Student Handbook and Policies
2014-2015
HMONG COLLEGE PREP ACADEMY | TABLE OF CONTENTS
HMONG COLLEGE PREP ACADEMY | TABLE OF CONTENTS .................................................................................................. ii
HMONG COLLEGE PREP ACADEMY | SUPERINTENDENT’S OFFICE ...................................................................................... 1
HMONG COLLEGE PREP ACADEMY | 2014-2015 CALENDAR .................................................................................................. 2
HMONG COLLEGE PREP ACADEMY | INFORMATION ............................................................................................................... 3
HMONG COLLEGE PREP ACADEMY | MISSION STATEMENT ................................................................................................... 4
HMONG COLLEGE PREP ACADEMY | CURRICULUM ................................................................................................................ 5
C3 PROGRAM: CARE, COLLEGE & CAREER .......................................................................................................................... 5
Grades K-5 .............................................................................................................................................................................. 5
Grades 6-8 .............................................................................................................................................................................. 5
Grade 9 ................................................................................................................................................................................... 5
Grade 10 ................................................................................................................................................................................. 5
Grade 11 ................................................................................................................................................................................. 5
Grade 12 ................................................................................................................................................................................. 5
HMONG COLLEGE PREP ACADEMY | Gr. K-5 SUPPLY LIST ..................................................................................................... 6
HMONG COLLEGE PREP ACADEMY | Gr. 6-12 SUPPLY LIST ................................................................................................... 7
HMONG COLLEGE PREP ACADEMY | BENEFITS ....................................................................................................................... 8
HMONG COLLEGE PREP ACADEMY | TOP TEN GOALS ........................................................................................................... 9
HMONG COLLEGE PREP ACADEMY | BOARD OF DIRECTORS ............................................................................................. 10
LEGAL STATUS OF THE SCHOOL BOARD/PURPOSE ......................................................................................................... 10
SUPERINTENDENT.................................................................................................................................................................. 10
MONTHLY BOARD MEETINGS ............................................................................................................................................... 10
HMONG COLLEGE PREP ACADEMY | PARENT INVOLVEMENT POLICY ............................................................................... 11
HMONG COLLEGE PREP ACADEMY | PARENT TEACHER STUDENT COMPACT ................................................................ 15
STUDENT RIGHTS AND RESPONSIBILITIES ........................................................................................................................ 15
STUDENT CODE OF CONDUCT ............................................................................................................................................. 16
HMONG COLLEGE PREP ACADEMY | OPERATIONS ............................................................................................................... 17
ENROLLMENT PROCEDURES................................................................................................................................................ 17
NON-DISCRIMINATION POLICY ............................................................................................................................................. 17
NON-SECTARIAN POLICY....................................................................................................................................................... 17
STUDENT ACADEMIC HOURS................................................................................................................................................ 18
SUPERVISION OF STUDENTS................................................................................................................................................ 18
AFTER-SCHOOL PROGRAMS ................................................................................................................................................ 18
SUMMER SCHOOL PROGRAMS ............................................................................................................................................ 18
SUMMER INSTITUTE PROGRAM ........................................................................................................................................... 18
MAIN OFFICE HOURS OF OPERATIONS ............................................................................................................................... 19
LIBRARY ................................................................................................................................................................................... 19
WEIGHT ROOM ........................................................................................................................................................................ 19
STUDENT FEES AND FINES ................................................................................................................................................... 20
STUDENT ACADEMIC CUMULATIVE FILE ............................................................................................................................. 20
EMERGENCY CLOSURE ......................................................................................................................................................... 20
SECURITY ................................................................................................................................................................................ 20
SCHOOL PROPERTY............................................................................................................................................................... 20
SEARCH AND SEIZURE POLICY ............................................................................................................................................ 20
Lockers and Personal Possessions within a Locker ............................................................................................................. 20
Desks .................................................................................................................................................................................... 21
Personal Possessions and Student’s Person ....................................................................................................................... 21
TEXTBOOKS ............................................................................................................................................................................ 21
IDENTIFICATION CARDS ........................................................................................................................................................ 21
LOCKERS ................................................................................................................................................................................. 21
HALL PASSES .......................................................................................................................................................................... 21
STUDENT VEHICLE REGRISTRATION................................................................................................................................... 21
LOST AND FOUND ................................................................................................................................................................... 22
THEFTS .................................................................................................................................................................................... 22
TOYS (Electronic Toys and Personal Belongings) .................................................................................................................... 22
RECESS .................................................................................................................................................................................... 22
HMONG COLLEGE PREP ACADEMY | COMMUNICATION ....................................................................................................... 23
TELEPHONE USE .................................................................................................................................................................... 23
CHANGE OF ADDRESS ........................................................................................................................................................... 23
EMERGENCY CONTACT FORMS ........................................................................................................................................... 23
ELECTRONIC DEVICE POLICY (Also see Discipline Policies) ................................................................................................ 23
MESSAGES FOR STUDENTS ................................................................................................................................................. 23
COMMUNICATION WITH PARENTS ....................................................................................................................................... 23
PROGRESS REPORTS - CONFERENCES ............................................................................................................................. 24
VISITORS AND GUESTS ......................................................................................................................................................... 24
SOLICITATION ......................................................................................................................................................................... 25
MILITARY RECRUITERS.......................................................................................................................................................... 25
Notice for Directory Information ............................................................................................................................................ 25
ANIMALS ................................................................................................................................................................................... 25
MEDIA ....................................................................................................................................................................................... 25
HMONG COLLEGE PREP ACADEMY | PROCEDURES ............................................................................................................. 26
COLLEGE VISITS ..................................................................................................................................................................... 26
STUDENT EARLY DISMISSAL................................................................................................................................................. 26
STUDENT PICK UP .................................................................................................................................................................. 26
FIELD TRIPS ............................................................................................................................................................................. 26
PHOTO PERMISSION .............................................................................................................................................................. 26
SURVEYS ................................................................................................................................................................................. 27
OUTSIDE GUESTS FOR SCHOOL EVENTS........................................................................................................................... 27
HMONG COLLEGE PREP ACADEMY | RELATIONSHIPS .......................................................................................................... 28
STAFF/FACULTY-STUDENT RELATIONSHIP ........................................................................................................................ 28
CHILD ABUSE AND NEGLECT ................................................................................................................................................ 28
MANDATED REPORTING OF CHILD NEGLECT OR PHYSICAL OR SEXUAL ABUSE ........................................................ 28
PARENT-TEACHER RELATIONSHIP ...................................................................................................................................... 28
Problem Resolution Policy .................................................................................................................................................... 28
STUDENT COMPLAINT POLICY ............................................................................................................................................. 29
HARASSMENT POLICY ........................................................................................................................................................... 29
ANTI-BULLYING POLICY ......................................................................................................................................................... 30
General Statement of Policy ................................................................................................................................................. 30
Definition of Bullying .................................................................................................................................................................. 30
Reporting Procedures ........................................................................................................................................................... 30
HOMEWORK POLICY .............................................................................................................................................................. 30
SPECIAL EDUCATION SERVICES .......................................................................................................................................... 31
HMONG COLLEGE PREP ACADEMY | EMERGENCY PROCEDURES ..................................................................................... 32
Severe Weather ........................................................................................................................................................................ 32
Fire Drills ................................................................................................................................................................................... 32
Lockdown .................................................................................................................................................................................. 32
SEE SOMETHING, SAY SOMETHING..................................................................................................................................... 32
Crisis Situations ......................................................................................................................................................................... 32
HMONG COLLEGE PREP ACADEMY |STUDENT HEALTH ....................................................................................................... 33
HEALTH/MEDICATION POLICY............................................................................................................................................... 33
Personal Health..................................................................................................................................................................... 33
Medication Procedure ........................................................................................................................................................... 33
ALLERGIES AND ASTHMA ...................................................................................................................................................... 34
IMMUNIZATIONS AND SCREENING ....................................................................................................................................... 34
ACCIDENTS/INJURIES ............................................................................................................................................................ 34
HMONG COLLEGE PREP ACADEMY | FOOD SERVICES ......................................................................................................... 35
FREE BREAKFAST & LUNCH .................................................................................................................................................. 35
BREAKFAST AND LUNCH TIME.............................................................................................................................................. 35
NONDISCRIMINATION STATEMENT ...................................................................................................................................... 35
HMONG COLLEGE PREP ACADEMY | TESTING ....................................................................................................................... 36
STATE ACHIEVEMENT TESTING – MCA ............................................................................................................................... 36
What are the MCAs? ............................................................................................................................................................. 36
Why do we give these tests? ................................................................................................................................................ 36
Who must take these tests? .................................................................................................................................................. 36
STATE ENGLISH LANGUAGE LEARNER TESTING – ACCESS for ELLs ............................................................................. 36
What is the ACCESS for ELLs test? ..................................................................................................................................... 36
Why do we give these tests? ................................................................................................................................................ 36
Who must take these tests? .................................................................................................................................................. 36
DISTRICT PROGRESS MONITORING – NWEA MAP............................................................................................................. 36
What is the MAP test? ........................................................................................................................................................... 36
Why do we give these tests? ................................................................................................................................................ 36
Who must take these tests? .................................................................................................................................................. 37
HCPA Student Handbook - All rights reserved © 2014
iii | P a g e
GRADUATION REQUIREMENTS............................................................................................................................................. 37
Requirement 1:...................................................................................................................................................................... 37
Requirement 2:...................................................................................................................................................................... 37
HMONG COLLEGE PREP ACADEMY | K-8 LEARNING OUTCOMES ....................................................................................... 38
ACADEMIC GOALS .................................................................................................................................................................. 38
METHOD, INSTRUCTION TECHNIQUES AND RESEARCH EVIDENCE ............................................................................... 38
SIOP .......................................................................................................................................................................................... 38
GIFTED AND TALENTED STUDENTS..................................................................................................................................... 38
HMONG COLLEGE PREP ACADEMY | GRADES AND CREDITS .............................................................................................. 39
GRADUATION CEREMONY PARTICIPATION POLICY .......................................................................................................... 39
HMONG COLLEGE PREP ACADEMY | ATTENDANCE .............................................................................................................. 41
TARDINESS .............................................................................................................................................................................. 41
REPORTING ABSENT STUDENTS ......................................................................................................................................... 41
DISMISSAL DURING THE SCHOOL DAY ............................................................................................................................... 43
HMONG COLLEGE PREP ACADEMY | TRANSPORTATION ..................................................................................................... 44
NON-SCHOOL TRANSPORTATION ........................................................................................................................................ 44
SCHOOL TRANSPORTATION ................................................................................................................................................. 45
BUS PASSES ............................................................................................................................................................................ 45
TRANSPORTATION RULES AND REGULATIONS ................................................................................................................. 45
HMONG COLLEGE PREP ACADEMY | DRESS CODE ............................................................................................................... 47
DRESS CODE POLICY............................................................................................................................................................. 47
Why Do We Have a Dress Code? ......................................................................................................................................... 47
DRESSING FOR THE WEATHER ............................................................................................................................................ 47
DRESS CODE REQUIREMENTS FOR ALL STUDENTS ........................................................................................................ 48
UNIFORM REQUIREMENTS FOR ALL STUDENTS ............................................................................................................... 49
PHYSICAL EDUCATION UNIFORM REQUIREMENT ............................................................................................................. 49
HMONG COLLEGE PREP ACADEMY | SCHOOL DISCIPLINE .................................................................................................. 50
HMONG COLLEGE PREP ACADEMY | DISCIPLINE POLICY .................................................................................................... 51
MERIT/DEMERIT SYSTEM ...................................................................................................................................................... 51
Merits .................................................................................................................................................................................... 51
Demerits ................................................................................................................................................................................ 51
Detentions/Demerit Cycles.................................................................................................................................................... 52
HMONG COLLEGE PREP ACADEMY | DISCIPLINE POLICY .................................................................................................... 53
HMONG COLLEGE PREP ACADEMY | TECHNOLOGY ............................................................................................................. 56
Internet/Intranet Usage .............................................................................................................................................................. 56
Internet/Intranet Etiquette .......................................................................................................................................................... 56
Inappropriate Use ...................................................................................................................................................................... 56
Internet/Intranet and Computer Lab Use Policy ........................................................................................................................ 56
Violation Consequences ....................................................................................................................................................... 57
HMONG COLLEGE PREP ACADEMY | TECHNOLOGY USAGE AGREEMENT ........................................................................ 58
NOTES............................................................................................................................................................................................ 59
iv | P a g e
HCPA Student Handbook - All rights reserved © 2014
HMONG COLLEGE PREP ACADEMY | SUPERINTENDENT’S OFFICE
Dear Students and Parent/Guardians,
Welcome new and returning students to Hmong College Prep Academy 2014-2015! First, I want you
to know that I am honored, humbled and excited to serve as the Superintendent of Hmong College
Prep Academy. As we start our new year, we often look to our previous years to make
improvements, celebrate our successes and look forward to the new school year and what
opportunities lay before us.
In fall of 2010, we implemented a new online lesson plan program as well as a new evaluation
program for all faculty members. TAP, the System for Teacher and Student Achievement, is a
national program that supports teachers to become more effective in their instructional practices and
students to advance in their academic success. The TAP program also provides strong feedback for
our teachers and administrators and we have mobilized our efforts to ensure greater success from
our teachers and students. Moving forward, HCPA will continue to utilize student test data to tailor
and drive instruction to meet the needs of our individual learners. Beyond individualized student
instruction, each teacher will develop their own individual growth plan (IGP). When teachers meet
their professional and overall district goals for student growth and achievement, there are additional
salary augmentation and bonuses for their hard work. This will allow HCPA to recognize and continue to support the hard work of our highly
qualified and effective teachers.
In August 2013, HCPA expanded to add a three-level high school building, doubling the size of our school! The new building includes a
performing arts auditorium with over 500 seats, 30+ classrooms, 2 music classrooms, large media center and library, state of the art science
lab classrooms, high school lunchroom, middle school gymnasium with new administration office wing to serve the entire school. Additionally,
the existing building underwent renovations to create more space and classrooms for K-8 students. HCPA’s projected goal is to increase
student enrollment to 1300+ by the 2017-2018 school year. In order to keep class sizes small, we will continue to hire additional content
teachers and offer more elective courses.
HCPA students excel both inside and outside of the classrooms. This past year, service-learning students teamed up with law enforcement
and emergency services to film a public service announcement on the dangers of drunk and distracted driving. They were even on TV! Our
students were swimming buddies at the YMCA, reading buddies with our younger students, and they cooked meals for families at the Ronald
McDonald House and a local nursing home.
This year, we look forward to several new projects and initiatives. In October, we are taking our high school students on an "Ivy League
Campus Visit" making stops at Harvard, Princeton and Yale (to name a few). In the spring, students can sign up for the “Big 10 Campus Visit”
where they will tour campuses like Northwestern University and Purdue.
HCPA has partnered with CurriculumLoft and T-Mobile to provide Android devices to all students for use in the classroom. Students in grades
5-12 will have the opportunity to take these devices home to use for schoolwork. We are excited about the possibilities of extending our
learning to beyond the classroom with innovative software, lesson planning and interactive components to engage our 21st century students!
