Office of Instruction & Graduate Studies
Assessment Plans 2010-11
Unit Mission: The mission of the Office of Instruction & Graduate Studies is to
effectively facilitate the delivery of ESF’s instructional programs at both the
graduate and undergraduate levels, and to provide effective leadership and
administrative oversight of the Graduate School
Unit Goal
Link to
ESF Goals
(by #)
Method(s) of
Assessment
Results of
Assessment
Implementation
Plan
To facilitate
improvement of
academic policies,
programs, and
curriculum and
ensure compliance
with SUNY and
NYSED academic
policies
1,2
Oversee Faculty
Governance
curriculum
development and
approval
processes, and
maintain
curriculum
review records,
academic
policies, and
college catalog
content
New programs
presented to SUNY
and NYSED
annually; Catalog
updates coordinated
and published with
the Office of
Communication
annually (110 new
courses or course
changes, 7 major
curriculum changes
in 2010-2011)
Current practice; COI
structure recently
changed to facilitate
more faculty
involvement &
creation of a specific
governance
“Curriculum
Committee” to be
implemented in 20112012
To facilitate
effective
recruitment,
admission, audit
and certification of
degrees
1,2
Meet semiannually with
Graduate Council
and GSA
Advisory Group
to review current
processes &
procedures
Prepare/update
Recruitment and
Enrollment
Management Plan
annually; coordinate
updates to
application and
admissions process
with IT staff;
Develop/update
graduate records
management system
with IT staff
To allocate and
award graduate
financial support
programs,
including graduate
assistantships and
tuition
scholarships
1, 2
Review GA
allocations
annually w/
Departments;
link funding
process for new
graduate
students to
admissions
process
Prepare/update
Recruitment and
Enrollment
Management Plan
annually; Manage
and track GA
appointment
processes,
coordinate with HR
1st Recruitment &
Enrollment
Management Plan
implemented in 2010;
annual updates to online application and
admissions review
system currently in
process; on-line
graduate records
system in beta testing
currently- full
function anticipated
by January 2012.
Major revisions in
procedures
implemented in
Spring 2011 for
notification and
award of
assistantships to
accepted students;
refinements to GA
award process to be
implemented in
Spring 2012
Instruction & Graduate Studies Assessment Plan 2010-11
Unit Goal
Link to ESF
Goals (by
#)
2,5
Method(s) of
Assessment
Results of
Assessment
Implementation
Plan
Encourage and
facilitate
opportunities to
develop
international
collaborations
Underlying policies
and procedures in
place by spring 2011;
Plan for development
of campus-wide
undergraduate
international
exchange program
TBD in 2012-13
To coordinate
international
students visa
requests and
ensure
compliance with
SEVIS
requirements
2
Timely and
accurate
issuance of I-20
requests,
maintenance of
accurate SEVIS
compliance
records
New policies and
procedures for
collaboration in
place; current
collaborations are
opportunistic-- no
formal process/plan
in place to
systematically
pursue additional
international
programs
Implementation of
“On-Base” SEVIS
records systems (in
cooperation with
Syracuse
University).
To provide
prompt,
courteous, and
effective customer
assistance to ESF
students, faculty,
and staff
2
Solicit direct
feedback from
clients regarding
office procedures
and staff
performance;
OIGS annual
retreat &
planning
meeting;
leadership
models desired
service emphasis
Strong customer
service orientation
is gradually
becoming central to
OIGS’ office culture
The Graduate School
website incorporated
an anonymous
feedback portal in
August 2010
(http://www.esf.edu
/graduate/).
In addition, the Dean
and staff meet semiannually with the
Graduate Council and
GSA Advisory Group
to request
suggestions and
feedback.
To oversee and
coordinate interinstitutional and
international
academic
programs
Implemented in 2009
& 2010