State of New York Executive Department
Office Of General Services
Procurement Services Group
Corning Tower Building - 38th Floor
Empire State Plaza
Albany, New York 12242
http://www.ogs.state.ny.us
CONTRACT AWARD NOTIFICATION
Group – 72001 – Passenger Vehicle Rental
Classification Code(s): 90
Title
:
Award Number
:
Contract Period
:
Bid Opening Date
:
19536
(Replaces Award 3948)
August 15, 2005 to August 14, 2010 (with a five
year renewal option)
March 8, 2005
Date of Issue
:
August 15, 2005 (revised October 3, 2007)
Specification Reference :
As Incorporated In The Request for Proposal
Contractor Information :
Appears on Page 2 of this Award
Address Inquiries To:
State Agencies & Vendors
Name
Title
Phone
Fax
E-mail
:
:
:
:
:
Beth Seavey
Statewide Travel Coordinator
518-402-5005
518-402-5331
Beth.seavey@ogs.state.ny.us
Political Subdivisions & Others
Phone :
Fax
:
E-mail :
Customer Services
518-474-6717
518-474-2437
customer.services@ogs.state.ny.us
The Procurement Services Group values your input.
Complete and return "Contract Performance Report" at end of document.
Description
The Passenger Vehicle Rental contract is a centralized contract for the short term rental of various
sizes of vehicles in different regions throughout New York State and the United States.
The Office of General Services has determined that New York State Executive Order No. 127 (EO127) applies
to this contract(s). Detailed information about the obligations under EO127 can be found on the OGS website
at www.ogs.state.ny.us. Covered agencies and authorities must ensure compliance with EO127 for purchases
in excess of $15,000. The contract incorporates by reference, as though fully set forth in the contract, all
requirements and obligations required by EO127.
PR # 19536
(continued)
C-AWARDautotext.doc {09/04}
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 2
NOTE: See individual contract items to determine actual awardees.
CONTRACT # CONTRACTOR & ADDRESS
TELEPHONE #
PS61890
Phone: (973) 709-2465
Attn: Sara Naranjo
Fax: (973) 709-2453
ELRAC Inc. d/b/a
Enterprise Rent-A-Car
1550 Route 23 North
Wayne, NJ 07470
FED.IDENT.#
43-1487854
Albany Area:
Rasmus Lukunka (518) 383-3444 ext 223
* Enterprise E-mail problem solving Hotline: Kelly.M.Mccart@erac.com or 518-383-3444 ext 211
Questions or problems regarding rentals from Enterprise should be sent to the above E-mail address with a copy
sent to beth.seavey@ogs.state.ny.us. Please provide as much detailed information as possible such as, but not limited
to: Enterprise location, rental number, date of rental, the name of the Enterprise employee, and the nature of the
question or problem.
Cash Discount, If Shown, Should be Given Special Attention.
INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT.
(See "Contract Payments" and "Electronic Payments in this document.)
AGENCIES SHOULD NOTIFY THE PROCUREMENT SERVICES GROUP PROMPTLY IF THE CONTRACTOR
FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR SERVICES WHICH
DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE UNSATISFACTORY TO THE
AGENCY SHOULD ALSO BE REPORTED TO THE PROCUREMENT SERVICES GROUP.
RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS:
The Procurement Services Group supports and encourages the purchase of recycled, remanufactured,
energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award
Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at
the individual awarded items for more information on products meeting the suffix description.
RS,RP,RA
RM
SW
EE
E*
ES
Recycled
Remanufactured
Solid Waste Impact
Energy Efficient
EPA Energy Star
Environmentally Sensitive
NOTE TO AUTHORIZED USERS:
The terms and conditions of the solicitation, which apply to the award, appear at the end of this document.
We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a
purchase order. For rentals within New York State the contractors may request documentation of tax exempt
status in order for the renting organization to avoid paying sales tax. If proof of tax exempt status is requested
private tax exempt organizations should use form ST 119.1 Sales Tax Exempt Certificate, government agencies
should provide the contractor with an AC-946 Tax Exemption Certificate. If during the term of this contract the
New York State Department of Taxation and Finance changes any of these forms or requires additional forms
then the current Tax Department regulations will be followed. For rentals outside of New York State there is
no blanket tax exempt certificate, it may be necessary to pay sales tax depending on the regulations of the
particular state where the rental takes place.
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 3
TABLE OF CONTENTS
PAGE NO.
Contractor’s Names, Addresss, Federal ID Number
Procurement Instuctions
Overview of Services Provided
Directory of Facilities and Pricing List
Region 1 – Long Island
Region 2 – New York City
Region 3 – Lower Hudson Valley
Region 4 – Hudson Valley
Region 5 – Capital Region
Region 6 – North Country
Region 7 – Mohawk Valley/North Country
Region 8 – Central New York
Region 9 – Southern Tier
Region 10 – Finger Lakes
Region 11 – Western New York
Region 12 – Out of State Locations
Introduction
Objectives
Definitions
Vehicle Classification
General Requirements
Specific Requirements
Vehicle Availibility/Reservation Confirmation
Personal Vehicle Parking
Vehicle Pickup/Return at Contractor’s Facility
Remote Vehicle Delivery/Pickup Service
Driver Qualifications
Contractors Standard Rental Form
Vehicles
Vehicle Equipment
Specially Equipped Vehicles
Alternate Fuel Vehicles
Mileage
Responsibility
Vehicle Service
Subcontractors
Guarantees
Risk management Requirements
Contract Period
Standard Clauses For all NYS Contracts
Cancellation for Convenience
Administrative and Reporting Requirements
Price Adjustment
Contract Migration
Price Stability
Method of Payment
Purchase Orders
Request for Change
PSG’s Dispute Resolution Policy
Contract Performance Report
2
4
4
5
6
8
10
12
14
16
17
18
20
22
24
26
31
31
31
32
32
33
33
33
34
34
34
34
34
35
35
35
35
35
35
35
35
35
36
36
36
36
37
37
38
38
38
38
38
39
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 4
PROCUREMENT INSTRUCTIONS:
A.
Contract users will review the service provisions of Lots (Regions) 1 through 12 to determine which Lot
provides the specific location and service needed.
B.
Agencies/traveler will contact the contractor to arrange for vehicle reservations (phone numbers are located in
the Directory of Facilities and Pricing List section of this document). Users may also contact Enterprise tollfree by calling 800-736-8222 for reservations, cancellations, or changes. When making a reservation the
user should quote corporate code “NA24NYS” or their specifically assigned agency corporate code to
ensure the contract rates are reserved. Vehicles shall be reserved by category (class), not by model because
the model may change in a category during the term of the contract.
C.
Most New York State agencies have specific policy requirements concerning rental vehicle sizes and will only pay
for vehicles authorized. Travelers are expected to reserve the size vehicle required under their agency’s policy. If
the reserved size vehicle is not available at pickup time, the contractor shall provide a larger size vehicle at the
same price as the reserved vehicle.
D.
If State Agencies have need of several passenger vehicle rentals for the same time, they may issue Purchase
Orders or other written orders which are effective and binding on the contractor when placed in the mail
addressed to the contractor at the address shown on the signature page. Both the User Agency and the
contractor must mutually agree to this condition.
E.
The Citibank Visa Travel Card provides full insurance coverage and should be used for all rentals that are 31
days or less. If the Citibank Visa Card is used, additional insurance should not be purchased. If the
travel card is not used, OGS recommends that travelers purchase the damage waiver protection (sometimes
referred to as CDW or LDW insurance) from Enterprise. However, renters should first check with their
Agency Travel Coordinator or Finance Unit for the reimbursement policy for this expense. If you do not
purchase the CDW and the Citibank Travel Card is not used, the renter (agency) is responsible for damages to
the rental vehicle. In case of any damages/accidents, travelers are urged to notify their agency immediately to
file a claim. Claims must be filed within 45 days from the date of the incident. To file a claim the agency
representative should contact the VISA Automobile Rental Collision Damage Waiver Claims Center at 866390-9735 or file a claim online at www.eclaimsline.com.
OVERVIEW OF SERVICES PROVIDED
The awarded contractor agreed to provide all passenger vehicle rental services for the State of New York in the bid
lot/region indicated. Service will include the necessary maintenance, inspections, and operation in accordance with the
specifications in the RFP for the price listed on the following pages.
Rental pricing includes unlimited mileage for vehicles used within the borders of New York State. A per mile charge,
for all miles in excess of 200 per day, is allowed for vehicles used outside the borders of New York State. The 200
daily free miles are cumulative for multi day rentals. That is, rentals of two days would allow mileage charges for
miles traveled in excess of 400 (3 day rental - 600 free miles etc). Basic daily rental costs must include all costs and
charges except gasoline, early pickup fees, remote delivery / pickup charges, one way rental fees, mileage fees as described
above and surcharges for vehicles used in Canada. It is the responsibility of the user agency to provide gasoline. Early
pickup of vehicles applies to Lots 1 through 11, however contract may provide this service in Lot 12 if noted. One
way rental is optional and if the contractor charges for this service the amount of the charge is indicated under
Additional Services at the bottom of the pricing pages for each Lot. Contractors are required to provide service to all
Agencies, within the lot/region bid, authorized by law to participate in this contract.
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
DIRECTORY of FACILITIES
And
PRICING LIST
(continued)
PAGE 5
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 6
Region 1 – Long Island
(Nassau, Suffolk Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up
Truck
Rental Cost
Daily
$ 37.44
$ 39.58
$ 41.73
$ 44.93
$ 53.50
$ 62.06
$ 69.55
$ 69.55
Rental Cost
Weekly
$ 219.37
$ 235.42
$ 246.12
$ 267.52
$ 321.03
$ 374.54
$ 417.34
$ 417.35
Rental Cost
Monthly
$ 770.49
$ 818.65
$ 866.80
$ 931.01
$ 1,123.64
$ 1,305.56
$ 1,466.08
$ 1,466.08
Outside NYS
Per Mile Charge**
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
$
$
$ 1,236.00
0.25
58.85
353.13
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Offered
Charge
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 1 to regions 2, 3, 4, 5, 6
Yes
$ 0.00
Yes
$15.00
From region 1 to regions 7, 8, 9, 10, 11, 12
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 7
Region 1 – Enterprise Rental Locations
Branch Address
City
Zip
194 SUNRISE HWY
AMITYVILLE
11701
Phone
(631) 789-8200
Hours
2900 MERRICK RD
BELLMORE
11710
(516) 221-6300
m/f 730-600 sat 9-12:00
3170 VETERANS MEMORIAL HWY
BOHEMIA
11716
(631) 585-2121
m/f 730-600 sat 9-12:00
2510 MIDDLE COUNTRY RD
CENTEREACH
11720
(631) 588-0200
m/f 730-600 sat 9-12:00
212 E SUFFOLK AVE
CENTRAL ISLIP
11722
(631) 582-0900
m/f 730-600 sat 9-12:00
189 COMMACK RD
COMMACK
11725
(631) 499-8100
m/f 730-600 sat 9-12:00
m/f 730-600 sat 9-12:00
786-I GRAND BLVD.