To support the new projects and initiatives for our students, we have added two additional leaders onto our administration team. Mr. Jason
Sellars will be serving as the new K-5 Elementary Director of Teaching & Learning working closely with teachers, staff and students to engage
and energize elementary learning. Mr. Dao Lor has been promoted to our Director of Operations & Community Relations and he will work to
support school operations and foster relationship outside of HCPA. Mrs. Danijela Duvnjak will remain as our Director of Teaching & Learning
focusing on grades 6-12 and Mr. Pao Yang will remain the Chief Operating Officer handling facility management, operations and safety.
With all these changes and enhancements, our aspiration remains the same for HCPA: become a “world class school” that encompasses
academic excellence and is continually recognized as a school of innovation. We continue to implement the following:
Set high learning expectations for all students to succeed – No Excuses;
Raise the achievement of all students with personalized and engaging instruction, across all content areas utilizing our C3: Care,
College, Career College Prep program;
Emphasize learning and innovation that integrates the use of supportive technologies, inquiry, and higher order thinking skills;
Offer students challenging college preparatory, honor and Advanced Placement courses;
Ensure all students graduate on time to pursue higher education and career opportunities;
Infuse Hmong and world cultures into the daily curriculum; and,
Ensure all students continue to be culturally and educationally proficient in relationships with students and families of varied
backgrounds.
I look forward to meeting and working with all students and parents to fulfill the promise and potential of HCPA school district.
Sincerely,
Christianna M. Hang, Ed. D.
Superintendent
HCPA Student Handbook - All rights reserved © 2014
1|Page
HMONG COLLEGE PREP ACADEMY | 2014-2015 CALENDAR
(Q1=41; Q2=41; Q3=45; Q4=46: Student Days: 173; Teacher Days: 194) * Indicates an 11am early release.
August 2014
Su
M
T
W
Th
F
Sa
1
2
• 18-29 Teacher Workshops
• 28
Student Orientation 3-6pm
• 13
• 16
No School for Students/
Staff Development & Home
Visits
No School/ President’s Day
February 2015
Su
M
T
W
Th
F
1
2
3
4
5
6
Sa
7
3
4
5
6
7
8
9
8
9
10
11
12
13
14
10
11
12
13
14
15
16
15
16
17
18
19
20
21
17
18
19
20
21
22
23
22
23
24
25
26
27
28
24
25
26
27
28
29
30
Su
M
F
Sa
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Su
M
Sa
31
September 2014
Su
M
T
W
Th
F
Sa
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19*
20
21
22
23
24
25
26
27
28
29
30
Su
M
October 2014
T
W
Th
F
Sa
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
M
T
W
Th
F
• 19
No School/Labor Day
First Day of School for K-12
grades/ All School
Assembly
Early Release/Staff
Development (11am)
•9
Evening Parent/Teacher
Conferences 4:00pm8:00pm
• 10 No School for Students
Parent/Teacher
Conferences 9:00am5:00pm
• 16-17 No School for Students
State Teacher Meetings
• 31 Quarter 1 Ends
•5
Evening Parent/Teacher
Conferences 4:00pm8:00pm
•6
No School for Students
Parent/Teacher
Conferences 9:00am5:00pm
•9
No School for Students/
Staff Development
• 27 Quarter 3 Ends
• 3/30-4/3 No School/ Spring Break
• 3/30-4/3 No School/ Spring Break
•6
Quarter 4 Begins
Classes Resume
• 15
November 2014
Su
•1
•2
Sa
1
2
3
4
5
6
7
8
• 21
Home Visits – No school
students
• 26 HCPA Culture Day
• 27-28 No School/ Thanksgiving
• 25
• 29
Early Release/Staff
Development (11am)
No School/ Memorial Day
Last Day of School for
Seniors
March 2015
T
W
Th
April 2015
T
W
Th
F
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Su
M
T
F
Sa
May 2015
W
Th
1
2
3
4
5
6
7
8
9
9
10
11
12
13
14
15
10
11
12
13
14
15*
16
16
17
18
19
20
21
22
17
18
19
20
21
22
23
23
24
25
26
27
28
29
24
25
26
27
28
29
30
F
Sa
30
31
December 2014
Su
M
T
W
Th
F
Sa
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
28
22
29
23
30
24
31
25
26
27
Su
M
Th
F
Sa
1
2
3
January 2015
T
W
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
2|Page
• 12
No School for Students/
Staff Development
• 22-31 No School/ Winter Break
•9
• 10
• 11
• 22
•1
•2
•5
• 16
• 19
• 20
No School for Students/
Winter Break
Staff Development day
Classes Resume
Quarter 2/Semester 1 Ends
No School/ MLK Day
Quarter 3/ Semester 2
Begins
Last Day of School
Quarter 4/ Semester 2 Ends
Staff Looking Forward Day
(Staff Hours TBD)
Senior Commencement
Summer School begins
June 2015
Su
M
T
W
Th
1
2
3
4
5
6
7
8
9
10
11
12
13
14
21
28
15
22
29
16
23
30
17
24
18
25
19
26
20
27
Su
M
T
Sa
July 2015
W
Th
F
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
HCPA Student Handbook - All rights reserved © 2014
HMONG COLLEGE PREP ACADEMY | INFORMATION
District #4103-07 1515 Brewster Street Saint Paul, MN 55108
School Building & Main Office Hours – 7:00AM – 5:00PM
Front Desk - 651-209-8002
Office FAX: 651-289-1802
DISTRICT OFFICIALS
Dr. Christianna Hang
Superintendent
651-332-8560
christianna.hang@hcpak12.org
Pao Yang
Chief Operating Officer
651-332-8561
pao.yang@hcpak12.org
SCHOOL OFFICIALS
Danijela Duvnjak
6-12 Director of Teaching & Learning
651-332-8586
danijela.duvnjak@hcpak12.org
Jason Sellars
K-5 Director of Teaching & Learning
651-209-8002
jason.sellars@hcpak12.org
Dao Lor
Director of Operations and Community Relations
651-334-5660
dao.lor@hcpak12.org
SCHOOL OPERATION SUPPORT SERVICES
Counseling Office
651-332-8562
Food Program Services
651-262-5357
Health Services
651-209-8004
Library
651-262-5365
Student Registrar
651-332-8575
Human Resources
651-332-8570
Student Attendance
651-332-8568
Technology Support
651-332-8565
techsupport@hcpak12.org
Transportation
651-332-8568
General questions can be emailed to futuresuccess@hcpak12.org.
Human Resources inquiries can be emailed to humanresources@hcpak12.org.
For a complete list of staff/faculty, go to www.hcpak12.org or call 651-209-8002.
HCPA Student Handbook - All rights reserved © 2014
3|Page
HMONG COLLEGE PREP ACADEMY | MISSION STATEMENT
Hmong College Prep Academy’s mission is to provide the best integrated, challenging, and well-rounded
educational experience to students in grades K-12.
HCPA will accomplish its mission at all grade levels via adhering to its core values:
Leverage the strong relationships developed with its families, community leaders and partnering
organizations.
Ensure that Hmong-based leadership and strategic direction is present within all organizational
levels.
Mold engaged citizens who have a global perspective on how they fit in the world through
academic exploration, celebrations (World Culture Day) and community outreach.
Provide a public school learning environment that is unintimidating, structured and safe.
Develop and nurture pride within the rich heritage of Hmong culture through language literacy, the
arts, traditional food and values.
Instill a philosophy that the learning process is challenging, interactive and fun.
Integrate the concept and reality of college through fun activities (C3 Power Days), coursework,
and mentorships.
Foster a social environment that develops trust, respect, friendships and self-discovery within our
students.
Empower a passionate and caring instructional staff to motivate HCPA students to do their best.
Encourage students’ participation in an appealing, well-rounded and diverse array of activities.
The result:
HCPA graduates will be rich in experiences, culture, knowledge & pride and ready for the challenges of
college and beyond.
4|Page
HCPA Student Handbook - All rights reserved © 2014
HMONG COLLEGE PREP ACADEMY | CURRICULUM
C3 PROGRAM: CARE, COLLEGE & CAREER
The goal of the C3 program is to build strong character, academic and leadership skills in a supportive
environment in order to prepare HCPA students for life after high school.
Grades K-5
Students will identify the seven character traits of good citizenship and integrate those into their
daily experiences and relationships within the classroom.
Grades 6-8
Students will continue to build on the seven character traits of good citizenship and integrate those
to become better students as they build strong academic and leadership skills within the school
and their peer group.
Grade 9
Students will apply the Seven Habits of Highly Effective Teens as they expand their role in the
community and integrate stronger academic skills across all content areas.
Grade 10
Students will research and evaluate career options based on interest-surveys and explain how
specific careers align with their interests and strengths.
Grade 11
Students will develop public speaking skills through small group, large group, and one-on-one
activities within the school and community. They will also research and evaluate post-secondary
options that match their future goals, and develop a post-secondary action plan for their senior
year.
Grade 12
Students will refine their post-secondary action plan, determine specific steps to meet their goals,
secure acceptance and a financial plan for their post-secondary choice, and investigate life skills to
assist them after graduation.
HCPA Student Handbook - All rights reserved © 2014
5|Page
HMONG COLLEGE PREP ACADEMY | Gr. K-5 SUPPLY LIST
GRADE K
1 - Large backpack (label with child’s name)
1 - Pack of #2 pencils (24 pack)
1 - Pink eraser (not pencil top erasers)
3 - Pocket folders
1 - Wide-lined notebook
1 - 24 count color crayons
1 - 8 count color markers (washable)
1 - Scissors (round-tip)
2 - Boxes of Kleenex (or facial) tissues
2 - Small glue sticks
1 - Clorox (or disinfecting) wipes
1 - Box Ziploc (plastic) bags
Last names A-L - sandwich size; M-T quart size; U-Z - gallon size
1 - Set of extra clothes
1 - Towel/blanket (labeled) for rest time
GRADE 4
1 - Large backpack (label with your child’s
name)
6 - 2-pocket folders
6 - Wide-rule notebooks
1 - Pack of #2 pencils (24 pack)
2 - Blue or black pens
1 - 24 count colored pencils
1 - Highlighter
1 - Pink Eraser (not pencil top erasers)
1 - Zipper pencil case
1 - Plastic ruler
1 - 1" 3-ring binder
1 - Scissors (round or pointed tip)
To Share
4 - Boxes of Kleenex (or facial tissue)
1 - Box plastic Ziploc bags (sandwich size)
1 - Pack of #2 pencils (24 pack)
1 - Package EXPO dry erase markers
1 - Box of washable markers
1 - Box of 24 crayons
2 - Packages wide-ruled writing paper
1 - Bottle white school glue
2 - Small glue sticks
6|Page
GRADE 1
1 - Large backpack (label with child’s name)
1 - Pack of #2 pencils (24 pack)
1 - Pink Eraser
4 - Pocket folders
2 - Wide-lined notebook
1 - 24 count color crayons
1 - 8 count color markers (washable)
1 - Scissors (round-tip)
2 - Boxes of Kleenex (or facial) tissues
3 - Small glue sticks
1 - Clorox (or disinfecting) wipes
1 - Set of extra clothes
GRADE 5
1 - Large backpack (label with child’s name)
2 - College-ruled notebooks
2 - Packs of college-ruled loose leaf paper
1 - Pocket folder
2 - Poly (plastic non-tearing) folder
1 - Pack of #2 pencils (24 pack)
1 - Pencil box
2 - Highlighters
1 - Package red pens
2 - Boxes of Kleenex (or facial) tissues
1 - Box washable markers OR colored pencils (any
size)
1 - Box of crayons (any size)
1 - Large pink eraser
2 - Small glue sticks
1 - Scissors (round or pointed tip)
1 - Basic calculator (can be inexpensive kind)
GRADE 2
1 - Large backpack (label with child’s name)
2 - Boxes of Kleenex (or facial) tissues
1 - Pack of #2 pencils (24 pack)
1 - 24 count color crayons
2 - Wide-ruled notebooks
1 - Paint shirt (or 1 oversized shirt)
3 - Small Glue sticks
1 - Scissors (round tip)
Optional for Gr. 2
1 - Roll paper towels
1 - 24-pack colored pencils
1 - 8-color Washable Markers
1 - Highlighter
GRADE 3
1 - Large backpack (label with child’s name)
1 - 1" or larger black or white 3-ring binder
1 - Pack of #2 pencils (24 pack)
1 - 24 count color crayons
1 - 12 color count markers
1 - Scissors (round or pointed tip)
3 - One subject wide-rule notebooks
1 - Package of loose leaf wide-rule paper
1 - Package of pencil top erasers
4 - Solid colored 2-pocket folders
2 - Boxes of Kleenex (or facial) tissues
1 - Clorox (or disinfectant) wipes
No personal pencil sharpeners
All pencils should be #2
If you bring mechanical pencils, you have to supply
your own lead replacement
No permanent markers
All folders are 2-pocket folders
No novelty items (Hello Kitty, Transformers, etc.)
If you cannot find what is on the list, you can substitute for similar
items.
HCPA Student Handbook - All rights reserved © 2014
HMONG COLLEGE PREP ACADEMY | Gr. 6-12 SUPPLY LIST
Hmong College Prep Academy (HCPA) would like to extend our family to yours!
We are excited to welcome back all students who are joining us this school year. Our teachers have been
working hard getting their classroom ready for the first day of school.
Below you will find a recommended school supply list. If you should have any questions, please do not
hesitate to call us at 651-209-8002.
_____________________________________________________________________________________
QUANTITY
ITEMS
1 box/packet
3
7 sets
1
1
1
2
1
4 packet
6
1 box/packet
2
1 box/packet
2
6
1
1 box
1 pack
3 inches x 3 inch post-it note pads
1” 3-ring binder or 1 3” binder
Divider tabs
Black back pack (nab aub ntawv)
Scientific or graphing calculator (see teacher first) (lub laij lej)
Protractor (Geometry and Foundation classes)
Graph paper notebooks (spiral-bound preferred)
12” ruler (pas ntsuas)
College-rule paper for writing composition (ntawv sau)
Single subject notebooks (phau ntawv sau)
Black, blue & red ink pens (xaum dub, xiav, liab)
Highlighters
#2 pencils (12 count) or mechanical pencils (xaum qhuav)
Erasers (lub lwv ntawv)
Pocket folders
USB memory sticks (at least 512MB)
Kleenex (120 ply) (ntawv so ntsws)
Index cards 3” x 5”
No personal pencil sharpeners
All pencils should be #2
If you bring mechanical pencils, you have to supply
your own lead replacement
No permanent markers
All folders are 2-pocket folders
No novelty items (Hello Kitty, Transformers, etc.)
If you cannot find what is on the list, you can substitute for similar items.
