www.regouniversity.com
Clarity Educational Community
Financial Management Overview
Presented by: David Wachsmann & Jen Scarlato
Prepared: 4/10/2015
Agenda
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Overview of Financial Components
Value of Financial Management
Challenges
Rego Keys to Success
Questions
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Major Financial Management Components
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Field Architecture, Entities, Departments, Locations
Calculating Rates with the Rate Matrix
Financial Plans – Benefit, Cost, Budget
Portfolio Financial Analysis
Financial Integrations
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Financial Planning Cycles
Ideas
Projects
Portfolios
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Architecture of Financial Fields
By Object
By Field
Investment
Resource
Department
Location
WIP Class
Investment Class
Charge Code
Cost Type
Department
Location
Role
Resource Class
Transaction Class
Input Type Code
Task
Team
Charge Code
Cost Type
Role
–Work-based–
–Resource-based–
WIP Class
Input Type Code
Investment
Resource
Timesheet Entry
Charge Code
Investment
Task
Timesheet Entry
Cost Plan Grouping
Resource Class
Resource
Transaction Class
Investment Class
Resource
Cost Plan Grouping
Investment
Cost Type
Investment
Task
Assignment
Role
–Resource/Work-based–
Timesheet Entry
Cost Plan (grouping)
Role
Charge Code
Input Type Code
Role
Charge Code
Transaction Class
Department
Location
Role
Investment
Resource
Investment
Resource
Resource
Team
Assignment
Timesheet Entry
Cost Plan Grouping
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Define a Rate Matrix
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Leverage Financial Plans
FINANCIAL MANAGEMENT FUNCTIONS
Cost Plan
Aggregated Reporting of Financial Cost Attributes
Time Scaled Estimates
Available to Project Manager
Benefit Plan
Reporting of Benefits
Available to Project Manager/BA
Budget Plan
An Approved Cost Plan
“Financial Baseline”
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Leverage Financial Plans
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Portfolio Financial Analysis
• Portfolios allow investments to be grouped together based on
specific business rules or commonalities
• Financial constraints can be set on a portfolio, which indicate
what the targeted planned costs are for the enterprise to
execute the investments that are contained within it
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Portfolio Financial Analysis
Investments can be measured against the portfolio’s targeted costs. The
Planned Capital and Planned Operating costs within the waterline view are
derived directly from the cost plans on an investment. This allows the
investments within the portfolio to be balanced and prioritized with visibility
into the cost to deliver the investments.
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Integration
• The primary data that is typically integrated into or out of CA
PPM include:
– Labor in Hours
– Labor in Dollars
– Non-Labor Costs in Dollars
• However…prior to building integration
it is important to have a solid process
defined around financial processing
and reporting
CA PPM
External
Systems
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Value of Financial Management
• The more functions brought into CA PPM, the more value from
the Tool
– Avoid Multiple Sources for Project Data
• Financial Reporting has “Gravitas:”
– We were 200 hours under estimate vs. We were 25,000 under
estimate
• Full Financial Forecasting allows for strategic Planning
• Optimizing Financial Performance matures project
management practices
• Financial Evaluation helps determine to Kill projects…an
important / necessary oversight function
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Challenges – Open Mic
• Have you implemented financials within CA PPM?
• What Goals did you intend to Achieve?
• What issues did you have in implementation or use?
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Challenges
• How do you deal with having different rates for the
same role when a role can only have one rate?
• If you need to re-configure financial settings, how do
you do this?
• How do you keep CA PPM and the financial system in
sync? Do you even try?
• How do you deal with contractor rates? A rate for
every contractor?
• How do you get PMs to keep forecasted costs
current?
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Keys to Success
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CA PPM is not the General Ledger
Start Simple – Release and Optimize
Involve Finance in in Financial Setup Decisions
Design CA PPM Financial Configuration to Reproduce
existing Reports in Other Formats
• Spend Time on Full Financial Architecture / Build
Proof of Concept in NON-PROD Environment
• One of the most powerful internal functions in CA
PPM is the integration of Scheduling and Financial
Data
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Questions
We hope that you found this session
informative and worthwhile. Our
primary goal was to increase your
understanding of the topic and CA
PPM in general.
There were many concepts covered
during the session, if you would like to
contact any presenter with questions,
please reach out to us.
Phone
888.813.0444
Email
info@regouniversity.com
Website
Thank you for attending
regoUniversity 2015!
www.regouniversity.com
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