DEER PARK
11729
(631) 595-2900
m/f 730-600 sat 9-12:00
200 DANIELS HOLE ROAD
EAST HAMPTON
11932
(631) 537-4800
m/f 730-600 sat 9-12:00
22-C HEMPSTEAD TURNPIKE
FARMINGDALE
11735
(516) 753-3131
m/f 730-600 sat 9-12:00
4339 HEMPSTEAD TPKE
FARMINGDALE
11735
(516) 249-2701
m/f 730-600 sat 9-12:00
387 JERICHO TURNPIKE
FLORAL PARK
11001
(516) 328-7700
m/f 730-600 sat 9-12:00
169 WEST SUNRISE HIGHWAY
FREEPORT
11520
(516) 546-9569
m/f 730-600 sat 9-12:00
366-368 N. MAIN STREET
FREEPORT
11520
(516) 377-7600
m/f 730-600 sat 9-12:00
70 CEDAR SWAMP ROAD
GLEN COVE
11542
(516) 674-4300
m/f 730-600 sat 9-12:00
131 NORTHERN BLVD
GREAT NECK
11021
(516) 487-0055
m/f 730-600 sat 9-3:00 Sun 10:00-2:00
215 NORTHERN BLVD
GREAT NECK
11021
(516) 487-0055
m/f 730-600 sat 9-12:00
310 MAIN STREET
HEMPSTEAD
11550
(516) 481-6363
m/f 730-600 sat 9-12:00
549 S. BROADWAY
HICKSVILLE
11801
(516) 931-1818
m/f 730-600 sat 9-12:00
1141 E JERICHO TPKE
HUNTINGTON
11743
(631) 424-2500
m/f 730-600 sat 9-12:00
220 BROADWAY
HUNTINGTON STATION
11746
(631) 424-8300
m/f 730-600 sat 9-12:00
501 BURNSIDE AVENUE
INWOOD
11096
(516) 239-0202
m/f 730-600 sat 9-12:00
4205 AUSTIN BLVD.
ISLAND PARK
11558
(516) 897-7400
m/f 730-600 sat 9-12:00
199 EAST MONTAUK HIGHWAY
LINDENHURST
11757
(631) 225-3200
m/f 730-600 sat 9-12:00
184 MERRICK ROAD
LYNBROOK
11563
(516) 887-6700
m/f 730-600 sat 9-12:00
4780 SUNRISE HWY
MASSAPEQUA PARK
11762
(516) 264-7000
m/f 730-600 sat 9-12:00
1911 ROUTE 112
MEDFORD
11763
(631) 289-3200
m/f 730-600 sat 9-12:00
397A JERICHO TPKE
MINEOLA
11501
(516) 746-0505
m/f 730-600 sat 9-12:00
3300 LONG BEACH ROAD
OCEANSIDE
11572
(516) 536-4300
m/f 730-600 sat 9-12:00
80 MEDFORD AVENUE
PATCHOGUE
11772
(631) 447-5900
m/f 730-600 sat 9-12:00
5184 ROUTE 347
PORT JEFFERSON ST
11776
(631) 474-2100
m/f 730-600 sat 9-12:00
1076 ROUTE 58
RIVERHEAD
11901
(631) 369-6300
m/f 730-600 sat 9-12:00
602 SUNRISE HWY
ROCKVILLE CENTRE
11570
(516) 887-3434
m/f 730-600 sat 9-3:00 Sun 10:00-2:00
534 ROUTE 25A
ROCKY POINT
11778
(631) 821-7000
m/f 730-600 sat 9-12:00
534 ROUTE 25A
ROCKY POINT
11778
(631) 344-4888
m/f 730-600 sat 9-12:00
1510 OLD NORTHERN BLVD
ROSLYN
11576
(516) 625-8400
m/f 730-600 sat 9-12:00
1900 NORTHERN BLVD
ROSLYN
11576
(516) 625-8400
m/f 730-600 sat 9-12:00
731 MIDDLE COUNTRY ROAD
SAINT JAMES
11780
(631) 361-2100
m/f 730-600 sat 9-12:00
895 MONTAUK HWY # E
SHIRLEY
11967
(631) 395-7700
m/f 730-600 sat 9-12:00
395 COUNTY RD #39A
SOUTHAMPTON
11968
(631) 283-0055
m/f 730-600 sat 9-12:00
641 JERICHO TPKE
SYOSSET
11791
(516) 364-3300
m/f 730-600 sat 9-12:00
300 W MERRICK RD
VALLEY STREAM
11580
(516) 256-7808
m/f 730-600 sat 9-12:00
362 HEMPSTEAD TPKE
WEST HEMPSTEAD
11552
(516) 505-2600
m/f 730-600 sat 9-12:00
450 SUNRISE HWY
WEST ISLIP
11795
(631) 669-5500
m/f 730-600 sat 9-12:00
775 OLD COUNTRY ROAD
WESTBURY
11590
(516) 333-3400
m/f 730-600 sat 9-3:00 Sun 10:00-2:00
GABRESKI AIRPORT-BLDG 308
WESTHAMPTON BEACH
11978
(631) 288-8630
m/f 730-600 sat 9-12:00
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 8
Region 2 – New York City
(Bronx, Kings, New York, Queens, Richmond Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up
Truck
Rental Cost
Daily
$ 42.80
$ 46.01
$ 49.21
$ 54.56
$ 59.92
$ 64.20
$ 71.68
$ 71.68
Rental Cost
Weekly
$ 256.82
$ 278.22
$ 295.34
$ 321.03
$ 359.55
$ 385.24
$ 428.04
$ 428.04
Rental Cost
Monthly
$ 898.90
$ 963.12
$ 1,038.02
$ 1,145.03
$ 1,258.47
$ 1,348.36
$ 1,498.18
$ 1,498.18
Outside NYS
Per Mile Charge**
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
$
$
$ 1,258.47
0.25
59.92
359.55
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Surcharge per day for any vehicles rented at the LaGuardia or Kennedy airport locaitons
Offered
Yes
Charge
$10.00
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 2 to regions 1, 3, 4, 5, 6
Yes
$ 0.00
Yes
$15.00
From region 2 to regions 7, 8, 9, 10, 11, 12
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 9
Region 2 – Enterprise Rental Locations
Branch Address
City
Zip
36-49 31ST ST
ASTORIA
11106
Phone
(718) 472-5200
Hours
208-24 NORTHERN BLVD
BAYSIDE
11361
(718) 460-5400
m/f 730-600 sat 9-12:00
1964 EASTCHESTER ROAD
BRONX
10461
(718) 931-6200
m/f 730-600 sat 9-12:00
4238 BRONX BLVD
BRONX
10466
(718) 881-5918
m/f 730-600 sat 9-12:00
5618 BROADWAY
BRONX
10463
(718) 548-3379
m/f 730-600 sat 9-12:00
619 E FORDHAM RD
BRONX
10458
(718) 220-4088
m/f 730-600 sat 9-12:00
1212 CONEY ISLAND AVE.
BROOKLYN
11230
(718) 859-1200
m/f 730-600 sat 9-12:00
2147 BATH AVENUE
BROOKLYN
11214
(718) 265-3000
m/f 730-600 sat 9-12:00
m/f 730-600 sat 9-12:00
2235 FLATBUSH AVE
BROOKLYN
11234
(718) 421-7409
m/f 730-600 sat 9-12:00
2815 CONEY ISLAND AVE
BROOKLYN
11235
(718) 332-8900
m/f 730-600 sat 9-12:00
301 MCGUINNESS BLVD
BROOKLYN
11222
(718) 349-7100
m/f 730-600 sat 9-12:00
419 90TH ST
BROOKLYN
11209
(718) 836-5786
m/f 730-600 sat 9-12:00
447 ATLANTIC AVE
BROOKLYN
11217
(718) 488-8800
m/f 730-600 sat 9-12:00
453 3RD AVE
BROOKLYN
11215
(718) 369-5100
m/f 730-600 sat 9-12:00
657 64TH STREET
BROOKLYN
11220
(718) 836-0900
m/f 730-600 sat 9-12:00
8014 FOSTER AVE
BROOKLYN
11234
(718) 763-3101
m/f 730-600 sat 9-12:00
940 REMSEN AVE
BROOKLYN
11236
(718) 706-6047
m/f 730-600 sat 9-12:00
10404 DITMARS BLVD
EAST ELMHURST
11369
(718) 793-0900
m/f 730-600 sat 9-12:00
104-04 DITMARS BLVD
EAST ELMHURST
11369
(718) 457-2900
m/f 730-600 sat 9-12:00
165-07 NORTHERN BLVD
FLUSHING
11358
(718) 460-5400
m/f 730-600 sat 9-12:00
39-02 COLLEGE POINT BLVD
FLUSHING
11354
(718) 939-1500
m/f 730-600 sat 9-12:00
13007 MERRICK BLVD
JAMAICA
11434
(718) 949-5200
m/f 730-600 sat 9-12:00
13924 HILLSIDE AVE
JAMAICA
11435
(718) 526-2200
m/f 730-600 sat 9-12:00
m/f 730-600 sat 9-12:00
14905 131ST ST
JAMAICA
11430
(718) 369-5100
149-05 131ST STREET
JAMAICA
11430
(718) 659-1200
m/f 730-600 sat 9-12:00
36 11 NORTHERN BLVD
LONG ISLAND CITY
11101
(718) 472-5200
m/f 730-600 sat 9-12:00
3910 43RD STREET
LONG ISLAND CITY
11104
(917) 295-9527
m/f 730-600 sat 9-12:00
65-20 METROPOLITAN AVENUE
MIDDLE VILLAGE
11379
(718) 628-4400
m/f 730-600 sat 9-12:00
106 W 24TH ST
NEW YORK
10011
(212) 647-9777
m/f 700-700 sat 8-12:00 sun 3-9:00
135 EAST 47TH STREET
NEW YORK
10017
(212) 829-8050
m/f 700-700 sat 8-12:00 sun 3-9:00
147 W.83RD STREET
NEW YORK
10024
(212) 873-7474
m/f 700-700 sat 8-12:00 sun 3-9:00
1833 FIRST AVENUE
NEW YORK
10128
(212) 831-1200
m/f 700-700 sat 8-12:00 sun 3-9:00
221 THOMPSON STREET
NEW YORK
10012
(212) 533-2900
m/f 700-700 sat 8-12:00 sun 3-9:00
425 EAST 61ST STREET
NEW YORK
10021
(212) 838-2323
m/f 700-700 sat 8-12:00 sun 3-9:00
455 W 53RD ST
NEW YORK
10019
(212) 581-8883
m/f 700-700 sat 8-12:00 sun 3-9:00
536 W 41ST ST
NEW YORK
10036
(212) 629-1659
m/f 700-700 sat 8-12:00 sun 3-9:00
56 FULTON ST
NEW YORK
10038
(212) 227-5050
m/f 700-700 sat 8-12:00 sun 3-9:00
667 11TH AVE
NEW YORK
10019
(212) 262-3231
m/f 700-700 sat 8-12:00 sun 3-9:00
86-02 ROCKAWAY BLVD
OZONE PARK
11416
(718) 835-2500
m/f 730-600 sat 9-12:00
218-30 HILLSIDE AVENUE
QUEENS VILLAGE
11427
(718) 465-0200
m/f 730-600 sat 9-12:00
9824 QUEENS BLVD
REGO PARK
11374
(718) 793-0900
m/f 730-600 sat 9-12:00
1759 HYLAN BLVD
STATEN ISLAND
10305
(718) 351-7662
m/f 730-600 sat 9-12:00
1852 RICHMOND TER
STATEN ISLAND
10310
(718) 442-6009
m/f 730-600 sat 9-12:00
263 BAY ST
STATEN ISLAND
10301
(718) 556-4290