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HMONG COLLEGE PREP ACADEMY | BENEFITS
Small class sizes and school enrollment, offering
individualized attention and nurturing the
development of each student
A highly disciplined and safe learning environment in
which all students are motivated to achieve their
highest potential
High standards and research-based instructional
strategies, combined with the expectation that all
students can and will learn
Hmong culture and literacy classes taught and
integrated into all disciplines and daily curriculum
C3 program (Care. College. Career) offering college
prep courses, college-based activities and career
fairs
A variety of College-in-School (CIS) classes that can
earn both college and high school credit; Advanced
Placement (AP) classes & exams and Honors Level
classes
A technology-infused environment with computers in
every classroom and full computer labs and resource
centers
1:1 Android tablets for students in Middle and High
school students (with opportunities for home use)
Station-based Android tablets for all elementary
students
Arts, crafts and music training to provide students
with opportunities to partake in music, visual
performance, and theatre arts
Extra-curricular activities, including sports, student
organizations and class committees
Student bus transportation available in Minneapolis,
Saint Paul, Brooklyn Park, and Brooklyn Center
Free Lunch and Breakfast for all students
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HCPA Student Handbook - All rights reserved © 2014
HMONG COLLEGE PREP ACADEMY | TOP TEN GOALS
Goals
As a student at Hmong College Prep Academy,
I will strive to:
1. Have a positive attitude.
2. Respect my classmates & myself.
3. Set high, yet practical goals for myself.
4. Ask questions.
5. Take responsibility for my future success.
6. Attend class everyday & be on time.
7. Be prepared with all supplies present.
8. Use class time wisely.
9. Practice self-discipline.
10. Respect school facility & equipment.
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HMONG COLLEGE PREP ACADEMY | BOARD OF DIRECTORS
Kia Moua, Board Chair
Maisian Schiung, Vice-Chair
Jason Helgemoe, Treasurer
James Cave, Secretary
Kalc Vang, Board Member
Lucas Yang, Board Member
Vue Thaow, Board Member
LEGAL STATUS OF THE SCHOOL BOARD/PURPOSE
Statutory and constitutional authority in the school board vests the care, management and control of the
schools. The school board shall carry the mission of the school district with diligence, prudence, and
dedication to the ideals of providing the finest public education.
The school board is the governing body of the school district. As such, the school board has the
responsibility for the care, management, and control over public schools in the school district.
SUPERINTENDENT
The Superintendent shall be an ex officio, nonvoting member of the school board.
The Superintendent shall perform the following:
Visit and supervise the schools in the school district, report and make recommendations about their
condition when advisable or on request of the board;
Recommend to the school board employment and dismissal of teachers;
Superintend school grading practices and examinations for promotions;
Make reports required by the commissioner; and
Perform other duties prescribed by the board.
MONTHLY BOARD MEETINGS
Hmong College Prep Academy Board meetings are held every other month starting at 4:30pm in the school
building. A current board-meeting calendar can be found on the HCPA website at:
http://hcpak12.org/school-board/2014-2015-officialboard-calendar/.
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HMONG COLLEGE PREP ACADEMY | PARENT INVOLVEMENT POLICY
Updated January 2011
Hmong College Prep Academy believes that parents (including those who are economically disadvantaged,
have disabilities, have limited English, have limited literacy, are of any racial or ethnic minority background,
or are parents of migratory children) are partners with teachers and other staff in the education of their
children and that parent involvement and empowerment are essential at all levels throughout the school
district.
Hmong College Prep Academy believes that student academic achievement requires that parents have an
understanding of curriculum, academic achievement standards, assessments, district/school policies and
procedures, and of how to monitor their children’s progress and work with educators to improve the
achievement of their children.
District Administration shall work in collaboration with parents and guardians and shall actively
support the schools and parents in enhancing parent involvement by:
Respecting parents as partners in the education of their children;
Valuing diversity and the need for equity in each school;
Promoting parent involvement in district leadership and decision-making;
Fostering a welcoming and responsive environment for parents;
Ensuring accountability of the staff at all levels throughout the district in working with parents as
partners;
Valuing the need for partnerships within public and private entities in the Hmong College Prep
Academy community;
Ensuring flexibility and accessibility within administrative operations and flexibility within districtwide processes and procedures; and
Establishing and promoting communication as a source of trust and understanding between the
district and parents.
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Administrators, teachers and all school staff shall work in collaboration with parents and guardians
by:
Respecting parents as partners in the education of their children and honoring their role as first
and life-long teachers;
Valuing diversity and equity in each child’s learning;
Setting high expectations for excellent customer (student/parent) service;
Expecting high student achievement for all students;
Promoting parent involvement in decision making; HCPA community;
Ensuring flexibility and accessibility within school-wide operations and flexibility within school
processes and procedures; and
Establishing and promoting communication as a source of trust and understanding between the
school and parents.
Parents/Guardians are asked and encouraged to be involved in their children’s learning and
education by:
Taking the initiative to seek the best educational opportunities for their children;
Understanding and respecting the mission and values of the school;
Respecting teachers and supporting school staff as partners in the education of their children;
Demonstrating respect for the school as a whole, including the faculty and staff;
Developing jointly with the teacher, a school-parent compact for their child that outlines how the
parents, the school and the student will share the responsibility for improved academic
achievement;
Identifying and addressing barriers to parent involvement;
Understanding school procedures and opportunities to contribute or receive support;
Participating in the development of the school parent involvement plan and the review and
evaluation of the plan;
Utilizing two-way lines of communication between parents, school staff and the district on the
instruction, achievement and conduct of their children;
Participating in training opportunities that will include but are not limited to: strategies/reinforcing
learning at home, discipline and understanding cultural differences;
Valuing diversity and the need for equity in each child’s learning;
Participating in decision making;
Volunteering in their children’s schools; and
Supporting and engaging in developing partnerships within the Hmong College Prep Academy
community.
The following outline is in compliance with the legal requirements of the No Child Left Behind Act of 2001. It
represents joint development with parents, teachers, and administrators. The policy is available to all
parents in the school district.
1. Parents will have an opportunity to assist in developing the building plan, review the program and make
suggestions. To accomplish this:
All parents will be invited to an annual meeting offered before December to maximize the
opportunity for parents to participate and to be informed of the following: objectives and
instructional methods; the student selection process; Title 1 Objectives; test scores and how
schools are identified for school improvement; and that they, the parents, have the right to
request to know the qualifications of teachers and paraprofessionals in their school. The parent
liaison with the assistance of the Title 1 teacher(s) will schedule, notify parents and conduct
meetings.
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The School District will hold a minimum of two meetings/forums annually, which will be held for
the purposes of consultation, advising and evaluation. The participants will be parents, schoolwide support staff, teachers, community representatives and administrators. These
meetings/forums will be advertised and open to all parents. The parent liaison and the Title 1
teacher(s) will set the agenda and conduct the meetings.
2. Support will be provided to parents and teachers as they plan and implement effective parent
involvement by:
Providing parent and parent/child workshops and activities based on the assessed needs and
interests. The parent group with the parent liaison’s leadership will plan and conduct one
workshop per year.
Developing a Parent/Teacher/Student Compact hereafter denoted by the term “compact,” in
cooperation with both parents and teachers and promoting its use for the betterment of the
students. The compact shall be presented in a way that attends to the literacy and language
levels of parents. The compact will include an explanation of how it will be distributed, monitored
and assessed. The compact shall be discussed at the fall parent/teacher conference. During the
spring parent/teacher conference the agenda will include discussion of the compact for the
purpose of evaluating the effectiveness of the compact.
Providing a facility that will be a working site for parents to hold meeting/workshops, work on
projects and obtain materials to encourage parents to support their child’s learning. The
maintenance of the active parent center will be undertaken to the extent possible.
Providing current, reputable parent literature/materials in a format that is understandable to
parents.
3. In order to promote the school’s and parents’ capacity to form a strong partnership and work toward
higher student academic achievement, the school will:
Assist parents in such areas as the State’s academic content standards, State student academic
achievement standards, State and local assessments, the requirements of this part and how to
monitor a child’s progress and work with educators to improve the academic achievement of their
children as well as provide information on how parents can participate in decisions regarding the
education of their children.
Encourage parents to visit their children’s classroom during the school day through participation
in side-by-side and daily classroom activities.
Inform parents of school activities through newsletters, phone calls, websites, e-mail and other
media.
Encourage staff to have regular two-way meaningful communication with parents through parent
teacher conferences, progress reports, home visits, classroom newsletters, school website and
providing opportunities for observation of classroom activities.
Cooperate with other agencies and resources to promote necessary training for parents. Parents
will be provided with information as to ways to secure their GED through Adult Education
Programs and by informing parents that the public library is available for them.
Encourage the education of teachers, pupil services personnel, administrators and other staff
with the assistance of parents, in the value and utility of contributions parents can make as
classroom volunteers, sharing skills and interests, assisting and coordinating workshops, helping
in the parent center and encouraging other parents.
Develop partnerships with community based organizations and business sponsored programs,
workshops and training, and having representation at school functions.
Make information available, in a format and, to the extent possible, in the language parents can
understand.
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Provide materials and training to help parents work with their children to improve their children’s
academic achievement. Such training would include literacy training and using technology, as
appropriate, to foster parental involvement.
Parents will participate in the annual evaluation of the content and effect of the school parental
involvement policy and practice. They will also consider:
Increasing parent involvement,
Ways to overcome barriers, which may limit participation for those who are economically
disadvantaged, disabled, have limited literacy, have limited English proficiency or are of any
racial/ethnic minority background. The annual evaluation will be used to revise and/or design
parent policy practices to better parental involvement and parental input.
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HCPA Student Handbook - All rights reserved © 2014
HMONG COLLEGE PREP ACADEMY | PARENT TEACHER STUDENT COMPACT
Hmong College Prep Academy views teachers, parents and students as integral contributors and decisionmakers in our learning community. Our goal is that all students learn to challenge themselves to do their
very best. Hmong College Prep Academy also believes that each of us has the responsibility to make both
the world a better place. For this purpose, we have designed this Compact, which every teacher, parent,
and student is asked to sign.
Hmong College Prep Academy’s success is a reflection of commitment of its teachers to create and sustain
the best possible learning environment. The Compact includes a commitment from each teacher,
parent/guardian and student to agree to be involved as a team to ensure every student will achieve and
learn.
As a primary/C3 teacher, I will:
Prepare and present highly effective instruction
Model, teach and reinforce attitudes and behaviors that will prepare students to be productive
citizens
Be aware and sensitive to the culture and learning structure of each student
Prepare my instruction to meet their needs for learning and gaining the power of knowledge of each
content area
Communicate with each student weekly about grades, assignments and tests
Communicate with your student’s other teachers about grades, assignments and tests.
Guide your student to advocate for his/her self
Communicate with parent/guardian at conferences and other times when communication is needed
As a parent/guardian, I will:
Enthusiastically support and be a part of my child’s school education
Attend our annual parent/student/teacher conferences and communicate with HCPA educators
whenever I have a question or issue about my child
Support homework assignments
Ensure and support that my child upholds the Student Code of Conduct and a peaceful, disciplined
and respectful school environment
Treat Hmong College Prep Academy educators, students and other parents with respect
Support Hmong College Prep Academy to focus on service learning and other projects to benefit the
good of the greater community
Ensure my child will miss the least amount of miss school instructional days, as per law
STUDENT RIGHTS AND RESPONSIBILITIES
The rights of an individual student are preserved only by the protection and preservation of the rights of
others. A student is responsible for the manner in which his/her individual rights are exercised and must
accept the consequences of any actions that are committed outside the boundaries of those rights. The
staff, students, and parents must work cooperatively to avoid the extremes of regimentation on the one
hand, and anarchy on the other if the goal of establishing an optimal learning environment within the
schools is to be realized.
Rights bring responsibilities. The rights and responsibilities listed here are not all inclusive, for students
have other rights guaranteed by the Constitution and by state and local laws. This statement of rights and
responsibilities is not expected to cover every situation that may arise.
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STUDENT CODE OF CONDUCT
Be committed to always use respectful, honest and responsible behavior
Be willing to learn from HCPA teachers and staff that model, teach and reinforce attitudes and
behaviors that will prepare me to be a productive citizen. Work to embody these principles in school,
at home and in my everyday life
Behave in a manner that will not interfere with the learning process and/or endanger the safety of
myself or others
Complete all assignments and homework as presented by my teacher on time and correctly
Not be tardy for class
Not miss school for any reason except for those approved by my parents and stated in the School
Handbook
As a student of HCPA, I realize I am responsible for knowing the expectations of Hmong College Prep
Academy, which are strictly enforced.
PARENT TEACHER STUDENT COMPACTS WILL BE DISTRIBUTED AND DISCUSSED DURING THE
FIRST WEEK OF SCHOOL. ALL SIGNED COMPACTS MUST BE TURNED INTO THE MAIN OFFICE.
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HMONG COLLEGE PREP ACADEMY | OPERATIONS
Hmong College Prep Academy Colors
Hmong College Prep Academy Mascot
Navy Blue, White, Maroon
Warriors
ENROLLMENT PROCEDURES
Hmong College Prep Academy is a public charter school open to any students that reside in the state of
Minnesota. All students have a right to a free public education, however registration is required. A student
application can be found on Hmong College Prep Academy’s website or in our Main Office. Parents can
also call the school to have an application sent home or stop by the school to enroll their child(ren).
According to MN Statue 1240-0 Charter Schools, Subdivision 9:
A charter school shall enroll an eligible pupil who submits a timely application, unless the number
of applications exceeds the capacity of a program, class, grade level, or building. In this case,
pupils must be accepted by lot.
A charter school may not limit admission to pupils on the basis of intellectual ability, measures of
achievement or aptitude, or athletic ability.
According to the McKinney-Vento Homeless Education Assistance Act:
Parents and school-aged youth have the right to enroll in school no matter where they live or how
long they have lived there. School aged youth have the right to continue in the school they
attended before becoming homeless or the school they last attended. In addition, school-aged
youth have the right to enroll in school without giving a permanent address. Schools cannot
require proof of residency that might prevent or delay school enrollment.
School-aged youth have the right to enroll and attend classes while the school arranges for the
transfer of school and immunizations records or any other documents required for enrollment.
Enrollment is on a grade-by-grade basis. If a particular grade has more registered students than our
capacity, students will be put on a waiting list. If an opening occurs, students on the waiting list will be
admitted on a first-come, first-served basis. Siblings of currently enrolled students are given automatic
preference for enrollment and positioning on the waiting list. Students currently enrolled in the school are
automatically enrolled for the following school year.
NON-DISCRIMINATION POLICY
Hmong College Prep Academy does not discriminate on the basis of sex, religion, color, national and ethnic
origin in its admission or educational policies, athletics, and other school administered programs.
Hmong College Prep Academy will comply with all applicable federal, state, and local laws, rules and
regulations, including, without limitation, the constitutional provisions prohibiting discrimination on the basis
of disability, age, race, creed, color, gender, national origin, religion or ancestry.
NON-SECTARIAN POLICY
Hmong College Prep Academy agrees that it will operate, in all respects, as a non-sectarian, non-religious,
non-home-based public school. The school will not be affiliated with any non-public or sectarian school or
religious organization.
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STUDENT ACADEMIC HOURS
School Hours: 8:00 AM – 3:00 PM
Breakfast is served before classes start. Students are encouraged to arrive early so they have time to eat
breakfast and get organized before classes begin. School will be open Monday through Friday, except as
indicated on the school calendar.
The school calendar is available online at http://www.hcpak12.org.
SUPERVISION OF STUDENTS
Students are under the supervision of the HCPA School system staff during the regular school day and
during school-sponsored events after the regular school day. The school is not responsible for students on
school grounds during any other times. Children should not be dropped off at school earlier than one half
hour before school beings and should be picked up promptly after school is dismissed.
AFTER-SCHOOL PROGRAMS
After School Enrichment Program Hours: 3:30 – 5:30 PM
Students must sign up with After School Enrichment Program Coordinator in advance. Transportation is
provided.
