) ......................................................................................... 302 Surveillance… (Video Surveillance).................................................................................... 203 Suspension of Pupils… (Safe Schools) .............................................................................. 503 Swimming… (Educational Field Trips)................................................................................ 508 T Technological Education …(Safety in Science and Technological Education) .................. 604 Technology, Digital Technology… (Acceptable Use of Digital Technology) ...................... 318 Technology, Home Use of … (Home Use of Technology Protocol) ..................... Protocol P.2 Tenders, Tender Opening Committee…(Purchasing)........................................................ 302 Textbook Approval…(Provision of Learning Resources) ................................................... 603 ls Dec 1, 2015 Upper Grand District School Board Policy and Protocol Index …continued……….…………..Page 9 of 9 Third Party Protocol .............................................................................................. Protocol P.7 Threat/Risk Assessment … (VTRA Protocol) ..................................................... Protocol P.11 Transfer of Principals/Vice-Principals ................................................................................. 405 Transportation ..................................................................................................................... 304 Travel Allowances…(Reimbursement of Employee Expenses) ......................................... 701 Travel Allowances…(Reimbursement of Trustee Expenses)............................................. 707 Travel Expenses…(Reimbursement of Employee Expenses) ........................................... 701 Travel Expenses…(Reimbursement of Trustee Expenses) ............................................... 707 Travel Expenses (Allowable Expenditures) ........................................................................ 708 Trespassing…(Access to School/Board Premises - Unauthorized Visitors/Trespass) ...... 104 Trips…(Educational Field Trips) ......................................................................................... 508 Trustee Code of Conduct .................................................................................................... 103 Trustee Expenses… (Reimbursement of Trustee Expenses) ............................................ 707 Trustee Honoraria ............................................................................................................... 105 Trustees, Student… (Student Trustees) ............................................................................. 106 U Unauthorized Purchases…(Purchasing) ............................................................................ 302 Unauthorized Visitors… (Access to School/Board Premises – Unauthorized Visitors/ Trespass)…......................................................................................................................... 104 Use of Operating Budget Surpluses ................................................................................... 702 V Video Surveillance .............................................................................................................. 203 Violence in the Workplace .................................................................................................. 417 Violence Threat Assessment Protocol ................................................................ Protocol P.11 Volunteers ........................................................................................................................... 205 VTRA .................................................................................................................. Protocol P.11 W Web Publishing ................................................................................................................... 312 Websites… (Web Publishing) ............................................................................................. 312 Workplace Harassment …(Harassment in the Workplace) ............................................... 408 ls Dec 1, 2015