m/f 730-600 sat 9-12:00
6381 AMBOY RD
STATEN ISLAND
10309
(718) 227-8126
m/f 730-600 sat 9-12:00
1802 PETRACCA PL
WHITESTONE
11357
(718) 445-1600
m/f 730-600 sat 9-12:00
1802 PETRACCA PL FL 2
WHITESTONE
11357
(718) 327-4400
m/f 730-600 sat 9-12:00
32 33 62ND STREET
WOODSIDE
11377
(718) 726-9000
m/f 730-600 sat 9-12:00
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 10
Region 3 – Lower Hudson Valley
(Orange, Putnam, Rockland, Westchester Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up Truck
Rental Cost
Daily
$ 37.44
$ 39.58
$ 41.73
$ 44.93
$ 53.50
$ 62.06
$ 69.55
$ 69.55
$ 58.85
Rental Cost
Weekly
$ 219.37
$ 235.42
$ 246.12
$ 267.52
$ 321.03
$ 374.54
$ 417.34
$ 417.35
$ 353.13
Rental Cost
Monthly
$ 770.49
$ 818.65
$ 866.80
$ 931.01
$ 1,123.64
$ 1,305.56
$ 1,466.08
$ 1,466.08
$ 1,236.00
Outside NYS
Per Mile Charge**
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
0.25
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Offered
Charge
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 3 to regions 1, 2, 4, 5, 6
Yes
$ 0.00
Yes
$15.00
From region 3 to regions 7, 8, 9, 10, 11, 12
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 11
Region 3 – Enterprise Rental Locations
Branch Address
City
Zip
915 SAW MILL RIVER RD
ARDSLEY
10502-1106
Phone
(914) 674-8694
Hours
m/f 730-600 sat 9-12:00
155 ROUTE 304
BARDONIA
10954-2015
(845) 624-2600
m/f 730-600 sat 9-12:00
2077 E. MAIN STREET
CORTLANDT MANOR
10567-2617
(914) 739-9700
m/f 730-600 sat 9-12:00
1 MUNICIPAL PLACE
CROTON ON HUDSON
10520-2924
(914) 271-0100
m/f 730-600 sat 9-12:00
244 W MAIN ST
GOSHEN
10924-1925
(845) 294-9202
m/f 730-600 sat 9-12:00
122 ROUTE 9W NORTH
HAVERSTRAW
10927-1400
(845) 786-3300
m/f 730-600 sat 9-12:00
419 ROUTE 6
MAHOPAC
10541-1501
(845) 628-2849
m/f 730-600 sat 9-12:00
562 RT. 17M
MONROE
10950-3409
(845) 774-7700
m/f 730-600 sat 9-12:00
170 ROUTE 59
MONSEY
10952-2831
(845) 425-6600
m/f 730-600 sat 9-12:00
192 N BEDFORD RD
MOUNT KISCO
10549-1514
(914) 241-2999
m/f 730-600 sat 9-12:00
10 SOUTH FIRST AVE
MOUNT VERNON
10550-1708
(914) 667-6720
m/f 730-600 sat 9-12:00
Rt 17 M -BATES GATE RD
NEW HAMPTON
10598-0862
(845) 374-5010
m/f 730-600 sat 9-12:00
90 HUGUENOT ST
NEW ROCHELLE
10801-5721
(914) 632-6622
m/f 730-600 sat 9-12:00
1025 FIRST ST
NEW WINDSOR
12553-8414
(845) 567-3760
m/f 730-600 sat 9-12:00
2367 ROUTE 32
NEW WINDSOR
12553-9999
(845) 534-6891
m/f 730-600 sat 9-12:00
22 ROUTE 17K
NEWBURGH
12550-3911
(845) 562-3311
m/f 730-600 sat 9-12:00
347 NORTH BROADWAY
NORTH TARRYTOWN
10591-2309
(914) 631-5474
m/f 730-600 sat 9-12:00
211 MAIN ST
NYACK
10960-3017
(845) 353-3222
m/f 730-600 sat 9-12:00
160 N MAIN ST
PORT CHESTER
10573-3304
(914) 937-4131
m/f 730-600 sat 9-12:00
145 ROUTE 94
WARWICK
10990-0000
(845) 986-2422
m/f 730-600 sat 9-12:00
136 TOWER RD
WHITE PLAINS
10604-1200
(914) 946-9696
m/f 730-600 sat 9-12:00
15 TARRYTOWN ROAD
WHITE PLAINS
10607-1324
(914) 948-6868
m/f 730-600 sat 9-12:00
44 WESTCHESTER AVE
WHITE PLAINS
10601-4508
(914) 997-9484
m/f 730-600 sat 9-12:00
132 TUCKAHOE ROAD
YONKERS
10710-5599
(914) 964-2004
m/f 730-600 sat 9-12:00
230 MCLEAN AVE
YONKERS
10705-4420
(914) 968-1000
m/f 730-600 sat 9-12:00
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 12
Region 4 – Hudson Valley
(Dutchess, Sullivan, Ulster Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up
Truck
Rental Cost
Daily
$ 36.38
$ 37.44
$ 38.51
$ 41.73
$ 54.56
$ 69.55
$ 68.48
$ 68.48
Rental Cost
Weekly
$ 214.02
$ 224.72
$ 231.14
$ 246.12
$ 321.03
$ 417.34
$ 406.64
$ 406.64
$
$
52.43
310.33
Rental Cost
Monthly
$ 759.78
$ 787.61
$ 809.01
$ 877.50
$ 1,145.03
$ 1,460.72
$ 1,433.97
$ 1,433.97
Outside NYS
Per Mile Charge**
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
$ 1,102.23
0.25
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Offered
Charge
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 4 to regions 1, 2, 3, 5, 6
Yes
$ 0.00
Yes
$15.00
From region 4 to regions 7, 8, 9, 10, 11, 12
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 13
Region 4 – Enterprise Rental Locations
Branch Address
City
Zip
409 FISHKILL AVE
BEACON
12508-1256
Phone
(845) 838-9332
Hours
m/f 730-600 sat 9-12:00
1104 ULSTER AVE
KINGSTON
12401-1505
(845) 336-4700
m/f 730-600 sat 9-12:00
126 STATE ROUTE 28
KINGSTON
12401-7444
(845) 338-6006
m/f 730-600 sat 8-4:00
7 FORESTBURG ROAD (RT. 42)
MONTICELLO
12701-0000
(845) 791-9938
m/f 730-600 sat 9-12:00
301 ROUTE 22
PAWLING
12564-0000
(845) 855-1320
m/f 730-600 sat 9-12:00
724 MAIN ST # 726
POUGHKEEPSIE
12603-1820
(845) 485-2222
m/f 730-600 sat 9-12:00
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 14
Region 5 – Capital Region
(Albany, Columbia, Green, Rensselear, Saratoga, Schenectady, Schoharie Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up Truck
Rental Cost
Daily
$ 28.88
$ 31.03
$ 35.31
$ 38.51
$ 51.36
$ 60.98
$ 55.63
$ 55.63
$ 41.73
Rental Cost
Weekly
$ 171.21
$ 181.91
$ 214.02
$ 231.14
$ 310.33
$ 363.84
$ 331.73
$ 331.73
$ 246.12
Rental Cost
Monthly
$ 609.97
$ 652.77
$ 738.38
$ 809.01
$ 1,070.12
$ 1,284.15
$ 1,166.44
$ 1,166.44
$ 877.50
Outside NYS
Per Mile Charge**
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
0.25
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Offered
Charge
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 5 to regions 1, 2, 3, 4, 6
Yes
$ 0.00
Yes
$15.00
From region 5 to regions 7, 8, 9, 10, 11, 12
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 15
Region 5 – Enterprise Rental Locations
Branch Address
City
Zip
1730 CENTRAL AVE
ALBANY
12205-4701
Phone
(518) 218-1034
Hours
m/f 730-600 sat 9-12:00
51 S. PEARL ST./PEPSI ARENA
ALBANY
12207-1500
(518) 472-1111
m/f 730-600 sat 9-12:00
64 COLVIN AVENUE
ALBANY
12206-2214
(518) 482-6343
m/f 730-600 sat 9-12:00
733 CENTRAL AVE
ALBANY
12206-1601
(518) 453-6222
m/f 700-600 sat 9-12:00
2141 DOUBLEDAY AVE
BALLSTON SPA
12020-2473
(518) 363-0596
m/f 730-600 sat 9-12:00
C/O CONDOR PONTIAC RT 9 W
CATSKILL
12414-1730
(518) 943-0028
m/f 730-600 sat 9-12:00
1637 ROUTE 9
CLIFTON PARK
12065-4369
(518) 373-4141
m/f 730-600 sat 9-12:00
1702 CENTRAL AVE
COLONIE
12205-4002
(518) 869-9010
m/f 730-600 sat 9-12:00
745 COLUMBIA TURNPIKE
E.GREENBUSH
12061-0000
(518) 479-0606
m/f 730-600 sat 9-12:00
525 EAST STREET
EAST GREENBUSH
12144-0000
(518) 436-1339
m/f 730-600 sat 9-12:00
78-80 GREEN ST
HUDSON
12534-2328
(518) 828-5492
m/f 730-600 sat 9-12:00
1111 TROY SCHENECTADY RD
LATHAM
12110-1002
(518) 786-1202
m/f 730-600 sat 9-12:00
865 OLD ALBANY-SHAKER RD
LATHAM
12110-1408
(518) 785-7771
m/f 730-600 sat 9-12:00
946 NEW LOUDEN RD (RTE 9)
LATHAM
12110-2107
(518) 783-1091
m/f 730-600 sat 9-12:00
ROUTE 9W MAYONE PLAZA
RAVENA
12143-2608
(518) 756-1585
m/f 730-600 sat 9-12:00
617 MAPLE AVE
SARATOGA SPRINGS
12866-0000
(518) 583-6549
m/f 730-600 sat 9-12:00
182 S BROADWAY
SARATOGA SPRINGS
12866-4504
(518) 587-0687
m/f 730-600 sat 9-12:00
1732 STATE STREET
SCHENECTADY
12304-1833
(518) 374-7890
m/f 730-600 sat 9-12:00
178 FREEMANS BRIDGE ROAD
SCOTIA
12302-3508
(518) 370-8024
m/f 730-600 sat 9-12:00
804 HOOSICK RD (RTE. 7)
TROY
12180-6628
(518) 279-9130
m/f 730-600 sat 9-12:00
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 16
Region 6 – North Country
(Clinton, Essex, Warren, Washington Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up