Any students staying after-school for other arrangements such as extra-curricular activities, practice or
homework help must have prior approval from a staff/faculty to be supervised. An After-School Permission
form must be filled out completely with staff/faculty and parent/guardian signature and turned in to the Main
Office prior to staying after school. Students not in the After School Enrichment Program but are staying
after school must find their own means of transportation and leave the building by 5:00 PM.
Hmong College Prep Academy cannot be held responsible for injuries or death resulting from voluntary
participation in extra-curricular activities or use of technology, including but not limited to:
Open gym activities
Outside activities
Use of elevator
SUMMER SCHOOL PROGRAMS
Summer School Hours: 8:00 AM – 2:00PM
Summer school is both an optional and mandatory choice, depending on student’s credit progress and
completion. Students must sign up with the Summer School Coordinator in advance. Information about
Summer School is sent out at least one month before the school year ends. Breakfast, lunch and
transportation are provided. Summer school functions the same way as the regular school year in regards
to the Discipline Policies.
SUMMER INSTITUTE PROGRAM
The Summer Institute Program with Yale University students is an academic enrichment and college
preparatory program offered to all students in high school. The program is committed to preparing HCPA
students for success in the college admissions process by:
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Providing enrichment ACT preparation to not only increase students’ scores but also prepare them
for the rigors of college academics.
Introducing students to a more comprehensive view of college by exposing them to different college
campuses, giving them opportunities to interact with guest speakers, and helping them understand
financial aid and scholarships.
Through engaging group and individuals activities, it aims to foster each student’s personal growth as they
forge their paths to college.
MAIN OFFICE HOURS OF OPERATIONS
Office Hours: 6:30 AM – 5:00 PM
All visitors must report to the Main Office upon entering HCPA. Student(s)/parent(s)/guardian(s) must sign
in for the safety and security of all of our students.
LIBRARY
The library is open from 8:00 AM to 3:00 PM most school days. Occasionally, the library will be closed due
to scheduled classes, meetings or testing. Teachers must have prior arrangements with the Library
Consultant before accessing the Library. The Library is a place for study, research and reading.
Library use expectations:
Only Library Staff may check out materials and books to students and staff/faculty
No materials or books are to be taken out of the Library without proper check-out
Be quiet, polite and courteous
Use headphones when listening to audio books or music
Notify Library Staff if there is accidental damage to library materials, furniture, shelves or displays so
that repairs can be made
Library Staff have the authority to correct any unacceptable behavior. Failure to follow expectations could
result in the loss of library privileges, discipline referral or other consequences depending on the nature of
the offense.
WEIGHT ROOM
The Weight Room is a privilege for the students of Hmong College Prep Academy to use after school. Only
current staff/faculty and students of Hmong College Prep Academy are allowed to use the Weight Room.
Prior to using the Weight Room, staff/faculty and students must complete a Release and Waiver of Liability
and Indemnity Agreement. Students must have their form signed by a parent or guardian. Without this
completed form, staff/faculty and students will not be allowed to use the equipment in the Weight Room.
Any vandalism or misbehavior in the Weight Room will result as a violation of the Discipline Policies.
Students must be supervised at all times.
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STUDENT FEES AND FINES
Aligned with MN STATUTE 123b.37
Fees may be charged in areas considered to be co-curricular, supplementary to the education
requirements for graduation or otherwise permitted by state law.
Schools shall charge students for lost, damaged or destroyed books, materials, supplies and
equipment which are owned by the district, including damage to school property and school vans &
busses.
Schools may fine students for parking violations on school property.
STUDENT ACADEMIC CUMULATIVE FILE
Your child’s school records may be viewed at any time. Parents are requested to give the school a written
notice one day prior to the school registrar in order to provide adequate time to pull the student records.
The student records may only be reviewed in the presence of the Counselor, Registrar and/or an
Administrator. However, student records can be viewed through PowerSchool.
EMERGENCY CLOSURE
Due to severe weather, Hmong College Prep Academy reserves the right to be closed as deemed
necessary by the District Superintendent. If the school closes due to weather conditions, KARE 11, WCCO,
KSTP, and FOX 9 will announce Hmong College Prep Academy closures. Additionally, you may check
http://www.hcpak12.org for updates on school closures due to weather conditions.
SECURITY
Hmong College Prep Academy is proactive in its attempt to maintain a safe learning environment. The
school is equipped with magnetic door locks and security cameras. Camera images will be used in regards
to any discipline investigation.
SCHOOL PROPERTY
All students are expected to respect the school facility and property. Hmong College Prep Academy will
investigate all incidents of vandalism. Students will be held responsible for school furniture, equipment,
technology and property, which are deliberately or carelessly defaced, damaged, marred, or broken. If
found responsible, student(s) will be charged for the damage and/or required to restore the property to its
original condition. Parents will be billed for damages to the school property.
SEARCH AND SEIZURE POLICY
Lockers and Personal Possessions within a Locker
Pursuant to Minnesota statutes, school lockers are the property of Hmong College Prep Academy (HCPA).
At no time does HCPA relinquish its exclusive control of lockers provided for the convenience of students.
Inspection of the interior of lockers may be conducted by school officials for any reason at any time, without
notice, without student consent, and without a search warrant. The personal possessions of students
within a school locker may be searched only when school officials have a reasonable suspicion that the
search will uncover evidence of a violation of law or school rules. As soon as possible after the search of a
student’s personal possessions, the school officials must provide notice of the search to students whose
lockers were searched unless disclosure would impede an ongoing investigation by police or school
officials.
The search may include an inspection of school property including student lockers, desks, and other areas
in which items may be kept.
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Desks
School desks are the property of HCPA. At no time does HCPA relinquish its exclusive control of desks
provided for the convenience of students. Inspection of the interior of desks may be conducted by school
officials for any reason at any time, without notice, without student consent, and without a search warrant.
Personal Possessions and Student’s Person
The personal possessions of students and/or a student’s person may be searched when school officials
have a reasonable suspicion that the search will uncover a violation of law or school rules. The search will
be reasonable in its scope and intrusiveness. The search may also include the inspection of cell phones,
clothing, purses, wallets, book bags, and other personal property.
It shall be a violation of this policy for students to use lockers and desks for unauthorized purposes or to
store contraband. It shall be a violation for students to carry contraband on their person or in their personal
possessions.
TEXTBOOKS
The textbooks used by students are supplied by and are the property of HCPA. Each student should take
exceptional care of the books issued to him or her. Students are responsible for textbooks and other
school-issued materials and must pay for any lost or damaged items. Students questioning the condition of
a textbook at the time of issue should consult their teacher. Parents will be billed for any lost or damaged
textbooks.
IDENTIFICATION CARDS
Students will be required to carry a school picture identification card. This card will be available after
student pictures have been taken at school. You must have a card issued for the current school year.
Replacement IDs can be requested at the Main Office or from C3 Teachers Replacements for lost/damaged
IDs will cost $5. Refusing to identify oneself or show a school ID to a staff member who requests
identification for an appropriate purpose is considered insubordination. Please see the discipline policy for
consequences.
LOCKERS
All students are assigned a locker or cubby at the beginning of the school year. Hmong College Prep
Academy will not be responsible for any items found in lockers. Hmong College Prep Academy reserves
the right to search any lockers at any time. Any items left in the lockers at the end of the school year will be
forfeited. High school students will be held accountable for the return or replacement of any locks removed
or lost.
HALL PASSES
Students are not permitted in the halls during class time, unless students obtain an acceptable hall pass
from their student planner authorized by a staff member.
STUDENT VEHICLE REGRISTRATION
Students who drive to school must have a valid driver’s license and register any vehicles driven to school,
daily or occasionally. Students must obtain a driver’s pass from the Main Office before leaving campus.
All students who opt for transportation other than transportation provided by HCPA, daily or occasionally,
must complete an Authorized Pick-Up Form with parental permission and a ride/pick up pass from the Main
Office. Without the authorization form, students will be placed on the bus and/or a parent will be called to
pick up the student from the main office.
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LOST AND FOUND
Students are discouraged from bringing valuables to school. Hmong College Prep Academy does not
accept responsibility for any items lost by students. Labeling garments, boots, gloves, etc. and
bringing money to school, only when necessary, can prevent such losses. Losses should be reported to
staff or the Main Office immediately. All found items are to be turned in to the office or brought into the
classroom, and claimed by the student within the month or items will be forfeited.
THEFTS
Hmong College Prep Academy is not responsible for any lost or stolen items. Stolen items should be
reported to a teacher or an Administrative staff.
TOYS (ELECTRONIC TOYS AND PERSONAL BELONGINGS)
Toys and other distracting personal belongings such as radios, iPods (other MP3 players), electronic
games, trading cards and cameras may not be brought to school unless the student’s classroom teacher
has given prior permission. Such items may be taken from the student’s possession and sent home with
them or their parent/guardian as arranged. Note: Any item that causes distraction towards the educational
process is prohibited unless being used for an educational purpose.
RECESS
Students have recess on the playground, or in case of inclement weather, in the classrooms or gym.
Parents requesting that their child be allowed to stay inside during recess due to medical or physical
reasons should make their request in writing. However, in order to stay inside for physical or medical
reasons beyond one day, a physician’s note is required. Parents are responsible to ensure that students
dress appropriately for weather conditions, as they will continue to play outside for recess during the winter.
(Families with financial hardships should direct their concerns to the main office for assistance.)
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HMONG COLLEGE PREP ACADEMY | COMMUNICATION
TELEPHONE USE
Students will be allowed to use the school telephones for emergencies only. School phones are business
phones. Calls that can be made by students will be limited to illness, accidents, delays after school due to
consequences, missing the bus or any circumstances needing immediate response. Permission to use the
phone must be obtained from the office personnel.
CHANGE OF ADDRESS
It is important to keep office personnel informed of any changes of address, telephone numbers, and
places of employment of parents, guardians and emergency contacts. Parents may complete the change
form online or come to the office. Students MAY NOT change addresses.
EMERGENCY CONTACT FORMS
Emergency forms are filled out by a parent or guardian when a student is enrolled in Hmong College Prep
Academy. When changes occur, it is the responsibility of the parent or guardian to notify the Main Office
via phone or in writing immediately.
ELECTRONIC DEVICE POLICY
(ALSO SEE DISCIPLINE POLICIES)
Hmong College Prep Academy does not allow the use of personally-owned electronic devices (cell phones,
MP3 players, etc.) during the school day. If a student brings a personal electronic device, they must have it
turned off and stored in their locker. If the is device is lost or stolen, Hmong College Prep Academy is not
responsible in retrieving and/or reimbursing the item.
MESSAGES FOR STUDENTS
Students are not allowed to be interrupted in class to receive a phone call or visit with guests. All
messages are to be given to office personnel in which will be delivered to student either during passing
time or after school. In respect for the Main Office, messages must be relayed before 2PM. Any messages
thereafter, HCPA will not be responsible for, in regards to it being delivered to the student.
COMMUNICATION WITH PARENTS
Hmong College Prep Academy believes that communication with parents is the key to a child’s education.
Therefore, we believe in open lines of communication between students, parents, staff, and families.
Hmong College Prep Academy encourages the involvement of parents in their child’s education.
Hmong College Prep Academy website: http://www.hcpak12.org.
Please see our website for news and upcoming events at Hmong College Prep Academy.
Orientation: Every student and their parents are encouraged to attend orientation to meet their
teachers, become familiar with the school, and make new friends.
Conferences: Conferences are held twice a year during the middle of the semester. Parents are
encouraged to attend parent teacher conferences to discuss expectations and progress of your
child’s education.
Parent Advisory Council (PAC): The PAC meets once a month as a means to provide a forum for
parent concerns or questions regarding Hmong College Prep Academy.
Letters & Flyers: Letters and flyers will be sent home on a regular basis. All letters and flyers sent by
Hmong College Prep Academy will have our logo, letterhead or contact information. If you receive
letters or flyers that do not have either, please contact the school immediately.
Student/Parent Portal: The student/parent portal is designed so that parents can gain access to their
child’s grades and attendance. Parents can also email concerns or questions to their child’s teachers.
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Parents are encouraged to take advantage of this asset. To obtain a username and password,
please contact the Technology Department via email - techsupport@hcpak12.org.
PROGRESS REPORTS - CONFERENCES
Parents/students will receive student progress reports/report cards at the end of each quarter. Students’
quarter grades will be mailed to the address listed in their permanent record. In the middle of each
semester term, Hmong College Prep Academy hosts Parent/Teacher Conferences in which parents will
have the opportunity to speak with their children’s teachers about their academics. Yet, teachers may
request parents to come for a special conference whenever there is a need. Parents may request
conferences at any time by contacting their child’s teacher or the Main Office. A conference will be
scheduled at a time that is convenient for both parent and teacher.
VISITORS AND GUESTS
Hmong College Prep Academy welcomes and encourages parents, guardians and guests to visit anytime
throughout the year, with pre-arrangement. All persons, with and without prior acknowledgement to be on
Hmong College Prep Academy premises, must sign in at the Main Office. This includes law enforcement
officials, caseworkers, third-party vendors, parents, previous students, and employees not part of the dayto-day functions.
Guests invited by faculty or staff members for educational purposes must have prior arrangements with the
faculty and staff member and the Director of Teaching & Learning. The Main Office must be informed prior
to the guest arriving.
A log of all visitors will be maintained in the Main Office and guests are to wear their badges at all times
when on school premises. Persons caught loitering the hallways without proper escort will be escorted
from the building by staff, law enforcement officials or both.
All guests on Hmong College Prep Academy premises must abide by Hmong College Prep
Academy policies, including, but not limited to:
No smoking (includes e-cigarettes, etc.)
No drugs or alcohol of any kind
No hats of any kind
No disruptive electronic devices
(cell phones, MP3 players, etc.)
Respect Hmong College Prep Academy staff
No controversial attire
No dangerous or inappropriate jewelry
No use of profanity
No loose chains
Appropriate attire
Hmong College Prep Academy reserves the right to take precautionary measures with guests when
deemed necessary. Such measures may include, but not be limited to:
Walking through the metal detectors
Searches through bags and carry-in items
Conditional confiscation of unsafe and inappropriate items
Sobriety testing
Refusal of entrance of the building
Failure to cooperate with Hmong College Prep Academy policies may result in refusal of entrance to the
building, law enforcement intervention or both.
Parents/Guardians who need an item delivered to their child must check in the Main Office for identification
purposes and contact information. The item will then be delivered to the child by school personnel.
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If a parent would like to speak with a teacher, a meeting time must be arranged in advance.
Parent/teacher meetings should be arranged before or after school hours as teachers cannot step
away from classroom duties to confer with a parent on a moment’s notice.
SOLICITATION
Solicitation, Distribution and Loitering by Employees or Non-Employees for any purpose is prohibited
at all times anywhere on school premises. Any non-employee violating this policy will be required to leave
the school premises.
MILITARY RECRUITERS
Notice for Directory Information
Two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and
Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory
information categories (names, addresses and telephone listings) unless parents have advised the LEA
that they do not want their student’s information disclosed without their prior written consent. If you do not
want your student’s information disclosed, inform the Main Office in writing by October 1st of the current
school year.
