Managing eBook Collections at the ANU
Lisa Bradley
Electronic Resources and Subscriptions Coordinator
27/9/12
A Brief History of Ebooks at the ANU
1997
Margaret Henty was the proposer of Literature Online, a fully
searchable library of English and American poetry, drama and
prose.
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A Brief History of Ebooks at the ANU
1999
Joye Volker was the proposer of Grove Art Online, the full-text of
the Dictionary of Art with linked images.
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A Brief History of Ebooks at the ANU
2000
Margaret and Joye
strike again
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A Brief History of Ebooks at the ANU
2001 & 2002
Lisa Bradley was the proposer of the Encyclopedia of Life
Sciences (2001), PsycBooks (2001) & Harrison’s Online (2002).
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A Brief History of Ebooks at the ANU
2003
Margaret
strikes again
Paul McNamara
joins the party
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A Brief History of Ebooks at the ANU
2004
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A Brief History of Ebooks at the ANU
2005 & 2006
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A Brief History of Ebooks at the ANU
Increase in Collections by Year
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A Brief History of Ebooks at the ANU
Increase in Number of eBooks by Year
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A Brief History of Ebooks at the ANU
Aggregators - Interesting Things to Note
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No to NetLibrary
EBL in 2009
No to PDA (so far)
EBSCO eBooks in 2012
EBSCO eBooks subscription package in 2012
Digital rights management issues with EBL
Downloading with EBSCO eBooks
Generally we have preferred to go with publisher
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What is ERM and Why Do We Bother?
Managing E-Resources Today
Libraries use multiple, independent databases
They track:
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Cost
Payments
Renewal dates
Access restrictions
Access methods
IP addresses allowed
Resource Links
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ILL permissions
Copying permissions
Contracts/licenses
Management notes
Negotiation details
Holdings data
And more
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What is ERM and Why Do We Bother?
Central database to hold information about eresources
• Resource record
– Resource name, URL, administrative info, resource
format, resource advisory, usage statistics
• License record
– Authentication method, number of concurrent users,
perpetual access, permitted & restricted usage
• Contact record
– Company name, contact name, address, phone, e-mail
• Coverage information
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What is ERM?
ERM = Electronic Resources Management
ANU uses Innovative Interfaces’ Millennium ILS.
The ERM shown here is a module of that system.
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What is ERM?
Resource Record
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What is ERM?
Order and Checkin Records are “soft linked” to the Resource Records
You can see associated order and checkin records under “view all” in
the Resource Record
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What is ERM?
License Record
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What is ERM?
Contact Record
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ERM at the ANU: A Bit of History
• ERM Module purchased and installation
commenced on 11 April, 2005
• Timeframe: Expected completion date for
ERM implementation: 31 December 2006
• ERM Launched 22 June 2011 (thanks to
Inta Putnis, Serena Chew, Rebecca
Wong, et al)
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Serials Solutions and ERM
A marriage made in heaven? (Well, sort of…)
– ERM is dependent on Serials Solutions for an
accurate record of entitlements
– Serials Solutions is our e-resource management
service for serials and ebooks
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WebOPAC Records
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WebOPAC Records (cont)
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E-resources and ERM: It isn't just for
ejournals anymore
We subscribe to these 3
eresources. We have information
about each resource scattered in
Millennium bibs, orders, checkins,
pdf licenses, emails, etc…
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E-books and Serials Solutions / ERM
Proposal for Subscription to Serials Solutions eBooks Module
3 May 2012
Executive Summary
This paper proposes that the ANU Library add the Serials Solution
eBook module. The cost for the eBooks MARC module is $**** USD
whether we import 20,000 Serials Solutions eBook MARC records or
200,000 Serials Solutions eBook MARC records. An analysis of
ebooks that we have purchased or subscribed to that are available via
Serials Solutions puts the number in our collection at over 64,592
ebooks. This same analysis shows that currently approximately 45,000
or 70% are not included in our Library catalogue and are therefore not
easily discoverable by ANU staff and students.
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E-books and Serials Solutions / ERM
The ANU Library subscribed on 1 June!
The Serials Solutions monograph ebooks dataset (142,920 titles) had
to be split into three files for loading into the Millennium production
environment. The first file was loaded overnight; the next two files were
loaded overnight on the following two days .
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Coverage Load: The Ultimate Mystery
just a creature designed to drive the Electronic
of the Universe? Or
Resources and Subscriptions Team mad?...
– Coverage load in catalogue happens once a
month
– There is a lag between changes in the SS Full
Text list on the Library Home Page and the
catalogue
– WebBridge links are dependent on the
coverage load
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Questions
• Name the 3 types of ERM records and what they contain
• With ERM, order records and checkin records are still available
under bib records as well as resource records. T/F
• It is possible to import usage statistics into ERM. T/F
• It is the CML’s responsibility to maintain the contact information in
the Contact records for subject specific resources. T/F
• Name 3 pieces of license information that are displayed in the
WebOpac
• Your turn!
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