Truck
Rental
Cost
Daily
$ 32.09
$ 35.26
$ 38.51
$ 41.73
$ 54.56
$ 64.20
$ 58.85
$ 58.85
Rental Cost
Weekly
$ 192.61
$ 203.32
$ 231.14
$ 246.12
$ 327.45
$ 385.24
$ 353.13
$ 353.13
Rental
Cost
Monthly
$ 674.17
$ 716.98
$ 809.01
$ 877.50
$ 1,145.03
$ 1,348.36
$ 1,230.64
$ 1,230.64
$
$
$
44.93
267.52
Outside NYS
Per Mile Charge**
941.71
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
0.25
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Offered
Charge
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 6 to regions 1, 2, 3, 4, 5
Yes
$ 0.00
Yes
$15.00
From region 6 to regions 7, 8, 9, 10, 11, 12
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
Region 6 – Enterprise Rental Locations
Branch Address
City
Zip
334 CORNELIA ST.
PLATTSBURGH
12901-2312
(518) 566-0190
m/f 8:00-5:30 sat 9-noon
676 UPPER GLEN ST.
QUEENSBURY
12804-2017
(518) 745-5020
m/f 7:30-6:00 sat 9-noon
RR 1 BOX 210C
SARANAC LAKE
12983-9801
(518) 891-9216
m/f 7:30-6:00 sat 9-noon
(continued)
Phone
Hours
PAGE 17
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 18
Region 7 – Mohawk Valley/North Country
(Franklin, Fulton, Hamilton, Herkimer, Lewis, Madison,
Montgomery, Oneida, St. Lawrence Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up
Truck
Rental Cost
Daily
$ 28.88
$ 31.03
$ 35.31
$ 38.51
$ 51.36
$ 60.98
$ 55.63
$ 55.63
Rental Cost
Weekly
$ 171.21
$ 181.91
$ 214.02
$ 231.14
$ 310.33
$ 363.84
$ 331.73
$ 331.73
Rental Cost
Monthly
$ 609.97
$ 652.77
$ 738.38
$ 809.01
$ 1,070.12
$ 1,284.15
$ 1,166.44
$ 1,166.44
$
$
$
41.73
246.12
Outside NYS
Per Mile Charge**
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
877.50
0.25
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Offered
Charge
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 7 to regions 8, 9, 10, 11, 12
Yes
$ 0.00
Yes
$15.00
From region 7 to regions 1, 2, 3, 4, 5, 6
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 19
Region 7 – Enterprise Rental Locations
Branch Address
City
Zip
4534 STATE HIGHWAY 30
AMSTERDAM
12010-6210
(518) 843-8535
m/f 730-600 sat 9-12:00
6805 STATE HIGHWAY 56
POTSDAM
13676-3554
(315) 265-0700
m/f 730-600 sat 9-12:00
706 ERIE BLVD WEST
ROME
13440-3914
(315) 337-6000
m/f 730-600 sat 9-12:00
317 ORISKANY BLVD
YORKVILLE
13495-1333
(315) 736-0002
m/f 730-600 sat 9-12:00
(continued)
Phone
Hours
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 20
Region 8 – Central New York
(Cayuga, Cortland, Jefferson, Onondaga, Oswego Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up Truck
Rental Cost
Daily
$ 31.04
$ 32.64
$ 34.78
$ 37.45
$ 43.87
$ 56.72
$ 56.72
$ 56.72
$ 43.87
Rental Cost
Weekly
$ 187.27
$ 197.97
$ 208.68
$ 224.73
$ 262.18
$ 342.44
$ 342.44
$ 342.44
$ 262.18
Rental Cost
Monthly
$ 652.78
$ 684.89
$ 733.04
$ 786.55
$ 920.32
$ 1,193.20
$ 1,193.20
$ 1,193.20
$ 920.32
Outside NYS
Per Mile Charge**
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
0.25
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Offered
Charge
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 8 to regions 7, 9, 10, 11, 12
Yes
$ 0.00
Yes
$15.00
From region 8 to regions 1, 2, 3, 4, 5, 6
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 21
Region 8 – Enterprise Rental Locations
Branch Address
City
Zip
329 GRANT AVENUE
AUBURN
13021
Phone
(315) 253-4004
Hours
m/f 730-600 sat 9-12:00
5885 E CIRCLE DR
CICERO
13039
(315) 233-5382
m/f 730-600 sat 9-12:00
6716 MANLIUS CENTER RD.
EAST SYRACUSE
13057
(315) 437-2666
m/f 730-600 sat 9-12:00
BLDG. P - 10730A MEMORIAL DR.
FORT DRUM
13602
(315) 773-0111
m/f 730-600 sat 9-12:00
945 S 1ST ST
FULTON
13069
(315) 593-8050
m/f 730-600 sat 9-12:00
3605 BREWERTON ROAD
NORTH SYRACUSE
13212
(315) 454-3000
m/f 730-600 sat 9-12:00
340 ROUTE 104 EAST
OSWEGO
13126
(315) 342-6000
m/f 730-600 sat 9-12:00
1207 WEST GENESEE STREET
SYRACUSE
13204
(315) 423-0022
m/f 730-600 sat 9-12:00
SYRACUSE HANCOCK INTL. AIRPORT
SYRACUSE
13212
(315) 454-8400
m/f 730-600 sat 9-12:00
18579 US ROUTE #11
WATERTOWN
13601
(315) 782-0100
m/f 730-600 sat 9-12:00
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 22
Region 9 – Southern Tier
(Broome, Chemung, Chenango, Delaware, Otsego,
Schuyler, Steuben, Tioga, Tomkins Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up
Truck
Rental Cost
Daily
$ 31.04
$ 32.64
$ 34.78
$ 37.45
$ 43.87
$ 56.72
$ 56.72
$ 56.72
Rental Cost
Weekly
$ 187.27
$ 197.97
$ 208.68
$ 224.73
$ 262.18
$ 342.44
$ 342.44
$ 342.44
Rental Cost
Monthly
$ 652.78
$ 684.89
$ 733.04
$ 786.55
$ 920.32
$ 1,193.20
$ 1,193.20
$ 1,193.20
$
$
$
43.87
262.18
Outside NYS
Per Mile Charge**
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
920.32
0.25
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Offered
Charge
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 9 to regions 7, 8, 10, 11, 12
Yes
$ 0.00
Yes
$15.00
From region 9 to regions 1, 2, 3, 4, 5, 6
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
Region 9 – Enterprise Locations
Branch Address
City
Zip
7329 HAMMONDSPORT ROAD
BATH
14810
Phone
(607) 776-4141
Hours
m/f 730-600 sat 9-12:00
7499 SENECA RD N
HORNELL
14843
(607) 281-1016
m/f 730-600 sat 9-12:00
2621 CORNING RD
HORSEHEADS
14845
(607) 796-5300
m/f 730-600 sat 9-12:00
702 W BUFFALO ST
ITHACA
14850
(607) 275-9000
m/f 730-600 sat 9-12:00
5051 ST HWY 23
ONEONTA
13820
(607) 433-1000
m/f 730-600 sat 9-12:00
150 ROBERT DANN DRIVE
PAINTED POST
14870
(607) 937-4000
m/f 730-600 sat 9-12:00
(continued)
PAGE 23
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 24
Region 10 – Finger Lakes
(Genesee, Livingston, Monroe, Ontario, Orleans,
Seneca, Wayne, Wyoming, Yates Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up
Truck
Rental Cost
Daily
$ 31.04
$ 32.64
$ 34.78
$ 37.45
$ 43.87
$ 56.72
$ 56.72
$ 56.72
Rental Cost
Weekly
$ 187.27
$ 197.97
$ 208.68
$ 224.73
$ 262.18
$ 342.44
$ 342.44
$ 342.44
Rental Cost
Monthly
$ 652.78
$ 684.89
$ 733.04
$ 786.55
$ 920.32
$ 1,193.20
$ 1,193.20
$ 1,193.20
$
$
$
43.87
262.18
Outside NYS
Per Mile Charge**
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
920.32
0.25
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Offered
Charge
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 10 to regions 7, 8, 9, 11, 12
Yes
$ 0.00
Yes
$15.00
From region 10 to regions 1, 2, 3, 4, 5, 6
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 25
Region 10 – Enterprise Locations
Branch Address
City
Zip
411 WEST AVENUE
ALBION
14411
Phone
(585) 589-6471
m/f 730-600 sat 9-12:00
Hours
226 WEST MAIN
BATAVIA
14020
(585) 344-3100
m/f 730-600 sat 9-12:00
6524 BROCKPORT-SPENCERPORT RD.
BROCKPORT
14420
(585) 637-0260
m/f 730-600 sat 9-12:00
2400 ROCHESTER ROAD BLDG.#1
CANANDAIGUA
14424
(585) 396-1600
m/f 730-600 sat 9-12:00
4243 LAKEVILLE RD
GENESEO
14454
(585) 243-6660
m/f 730-600 sat 9-12:00
830 CANANDAIGUA RD
GENEVA
14456
(315) 789-3500
m/f 730-600 sat 9-12:00
3012 RIDGE RD W
GREECE
14626
(585) 723-6090
m/f 730-600 sat 9-12:00
127 MAIN ST
MACEDON
14502
(315) 986-2700
m/f 730-600 sat 9-12:00
510 WEST UNION STREET
NEWARK
14513
(315) 331-1122
m/f 730-600 sat 9-12:00
1200 BROOKS AVE- ROCH. AIRPORT
ROCHESTER
14624
(585) 235-1449
m/f 730-600 sat 9-12:00
1271 RIDGE RD W
ROCHESTER
14615
(585) 467-7700
m/f 730-600 sat 9-12:00
1330 BROOKS AVENUE
ROCHESTER
14624
(585) 235-6700
m/f 730-600 sat 9-12:00
3399 W HENRIETTA RD
ROCHESTER
14623
(585) 303-0359
m/f 730-600 sat 9-12:00
3600 W HENRIETTA RD
ROCHESTER
14623
(585) 359-3500
m/f 730-600 sat 9-12:00
3817 W HENRIETTA RD
ROCHESTER
14623
(585) 321-2409
m/f 730-600 sat 9-12:00
4152 W HENRIETTA RD
ROCHESTER
14623
(585) 359-3500
m/f 730-600 sat 9-12:00
568 EAST MAIN STREET
ROCHESTER
14604
(585) 423-2220
m/f 730-600 sat 9-12:00
760 EAST RIDGE ROAD UNIT R-3
ROCHESTER
14621
(585) 467-7700
m/f 730-600 sat 9-12:00
763 LINDEN AVE
ROCHESTER
14625
(585) 264-9990
m/f 730-600 sat 9-12:00
7387 VICTOR-PITTSFORD RD.
VICTOR
14564
(585) 924-5540
m/f 730-600 sat 9-12:00
895 RIDGE RD.
WEBSTER
14580
(585) 787-9010
m/f 730-600 sat 9-12:00
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 26
Region 11 – Western New York
(Allegany, Cattaraugus, Chautaugua, Erie, Niagrara Counties)
Enterprise Rent-A-Car
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up
Truck
Rental Cost
Daily
$ 31.04
$ 32.64
$ 34.78
$ 37.45
$ 43.87
$ 56.72
$ 56.72
$ 56.72
Rental Cost
Weekly
$ 187.27
$ 197.97
$ 208.68
$ 224.73
$ 262.18
$ 342.44
$ 342.44
$ 342.44
Rental Cost
Monthly
$ 652.78
$ 684.89
$ 733.04
$ 786.55
$ 920.32
$ 1,193.20
$ 1,193.20
$ 1,193.20
$
$
$
43.87
262.18
Outside NYS
Per Mile Charge**
0.21
0.21
0.21
0.21
0.25
0.25
0.25
0.25
920.32
0.25
The above rental pricing includes unlimited mileage for vehicles used within the borders of New York State.
**
Travel outside New York State Per Mile charge for miles in excess of 200 per day, 400 for two day rentals,
600 for three day rentals etc.
Rental charges, listed above, include all charges except those listed below under additional services.
Parking is available, at vehicle pickup site, for one personal vehicle for each rental. If this parking is not available then
Remote Vehicle Delivery / Pickup Service, within a 30 mile radius of the rental facility, must be provided at no charge.
ADDITIONAL SERVICES
Service
Offered
Charge
Early Pickup (If used as an alternative for 7:00 AM to 7:00 PM Office hours this service must be free)
Yes
$0.00
Daily surcharge for Use of Vehicle in Canada
Yes
$0.00
Customer pickup / drop off at office or home (within a 30 mile radius of the rental facility)
Yes
$ 0.00
Remote Vehicle Delivery / Pickup at office or home (within a 30 mile radius of the rental facility)
[If used as an alternative to parking for one personal vehicle per rental this service must be free]
One-way vehicle rental
From region 11 to regions 7, 8, 9, 10, 12
Yes
$ 0.00
Yes
$15.00
From region 11 to regions 1, 2, 3, 4, 5, 6
Call Enterprise
for rates
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
(continued)