ANIMALS
For health and safety reasons, all animals must remain outside of the building during school hours and
away from Hmong College Prep Academy premises, either in a vehicle or securely restrained across the
street. Prior arrangements must be made with the administration to ensure safety and proper
accommodations for animals used for educational purposes. Service animals are welcome.
MEDIA
For the safety and security of the students and staff, the media must have prior arrangements to be on
Hmong College Prep Academy premises with the Superintendent, Chief Operating Officer, or both in order
to gain valid access to Hmong College Prep Academy. Failure to comply will result in refusal of entrance to
the building and law enforcement intervention.
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HMONG COLLEGE PREP ACADEMY | PROCEDURES
COLLEGE VISITS
College visits are a privilege and are only based on the student being on track for graduation. In the event
of a student visiting a college on his/her own during school hours, the student must obtain a College Visit
Form from the Counseling Office. Arrangements must be made prior to the college visit date. Hmong
College Prep Academy requires consent and acknowledgement from both parents and HCPA staff. By
signing the consent form, the parent/guardian acknowledges and accepts that Hmong College Prep
Academy will not be held liable and/or responsible should any injury or harm come to the student involved
in the college visit. Returning the completed form does not guarantee that the visit is granted. Again,
college visits are a privilege and are only based on the student being on track for graduation. If you do not
follow proper procedures and you leave for the visit, you will have to face consequences in
violation of leaving the building without permission, skipping class and/or being absent.
STUDENT EARLY DISMISSAL
During school hours, no student will be released from Hmong College Prep Academy to any persons, other
than the parent or legal guardian. Prior notice in writing or a phone call must be obtained from the
parent/guardian before a student is authorized to leave with an individual other than the parent/guardian.
Students are required to obtain a pass from the Main Office. In the event that the parents are separated,
the school will release the student only on the directions of the parent who has custody at that time. A
current copy of custody papers should be kept on file. (Also see Dismissal During the School Day)
STUDENT PICK UP
Parents/guardians are required to stop into the office when checking students out of school. Parents are
not allowed to go to the classroom or walk out onto the playground to pick up their child. Students will be
called down to the office once the parents have arrived in the school office. Parents need to sign their child
out of school. Parents must call the main office at 651-209-8002 by 2pm if there are any changes to the
transportation needs of the child(ren).
FIELD TRIPS
Field trips are an important asset to the educational process. Field trips are a privilege and an earned
experience. Students are expected to conduct themselves in the same fashion during trips as if they would
in school.
Students may not attend field trips without a signed permission form by their parent and/or guardian and
forms must be turned into the staff by the date specified. Parent permission by phone will not be
accepted. Parents will be asked to sign a Field Trip Permission Slip early in the year for all school events.
Parents can be assured that all field trips are linked to the appropriate Minnesota Academic Standards.
All students attending a field trip must wear their uniform unless told otherwise, by the Chief Operating
Officer. Students attending field trips are representing Hmong College Prep Academy and are expected to
be on their best behavior.
Those who fail to comply with these policies will not be allowed to attend the field trip. In addition,
participation on future field trips may be forfeited because of misbehavior.
PHOTO PERMISSION
HCPA may take photos of your child’s image; duplicate it electronically or by other means as part of the
normal student activities at school. These images may be published by HCPA in various brochures,
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promotional material, school yearbooks, and on the World Wide Web (internet). If you do not want us to use
your child’s image, please inform the Main Office.
SURVEYS
HCPA may conduct surveys throughout the school year. Survey results may be published by HCPA in
various brochures, promotional material, school yearbooks, and on the World Wide Web (internet). Some
surveys may require additional permission in which you will be contacted. If you do not want your child to
participate in any school survey, please inform the Main Office.
OUTSIDE GUESTS FOR SCHOOL EVENTS
Each school event is closed to the public unless otherwise noted. Any students planning to bring a guest to
an event is solely responsible for their guest’s behavior. Misconduct, in any form, will result in immediate
dismissal from the event and future events.
During school events, all guests must stay in the designated areas. Failure to do so will result in immediate
dismissal.
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HMONG COLLEGE PREP ACADEMY | RELATIONSHIPS
Hmong College Prep Academy conducts criminal history background checks on all employees and
other individuals that provide services for the school.
STAFF/FACULTY-STUDENT RELATIONSHIP
According to MSBA/MASA Model Policy #423, every employee is to provide students with appropriate
guidance, understanding and direction, while maintaining a standard of professionalism, and acting with
accepted standards of conduct.
CHILD ABUSE AND NEGLECT
MANDATED REPORTING OF CHILD NEGLECT OR PHYSICAL OR SEXUAL ABUSE
According to District Policy 414
If this is an urgent situation needing immediate action, call 911.
Minnesota educators are mandatory reporters. State Law requires educators to report physical abuse,
sexual abuse, or neglect of children to authorities. Any faculty member who knows or has reason to
believe a child is being neglected or abused must report this immediately to the appropriate Child
Protection Agency.
Hennepin County:
Ramsey County:
612-348-3552
651-266-4444
Child abuse must be reported to the county in which it is occurring.
HCPA also requires employees who make a report to a Child Protection Unit to immediately complete the
Suspected Child Abuse/Neglect Form and submit to the Chief Operating Officer or the Superintendent.
Notification to the Chief Operating Officer or the Superintendent following the reporting to the
appropriate county is important so that HCPA is prepared to handle any communications from the parents,
school community or authorities about the matter.
Employees are also encouraged to call the National Child Hotline Abuse Center if they would like to speak
to a counselor and receive advice or guidelines on dealing with suspected child abuse.
National Child Abuse Hotline - 1-800-422-4453
PARENT-TEACHER RELATIONSHIP
Problem Resolution Policy
In an event that a disagreement should occur between a parent and a member of the HCPA staff regarding
the educational programs of a student, the following procedure will be used to reach an acceptable working
relationship:
1. When a problem arises, the parent will be asked to contact their child’s teacher.
2. If the problem cannot be resolved between the student and the teacher, the Counselor and/or an
administrator will meet with both parties to address the situation.
3. If the problem still cannot be resolved, the parent and teacher, Counselor and Superintendent will
meet to resolve the problem.
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HCPA strives to be a peaceful community. Under no circumstances will abusive, threatening behavior be
tolerated by anyone in the HCPA community. All business will be conducted with calmness and respect.
STUDENT COMPLAINT POLICY
If a student has a complaint about an employee at HCPA, the following process needs to be followed to
resolve the conflict:
1. A time will be established to share his/her concern and to positively resolve the situation
2. If a student is uncomfortable meeting with the employee alone, he/she may contact the Dean of
Students or Counselor, who will meet with both student and employee to resolve the issue
3. If the student is uncomfortable meeting with the employee, he/she may write down their issues and
ask the Dean of Students or Counselor to first meet with the employee, then involve both parties in
resolving the situation
4. If the situation cannot be resolved between the two parties, the parents may be asked to become
involved.
HARASSMENT POLICY
Harassment in forms of sexual, racial and religious is a serious offense and is NOT tolerated at HCPA.
HCPA maintains a learning and working environment free from all forms of harassment and violence.
Sexual harassment is a form of sex discrimination. Sexual harassment consists of unwelcome sexual
advances, requests for sexual favors, sexually motivated physical conduct and/or other verbal or physical
conduct or communication. Sexual violence is a physical act of aggression that includes a sexual act or
sexual purpose.
Racial and religious harassment consists of physical or verbal conduct relating to an individual’s race
and/or religion when the conduct:
1. Has the purpose or effect of creating an intimidating, hostile or offensive working or academic
environment
2. Has the purpose or effect of substantially or unreasonably interfering with an individual’s work or
academic performance; or
3. Otherwise adversely affects an individual’s employment or academic opportunities1
It is a violation of this policy for any student or employee to harass a student or an employee through
conduct or communication of any of this nature and/or any student or employee to be violent to a student or
employee.
Harassment and Violence Report Forms are available in the Counselor’s office. The Counselor, Dean of
Students and/or the Chief Operating Officer should be the sole person(s) available for any verbal reports of
such behavior.
HCPA will act to investigate all complaints, formal or informal, verbal or written, of harassment or violence
and to discipline any student or employee who harasses or is violent to a student or employee of the
school.
1
Definitions of harassment is in accordance to MSBA/MASA Model Policy 413; more information can be found at http://www.dps.state.mn.us
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ANTI-BULLYING POLICY
General Statement of Policy
The School Board recognizes the negative impact that bullying can have on the health and safety of
students and the learning environment. Bullying can create distress, anxiety, lower levels of self-esteem,
and feelings of isolation. Bullying disrupts the rights of others to an education and is unacceptable in any
environment.
HCPA endeavors to maintain a learning and working environment that is free of bullying. Toward that end,
bullying is prohibited on school grounds, at school-sponsored events and activities, via internet or other
electronic devices, on school buses and other school-sponsored transportation and at school bus stops.
The School District acknowledges that for this policy to be effective, school personnel must fulfill their
responsibilities assigned by this policy.
DEFINITION OF BULLYING
“Bullying” means repeated behavior by an individual student, an individual student within a group of
students, or group of students that is intended to cause the victim(s) to feel frightened, threatened,
intimidated, humiliated, shamed, disgraced, ostracized, or physically abused. Bullying implies an
imbalance in power or strength in which the student being bullied has difficulty defending him or herself.
Bullying can take many forms, including physical, verbal, social/relational and/or cyber bullying.
Reporting Procedures
Victims/Targets. All students who believe they have been the victim/target of bullying shall promptly
report the bullying to a teacher, administrator or other staff member.
Parents/Guardians. All parents/guardians who become aware of any bullying are encouraged to report
the bullying to a teacher, administrator or other staff member.
Student Witnesses. All students who witness or become aware of bullying shall immediately report the
bullying to a teacher, administrator or other staff member.
School Personnel. Any staff person who witnesses bullying shall immediately intervene and take
appropriate action to stop the bullying. In addition, any staff person who witnesses or receives a report of
bullying shall make a report to the administration or their designee and follow any other processes put in
place by the school for reporting bullying incidents.
Administrators. An administrator who observes bullying or receives a report of bullying shall document
the incident and ensure that the school process for investigating and following up on bullying incidents is
implemented in a timely manner.
The entire policy can be found through our District Office.
HOMEWORK POLICY
Teachers assign homework as a learning extension for the school day. Students are expected to turn in
homework when it is assigned. Each teacher will set the policy for homework. Please refer to the
information that you receive at Orientation for specific homework policies of your child’s teachers and
review the teacher’s website for updates on homework and other assignments.
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SPECIAL EDUCATION SERVICES
Special Education Services are offered by Hmong College Prep Academy. These services are designed to
help your child succeed in their academics at the school. Parents can meet with their Child’s teacher, and
the Counselor, if they have academic or behavioral concerns. Before a student is referred for a special
education evaluation, the school must conduct and document at least two instructional strategies,
alternatives, or interventions using a system of scientific, research-based instruction and intervention in
academics or behavior based on the student’s needs. The teacher(s) and the Counselor can help
determine whether a referral for special education assessment needs to be completed following the
documentation of pre-referral interventions. If a referral is filed, a team including the parents, teachers, the
Counselor, and Special Education staff will meet to address the concerns and determine if testing is
needed. Students who qualify for services based on their assessment results and other factors will he
served by the Special Education staff at the school.
The Special Education staff will work with classroom teachers in developing specific academic and
behavioral strategies and interventions for each learner. They will also ensure that student individual
Education Plans (lEPs), 'are in full compliance with all due process requirements and developed with
appropriate input from classroom teachers, parents, and other key individuals.
HCPA intends to fully integrate students with disabilities into all programs to whatever extent possible. it will
abide by all relevant legislation, including the individuals with Disabilities Education Act (lDEA) regulations,
Title lI of the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act of 1973. Our
comprehensive Child Find process will identify students in need of services and ensure compliance with all
requirements mandated within a student’s IEP. Should a student's needs and IEP require services other
than inclusion, Hmong College Prep Academy will meet those needs, including using outsourced and
contracted services.
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HMONG COLLEGE PREP ACADEMY | EMERGENCY PROCEDURES
HCPA maintains safety and protection of students and employees as one of our greatest concerns.
Every effort is made to keep work areas safe and hazard-free. An emergency map is located in every
classroom for easy access. Mandatory drills are conducted throughout the year. Random checks with
metal detectors are performed yearly.
SEVERE WEATHER
In the event of a tornado or a severe thunderstorm warning, students and teachers will relocate to their
designated tornado shelter area. An emergency map is located in every classroom. If the warning should
come at school dismissal time, the students will be held until the all-clear announcement is given.
FIRE DRILLS
In accordance with the rules and regulations of the St. Paul Fire Department, fire drills will be carried out on
a routine basis throughout the school year. Evacuation routes are posted in every classroom.
LOCKDOWN
All staff and faculty are properly trained each year for lockdown procedures. Should a lockdown occur,
students are to follow staff directions. Lockdown procedures are varied depending upon the location of the
threat. Many variations are discussed and practiced.
SEE SOMETHING, SAY SOMETHING
Students are encouraged to notify staff and teachers of any threats to the school community. A voice-line
has been created to report concerns. This phone number is 612-888-5234.
CRISIS SITUATIONS
We have written plans for varied crisis situations. HCPA continues to complete drills with staff and
students. If for any reason, we need to evacuate the building, parents will be required to pick up their
students at a different location. We will make that information known through an auto-call to parent’s phone
numbers and through the media. We ask parents to assist with the following:
1. Always update HCPA with current emergency contact information.
a. We will only release students to parent-authorized individuals in an emergency.
2. Do NOT try to contact HCPA or come to the school during a crisis.
a. This will only slow down the process we have in place to connect you with your children.
b. Please be patient.
3. Be prepared to bring a photo ID for any reunification process.
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HMONG COLLEGE PREP ACADEMY |STUDENT HEALTH
HEALTH/MEDICATION POLICY
Personal Health
Every reasonable provision will be made to provide a wholesome, healthy atmosphere for each child during
his/her stay at school. There is a very real correlation between a child’s health and his/her experience at
school and the ability to profit from it. The home can make a great contribution in this area by:
Seeing that each child consistently gets adequate rest and sleep
Seeing that each child eats well
Making sure each child wears weather-appropriate clothing, especially jackets and boots during
winter because of our rapidly changing weather, make sure the entire day’s weather forecast is
considered
Not allowing a child who is sick or may be sick to come to school and/or allowing a teacher to
decide whether or not he/she is sick
Keeping a child home after a sickness until his/her temperature has been normal for 24 hours
without use of fever-reducing medication. If a child is brought to school sick, or becomes ill during
the day, his/her parent(s)/guardian(s) will be called and asked to pick him/her up
Parents are encouraged to schedule wellness visits to the doctor and dental appointments outside of
school hours to avoid missing schoolwork.
Medication Procedure
The policy for administering medication by Hmong College Prep Academy personnel is as follows:
The administration of medication to students shall be done only in the exceptional circumstances
where the student’s health may be jeopardized without it
Students requiring medication at HCPA shall be identified by the parent or guardian to the Health
Office. Sending medication with your child without notifying HCPA could be both hazardous and
cause legal issues if the medication falls into the wrong hands
The parent or guardian and the attending physician or health care provider must complete the
Administration of Medication Form in order for a member of the health office to administer
medication to a student. This form releases HCPA personnel from liability should reactions result
from the medication dosage, the time it is to be given, for how long it is to be given and possible
side effects. Forms for medication can be obtained at the HCPA Health Office
The administration of medication form needs to be completed for each academic school year and it
is valid for that year. Please note that an administration of medication form needs to be completed
for each prescribed and /or over-the-counter medication.
Any medication sent to school must be in the original container and must be brought to the Health
Office for safekeeping. Again, the Administration of Medication Form must accompany necessary
medications from the parent(s)/guardian(s) and doctor or health care provider. The following
information must be written on the container: name of child, date of birth, dosage, and time
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medication is to be taken. Any leftover medication must be picked up within two (2) weeks after
the last day of school; otherwise, it will be discarded.
ALLERGIES AND ASTHMA
When your child has asthma and/or allergy to a product, food, or specific item that may be life threatening,
please notify the Health Coordinator. Students identified are allowed to self-carry and self-administer their
medication by request of their parent and/or guardian and authorized by their physician or health care
provider. Constant communication between all parties involved will help to insure that reasonable
provisions will be taken.
IMMUNIZATIONS AND SCREENING
The Minnesota School Immunization Law requires that all students be properly vaccinated in order to
remain enrolled in school. Since immunization laws change frequently, the Health Office will contact you if
additional information regarding immunizations, is needed. Immunizations will need to be up-to-date
PRIOR to school entrance for ALL students. Foreign exchange students and transfer students will have 30
days to update their immunizations. The Health Office will provide periodic screening for vision and
hearing.
The State immunization requirements will be strictly enforced for all students. Students who do not meet
the requirements will be denied admittance. Transfer students will be given 30 calendar days from the date
of enrollment to submit a complete Certification of Immunization or Exemption. Revised changes to the
mandatory immunization law will be applied immediately.
ACCIDENTS/INJURIES
In the event of an accident or injury at school, depending on its severity, emergency first aid is
administered. Every effort is made to contact the student’s parent(s)/guardian(s). If parent(s)/guardian(s)
cannot be reached, either at home or at work, emergency contacts provided on student’s HCPA
Emergency Contacts Form will be contacted. If emergency contacts are unable to be reached, the
physician and/or health care provider listed on the form will be contacted. If all else fails, 9-1-1 will be
contacted and the student may be transported to the nearest hospital for emergency treatment. The
student’s parent(s)/guardian(s) are responsible for any expense incurred as a result of emergency
action taken by school personnel. Following the return to school, consideration will be given to support
injured students through the Health Team. A written note by the doctor, hospital and/or health care
provider must be provided if there are any restrictions.
If there are any additional health concerns regarding your child that Hmong College Prep Academy should
be aware of, please contact the Health Office or Administration immediately at 651-209-8004.
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HMONG COLLEGE PREP ACADEMY | FOOD SERVICES
FREE BREAKFAST & LUNCH
HCPA will follow the Community Eligibility Program (CEP) of the National School Lunch Program and
School Breakfast Program. According to the Minnesota Department of Education, CEP offers reductions in
program record keeping and reporting requirements to schools that are able to offer breakfast and lunch to
all students at no charge (including those not qualified for free/reduced meals).
Note that all Hmong College Prep Academy Students (Grades K -12) must:
Complete and submit the Application for Educational Benefits per family, regardless of your
eligibility. Must be completed by October 1, 2014.
Take every food item the school offers (breakfast=3 out of 4 components; lunch=4 out of 5
components) before entering their Student ID. No pre-scanning and no second helping of meals.
If your child/children have any food allergies or food restrictions, please contact the Health Office
immediately at 651-209-8004 or notify the Food Coordinator.
BREAKFAST AND LUNCH TIME
All students receive a student ID at the beginning of the school year for use at breakfast and lunch.
Although students are not required to eat school breakfast and lunch, we strongly encourage students to
eat as the meals are free of charge. Only Seniors who are in good academic standing, have perfect
attendance and are on track for graduation, may apply to eat off-campus during their last semester.
Otherwise, all students are required to remain on campus at all times unless specified by their teacher or
school official. Lunch is to be eaten in the cafeteria ONLY and during assigned periods.
NONDISCRIMINATION STATEMENT
In accordance with Federal Law and U.S. Department of Agriculture policy, this institution is prohibited from
discriminating on the basis of race, color, national origin, sex, age, or disability.
To file a complaint of discrimination, write USDA, Director, Office of Adjudication, 1400 Independence
Avenue, SW, Washington, D.C. 20250-9410; or call toll free (866) 632-9992 (Voice). Individuals who are
hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800)
877-8339 or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.
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HMONG COLLEGE PREP ACADEMY | TESTING
STATE ACHIEVEMENT TESTING – MCA
What are the MCAs?
The Minnesota Comprehensive Assessments (MCAs) are state tests in mathematics, reading and science
that meet the requirements of the federal Elementary and Secondary Education Act (ESEA). They are
given every year in the spring to measure student performance against the Minnesota Academic Standards
that specify what students in a particular grade should know and do. MCA Math, Science and Reading are
administered online.
Why do we give these tests?
We use the MCAs to confirm our curriculum and instruction are aligned to Minnesota Academic Standards
in mathematics, reading and science. Results help us continue to improve classroom teaching and
learning. We also look for areas of future improvement for teachers and students based on results. The
mathematics and reading assessments are also used in federal school accountability measurements.
Who must take these tests?
The State of Minnesota and ESEA requires that all students in public schools participate in the statewide
assessment program. Mathematics and reading tests are given in grades 3–8 and high school (students in
grade 10 take the Reading MCA and students in grade 11 take the Mathematics MCA). The Science MCA
is given to students in grades 5 and 8 and in the high school grade when they take a life science or Biology
course. Students with an Individualized Education Program (IEP) or 504 Plan may be eligible for
accommodations or an alternative assessment form.
STATE ENGLISH LANGUAGE LEARNER TESTING – ACCESS FOR ELLS
What is the ACCESS for ELLs test?
ACCESS for ELLs stands for Assessing Comprehension and Communication in English State-to-State for
English Language Learners. This large-scale test addresses the English language development standards
in the domains of listening, speaking, reading and writing. Items are written from performance indicators of
the social and instructional language, the language of language arts, math, science and social studies.
Why do we give these tests?
ACCESS for ELLs helps the state and HCPA monitor English language student growth in the domains of
listening, speaking, reading and writing. Results are used to inform instructional decisions, curriculum
needs and student placement or leveling decisions within our English Learner (EL) program.
Who must take these tests?
Any student who qualifies for EL service at HCPA will take ACCESS for ELLs each spring until exiting the
program.
DISTRICT PROGRESS MONITORING – NWEA MAP
What is the MAP test?
The Measurement of Academic Progress (MAP) is an adaptive assessment that measures student growth
in reading and math. It is administered at least three times a year, in the fall, winter and spring.
Why do we give these tests?
All HCPA students have MAP growth targets and take ownership of their learning as a result of this
information. MAP data is used for class placement decisions, to differentiate instruction, create flexible
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groupings of students and to inform intervention strategies. MAP results are also used to monitor district
progress and predict performance on MCAs.
Who must take these tests?
All students K-12 take MAP in the fall, winter and spring each year. Students with an Individualized
Education Program (IEP) or 504 plan may be eligible for accommodations.
GRADUATION REQUIREMENTS
In addition to meeting course credit requirements, students at HCPA must complete two assessment
requirements in order to earn a high school diploma.
Requirement 1:
Seniors must meet or exceed their personal growth goals on MAP Reading and Math. Goals are provided
to students in the fall and must be met at the spring testing session. Even if a student met his/her goal in
the winter, he/she must maintain or exceed that goal in the spring as well. If students have not met their
personal MAP goals at the spring administration, retest opportunities will be provided. If the student still
does not meet his/her goal after the retest opportunities, the student must attend and successfully complete
Summer School in order to receive his/her diploma. Student will only be required to attend Summer School
in the subject area that he/she does not meet (math or reading). Students with an Individualized Education
Program (IEP) or 504 plan may be eligible to pass based on a case manager set individual passing score.
Requirement 2:
Seniors must take a college/career readiness assessment (ACT, SAT, ACCUPLACER, or its equivalence)
and provide HCPA a copy of the result report by the last day of school for seniors. There is not a specific
score that must be achieved, but we recommend student strive for their personal best, as these test results
will be viewed by colleges and/or prospective employers.
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HMONG COLLEGE PREP ACADEMY | K-8 LEARNING OUTCOMES
ACADEMIC GOALS
We know that many students at HCPA may be English Language Learners, and have therefore chosen
academic goals that show each student’s progress even if English skills are not yet at grade level. We will
utilize two NWEA formats: the MAP for Primary Grades (Grades K-2) and the MAP (Grades 3-12) to show
progress for all students.
HCPA will address the MN content standards in three constructive ways:
1) Curricular materials will be identified for use in K-12 classrooms based on their strong
connection with the MN standards.
2) Instructional Units and weekly lesson plans will be designed using “backward” planning - to
decide first which learning objectives students are expected to master, then which methods best
support learning for all students.
3) Common assessments, that either are identified or developed by classroom teachers, will be
based on the standards and will include key materials in the MCA II assessments.
All instruction will be based on MN Academic Standards and Sub-strands and on the MN ESL standards.
METHOD, INSTRUCTION TECHNIQUES AND RESEARCH EVIDENCE
HCPA will use well-researched methods and instructional techniques geared to meet the needs of four
academic groups of students: students exceeding grade level standards, students meeting grade level
standards, and students not meeting grade level standards, and an English Language Learning (ELL)
population that will be weak in English language and math skills. Because our ELL enrollment may be as
high as 98% (similar to that of other Hmong-focused schools), we will utilize several formalized programs:
NovaNet, Study Island, Accelerated Reading, Accelerated Math and more. These programs provide
proven methodologies that will maximize learning opportunities for ELL students.
SIOP
Sheltered Instruction Observation Program (SIOP) provides all classroom and ELL teachers with a proven
articulated, practical model of sheltered instruction. The intent of this model is to facilitate high quality
instruction for ELLs in content area teaching. The program is based on current knowledge and researchbased practices for promoting learning with ELLs.
GIFTED AND TALENTED STUDENTS
HCPA’s high school program is geared toward gifted students by challenging all students to use all of their
resources and abilities. By setting students’ sights on gaining college admission and continually being
surrounded by college-based activities, our students are motivated to succeed beyond what they would do
in less challenging learning environments.
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HMONG COLLEGE PREP ACADEMY | GRADES AND CREDITS
Hmong College Prep Academy has 2 semesters. Each semester has 2 quarters with a total of 4 quarters
per school year. Grades are given at every quarter; however, credits and final grades are only awarded at
the end of each semester. Each class per semester is worth 1.5 credits. A full year is worth 3.0 credits.
Only semester grades and credits are displayed on the transcript.
ACT/CEEB CODE: 241582
Grading:
Credits are awarded at the end of each semester. Letter
grades and a 4-point scale are used to determine GPA.
Weight is ONLY awarded to college level courses on a 5point scale, such as CIS and PSEO classes. Honors
classes are weighted the same as regular classes (on a
4-point scale).
A
AB+
B
BC+
C
CD+
D
DF
A
B
C
D
F
=
=
=
=
=
=
=
=
=
=
=
=
4.0
3.667
3.333
3.0
2.667
2.333
2.0
1.667
1.333
1.0
0.667
0
(90-100%):
(80-89%):
(70-79%):
(60-69%):
(Below 60%):
A
AB+
B
BC+
C
CD+
D
DF
=
=
=
=
=
=
=
=
=
=
=
=
5.0
4.667
4.333
4.0
3.667
3.333
3.0
2.667
2.333
2.0
2.667
0
Exceptional Achievement
Above Average Achievement
Average Achievement
Below Average Achievement
Unsatisfactory Achievement
Minnesota State Tests:
In addition to meeting course credit requirements,
students at HCPA must complete two assessment
requirements in order to earn a high school diploma.
Refer to HCPA Testing in the Student Handbook.
Hmong College Prep Academy has the right to
evaluate each student’s individual credits. Our goal
is to work with our students to ensure progress
towards graduation.
HCPA Graduation Requirements:
Hmong College Prep Academy’s graduation requirements align with the
Minnesota state high school graduation requirements. Embedded in our
graduation requirements are common college entrance requirements.
Starting with the Class of 2016, students must earn the following credits:
HCPA Minimum Graduation Requirements:
Hmong College Prep Academy’s graduation requirements align with the
Minnesota state high school graduation requirements. Students must
earn the following credits:
English/Language Arts ............................ 4 years
Social Studies ......................................... 4 years
Math (up to Algebra 2 or its equivalent) .. 3 years
Science (1 full year must be biology) ...... 3 years
Health ..................................................... 1 semester
Physical Education.................................. 1 semester
Arts Elective ............................................ 1 year
(dance, music, theater, visual arts and/or media arts)
Other Electives........................................ 4 years
= 12 credits
= 12 credits
= 9 credits
= 9 credits
= 1.5 credits
= 1.5 credits
= 3 credits
= 12 credits
60 credits
HCPA Recommended Courses to Fulfill Common College Entrance
Requirements (college requirements may vary):
English/Language Arts ............................ 4 years
= 12 credits
Social Studies ......................................... 4 years
= 12 credits
Math (preferably up to Calculus) ............. 4 years
= 12 credits
Science (1 full year must be biology) ...... 4 years
= 12 credits
Health ..................................................... 1 semester = 1.5 credits
Physical Education.................................. 1 semester = 1.5 credits
Arts Elective ............................................ 1 year
= 3 credits
(dance, music, theater, visual arts and/or media arts)
Foreign Language .................................. 2 years
= 6 credits
(preferably of the same language)
Hmong Language/Culture ....................... 2 years
= 6 credits
(or demonstrate proficiency on Hmong language exam)
College Prep (C3) ................................... 4 years
= 12 credits
Credit value will change depending on the number of
high school years enrolled at HCPA
________
78 credits
GRADUATION CEREMONY PARTICIPATION POLICY
Ensuring students graduate on schedule is a top priority at Hmong College Prep Academy. Effective 20142015, in order to participate in the graduation ceremony, seniors must:
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39 | P a g e
Complete all credit requirements AND test requirements PRIOR to the last day of school for
seniors.
Any student who does not meet this requirement will not be allowed to participate in the graduation
ceremony.
Students will have the opportunity to complete course requirements during Summer School. Once all
requirements have been met, the student will receive his/her diploma.
If a student does not meet the above guideline, he/she will not be allowed to participate in the
graduation ceremony. In either event, the student and parent(s) will be notified.
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HMONG COLLEGE PREP ACADEMY | ATTENDANCE
Classroom teachers will maintain student attendance records for each class period.
Students who are late to school for any reason must check into the Main Office prior to attending class.
HCPA believes that in order for learning to take place, the student must be in the classroom. If a student
misses a class, it is up to that student to find out what work they missed and what the teacher's
policy is on missed class work.
TARDINESS
Students will receive demerit points for being tardy to class. Please refer to the Merit/Demerit section in
this handbook. Teachers may also have assignments given at the beginning of the class to those students
who are punctual. Students who are tardy may miss out on these assignments.
REPORTING ABSENT STUDENTS
Regular attendance is important to ensure children will learn the skills necessary to be successful.