Yes
$ 0.00
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 27
Region 11 – Enterprise Locations
Branch Address
City
Zip
3579 SHERIDAN DRIVE
AMHERST
14226
Phone
(716) 836-2800
Hours
1312 MAIN STREET
BUFFALO
14209
(716) 884-6666
m/f 730-600 sat 9-12:00
2643 DELAWARE AVE
BUFFALO
14216
(716) 873-0100
m/f 730-600 sat 9-12:00
4200 GENESEE ST-BUFFALO AIRPRT
BUFFALO
14225
(716) 565-0002
m/f 730-600 sat 9-12:00
3700 GENESEE STREET
CHEEKTOWAGA
14225
(716) 565-5400
m/f 730-600 sat 9-12:00
46 N MAIN ST
DELEVAN
14042
(716) 492-4200
m/f 730-600 sat 9-12:00
m/f 730-600 sat 9-12:00
6755B TRANSIT RD
EAST AMHERST
14051
(716) 636-8400
m/f 730-600 sat 9-12:00
3061 TRANSIT RD.
ELMA
14059
(716) 668-9400
m/f 730-600 sat 9-12:00
10455 BENNETT ROAD
FREDONIA
14063
(716) 679-0400
m/f 730-600 sat 9-12:00
10 CAMPBELL BLVD
GETZVILLE
14068
(716) 688-5464
m/f 730-600 sat 9-12:00
206 LAKE STREET
HAMBURG
14075
(716) 646-0100
m/f 730-600 sat 9-12:00
5025 CAMP RD
HAMBURG
14075
(716) 649-4161
m/f 730-600 sat 9-12:00
2124 WASHINGTON STREET
JAMESTOWN
14701
(716) 664-5800
m/f 730-600 sat 9-12:00
3163 AIRPORT DR
JAMESTOWN
14701
(716) 488-0300
m/f 730-600 sat 9-12:00
3232 DELAWARE AVENUE
KENMORE
14217
(716) 332-0573
m/f 730-600 sat 9-12:00
6192 SOUTH TRANSIT ROAD
LOCKPORT
14094
(716) 625-4400
m/f 730-600 sat 9-12:00
9000 NIAGARA FALLS BLVD
NIAGARA FALLS
14304
(716) 298-1000
m/f 730-600 sat 9-12:00
3356 SOUTHWESTERN BLVD.
ORCHARD PARK
14127
(716) 677-5800
m/f 730-600 sat 9-12:00
1500 NIAGARA FALLS BLVD
TONAWANDA
14150
(716) 832-8000
m/f 730-600 sat 9-12:00
2589 SHERIDAN DRIVE
TONAWANDA
14150
(716) 836-3030
m/f 730-600 sat 9-12:00
3050 ORCHARD PARK ROAD
WEST SENECA
14224
(716) 675-2550
m/f 730-600 sat 9-12:00
7078 TRANSIT ROAD
WILLIAMSVILLE
14221
(716) 632-1050
m/f 730-600 sat 9-12:00
8129 MAIN STREET
WILLIAMSVILLE
14221
(716) 632-1050
m/f 730-600 sat 9-12:00
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 28
Region 12 – Outside of New York State
(Enterprise Rent-A-Car)
Vehicle Category
Economy Sedan
Compact Sedan
Mid-Size Sedan
Full-Size Sedan
Premium
Luxury
Minivan
Sport Utility Vehicle
Standard Pick-up
Truck
Rental Cost
Daily
$ 41.73
$ 43.86
$ 46.01
$ 49.21
$ 58.85
$ 68.48
$ 68.48
$ 72.76
Rental Cost
Weekly
$ 246.12
$ 263.24
$ 278.22
$ 295.34
$ 353.13
$ 406.64
$ 406.64
$ 438.74
Rental Cost
Monthly
$ 866.80
$ 920.30
$ 963.11
$ 1,038.02
$ 1,237.06
$ 1,433.97
$ 1,433.97
$ 1,530.28
$
$
$ 1,237.06
58.85
353.13
The above rental pricing includes unlimited mileage except for one way rentals.
Rental charges, listed above, include all charges except those listed below under additional services.
ADDITIONAL SERVICES
Service
Offered
Charge
Daily Charge for Use of Vehicle in Canada
Yes
$ 0.00
One-way vehicle rental (Varies by location – some locations may not offer this service. Service must be preapproved by location. Call renting branch for details.)
Yes
$ 0.25
per Mile
Vehicles meeting the requirements of the Americans With Disabilities Act requirements
Yes
$ 0.00
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 29
Region 12 – Enterprise Locations
Enterprise Rent-A-Car offers more than 5,000 locations throughout the United States. Below are the listings for the top
161 airport locations. To contact these locations or to find additional airport and non-airport locations please call
Enterprise at 800-736-8222 or visit www.enterprise.com
Top 157 U.S. airport locations:
Branch
Mon-Fri
Sat
Sun
Akron, OH
6:00 AM - 11:59 P
7:00 A - 10:00 P
7:00 A - 11:59
Albuquerque, NM
6:00 A - 11:59 P
6:00 A - 11:59 P
6:00 A - 11:59 P
Allentown, PA
8:00 A - 11:59 P
10:00 A - 11:59 P
10:00 A - 11:59 P
Amarillo, TX
7:00 A - 11:59 P
9:00 A - 8:00 P
9:00 A - 11:59 P
Appleton, WI
7:00 A - 11:30 P
8:00 A - 9:30 P
9:00 A - 11:30 P
Atlanta, GA
12:01 A - 11:59 P
12:01 A - 11:59 P
12:01 A - 11:59 P
Baltimore, MD
6:00 A - 11:59 P
6:00 A - 11:59 P
6:00 A - 11:59 P
Baton Rouge, LA
6:00 A - 10:00 P
6:00 A - 10:00 P
6:00 A - 10:00 P
Bellingham, WA
7:30 A - 8:30 P
10:00 A - 6:00 P
10:00 A - 6:00 P
Billings, MT
6:30 A - 11:30 P
6:30 A - 11:30 P
6:30 A - 11:30 P
Birmingham, AL
6:00 A - 11:00 P
6:00 A - 11:00 P
6:00 A - 11:00 P
Bismarck, ND
8:00 A - 11:59 P
9:00 A - 11:59 P
9:00 A - 11:59 P
Bloomington, IL
8:00 A - 6:00 P
9:00 A - 12:00 P
CLOSED
Boise, ID
6:00 A - 11:59 P
6:00 A - 11:59 P
6:00 A - 11:59 P
Boston, MA
7:00 A - 10:00 P
7:00 A - 10:00 P
7:00 A - 10:00 P
Bozeman, MT
6:00 A - 11:59 P
6:00 A - 11:59 P
6:00 A - 11:59 P
Burbank, CA
7:00 A - 10:30 P
7:00 A - 10:30 P
7:00 A - 10:30 P
Burlington, VT
7:00 A - 11:59 P
7:00 A - 11:59 P
7:00 A - 11:59 P
Cedar Rapids, IA
7:30 A - 11:00 P
7:30 A - 7:30 P
7:30 A - 11:00 P
Charleston, SC
7:00 A - 8:00 P
7:00 A - 8:00 P
7:00 A - 8:00 P
Charlotte, NC
6:30 A - 11:30 P
6:30 A - 11:30 P
6:30 A - 11:30 P
Chattanooga, TN
8:00 A - 9:30 P
8:00 A - 9:30 P
8:00 A - 9:30 P
Chicago - Midway
6:30 A - 9:00 P
7:00 A - 8:00 P
7:00 A - 10:00 P
Chicago - O'Hare
6:30 A - 9:00 P
6:30 A - 7:00 P
6:30 A - 10:00 P
Cincinnati, OH
7:00 A - 11:00 P
8:00 A - 7:00 P
7:00 A - 11:00 P
Clarksburg, WV
8:00 A - 8:00 P
9:00 A - 1:00 P
1:00 P - 7:00 P
Cleveland, OH
7:00 A - 11:00 P
7:00 A - 9:00 P
7:00 A - 11:00 P
Colorado Springs, CO
6:00 A - 11:59 P
6:00 A - 11:59 P
6:00 A - 11:59 P
Columbus, GA
7:00 A - 10:00 P
7:00 A - 10:00 P
7:00 A - 10:00 P
Columbus, OH
7:00 A - 11:30 P
9:00 A - 8:30 P
9:00 A - 9:30 P
Corpus Christi, TX
7:30 A - 7:00 P
10:00 A - 3:00 P
10:00 A - 3:00 P
Dallas/Ft. Worth, TX
6:00 A - 11:00 P
6:00 A - 11:00 P
6:00 A - 11:00 P
Dallas – Love Field, TX
7:00 A - 10:00 P
7:00 A - 8:00 P
7:00 A - 8:00 P
Dayton, OH
7:00 A - 11:00 P
7:00 A - 8:30 P
7:00 A - 11:00 P
Daytona Beach, FL
8:00 A - 8:00 P
8:00 A - 8:00 P
8:00 A - 8:00 P
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 30
Denver, CO
6:30 A - 10:00 P
6:30 A - 10:00 P
6:30 A - 10:00 P
Des Moines, IA
7:00 A - 11:00 P
7:00 A - 11:00 P
7:00 A - 11:00 P
Sat
Sun
Detroit, MI
Branch
6:30 A - 11:30 P
Mon-Fri
7:00 A - 10:00 P
6:30 A - 11:30 P
Elko, NV
7:30 A - 7:00 P
8:00 A - 1:00 P
8:00 A - 1:00 P
El Paso, TX
6:00 A - 10:00 P
6:00 A - 10:00 P
6:00 A - 10:00 P
Eugene, OR
6:30 A - 11:59 P
7:00 A - 11:59 P
7:00 A - 11:59 P
Fargo, ND
8:00 A - 11:30 P
10:00 A - 11:30 P
10:00 A - 11:30 P
Farmington, NM
8:30 A - 5:30 P
9:00 A - 12:00 P
CLOSED
Ft. Lauderdale, FL
6:30 A - 11:30 P
6:30 A - 11:30 P
6:30 A - 11:30 P
Ft. Myers, FL
7:30 A - 11:59 P
7:30 A - 11:59 P
7:30 A - 11:59 P
Ft. Walton Beach, FL
7:00 A - 7:00 P
9:00 A - 5:00 P
9:00 A - 5:00 P
Ft. Worth, TX
6:00 A - 11:00 P
6:00 A - 11:00 P
6:00 A - 11:00 P
Fresno, CA
7:00 A - 10:00 P
7:00 A - 10:00 P
7:00 A - 10:00 P
Gainesville, FL
7:30 A - 11:59 P
8:00 A - 11:00 P
8:00 A - 11:00 P
Gallup, NM
8:00 A - 6:00 P
9:00 A - 12:00 P
CLOSED
Gary, IN
7:30 A - 6:00 P
9:00 A - 12:00 P
CLOSED
Grand Junction, CO
7:30 A - 10:30 P
9:00 A - 10:00 P
9:00 A - 10:00 P
Grand Rapids, MI
7:00 A - 11:30 P
8:00 A - 8:00 P
8:30 A - 11:30 P
Greensboro, NC
6:30 A - 11:00 P
6:30 A - 9:30 P
6:30 A - 11:00 P
Greenville, NC
7:00 A - 9:00 P
8:00 A - 6:00 P
8:00 A - 6:00 P
Harlingen, TX
7:00 A - 11:00 P
8:00 A - 10:00 P
8:00 A - 11:00 P
Harrisburg, PA
7:00 A - 11:59 P
7:00 A - 11:59 P
7:00 A - 11:59 P
Hartford, CT
7:00 A - 10:00 P
9:00 A - 8:00 P
10:00 A - 8:00 P
Honolulu, HI
7:00 A - 9:00 P
7:00 A - 9:00 P
7:00 A - 9:00 P
Houston, TX - Hobby
7:00 A - 11:00 P
8:00 A - 11:00 P
8:00 A - 11:00 P
Houston, TX - Intercont
6:30 A - 11:30 P
6:30 A - 11:30 P
6:30 A - 11:30 P
Huntsville, AL
7:00 A - 9:00 P
9:00 A - 7:00 P
9:00 A - 7:00 P
Hyannis, MA
7:00 A - 7:00 P
7:00 A - 5:00 P
7:00 A - 7:00 P
Indianapolis, IN
7:00 A - 11:00 P
7:00 A - 11:00 P
7:00 A - 11:00 P
Jackson, MS
7:00 A - 11:00 P
7:00 A - 11:00 P
7:00 A - 11:00 P
Jacksonville, FL
7:00 A - 11:59 P
7:00 A - 11:59 P
7:00 A - 11:59 P
Kansas City, MO
6:00 A - 11:59 P
6:00 A - 11:59 P
6:00 A - 11:59 P
Key West, FL
7:30 A - 6:00 P
9:00 A - 2:00 P
9:00 A - 2:00 P
Killeen, TX
7:30 A - 10:30 P
9:00 A - 6:00 P
10:00 A - 10:30 P
Klamath Falls, OR
8:30 A - 10:30 P
8:30 A - 10:30 P
8:30 A - 10:30 P
Knoxville, TN
9:00 A - 9:00 P
9:00 A - 9:00 P
9:00 A - 9:00 P
Lafayette, LA
8:00 A - 6:00 P
8:00 A - 6:00 P
9:00 A - 12:00 P
Laredo, TX
8:00 A - 10:30 P
9:00 A - 8:00 P
9:00 A - 10:00 P
Las Vegas, NV
7:00 A - 11:59 P
7:00 A - 11:59 P
7:00 A - 11:59 P
Lexington, KY
7:30 A - 6:00 P
7:30 A - 6:00 P
9:00 A - 1:00 P
Little Rock, AR
7:00 A - 11:00 P
8:00 A - 10:00 P
8:00 A - 11:00 P
Long Beach, CA
7:00 A - 10:30 P
7:00 A - 10:30 P
7:00 A - 10:30 P
Los Angeles, CA
5:00 A - 10:00 P
5:00 A - 10:00 P
5:00 A - 10:00 P
Louisville, KY
7:00 A - 11:59 P
7:00 A - 11:59 P
7:00 A - 11:59 P
Lubbock, TX
7:00 A - 11:00 P
8:00 A - 8:00 P
8:00 A - 11:00 P
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 31
Madison, WI