Students are expected to be in school on a daily basis. If your child must miss school due to illness or
other emergency, please call our main office or leave a voicemail at (651) 209-8002 before 7:30 AM, if the
child is absent and the school has not been notified, the parent/guardian will be contacted. A student must
bring a note back to school whenever they are absent. Please include the following on the note:
o Child’s name
o Child’s birthday
o Date of absence
o Reason for absence
o Signature of parent or guardian and/or signature of physician
o Contact # of parent/guardian and/or physician
Parents/guardians have the responsibility to inform the school of the reason for any absence or tardiness.
HCPA has the right to accept or deny parents’ requests for excused absences or tardiness.
If the student is tardy due to a doctor/dentist appointment (preferably, appointments should be made
outside of school hours), a physician referral slip must accompany the student upon their return to school.
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The Lawful Reasons for Being Absent (Excused Absences) include (but are not limited to):
1) Illness (HCPA requires doctor verification or that the parent bring the child to the school to be
seen by the school nurse for illness beyond 3 days);
2) Doctor or Dentist visit/mental health included (avoid school hours if possible);
3) Religious holidays when the school is notified in advance;
4) Funeral or other family emergency;
5) Family activity for up to 5 days when pre-arranged; or,
6) Transportation problems caused by failure of the Transportation System.
Unlawful Excuses (Unexcused Absences) include (but are not limited to):
1)
2)
3)
4)
Staying home to baby-sit or help out
Oversleeping
Missing the bus
Waiting to change schools
5) Travel (unless pre-approved by school)
6) No reason given
7) Too cold
School Sponsored Absences
A missed class due to a school-sponsored event is an excused absence. Students who miss class
for school-sponsored activities must make up the work for classes missed. These activities are
usually scheduled well in advance and students should make every effort to inform their teachers
and arrange make-up work with teachers.
1) Field Trips
4) Support Groups
2) Athletic Activities
5) Job-shadowing
3) Academic Activities/Events
Family Trips
Family trips are discouraged during the school year. Learning that is lost due to an absence can
never be adequately replaced and can cause delays in graduating on time. If absolutely necessary,
parent/guardian must give the office written notice up to one week in advance. The student is
responsible for making up any missed work and completing a pre-arranged absence from the
attendance office.
Families play an important role in making sure students are in school. When excessive absences occur,
the school will intervene. If the child continues to be absent after appropriate interventions, the school
legally must complete a referral to county officials. The school reserves the right to require medical
verification in cases where excused student absences are excessive.
The following steps will be taken regarding excessive absences:
A student will not be allowed to exceed 10 unexcused absences per year.
1) 3 unexcused absences: A warning letter will be sent to parents. For students residing in Ramsey
County, a Truancy Intervention Program (TIP) referral will be made to the Ramsey County
Attorney’s office. Other counties have similar programs.
2) 5 unexcused absences: Parents and student will be required to meet with the designated
attendance personnel.
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3) 7 unexcused absences: A petition will be filled out and forwarded to county officials. This could
result in monetary fines, community service, out-of-the-home placement, etc.
4) 20 unexcused absences: Student will not be allowed to pass onto the next grade. Seniors will be
putting their graduation status at risk. Each student will be evaluated on an individual basis to
determine if they are eligible for exemption.
DISMISSAL DURING THE SCHOOL DAY
If a student becomes ill and needs to go home, s/he must report to the Health Office. If a student must be
excused during the school day, the following procedures will be used:
1) Parent or guardian (or an individual who has been authorized in writing by the parent/guardian or
direct verbal permission to school personnel) must sign the student out at the office.
2) Students leaving school early for any reason are not to be transported by school personnel to
home, after-school daycare or other pre-determined areas unless a direct emergency warrants it.
3) School personnel will contact parent/guardian or emergency contact via phone, electronic means,
or other forms of direct communication when student becomes sick or injured.
4) Where appropriate/applicable, siblings of a sick or injured student will be contacted by the office, if
it is required that they leave school prior to dismissal.
5) Accident Reports are to be filled out and parents notified in a timely manner when injury warrants a
phone call to the parent/guardian.
6) School personnel will assist students who are visibly upset on school property or during school
hours/programs and notify parents and/or administration for support in resolving the problem in a
reasonable and prudent manner.
Students who are absent for all or part of any day may not attend or participate in any extra-curricular event
or sporting event on that day or night except with written permission of the administration.
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HMONG COLLEGE PREP ACADEMY | TRANSPORTATION
Hmong College Prep Academy exercises safety in all aspects for the students.
NON-SCHOOL TRANSPORTATION
For students not using HCPA school transportation, the Drop Off/Pick Up Area is located at the end of the
HCPA building by the First Student Parking Lot, next to the playground. Do not drop off or pick up your
child in any other area besides the designated area. Students must first obtain a ride/pick-up pass from
the Main Office if they are NOT riding the bus.
It is important when dropping your child off at school that you make sure your child enters the school
building or make sure a staff member is present to take the child into the school. Due to busing before and
after school, it is critical that you watch for other students as well as any oncoming traffic.
Building
Playground
BREWSTER STREET
Parent Drop
Off
Staff/Guest
Parking Lot
N
All students must travel or walk in groups. Under no circumstances should students walk between buses.
If attended by a teacher, please make sure to follow safety instructions given by the teacher or staff.
Please beware of bus danger zones! Stay with your group and teachers until instructed to board or
descend the bus by the teacher or staff. In case of an emergency, please notify the Main Office
immediately to call 911.
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SCHOOL TRANSPORTATION
School transportation is a privilege, not a right. HCPA WILL TRANSPORT STUDENTS FROM ONE
PICKUP AND ONE DROP-OFF LOCATION. ADDRESSES ARE DEFAULTED TO THE HOME
ADDRESS UNLESS SPECIFIED (LIKE DAYCARE). Students must conform to established rules of
behavior and regulations governing ridership. Failure to follow the driver's instructions will result in loss of
school transportation privilege. Due process is provided to any student who is denied riding privileges due
to a breach of conduct.
Students who request for school transportation in the beginning of the year each have their designated
transportation vehicle, pick-up & drop-off time and stop. Attendance is taken on the school-assigned
transportation vehicle by school staff to 1) ensure students are on the correct vehicle, 2) the bus stop is
verified and 3) students are dropped off straight to his/her home.
No students are allowed on another school transportation vehicle other than the vehicle assigned
in the beginning of the year.
If there is a change of address, a parent or guardian must have a signed note to HCPA, indicating old
address, new address, current phone number and if a bus is needed at new address. Transportation
changes must be allowed 3 days for requests to be updated to new address.
BUS PASSES
If a student needs to ride another bus to a different destination other than home, HCPA needs direct written
(and/or verbal) permission from only a parent or guardian stating what bus #, what bus stop, with whom
and why the student is riding a different bus, along with parent signature and contact phone #. Permission
notes and phone calls must be turned in and completed in the mornings before the school day
begins.
No bus passes will be distributed after school dismissal or as deemed by Office Personnel.
TRANSPORTATION RULES AND REGULATIONS
Transporting students safely to and from school is a priority of HCPA. In order to transport students safely,
the State of Minnesota and HCPA have developed rules for riding school vehicles.
Please take time to review these rules with your children before the first day of school so all
students may ride safely:
Students are expected to be at their stop ten (10) minutes prior to pick-up time. Vehicles cannot
wait for students who are late.
Students are expected to load promptly after school. Seven minutes are allowed for loading
students.
By law, students must remain in their seats at all times.
Vehicles cannot start moving until all students are safe and buckled (if available) in their seats.
All students’ feet should be on the floor, not on the seats. Students should not stand on the seats,
nor stand or sit on the backs of seats.
Eating or drinking is not allowed.
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Keep arms, hands, elbows, and heads inside vehicle at all times. Do not shout inside or outside of
vehicle. Throwing things outside windows is against the law.
Do not destroy vehicle property. If there is damage of any sort, an investigation will be made and the
student caught damaging property will be disciplined. In addition, the student will be required to pay
for the damage or repair.
If the driver assigns a seat to a disruptive student, the student must remain there until the driver
gives the approval to move elsewhere. Failure to obey the driver is equivalent to disobeying a staff
member. Students will be denied the school transportation privilege if disruptive behavior persists.
Students should not stand on the steps or sit on the engine cover while vehicle is in motion.
Vehicles will stop only at assigned and authorized stops. Please do not ask drivers to make
exceptions.
In order to ensure the safety of all students, the following items are not allowed on vehicles:
o Animals (dead or alive), firearms, weapons, breakable containers, flammables,
explosives of any type or any other article that could adversely affect the safety of the
bus, bus driver and passengers.
If any problems occur, a Student Conduct Report may be issued by the driver and will be forwarded to the
Transportation Coordinator for further consequences involving parent contact and/or school transportation
suspension and expulsion (also see Discipline Policies).
Hmong College Prep Academy is not held accountable to follow up with changes of student address
and phone numbers. It is the responsibility of students/parents to report any changes in contact
information to the school. Please contact the Main Office immediately of any changes.
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HMONG COLLEGE PREP ACADEMY | DRESS CODE
DRESS CODE POLICY
Enforcement of the dress code occurs every school day. All students must arrive at school in their
uniform (i.e. no wearing street clothes to school then changing to uniform). Hmong College Prep Academy
considers the dress code to reflect the importance of education, and; therefore, we take violations of the
dress code policy as seriously as we would any school policy.
Why Do We Have a Dress Code?
When the school was first formed, it was decided a dress code would help establish a desirable learning
environment. Research indicates that a dress code increases school safety by eliminating gangrelated clothing and recognizing non-students on campus. In addition, uniforms minimize peer
pressure, improve the appearance of the student body, and reinforce an academic atmosphere. The
parents and Academy’s experience from the first year of operation supported these conclusions, and so the
dress code continues with minor changes.
DRESSING FOR THE WEATHER
Please be sure your child is dressed appropriately each day for the
weather… i.e. hat, gloves and boots when snowing. We will need a note
from home if your child is recovering from a bronchial/asthmatic condition
that warrants staying inside.
We appreciate your effort to assure your children dress accordingly to the
dress code, as this system can only work with complete support by
parents and consistent enforcement by Hmong College Prep Academy.
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DRESS CODE REQUIREMENTS FOR ALL STUDENTS
To support a safe environment conducive to learning, the following standards of dress are required:
ACCESSORIES
o Rubber bands are not to be worn on wrists or ankles.
o Hats, bandanas and du-rags are not permitted -- worn or displayed.
o Purses, bags, backpacks and clutches are not allowed in classrooms (must be stored in locker
before attending class).
o Only blue/black messenger bag (eligible for students with a 3.0 or higher GPA) with Hmong
College Prep Academy embroidery may be worn.
BELT
o Black leather or fabric belts with plain (no lettering and images) buckles
o Belts must fit and be worn only in uniform pant loops
o Belts are not to be worn over shirts
o Belt-ends are to be no longer than 4” and tucked in
HAIR
o Clean and combed appearance.
o Can be colored in natural human hair color
o No designs of any kind are permitted to be in the hair or on the face.
BODY ART/TATTOOS
o No body art/tattoos are allowed, displayed or visible in any way.
JEWELRY
o No earrings permitted for boys. No large or hazardous earrings for girls. Girls are to wear only one
pair of pierced earrings.
o Absolutely, no other body piercing and/or tattoos are allowed to be displayed. Band-Aids covering
piercings not allowed
o No ankle bracelets.
o Students are not allowed to wear dog collar-type jewelry, heavy chain or anything with sharp or
hazardous points.
SHOES
o Black or white athletic or leather-style matching shoes and laces
o Black dress shoes with no heels
o No cowboy boots, open-toed or open-heeled shoes.
TIES
o Black, navy blue or red neckties are permitted, provided they are worn appropriately and in good
taste.
SWEATERS & VESTS
o Navy V-necks with HCPA embroidery.
o Navy blazer with HCPA embroidery.
o Only the polo or button-down shirt may be worn underneath.
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UNIFORM REQUIREMENTS FOR ALL STUDENTS
Shirt: Maroon (Dark Red) and/or White Polo
Pants: Navy Blue and/or Khaki
Sweater/Sweater Vest: Navy Blue
PANTS
o Straight-legged twill no more than four pockets, off the ground but to the ankle in length
o No cargos, jeans, sweat pants and leggings.
o Pant legs must be allowed to hang down correctly (i.e. not tucked into boots or shoes).
o Pant legs are not allowed to be banded, tied or pushed up.
o Pants must always be worn at waistline.
SHIRTS
o Long or short-sleeved polo or button-down shirt.
o Undershirts must be black or white in color and tucked in.
o Shirts must be tucked into pants.
PHYSICAL EDUCATION UNIFORM REQUIREMENT
All students taking physical education are required to wear appropriate athletic attire and shoes. HCPA
gym shirts and shorts may be purchased accordingly with the P.E. teacher. All dress code requirements still
apply.
IN ALL CASES, clothing which display illegal products for minors (tobacco, snuff, marijuana, alcohol),
obscenities, confrontational messages, suggestive statements or gang-related colors are inappropriate and
are not tolerated or permitted at Hmong College Prep Academy.
ALL STUDENTS SHALL PURCHASE THE CORRECT FITTED SIZE OF CLOTHING.
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HMONG COLLEGE PREP ACADEMY | SCHOOL DISCIPLINE
Hmong College Prep Academy bans guns and other harmful weapons from all school
premises.
Any students who bring weapons of any sort to school will be subject to disciplinary action and
possible expulsion from Hmong College Prep Academy district in consultation with the Board of
Directors.
Hmong College Prep Academy does not tolerate inappropriate behaviors that interfere with the
environment that is conducive to teaching and learning at the school. These behaviors include but
not limited to:
Bringing weapons of any sort to school.
The use of violent foul language at any time and toward anyone.
Physical, emotional, and verbal assault or threat directed to other individuals.
Disrespect for school properties, self, and other individuals.
Refusal to follow directions and instruction given by Hmong College Prep Academy staff.
Any other unsafe acts.
PLEASE NOTE: Hmong College Prep Academy reserves the right to discipline students in
conformity with the severity of the student’s behavior regardless of the student’s previous
discipline history. Date, time, and specific nature of any above activities are electronically
documented in the student’s database.
The Hmong College Prep Academy’s Discipline Policy is a matter of public record. The
policy information will be shared with staff/faculty, students, and parents. By enrolling your
student with HCPA parents and students are acknowledging and adhering to the school’s
discipline policy.
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HMONG COLLEGE PREP ACADEMY | DISCIPLINE POLICY
MERIT/DEMERIT SYSTEM
Merits
Merits will be given when students perform above and beyond in the areas of community, behavior,
kindness or school upkeep. Some examples include:
1.
Making the school look better
2. Helping tutor a fellow student.
3.
Allowing adults the right of way on the sidewalk or hallway.
Merits are never given when a student asks for one for himself or herself. Merits may result in a student
being entered in a raffle for prizes or tickets, as a C3 group reward/contest and or special recognition.
Demerits
A student can be assigned from one (1) to four (4) demerit(s) for a rule infraction. Any infraction deserving
more than four demerits, such as gross disrespect to staff or other students, results in the student being
sent to the Dean of Students. A student will not be given demerits AND a consequence from the Dean of
Students.
The Non-Negotiable list of demerits:
Offense
Academic dishonesty, cheating, plagiarism
Demerits
4
Dress code – non-fixable – black pants, jeans,
wrong color shoes
Electronic devices
4
Leaving class without permission (walking out)
PDA – kissing,
Late to class more than 3 minutes
Late to class 1-3 minutes
Late to class 1 second-1 minute
Dress code – can be fixed – shirt not tucked in,
earrings, rubber bands
Disrespect
Disruptive Behavior
4
1
4
2
1
1
4
Notes
Automatic detention and parent phone
call, zero on assignment
Automatic detention
Automatic detention
Parent phone call
Automatic detention
Automatic detention
Min 1
Min 1
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HCPA has embraced PBIS this year to help support our students and staff.
Positive Behavior Intervention and Support (PBIS) is a preventative and proactive system that supports all
student behaviors. PBIS is comprised of intervention practices and an organizational system implemented
to support the following:
Social culture
Learning & Teaching Environment
Individual Behaviors
The PBIS system emphasizes prevention to establish a safe and supportive school climate, which
promotes and enhances academic success. The foundation of PBIS is a set of school wide behavior
expectations, which are outlined below.
HCPA's PBIS Purpose Statement:
The Warrior Code exists to promote and maintain a safe and productive learning community.
Warrior Code:
Respect Self
Respect Others
Respect Community
Detentions/Demerit Cycles
Anytime a student earns four demerits within a two-week period, he/she is issued a 1 ½-hour detention. If
a student receives only one, two or three demerits within a two-week period, the demerits reset to zero and
he/she will not be issued a detention. Detention is held on Wednesday afternoons from 3:00 to 4:30.
Parents MUST pick up their students at 4:30 PM. Bus transportation is not provided for students with
detention.
Wednesday Support
Wednesday’s will be reserved for afterschool homework help and tutoring. Sessions will be staffed by
HCPA teachers who will be able to work one-on-one and in small groups to help the students. Parents will
be contacted on Monday if their child is failing a class. It is an expectation that the student then attend the
Wednesday tutoring session, or the family develops an alternate plan to address the failing grade. Tutoring
sessions are also open to students who are passing classes, though they will be expected to bring material
to work on.
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HCPA Student Handbook - All rights reserved © 2014
HMONG COLLEGE PREP ACADEMY | DISCIPLINE POLICY
All school rules and expectations apply anywhere on school property (leased or owned), on school bus, at bus loading/unloading areas or
at any organized activity sponsored at or by Hmong College Prep Academy.
Consequences shown are not necessarily sequential. Based on severity of rule violation, any consequence may be assigned; this list is not allinclusive. Administration may impose or recommend longer suspension, expulsion or any other discipline as appropriate on a case-by-case basis.
VIOLATION
Weapon (s)
Drugs, Alcohol,
Tobacco, or MoodAltering Substances
Smoking
DESCRIPTION
CONSEQUENCE
Possession, use and/or transmission of weapon(s) or any object that can be
reasonably considered a weapon include: a knife, firearm and/or item that looks
like a firearm whether loaded or unloaded in working or non-working condition;
destructive explosives; any other device or instrument which is utilized in such a
manner so as to threaten, intimidate or produce bodily harm or the fear of such
as deemed inappropriate by staff/faculty.
Notification of Police
Notification of Parent
Suspension or Expulsion
OR
ALL OF THE ABOVE
If Harmful to Self or Others:
Lockdown
911 Emergency
Possession, use, and/or transmission, including being under the influence of
any tobacco product (including electronic cigarettes); drugs which include any
narcotic drug, controlled substance, hallucinogenic drug, inhalant, toxic
substances; 'intoxicating beverages; any paraphernalia (including identifying
markings) associated with the same controlled substances or intoxicating
beverages, or any controlled substance or unauthorized use of prescription
drugs as deemed inappropriate or unsafe by staff/faculty.
Notification of Parent
Suspension or Expulsion
Referral to Outside Service for Treatment
OR
ALL OF THE ABOVE
If Harmful to Self or Others:
911 Emergency
1st Offense: Parent Notification; Restitution
2nd Offense: Suspension and parent meeting
3rd Offense: Administration intervention to determine course of action
Smoking on school grounds, having the smell of smoke on breath, clothes, or
was in close proximity of a recently lit or vaped cigarette.
**Electronic cigarettes are illegal on any school grounds in the state of
Minnesota**
Threat Against
Persons
Threat Against
Property
Verbal and/or nonverbal intimidation, abuse, or threats; stalking; obstruction;
assault; fighting or posturing for fighting; extortion; bullying; racial harassment;
harassment on the basis of disability; sexual harassment or violence; indecent
exposure; and hazing.
Tampering with unauthorized use of, removal of, damage to, or destruction of
school property or the property of school personnel and/or others (even though
‘such an act and was accidental or a result of poor judgment); possession of
stolen property; vandalism; trespassing; arson; theft; or robbery.
HCPA Student Handbook - All rights reserved © 2014
Notification of Parent
Suspension or Expulsion
If Harmful to Self or Others:
911 Emergency
Notification of Parent
Suspension or Expulsion
Restitution for Damage
If Harmful to Self or Others:
911 Emergency
Student must pay for any damage or repair.
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VIOLATION
DESCRIPTION
CONSEQUENCE
School Policies or
Educationally
Disruptive Acts
Classroom or non-classroom setting; disruptive inappropriate behavior and/or
language, profanity, racial slurs; any behavior exerting disobedience, disrespect or
ignorance of person(s), property, and/or class/school activity as deemed
inappropriate by staff member.
Warning
Conference with Dean of Students
Notification of Parent
Additional offenses: Out of School Suspension
Excessive
Absences
In compliance with Minnesota State Law, no student is allowed to exceed 10
unexcused absences per year.
3 unexcused absences: Warning letter sent to parents and the county notified.
5 unexcused absences: Parents and student must meet with the designated
attendance personnel.
7 unexcused absences: Petition filled out and forwarded to Truancy Court.
Academic
Dishonesty
Cheating, plagiarism, fabrication, obtaining an unfair advantage, aiding and abetting
academic dishonesty, falsification of records and official documents and/or
unauthorized access2 as deemed inappropriate by staff member
Zero Credit on Assignment
Conference with Dean of Students
Notification of Parent,
Suspension or Expulsion
School
Transportation
Damaging vehicle property, bringing impermissible items on the vehicle, violations
of persons, excessive tardiness, repetitive and disruptive behavior including failure
to obey driver, not remaining seated or moving around, standing on seats or sitting
on back of seats, eating and drinking, causing a mess, not keeping body parts
inside the vehicle, shouting and/or throwing items out the windows.
1st Offense: Report forwarded to Transportation Coordinator- consequences vary
2nd Offense: Report forwarded to Dean of Students- consequences vary
3rd Offense: Notification of Parent
Additional Offenses: Suspension or Expulsion from school transportation
Student must pay for any vehicle damage or repair.
Technology
Transmission of any material in violation of any international, United States or state
law is prohibited. This includes, but is not limited to: copyright materials;
threatening, harassing, or obscene materials, and personal usage. Use of the
Internet for commercial (for profit) activities or product advertisement is prohibited.
Forgery of electronic mail messages, changing, files belonging to users and
downloading of any files (i.e. movies, games, etc.) into the School District’s
computers is prohibited.
Violations of the law, through the use of the School District’s Internet access may
result in disciplinary action or litigation against the offender by the proper
authorities.
Legal action will be taken to the fullest extent of the law.
One or more days in-school and/or out-of-school suspension and/or community
service
Notification of parent
Conference with Dean of Students and Technology Administrator
Loss of total Internet usage for up to the remainder of the school year.
Destroying or stealing results in a $2000.00 fee per damaged/stolen computer
and software and immediate usage termination.
2
Definitions of each Academic Dishonesty violation can be found at http://www.northwestern.edu/uacc/defines.html
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HCPA Student Handbook - All rights reserved © 2014
VIOLATION
DESCRIPTION
CONSEQUENCE
Dress Code
Any uniform that is not according to the Dress Code
Requirements or deemed inappropriate by staff member is
considered a dress code policy violation.
Parents notified by phone to bring in their uniform.
*If parent cannot bring in uniform, student must be picked up by parents.
*If parent cannot bring in uniform and pick up the student, emergency contacts
will be contacted to take student home.
Continued violations will result in further consequences.
NOTE: Hmong College Prep Academy does not loan
uniforms.
Electronic Devices
No electronic devices are allowed during school or in class.
Devices include any item, electronic in-form that is visible or inuse, such as but not limited to cellular phones, musical players or
devices (Discmans, iPods etc.), electronic organizers, cameras,
television or video cameras.
If caught using during school hours or in class, the item will be confiscated and
forwarded to the Dean of Students.
1st Offense: Automatic Detention
2nd Offense: Parent must pick up item.
3rd Offense: Item(s) will be confiscated until the end of the school year.
If item is not retrieved by end of the school year, the item will be thrown
out.
Minor Violation
Minor violation would be considered, but not limited to, action(s)
that do not threaten the safety or well-being of the staff or
students, does not cause a disruption in the educational process,
or is one which is immediately corrected as requested by staff or
faculty.
If student refuses to obey staff request, the violation changes to insubordination
and is handled according to that policy.
1st Offense: Staff/Faculty Verbal Warning
2nd Offense: Conference with Dean of Students
3rd Offense: Parent notification or suspension or both.
Loitering
Wandering in the hallways or disruptive and illegitimate presence
in the Main Office, the Counselor’s Office, the Health Office,
bathrooms, gymnasium, or classrooms.
1st Offense: Verbal warning and documentation.
2nd Offense: Referral to Dean of Students
Vehicles on HCPA
Premises
Parked on Hmong College Prep Academy premises without
proper permit
1st Offense: Written warning or depending on the situation, as decided by the
Dean of Students and the Chief Operating Officer
2nd Offense: Fined $50 and parent notification
3rd Offense: Vehicle is no longer welcomed near Hmong College Prep Academy
premises (will be towed at owner’s expense if it is in sight of Hmong College
Prep Academy) and parent notification
Electronic cigarettes, and other illegal items, will be confiscated and destroyed immediately. Any other confiscated items not retrieved by
parent or student will be thrown away at the end of each school year.
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HMONG COLLEGE PREP ACADEMY | TECHNOLOGY
Student Users are Responsible for Their Own Actions.
INTERNET/INTRANET USAGE
Academic computer usage precedes all recreational computer usage. Student Internet usage is allowed
only when a staff member is present and is willing to supervise the user directly. Internet usage may be
terminated at any time by a supervisor, a teacher, an administrator or by action of the School Board.
Community members may use Hmong College Prep Academy facility but only with supervision and only
outside of the normal school hours. All internet activity is tracked, logged and available to administrators
and/or the School Board for periodic review.
INTERNET/INTRANET ETIQUETTE
Use of HCPA’s Internet/Intranet access is a privilege, not a right. Use of HCPA’s Internet/Intranet is
voluntary on the part of student, teachers, administrators, and the community. All users of HCPA’s
computers and networks are expected to abide by accepted rules of network etiquette. The rules of
acceptable behaviors are as follows:
Personal information shall not be revealed.
Unlawful information shall not be placed on any network system.
Use of HCPA’s Internet/Intranet may be terminated without notice at any time. HCPA shall not be
held liable for individual(s) actions on the Internet/Intranet.
Use of the Internet/Intranet is for Hmong College Prep Academy academic purposes only.
Inappropriate use includes, but is not limited to online chatting, personal emailing, viewing of
inappropriate obscene sites, on-line message forums, on-line shopping.
INAPPROPRIATE USE
Illegal activity
Specifically named violations in this policy
Violation of HCPA regulations
Other use that hampers the integrity of security of HCPA’s computer network or any computer
networks connected to the Internet/Intranet
Breaches can result in the denial of privileges, suspended, and/or expulsion. Transmission of any material
in violation of any international, United States or state law is prohibited. This includes, but is not limited to
copyright materials, threatening, harassing, or obscene materials, and personal usage. Use of the Internet
for commercial (for profit) activities or product advertisement is prohibited. Forgery of electronic mail
messages, changing, files belonging to users and downloading of any files (i.e. movies, games, etc.) into
HCPA’s computers is prohibited.
INTERNET/INTRANET AND COMPUTER LAB USE POLICY
It is the policy of the Hmong College Prep Academy to provide access to online resources and computer
lab for students with the purpose of promoting the educational goals of HCPA.
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Violation Consequences
Transmission of any material in violation of any international, United States or state law is prohibited. This
includes, but is not limited to copyright materials, threatening, harassing, or obscene materials, and
personal usage. Use of the Internet for commercial (for profit) activities or product advertisement is
prohibited. Forgery of electronic mail messages, changing, files belonging to users and downloading of any
files (i.e. movies, games, etc.) into HCPA’s computers is prohibited. Violations of the law, through the use
of HCPA’s Internet access may result in disciplinary action or litigation against the offender by the proper
authorities. School disciplinary action for will include by not limited to:
First infraction – One day in school and/or possible out-of-school suspension
Second infraction – Two days in school and/or possible out-of-school suspension
Third infraction – Loss of total Internet usage for the remainder of the school year
Appropriate administrative disciplinary action will be taken including expulsion
Appropriate legal action may be taken
PLEASE BE SURE TO SIGN AND TURN IN HANDBOOK AGREEMENT
AND TECHNOLOGY USAGE AGREEMENT.
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HMONG COLLEGE PREP ACADEMY | TECHNOLOGY USAGE AGREEMENT
I understand and will voluntarily abide by Hmong College Prep Academy’s policies on online resources and
computer lab usage. I further understand that any violation of this agreement may result in the loss of
access to online resources and the computer lab. School disciplinary action may be taken.
I will make no attempt to access inappropriate material through school computers and personally-owned
computers while on campus. Should I encounter embarrassing, obscene or lewd material, I will not display
it to any other classmate or student. I understand that use of online resources and all computers are
subject to monitoring by school officials.
If I am provided in-class technology to use, I will abide by the technology policy and specific directions
provided by my teacher. I will not use the technology for any other purposes than stated by my teacher or
school administrator.
If I am permitted to take any school-owned property home, I will use it for its intended purposes. I will not
share the technology equipment with any other person. If damages occur, I will 1) immediately contact the
Technology Department at techsupport@hcpak12.org, 2) will not try to fix the equipment and 3) promptly
return the equipment to school. It is at the discretion of Hmong College Prep Academy to determine my
financial obligation to replace or fix the equipment.
Consequences for Destroying or Stealing of Technology/Computer Equipment (not limited to
computer station, software, all hardware, etc.):
Parent(s) and student agree to pay the school full price to replace the computer, laptop, software, and
hardware up to $2000.00 per damaged computer and software.
Student Name (Print Legibly) _____________________________________________________________
Student Birth Date ___________________________________________ Student Grade ______________
Street Address _________________________________________________________________________
_____________________________________________________________________________________
City
State
Zip code
_______________________________________
_______________________________________
Home Phone
Work Phone
______________________________________
Parent Name (Print Legibly)
______________________________________
______________________________________
Parent/Guardian Signature
Date
______________________________________
_______________________________________
Student Signature
Date
PLEASE RETURN SIGNED AGREEMENT PRIOR TO ATTENDING FIRST DAY OF CLASS.
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NOTES
HCPA Student Handbook - All rights reserved © 2014
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