6:00 A - 11:30 P
6:00 A - 11:30 P
6:00 A - 11:30 P
Manchester, NH
7:00 A - 11:59 P
7:00 A - 11:59 P
7:00 A - 11:59 P
Branch
Mon-Fri
Sat
Sun
Marathon, FL
7:30 A - 6:00 P
9:00 A - 2:00 P
9:00 A - 2:00 P
Maui, HI
7:00 A - 9:00 P
7:00 A - 9:00 P
7:00 A - 9:00 P
Melbourne, FL
7:30 A - 6:00 P
9:00 A - 12:00 P
CLOSED
Memphis, TN
6:30 A - 9:00 P
6:30 A - 9:00 P
6:30 A - 9:00 P
Miami, FL
7:00 A - 11:59 P
8:00 A - 11:59 P
8:00 A - 11:59 P
Midland, TX
7:30 A - 7:30 P
7:30 A - 7:30 P
7:30 A - 7:30 P
Milwaukee, WI
6:00 A - 10:30 P
6:00 A - 10:30 P
6:00 A - 10:30 P
Minneapolis, MN
6:00 A - 11:00 P
6:00 A - 11:00 P
6:00 A - 11:00 P
Mobile, AL
7:30 A - 11:00 P
7:30 A - 11:00 P
7:30 A - 11:00 P
Monterey, CA
7:00 A - 8:00 P
7:00 A - 8:00 P
7:00 A - 8:00 P
Myrtle Beach, SC
7:30 A - 11:00 P
7:30 A - 11:00 P
7:30 A - 11:00 P
Nashville, TN
6:00 A - 10:00 P
6:00 A - 9:00 P
6:00 A - 9:00 P
New Orleans, LA
7:00 A - 10:30 P
7:00 A - 10:30 P
7:00 A - 10:30 P
Newark, NJ
7:00 A - 11:00 P
8:00 A - 7:00 P
8:00 A - 11:00 P
Norfolk, VA
7:00 A - 11:30 P
7:00 A - 11:30 P
7:00 A - 11:30 P
Oakland, CA
7:00 A - 10:00 P
8:00 A - 6:00 P
7:00 A - 10:00 P
Oklahoma City, OK
7:00 A - 11:30 P
8:00 A - 10:00 P
8:00 A - 10:00 P
Omaha, NE
7:00 A - 11:00 P
8:00 A - 5:00 P
8:00 A - 10:00 P
Orange County, CA
6:00 A - 11:00 P
6:00 A - 11:00 P
6:00 A - 11:00 P
Ontario, CA
7:00 A - 10:00 P
7:00 A - 10:00 P
7:00 A - 10:00 P
Orlando, FL
6:00 A - 11:00 P
6:00 A - 11:00 P
6:00 A - 11:00 P
Palm Springs, CA
5:00 A - 11:00 P
5:00 A - 11:00 P
5:00 A - 11:00 P
Panama City, FL
7:00 A - 11:30 P
7:00 A - 11:30 P
7:00 A - 11:30 P
Pensacola, FL
7:00 A - 8:30 P
7:00 A - 8:30 P
7:00 A - 8:30 P
Peoria, IL
8:00 A - 10:00 P
9:00 A - 5:00 P
11:00 A - 10:00 P
Philadelphia, PA
7:00 A - 10:00 P
7:00 A - 10:00 P
7:00 A - 10:00 P
Phoenix, AZ
6:00 A - 10:00 P
6:00 A - 10:00 P
6:00 A - 10:00 P
Pittsburgh, PA
6:30 A - 11:30 P
8:00 A - 9:00 P
6:30 A - 11:30 P
Portland, ME
8:00 A - 6:00 P
9:00 A - 12:00 P
11:00 A - 2:00 P
Portland, OR
4:30 A - 10:30 P
4:30 A - 10:30 P
4:30 A - 10:30 P
Providence, RI
7:00 A - 11:59 P
7:00 A - 11:59 P
7:00 A - 11:59 P
Quad City, IL
7:30 A - 6:00 P
9:00 A - 1:00 P
CLOSED
Raleigh/Durham, NC
6:30 A - 11:00 P
6:30 A - 11:00 P
6:30 A - 11:00 P
Rapid City, SD
7:30 A - 6:00 P
9:00 A - 12:00 P
CLOSED
Redmond, OR
6:30 A - 11:59 P
6:30 A - 11:59 P
6:30 A - 11:59 P
Reno, NV
7:00 A - 10:00 P
7:00 A - 8:00 P
7:00 A - 10:00 P
Richmond, VA
7:00 A - 11:59 P
8:00 A - 11:00 P
8:00 A - 11:59 P
Roanoke, VA
7:00 A - 11:59 P
8:00 A - 9:00 P
8:00 A - 11:59 P
Sacramento, CA
6:00 A - 11:59 P
6:00 A - 11:59 P
6:00 A - 11:59 P
Salt Lake City, UT
7:00 A - 11:30 P
7:00 A - 11:30 P
7:00 A - 11:30 P
San Antonio, TX
7:00 A - 11:00 P
8:00 A - 11:00 P
8:00 A - 11:00 P
San Diego, CA
5:00 A - 10:00 P
5:00 A - 10:00 P
5:00 A - 10:00 P
San Francisco, CA
7:00 A - 11:00 P
7:00 A - 10:00 P
7:00 A - 10:00 P
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 32
San Luis Obispo, CA
8:00 A - 10:00 P
8:00 A - 5:00 P
8:00 A - 5:00 P
San Jose, CA
7:30 A - 10:00 P
7:30 A - 6:30 P
7:30 A - 10:00 P
Branch
Mon-Fri
Sat
Sun
Sanford, FL
8:00 A - 8:00 P
8:00 A - 8:00 P
8:00 A - 8:00 P
Santa Barbara, CA
7:30 A - 10:00 P
8:00 A - 5:00 P
8:00 A - 5:00 P
Santa Maria, CA
8:00 A - 8:00 P
9:00 A - 3:00 P
9:00 A - 3:00 P
Sarasota, FL
6:30 A - 11:59 P
6:30 A - 11:59 P
6:30 A - 11:59 P
Savannah, GA
8:00 A - 9:00 P
8:00 A - 9:00 P
8:00 A - 9:00 P
Seattle, WA
6:00 A - 10:00 P
7:30 A - 10:00 P
7:30 A - 10:00 P
Shreveport, LA
7:00 A - 9:00 P
9:00 A - 5:00 P
8:00 A - 7:00 P
Sioux Falls, SD
7:30 A - 11:30 P
9:00 A - 11:30 P
9:00 A - 11:30 P
South Bend, IN
7:00 A - 11:00 P
8:00 A - 8:00 P
8:00 A - 11:00 P
Spokane, WA
7:00 A - 11:00 P
9:00 A - 6:00 P
9:00 A - 11:00 P
Springfield, MO
7:00 A - 11:00 P
7:00 A - 11:00 P
7:00 A - 11:00 P
St. Louis, MO
6:00 A - 11:00 P
6:00 A - 11:00 P
6:00 A - 11:00 P
St. Petersburg, FL
7:00 A - 11:30 P
7:00 A - 11:30 P
7:00 A - 11:30 P
Tallahassee, FL
6:00 A - 11:59 P
6:00 A - 11:59 P
6:00 A - 11:59 P
Tampa, FL
12:01 A - 11:59 P
12:01 A - 11:59 P
12:01 A - 11:59 P
Tri-State, WV
7:00 A - 11:30 P
8:00 A - 6:00 P
7:00 A - 11:30 P
Tucson, AZ
7:00 A - 11:00 P
7:00 A - 11:00 P
7:00 A - 11:00 P
Tulsa, OK
7:00 A - 11:00 P
7:00 A - 10:00 P
7:00 A - 10:00 P
Washington, D.C. - Dulles
5:00 A - 11:00 P
5:00 A - 9:30 P
5:00 A - 11:00 P
Washington, D.C. - Ntl
6:30 A - 9:00 P
8:00 A - 6:00 P
10:00 A - 8:00 P
West Palm Beach, FL
5:00 A - 11:59 P
5:00 A - 11:59 P
5:00 A - 11:59 P
Wichita KS
7:00 A - 11:00 P
7:00 A - 11:00 P
7:00 A - 11:00 P
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 33
INTRODUCTION:
It is the intent of the Office of General Services to contract for passenger vehicle rentals at various locations throughout the
state on a regionalized basis and at locations within the United States (both airport and non-airport locations). Passenger
vehicle rentals shall be available to representatives of all Authorized Users that are licensed drivers and eighteen years of age
or older, when needed in the conduct of official business. Further, vehicle rentals shall be available to all similarly qualified
officers and employees of such public authorities, political subdivisions and others authorized by statute to utilize contract(s)
resulting from this solicitation.
The issuing agency is the New York State Office of General Services (OGS). The service will be primarily for, but not
limited to, New York State Agencies and Authorized users. Additionally, services may be utilized by political subdivisions,
school districts and others authorized by law (See Use of Contracts by Others). Accordingly, references to the State and its
Agencies as users under this proposal and specification and the ensuing contracts encompasses and includes other users such
as these entities.
OBJECTIVES:
This contract will consolidate all short-term automobile rentals under a central contract administered by The Office of
General Services, Procurement Services Group (PSG).
Lots 1 through 11 are intended to address the need of travelers to depart from a location convenient to their work or home
location and return to the same location.
Lot 12 is intended to address the need of travelers to rent vehicles at or near destination locations outside of New York State.
In order to meet the needs of Authorized Users at all locations throughout New York State for official travel in the
performance of their duties, it is the intent of the Procurement Services Group to establish rental agreements at many
geographical locations throughout New York State and at locations outside of New York State, for the rental of passenger
vehicles. The various authorized users will rent directly from the contractors. The Office of General Services, Procurement
Services Group has responsibility for the administration of this contract.
DEFINITIONS:
“Authorized User” shall mean any department, agency, board, commission, office or institution of the State of New York
and also includes public authorities, local governments and not-for-profit organizations of the State of New York.
“Authorized Drivers” Shall mean in addition to the persons listed as authorized drivers under Section 396-Z of the General
Business Law and the representative of the authorized user that signs as an agent of the authorized user at the time a rental is
initiated under any contract resulting from this RFP, any representative of the authorized users that are licensed drivers and
at least eighteen (18) years of age, shall be considered authorized drivers of any rental vehicle so long as such authorized
users are utilizing the rental vehicle within the scope of their business duties. Rentals for trips shall be limited to no more
than three (3) drivers per vehicle.
“Series of Rentals” shall mean rental periods actually utilized in any contract resulting from this RFP, which are in excess
of thirty (30) days and which shall be deemed to be for a thirty (30) day period, with one or more automatic renewals of
thirty (30) days (or less in the case of the final renewal) so that the series of thirty (30) day rentals and shorter final period, if
applicable, in the aggregate total the rental period specified. Any such series of rentals for a period in excess of thirty (30)
days under any contract resulting from this RFP shall be subject to non-renewal by the State upon ten days advance written
notice prior to any renewal period. Further, payments for such series of rentals in excess of thirty (30) days shall be payable
monthly in arrears for each separate period of thirty (30) days or less.
“Short Term Vehicle Rental” shall mean the paid use of vehicles that are provided by the contractor(s). The use will be
for the official conduct of business.
Vehicle Rental Periods for this contract are broken down by the following categories:
•
Daily
•
Weekly
•
Monthly*
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 34
* rental periods in excess of thirty (30) days shall be deemed to be a series of rentals.
VEHICLE CLASSIFICATION:
The following classes of vehicles are standard for this contract. Makes and models listed are to be used as an indication of
vehicle class. The classification list is to be used as a guide to indicate under what class a specific model will be billed in the
event that the awarded contractor has the model vehicle available for rent to the general public during the entire term of this
contract, including the term of any contract extensions. Contractor(s) will not be allowed to refuse to rent a vehicle under
this contract on the basis of disagreement with the contract classification. That is, if a vehicle is available for rent to the
general public under a specific vehicle classification, it must be available for rent under this contract under the same vehicle
classification and remain in that classification throughout the term of the contract. The contractor is not required to maintain
inventory in every make & model listed in a particular class, nor are they required to reserve a particular make or model.
The sample vehicles listed in the categories below are to be used as a guide only. The selected respondents shall include
these types of vehicles or similar in the vehicle classes that they regularly offer to the general public.
Economy shall mean vehicles equal but not limited to sample makes & models specified: Chevrolet Metro, Hyundai
Accent, Kia Rio.
Compact shall mean vehicles equal but not limited to sample makes & models specified: Dodge Neon, Ford Focus, Chevy
Cavalier.
Mid-Size/Intermediate shall mean vehicles equal but not limited to sample makes & models specified: Dodge Stratus,
Hyundai Sonata, Mazda 626, Oldsmobile Alero, Grand Am.
Full-Size shall mean vehicles equal but not limited to sample makes & models specified: Dodge Intrepid, Ford Taurus,
Monte Carlo, Buick Century.
Premium shall mean vehicle makes & models specified or equal but not limited to: Chrysler Concorde, Ford Crown
Victoria, Mercury Grand Marquis, Buick LeSabre, Pontiac Bonneville.
Luxury shall mean vehicle makes & models specified or equal but not limited to: Lincoln Town Car, Cadillac DeVille,
Chrysler 300M, Buick Park Avenue.
Sport Utility Vehicle shall mean vehicle makes & models specified or equal but not limited to: Chevrolet Blazer, Ford
Explorer, Jeep Grand Cherokee.
Minivan shall mean vehicle makes & models specified or equal but not limited to: Chevrolet Venture, Dodge Caravan, Ford
Windstar, Ford Freestar.
Standard Pickup Truck shall mean vehicle makes & models specified or equal but not limited to: Dodge Ram, Ford
Ranger.
GENERAL REQUIREMENTS:
A. Prospective bidders should note that the Appendix A – Standard Clauses for New York State Cotnracts and Appendix B
-- General Specifications, shall apply to this RFP.
B. The contractor shall be completely responsible for its work, including any damages or breakdowns caused by its failure
to take appropriate action.
C.
It shall be mutually agreed that the Contractor has included cost to remedy all deficient items in their proposal and
they will be responsible for satisfactory functioning of the vehicles without extra compensation. The Contractor may,
at its option, provide with its bid, a detailed explanation of services intended to be performed under this clause.
D.
The Office of General Services will make no allowance or concession to the Contractor for any alleged
misunderstanding or deception because of quantity, quality, character, location, or other conditions.
E.
The successful bidder(s) shall comply with all existing and future laws, rules and regulations of any governmental
body which are applicable to the rental of vehicles under this contract. In particular, the provisions of Section 396-Z
of the General Business Law shall apply to all rentals and Series of Rentals under this contract.
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 35
F.
In the course of a rental in progress, should any repair be found necessary, the user is to notify the contractor of the
need for the repair. Immediate action to remedy the problem must occur and a replacement vehicle must be provided.
G.
Notwithstanding any Contractor’s possible use of its standard rental form for purposes of recording the relevant data
for vehicles rented under this contract, or factual certifications such as pertaining to the inspection of the vehicle or the
fact that the driver is duly licensed, any terms and conditions in such contractors standard rental form shall be without
force or effect regardless of whether the rental form is signed by an authorized user representative. The sole terms and
conditions applicable to the rentals or series of rentals under this contract shall be those found herein.
H.
No illegal drug use of any type, nor consumption of alcoholic beverages by the Contractor or its personnel shall be
permitted in the performance of this contract.
I.
It is the Contractor's responsibility to maintain the vehicles and related equipment provided under this contract
consistent with applicable safety and health codes.
J.
The State will not be liable for any expense incurred by the Contractor as a consequence of any traffic infraction or
parking violations attributable to employees of the Contractor.
K.
This is a full service contract. All vehicles provided will be kept in good working order by the Contractor. For the
purposes this contract, full service shall mean that the Contractor's bid price includes, but is not necessarily limited to:
all labor, all parts, material and equipment cost; all emergency work; complete preventive maintenance as
recommended by the manufacturer or specified herein, which ever is greater; all repairs and replacement of major or
minor parts, as necessary, on the rental fleet; all administrative, reporting or other requirements, all overhead costs and
profit. It shall also include any other ancillary fees and costs including permits, licenses, insurance, etc. Details of
service not explicitly stated in these specifications, but necessarily attendant thereto, are deemed to be understood by
the Contractor and included herein.
L.
The contractor represents that all locations offered as participating branches in each respective region are either owned
by the Bidder or are subject to a contractual arrangement with Bidder such that all terms and conditions of any
contract (including, but not limited to the pricing structure) would be applicable to and legally enforceable for any
rentals originating from all such locations.
M.
The Office of General Services' interpretation of specifications shall be final and binding upon the Contractor.
N.
Should it appear that there is a real or apparent discrepancy between different sections of specifications concerning the
nature, quality, or extent of the vehicle rental services to be performed, it shall be assumed that the Contractor has
based the contract on the more expensive manner. Final decision will rest with the Office of General Services.
SPECIFIC REQUIREMENTS:
Lots 1 through 11 (Rental Facilities within New York State)
Vehicle Availability/Reservation Confirmation:
The contractor shall have sufficient vehicle inventory to accommodate rental volumes encountered under any actual contract
for lot/region offered. The contractor shall maintain an effective vehicle scheduling system to ensure vehicles are available
at the scheduled check in time, and the contractor shall have a system to insure all renters under this contract are licensed and
meet the stated minimum age requirements. The contractor shall ensure that staff are familiar with the New York State
contract for passenger vehicle rentals.
The contractor shall maintain a system to allow authorized users to reserve vehicles and receive confirmation via
facsimile/email or other verifiable means.
Personal Vehicle Parking:
The contractor shall provide facilities for contract users to pick up and return vehicles in a prompt, efficient manner.
Additionally, the contractor shall provide a secure appropriate parking area for the personal vehicle of a minimum of one
authorized user for each vehicle rented for the duration of the rental period, at no additional charge when renting from
non-airport locations; or in lieu of personal vehicle parking the contractor shall offer remote vehicle delivery / pickup, as
described below, at no cost. This requirement does not apply to rentals made from airport locations.
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 36
Vehicle Pickup / Return at Contractor's Facility:
The contractor shall have facilities available for contract users to pick up vehicles during normal business hours.
Additionally the contractor shall have provisions for after hours and weekend vehicle return such as key drop boxes.
Occasionally it may be necessary for contract users to depart prior to the rental location opening time. Provisions must
be made for these early departures such as pickup after 5:00 p.m. the day previous to rental or special arrangements
made for pickup prior to 7:00 a.m. on the morning of rental. Additional charges for this service are indicated on the
pricing pages. All parking, vehicle delivery, vehicle pick up or other services as designated above shall be offered at no
additional cost.
Remote Vehicle Delivery / Pickup Service:
The contractor may provide vehicle delivery / pickup service to and from the renter’s office or home for up to 30 miles one
way. This delivery & pickup shall not require the renter to return to the rental office for any reason, whatsoever. That is the
delivery will allow the renter to complete any necessary paperwork at the point of delivery (office or home) and depart from
that location. The pickup will allow the renter to complete any necessary paperwork at the point of pickup (office or home)
and return possession of the vehicle to the contractor at that location. If this service is provided the charge, if any, is
included on the pricing pages.
Driver Qualifications:
All authorized drivers as defined by this contract shall be eligible to drive the rental vehicles. There shall be no additional
charge for multiple authorized drivers. Rentals for trips shall be limited to no more than three (3) drivers per vehicle.
Contractors Standard Rental Form:
Notwithstanding any Contractor’s use of its standard rental form for purposes of recording the relevant data for vehicles
rented under this contract or for factual certifications such as pertaining to the inspection and condition of the vehicle or the
fact that the driver is duly licensed, any terms and conditions in such Contractor’s standard rental form shall be without force
or effect regardless of whether the rental form is signed by an authorized representative. The sole terms and conditions
applicable to the rentals under this contract shall be those found in such contract.
Vehicles:
All vehicles shall to be no older than the previous model year in clean condition at time of pickup, and in excellent operating
condition. It is the responsibility of the user to provide fuel for the term of the rental and to return the vehicle with an
amount approximately equal to that when it was picked up.
Vehicles shall be offered for categories as indicated on the pricing pages. All contractors must provide rental pricing for at
least the following categories:
•
Economy Sedan
•
Compact Sedan
•
Mid-Size/Intermediate Sedan
•
Full Size Sedan
The additional vehicle categories are provided to promote additional business and provide additional services for the
convenience of the Authorized users.
Most New York State authorized users have specific policy requirements concerning rental vehicle sizes and will only pay
for vehicles authorized. Travelers are expected to reserve the size vehicle required under their travel policy. If the requested
size vehicle is not available at pickup, the contractor shall provide a larger size vehicle at the same price as the reserved
vehicle.
Any vehicle substitutions proposed shall be submitted to The New York State Office of General Services, Procurement
Services Group, contract administrator for approval before offered under this contract.
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 37
Vehicle Equipment:
Vehicles shall have the following equipment if available from the manufacturer on the model offered under each vehicle
category:
•
driver’s side airbag
•
automatic transmission
•
AM/FM radio
•
air conditioning
•
power steering/brakes
Specially Equipped Vehicles (optional):
It is the intention of New York State to offer disabled employees rental vehicles that are in compliance with the Americans
with Disabilities Act (i.e., hand controls) requirements if the contractor offers such vehicles. If provided by the contractor,
the renting authorized user will provide seventy-two hours advance notice when specially equipped vehicles are required.
Alternate Fuel Vehicles (optional):
In accordance with the New York State Clean Fueled Vehicle Program, it is the intention of New York State to offer clean
energy vehicles where available by the contractor. Examples of such vehicles include hybrid-electric vehicles, ethanol
flexible-fuel vehicles, and compressed natural gas vehicles. If a bidder offers these types of vehicles it is noted on the
pricing pages.
Mileage:
Contractors are required to provide rental pricing which includes unlimited mileage for vehicles used within New York
State and all bordering states. A per mile charge, for all miles in excess of 200 per day is allowed for vehicles used
outside of New York State and bordering states. The 200 daily free miles are cumulative for multi-day rentals. That is,
rentals of two days would allow mileage charges for miles traveled in excess of 400 (3 day rental – 600 fre miles, etc).
Also a daily surcharge, if any, is allowed for all vehicles used in Canada.
Responsibility:
All rentals are to be made in the name of New York State or applicable authorized user, to ensure liability coverage. Since
travelers on official business are representing New York State, the traveler’s name should be included as an agent of New
York State or authorized user. Renters shall not be required to use their personal resources to guarantee payment.
Vehicle Service:
The contractor shall be responsible for all passenger rental vehicle service requirements and manufacturer warranties.
Subcontractors:
The State reserves the right to approve participation by sub-contractors on an individual basis and any request to include
such participation must be pre-approved by the Procurement Services Group. The State also reserves the right to
rescind any such participation in the best interests of the State and at the State’s discretion.
Guarantees:
The offeror guarantees that at the time of the proposal opening the inventory offered is standard current model year, if
available, but must not be older than the immediately previous model year, with all parts and components regularly used
with the type of vehicle offered and available for customer purchase through the manufacturer’s normal marketing
channels; also, that no component part has been substituted or applied contrary to manufacturer's recommendations and
standard practice. All vehicles shall be covered by standard warranty. If, during this period, such faults develop in
passenger vehicle rentals while in use by the State or any Authorized User, the affected vehicle(s) is to be replaced
without any cost to the State or Authorized User.
Risk Management Requirements:
The contractor shall provide statutory liability limits to all contract users and their operators and maintain insurance
covering its liabilities under this contract(s) in amounts of no less than:
Per Person
Per Occurrence
Type of Coverage
Personal Injury
$25,000
$ 50,000
Death
$50,000
$100,000
Property Damage
$ 10,000
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
Uninsured Motorist Coverage
Personal Injury no fault medical payment
AWARD 19536
PAGE 38
$25,000
$50,000
The State of New York will not, under any circumstances, purchase additional liability limits. New York State
will meet its excess liability obligations through its self-insurance program and the Court of Claims Act. New York
State officials and employees are covered by the State’s self-insurance program, Public Officers Law Section 17, and
the Court of Claims Act when using a vehicle to perform official duties. None of these statutory provisions allows for
coverage of third parties. Authorized users may be likewise self-insured or have their own liability insurance. Therefore,
any contractor will be solely responsible for its own liability protection. Neither the State of New York nor any
Authorized user will indemnify any contractor for any liability arising out of any rental agreement that results from this
contract. The State will be providing excess liability above the Contractor's actual policy limits (not necessarily the
State minimums), so long as the accident was caused by an act or omission of a State Officer or employee
In accordance with the provisions of General Business Law Section 396-z, the contractor will offer Optional Vehicle
Protection for every Rental or Series of Rentals at fees no higher than allowable under such statute.
All rentals under this contract will be subject to the New York State Vehicle and Traffic Law. Therefore, it is
recommended that contractors familiarize themselves with Article 6, Motor Vehicle Financial Security Act, Sections
311 & 345 and Article 11, Civil Liability Section 388.
CONTRACT PERIOD:
This contract shall commence after approval by the New York State Comptroller, effective upon mailing by OGS (see
Appendix B, Clause 38) and shall be in effect for five year(s). The contract is expected to begin on or about May 9,
2005.
If mutually agreed between the OGS Procurement Services Group and the Contractor, and upon approval by the Office
of the State Comptroller, the contract may be renewed under the same terms and conditions for an additional period not
to exceed five years. If mutually agreed by the State and the contractor this contract may be extended for an additional
term, up to five (5) years. The Contractor is to submit a bid that will be fixed for one (1) year only. On each
anniversary date of the contract, the Contractor will be granted price adjustments in accordance with section III.4.
STANDARD CLAUSES FOR ALL NYS CONTRACTS:
During the performance of the contract, the Contractor agrees to the terms outlined in Appendix A. The contractor is
required to adhere to the clauses in Appendix A which include the recent additions of regulations regarding the use of
tropical hardwoods, the Omnibus Procurement Act and the MACBRIDE Fair Employment Principles.
CANCELLATION FOR CONVENIENCE
The State of New York retains the right to cancel this contract, in whole or in part, without reason provided that the
Contractor is given at least sixty (60) days notice of its intent to cancel. This provision should not be understood as
waiving the State's right to terminate the contract for cause or stop work immediately for unsatisfactory work, but is
supplementary to that provision. Any such cancellation shall have no effect on existing Authorized User agreements,
which are subject to the same sixty (60) day discretionary cancellation or cancellation for cause by the respective
Authorized User.
ADMINISTRATIVE AND REPORTING REQUIREMENTS
Contract Meetings:
1.
The Contractor will be responsible for the completion of a variety of administrative and reporting
requirements, and the cost shall be included in the base bid price. These requirements may include the
provision of monthly reports and specialized reports.
2.
Unless otherwise directed, there may be meetings periodically as required with the various authorized
users to include but not be limited to the following purposes:
a.
Review quality of service such as but not limited to: availability of vehicles, age, condition,
windshield & overall cleanness, and amount of fuel at time vehicle is picked up.
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
b.
c.
d.
e.
AWARD 19536
PAGE 39
Identify and resolve problems which impede planned progress.
Coordinate the efforts of all concerned so that the contract progresses properly.
Maintain a sound working relationship between the Contractor and the authorized users and a
mutual understanding of the contract.
Maintain sound working procedures.
It is the intent that disputes between the contractor and the State of New York will be resolved as a result of these periodic
meetings. However, if an amicable solution cannot be reached regarding any problems the State reserves its right to exercise
any and all options under this contract which may include termination of the contractor.
Reporting Requirements:
1.
Contractor shall furnish semi-annual reports on forms provided (or via email) and submit them to the
Office of General Services, Procurement Services Group, Corning Tower, 37th Floor, Empire State Plaza,
Albany, NY 12242, no later than the 15th of the month following the close of semi-annual period.
Purchases by political subdivisions and others authorized by law shall be reported separately. Failure to
submit the required reports may be cause for disqualification of a bidder for current and future contracts.
2.
Additional related sales information and/or detailed Authorized User reports may be required and must be
supplied upon request.
PRICE ADJUSTMENT
On each anniversary date of the contract, the Contractor or OGS Procurement Services Group may request a rate change
(increase or decrease) based upon fluctuations in the latest published copy of the Consumer Price index for all urban
consumers as published by the U.S. Department of Labor, Bureau of Labor Statistics, Washington, D.C. 20212. The
index is also available through the internet at the Bureau of Labor Statistics web site at http://stats.bls.gov/. Go to
“inflation and Cosumer Spending” then click “Consumer Price Index” and then click on “Consumer Price Index-All
Urban Consumers (Current Series)” then check the box for “U.S. All items, 1982084=100 – CUUR0000SA0 and click
on “retrieve data”.
Price adjustments using the CPI involve changing the base amount by the percent change in the level of the CPI
between the annual reference period and a subsequent time period. This is calculated by first determining the index
point change between the two periods and then the percent change. The price adjustment shall be calculated as follows.
Obtain the base index that is the CPI for the 3rd month prior to the month of the start date of the award and subtract this
figure from the CPI value for the 3rd month prior to the anniversary date of the award. (e.g.: If contract begins in May,
use the February CPI) That value is then divided by the CPI value for the original 3rd month prior to start date and this
result is then multiplied by 100 to equal the percent change which is the price adjustment value or 5%, whichever is
lower. This percentage of increase or decrease shall be applied to the next year, effective on the anniversary date of the
contract. The adjusted Index shall become the base index for the next subsequent contract adjustment period. The
following example illustrates the computation of percent change:
CPI for current period
Less CPI for previous period
Equals index point change
Divided by previous period CPI
Equals
Result multiplied by 100
Equals percent change
184.6
180.7
3.9
180.7
0.022
2.158273
2.2
The Contractor has the sole responsibility to notify OGS Procurement Services Group that they wish to receive the CPI
rate increase and to submit supporting documentation necessary to support the increase or decrease to OGS and the
Authorized User, as appropriate. Should the Contractor fail to notify OGS and submit documentation within three (3)
months after the applicable anniversary date, the Contractor shall be deemed to have waived its right to any increase in
price for that year, but the State shall not be barred from making the appropriate adjustment in the case of a decrease
determined in accordance with the above methodology.
CONTRACT MIGRATION:
Agencies holding individual contracts with successful respondents shall be able to migrate to this contract award,
effective on the contract begin date (retroactively, if applicable).
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 40
PRICE STABILITY:
If for any reason, during the term of the contract, the vendor reduces the pricing for similar services to a similarly
situated entity, the State shall receive an equivalent reduction in pricing for the services or products delivered to the
State.
METHOD OF PAYMENT:
Payment will be made directly by the various authorized users of any contract resulting from this solicitation. Payment will
be made only for actual vehicle rentals.
The contractor shall accept payment by any of the following methods:
• Corporate Citibank Visa card (Travel Card) – PREFERRED METHOD (See page 4 of this document)
• Corporate Citibank Visa Central Travel Account (CTA)
• Personal credit card
• Cash (where accepted)
• Money Order
• Purchase Order (accepted only at locations within New York State)
• Mutually agreeable internal control document
Invoices for payment for vehicle rentals shall be submitted to each User Agency at the end of each month on a New York
State Standard Voucher or company invoice for services satisfactorily completed during that month.
This voucher or invoice will contain the Contract ID number (i.e.: PS000XX); the name of the User Agency; the category
(class) of vehicle rented including the make & model; the location where service was performed. Also either in its body or
as an attachment, the invoice will contain a report itemizing rentals completed during that month.
Additional requirements that apply for any contracts for vehicle rentals are listed below:
Payment of purchases made by authorized entities other than State Agencies under this agreement shall be the sole
responsibility of such entities and the Contractor shall bill such entities directly on vouchers authorized by the said entities.
In the event a participating non-State Agency fails to make payment to the Contractor, for services rendered and accepted,
within 60 days of such delivery and acceptance, the Contractor may, upon 10 days advance written notice to both the Office
of General Services and the non-State Agency representative, suspend additional delivery of service to the particular nonState Agency whose payment is late. This suspension may last until such time as reasonable arrangements have been made
and assurances given by the said non-State Agency for current and future contract payments.
The contract may be financed through a separate agreement with a third party, and the contractor agrees and
acknowledges if such third party financing is utilized, in whole or in part, by the State that its payments, in whole terms
or in part, may be made by such third party subject to the terms of this contract and, at the direction of the State.
Payments financed under this type of arrangement are not eligible for late payment interest supplements pursuant to
Article XI-A of the State Finance Law.
PURCHASE ORDERS:
If utilized as a method of payment, Purchase Orders shall be effective and binding upon the contractor when placed in
the mail addressed to the contractor at the address shown on the award schedule.
REQUEST FOR CHANGE:
Any request by the agency or contractor regarding changes in any part of the contract must be made in writing to the
Office of General Services, Procurement Services Group prior to effectuation.
PSG's DISPUTE RESOLUTION POLICY:
It is the policy of the Office of General Services’ Procurement Services Group (PSG) to provide vendors with an
opportunity to administratively resolve disputes, complaints or inquiries related to PSG bid solicitations or contract
awards. PSG encourages vendors to seek resolution of disputes through consultation with PSG staff. All such matters
will be accorded impartial and timely consideration. Interested parties may also file formal written disputes. A copy of
PSG’s Dispute Resolution Procedures for Vendors may be obtained by contacting the person shown on the front of this
(continued)
GROUP 72001 PASSENGER VEHICLE RENTAL
AWARD 19536
PAGE 41
document or through the OGS website (www.ogs.state.ny.us). Click on "For Government - Contracts and Purchasing,"
then "Seller Information," then "Dispute Resolution Procedures for Vendors."
State of New York
Office of General Services
PROCUREMENT SERVICES GROUP
Contract Performance Report
Please take a moment to let us know how this contract award has measured up to your expectations. If reporting
on more than one contractor or product, please make copies as needed. This office will use the information to improve
our contract award, where appropriate. Comments should include those of the product’s end user.
Contract No.:
Contractor.
Describe Product* Provided (Include Item No., if available):
*Note: “Product” is defined as a deliverable under any Bid or Contract, which may include commodities (including
printing), services and/or technology. The term “Product” includes Licensed Software.
Excellent
Good
Acceptable
Unacceptable
Excellent
Good
Acceptable
Unacceptable
• Product meets your needs
• Product meets contract specifications
• Pricing
CONTRACTOR
•
•
•
•
•
Timeliness of delivery
Completeness of order (fill rate)
Responsiveness to inquiries
Employee courtesy
Problem resolution
Comments:
(over)
Agency:
Prepared by:
Address:
Title:
Date:
Phone:
E-mail:
Please detach or photocopy this form & return by FAX to 518/474-2437 or mail to:
OGS PROCUREMENT SERVICES GROUP
Customer Services, 37th Floor
Corning 2nd Tower - Empire State Plaza
Albany, New York 12242
* * * * *
(continued)